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CITY OF SAN BERNARDINO ~EQU~~e.tFOlt~~UNCIL ACTION
From:
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ROGER G. HARDGRAl\1.C'D. - t-'J \.., ,', qSubject: Approval to Purchase new Fire
c 3. IT~ Alarm Panel for City Hall
Public Works \?S'.:; C~ .. J
Dept:
Date: 10-02-89
Synopsis of Previous Council action:
June, 1988 Allocation of $245,000 in 1988/89 Budget, for installa-
tion of fire sprinklers In City Hall, approved.
Finding made of need for health and safety reasons.
Plans approved and authorization granted to advertise
for bids.
Resolution No. 89-47 adopted awarding a contract to
Daart Engineering Company for the low bid price of
$196,800.
11-21-88
11-21-88
02-20-89
Recommended motion:
1. That the expenditure of $9,700, from the available balance for
Account No. 048-025-56002, "Installation of Fire Sprinklers -
City Hall," for acquisition of a new fire alarm panel for City
Hall, be approved.
2. That the Purchasing Agent be authorized to issue a purchase
order for a new fire alarm panel for City Hall to Simplex Time
Recorder Company for the price quote dated 9-25-89, in the
amount of $9,700.00.
cc: Marshall Julian
Jim Richardson
~ ./ Andy Green
r Richard Moon
{lA~
Contact person:
Roqer G. Hardqrave
Phone:
5025
Supporting data attached:
Staff Report
Ward:
1
FUNDING REQUIREMENTS:
Amount: $9, 70~_
Source: (Acct. No.)
048-025-56002
Acct. Descri tion
Finance:
City Hall
Council Notes:
7:'-0262
Agenda Item No. ~ I
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Fire sprinklers are now being installed in City Hall by
Daart Engineering Company. These sprinklers are equipped with
certain features such as water flow and tamper switches. It has
recently come to our attention that the fire sprinklers are not
compatible with the present fire alarm panel.
The present fire alarm panel was installed during con-
struction of City Hall. A new generation of panels was intro-
duced just after construction of City Hall was completed. This
rendered the present panel obsolete soon after it was installed.
Parts are no longer available to repair the present panel, which
could result in fire alarm capabilities being lost for an ex-
tended period of time while a new panel was acquired. The
present panel operates on 120 volts, and the switches for the
fire sprinklers operate on 24 volts.
Price quotes for furnishing a new fire alarm panel were
obtained by the Fire Department from three sources, two in
writing and one by telephone. These quotes are:
1. API Alarm Systems -
2. Simplex Time Recorder Co.
3. Honeywell (by telephone)
$ 6,756
9,700
13,500
These quotes have been reviewed by the Fire Department.
It is their opinion that the panel proposed to be furnished by
API Alarm Systems is not acceptable for the following reasons:
1. Battery not provided for 4-hour emergency operation.
2. Panel must be returned to factory for repair or
reprogramming.
3. No follow-up checking (to eliminate false alarms).
4. No monitoring smoke detectors to be provided for lobby or
elevators.
5. No local office with technical representatives.
The panel proposed to be furnished by Simplex meets all
of the requirements of the Fire Department. They have had
extensive experience with this equipment and are pleased with its
features and performance. Therefore, it is our recommendation
that authorization be granted for the Purchasing Agent to issue a
Purchase Order to Simplex.
Installation of the new panel will be done by Public
Buildings and Communications personnel.
The total estimated cost for installing fire sprinklers
included an amount of $31,200 for contingencies. None of this
amount has been spent, and work is almost complete. The $9,700
needed to finance the purchase price of a new panel can be
derived from these funds.
10-02-89
75-0264