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1
RESOLUTION NO.
Ax?~i1/7'
2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN RECORDS BY THE FINANCE DEPARTMENT.
3
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
4 OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor and Common Council of the City of
6 San Bernardino do hereby approve the destruction by the Finance
7 Department of certain records, more particularly described in
8 Exhibit "A", attached hereto and incorporated herein as fully as
9 though set forth at length.
10
SECTION 2. It is hereby found and determined that the
11 nature of said records permits their destruction pursuant to
12 Government Code Section 34090, and further, that the City Attorney
I
13 'has duly consented to such destruction.
14 I HEREBY CERTIFY that the foregoing resolution was duly
15 adopted by the Mayor and Common Council of the City of San
16
Bernardino at a ,/~~{~<J
on the (~/~rday of:l.)..zt..t~
meeting thereof, held
17
, 1977, by the following
18
vote, to wit:
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AYES:
c=z;ne:~~7
.~
~.
"~
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('-~--/A
City Cl/ k
is hereby approved this -gad day
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21
NAYS:
22
ABSENT:
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24
25
The foregoing resolution
of ~~~) , 1977.
he City of San Bernard~no
FILED
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NOV 2 8 1977
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Ur;I~,.kC ce?FORTH City Clerk
cJ:~tf..72lt~::OEPUTV
CITY OF SAN BERNARDINO
-
MEMORANDUM
To Ralph Pri nce
Ci ty Attorney
Subject Destruction of Records
From David P. Root
Director of Finance
Date November 4, 1977
Date
Approved
The Director of Finance is requesting that this department be allowed to
destroy records dated prior to July 1, 1972.
The records in_ question are:
1. General Ledgers
2. Daily Cash Receipts
3. Invoices
4. Cash Receipt Summaries
5. Journal Vouchers
6. Cash Transfers
7. Completed Work Orders
8. General Accounting Payroll Records
9. Water/Sewer Claims
10. Accident Billings-Paid
11. Insurance Records
12. Flood Damage Records
13. Fire Damage Records
14. Asphalt Emulsion Records
15. Commercial Check Registers
16. Purchase Orders
17. Accounts Payable Recaps
18. Accounts Payable Paid Claims
19. Time Cards
20. Transaction Register
21. Payroll Register
22. Spread Deduction Register
23. Individual Deduction Register
24. Compo Deduction Register
25. Insurance Deduction Register
The records are quite bulky in size and take up space which can be utilized for
other purposes. There is no need to keep these reoords beyond a five year period.
All records are dated prior to July 1, 1972.
tJlk-
DAVID P. ROOT
Director of Finance
DPR/mjk
EXHIBIT "A"
c,.,y 011 "H.~~Y.