HomeMy WebLinkAbout09-Parks and Recreation
CITY OF SAN BI!RNODINO - RI!QUI!ST FOl COUNCIL ACTION.
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From: Annie F. Ramos, Director
Dept: Parks, Recreation & Community Services
Dete: June 29, 1994
Subject: RESOLUTION AUTHORIZING THE EXECUTION OF
AN AGREEMENT RELATING TO DELIVERY OF
LUNCHES AND SNACKS TO DELMANN HEIGHTS
HEAD START CENTER.
Synopsis of Previous Council ection:
Resolutions have been approved by the Mayor and Common Council since August 1983
to establish Agreements between the City and School District for delivery of
lunches and snacks to the City's Delmann Heights Head Start Center.
Resolution 93-278 was approved on August 2, 1993 to extend the Agreement for the
1993-94 school year.
Recommended motion:
Adopt the Resolution.
Contect person:
Tom Boggs
Phone: 5032
Supporting data atteched: Staff Report & Reso 1 uti on
Ward:
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FUNDING REQUIREMENTS:
tunount: No Citv Funds Involved
Source: (Acct. No.)
(Acct. DescriDtionl
Finance:
Council Notes:
75-0262
Agenda Item No 'I
CITY OF SAN BERNODINO - REQUEST FOI COUNCIL ACTION
STAFF REPORT
RBSOLtJ'l'J:ON AU'l'BORJ:ZDfQ THE
BXBCUTJ:ON 01' AN AQV....-aar.r
RBLATJ:NG TO DBLJ:VBRY 01'
LtlNCBBS AND SNACltS TO DBLMANN
RBJ:GBTS READ START CBNTBR.
The Parks, Recreation and Community Services Department has
provided a Head Start Program at Delmann Heights Community
Center since 1978 with an agreement with City Schools for
lunches and snacks since that time. This program currently
accommodates 30 morning and 30 afternoon pre-schoolers, ages
3-5 and runs September through June.
This proposed agreement includes a $.05 increase for Student
Type A Lunches (from $1.60 to $1.65) and an increase of $.05
for Schedule B Snacks from $.30 to $.35.
These increases are due to an increase in the service provided
by the school district which includes furnishing milk, straws,
utensils and napkins. The program is fully funded through a
Federal Head Start Grant.
Approval is recommended.
lunch.snacks.d.h.
6/29/94
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR
OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE
AN AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
RELATING TO THE DELIVERY OF TYPE A LUNCHES AND SCHEDULE B SNACKS
TO CITY'S DELMANN HEIGHTS HEAD START CENTER.
SECTION 1.
The Director of Parks, Recreation and
Community Services Department of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an Agreement with the San Bernardino City Unified School District
relating to the delivery of Type A Lunches and Schedule B Snacks
to City's Delmann Heights Head Start Center, for the term of one
year and to provide the student lunches at one dollar and sixty-
five cents ($ 1.65) and the snacks at thirty-five cents ($ .35)
each, a copy of which is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth at
length.
SECTION 2.
The authorization granted hereunder shall
expire and be void and of no further effect if the agreement is
not executed by both parties and returned to the office of the
City Clerk within sixty (60) days following the effective date of
the resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof,
held on the
day of
, 1994.
by the following vote, to wit:
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and legal content:
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED
2 SCHOOL DISTRICT RELATING TO THE DELIVERY OF TYPE A LUNCHES AND
SCHEDULE B SNACKS TO CITY'S DELMANN HEIGHTS HEAD START CENTER.
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COUNCIL MEMBER
~
~ ABSTAIN
ABSENT
NEGRETE
CURLIN
HERNANDEZ
OBERHELMAN
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DEVLIN
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereby approved this
15 day of
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, 1994.
Tom Minor, Mayor
City of San Bernardino
James Penman
City ttorney
6/29/94
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ORIGINAL
SAN BERNARDINO CI1Y UNIFIED SCHOOL DISTRICI'
m North "F Street
San Bernardino, California 92410
FOOD SERVICE AGREEMENT
lFilleal Year)
TInS AGREEMENT, is nUu:le and entered into this 21st day of June, 1994, by and
between the SAN BERNARDINO CI1Y UNIFIED SCHOOL DISTRICI', hereinafter
referred to as the "DISTRICI'," and the CI1Y OF SAN BERNARDINO for Its Delman
Heights Cbild Care Center, hereinafter referred to as the "CI1Y."
RECITALS:
WHEREAS, the CITY desires to have Type A lunches and Schedule B snacks provided
for its Delman Heights Child Care Center; and,
WHEREAS, the DlSIRlCT has facilities for the preparation of the needed lunches, and
the DISlRICT is willing to provide such service to the CITY on a cost reimbursement
basis;
NOW, THEREFORE, the DISTRICT and the CITY mutually agree as follows:
1. The term of this Agreement shall be from Julv 1. 1994 through
June 30. 1995. inclusive, but may be cancelled by either party upon the
giving of sixty (60) days written notice to the other party. This Agreement
may be amended by mutual written consent
2. Each lunch shall comply with Type "A" requirements set by the United'
States Department of Agriculture for the National School Lunch Program
for students' nutritional needs. The contents of the menus shall contain
such items as are necessary to meet these requirements.
3.
Lunches &bill include:
milk, straws, utensils, napkins, and
styrofoam trays.
4. The cost to the CITY for Type A lunches and Schedule B snacks.is as
follows:
Adult Type A Lunch: $1.75
Student Type A Lunch: $1.65
Schedule B Snacks: $035
Said rates shall be subject to a proportionate increase in the event of a
reduction in Federal reimbursement and/or subsidies.
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5. All notices, invoices, and other correspondence may be given by United
States mail to the following addresses:
CITY
City of San Bernardino
Parks, Recreation & Community
Services Department
Ann: Andy Brown
547 North Sierra Way
San Bernardino, CA 92410
(909) 384-5417
DISTRICf
San Bernardino City Unified
School District
Assistant Superintendent
.Admini~trative Services
m North "F Street
San Bernardino, CA 92410-3090
(909) 381-1162
The DISTRICf and the CITY further agree that the DISTRICf SHAT.T.
1. Prepare and deliver Type A lunches, including frozen products as required
by menu, at or before the lunch hour each operational day when children
are present at the ClTY's location, in accordance with the number of meals
requested for that day.
2. Be responsible for the temperature and quality of the lunches until the time
of delivery.
3. Pick up transport carts on the next operational day after the operational
day of delivery.
4. Present the CITY with an itemized invoice the first day of each month for
the previous month's deliveries.
5. Assume all liability for proper use and protection of surplus commodities
assigned to it by the CITY.
6. Provide the CITY with a monthly menu one week prior to the beginning
of the period covered by said menu.
7. Maintain all necessary records on the nutritional components of the lunches
and the number of lunches delivered to the CITY and make said records
available for inspection by State and Federal authorities upon request.
8. Indemnify and hold the CITY harmless for any loss, liability, claim, suit, or
judgment, resulting from work or acts done or omitted by the DISlRICf,
its officers, employees, and agents, in carrying out this Agreement.
The DISTRICf and the CITY further agree that the CITY ~HAT J.
1. Request by telephone no later than 3:00 p.rn. on the operational day
preceding the operational day of delivery, an accurate number of lunches
to be delivered to the CITY Delman Heights Child Care Center. Errors
in count called in shall be the responsibility of the CITY.
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2. Insure that an individual is available at the delivery site between 8:00 am.
and 11:00 am. each operational day to receive the requested number of
lunches.
3. Provide personnel to serve lunches, clean the serving and eating areas,
remove all food from transport carts and pans, and assemble empty
transport carts for pick up. by the DISlRIcr between 8:00 am. and
11:00 a.m. on the next operational day after the operational day of delivery.
4. Provide an annual calendar of its operational days and holidays/non-
operational days, to the DISTRIcr in advance of any deliveries made
under this Agreement. The CITY shall also advise the DISTRIcr by
telephone at least three (3) operational days in advance of any non-
operational day, to assure that lunches are not delivered on non-operational
days.
5. If applicable, establish collection procedures which are in accordance with
State and Federal regulations relating to the overt identification of needy
pupils and keep accurate records of the number of free, reduced price, paid
and adult lunches served daily.
6. If applicable, prepare all claim. for reimbursement under its own agreement
number, receive and approve all free and reduced price meal applications,
and maintain all necessary records to substantiate the above items.
7. Assign to the DISlRIcr all commodities to which the CITY is entitled for
its Delman Heights Child Care Center Program and the liability for use of
such commodities.
8. Pay the DISlRIcr by the tenth of each month the full amount as
presented on the monthly itemized invoice.
9. Bear the sole responsibility to properly care for all perishable food items
after they have been delivered to the delivery site by the DISlRIcr until
the time of ultimate consumption.
10:' Bear the cost of any losses resulting from theft or improper storage once
the food or lunches are received or delivered to authorized CITY personnel;
the CITY assumes the respoDSloility to dispose of such and return no food
items. If the CITY has ordered more food than it is able to consume, it
.hall not be entitled to any credit on said items from future food orders.
11. Indemnify and hold the DISlRIcr harm1ess for any loss, liability, claim,
suit, or judgment, resulting from work or acts done or omitted by the CITY,
its officers, employees, and agents, in carrying out this Agreement.
12. Not discriminate, as hereby certified, on the basis of race, color, national
origin, sex (including sexual harassment), handicap (or disability), religion,
or age in any of its policies, procedures, or practices in compliance with:
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~ Title VI and VII of the Civil Riehm Act of 1964. as am~nd~
(pertaining to race, color, national origin, and religion);
~ Title IX of the Education Amf!ndmenm of 1972
(pertaining to sex);
~ Section 504 of the Rehabilitation Act of 1973
(pertaining to handicap); and
~ The ~e Dio;crirnination Act of 1975
(pertaining to age)
This non-discrimination policy covers admi!;.~ion and access to, and treatment
and employment in, the DISTRIcrs programs and activities.
IN WI1NESS WHEREOF, the parties have executed this Agreement as set forth below.
CI1Y OF SAN BERNARDINO
SAN BERNARDINO CI1Y UNIFIED
SCHOOL DISTRICl'
ANNIE F. RAMOS
Director
Parks, Recreation and Community Services
, EdD.
Assistant Superinte ent
Admini~trative Services
TIN: 95-6000772
TIN: 95-22R'i577
Date:
Date:
JUN II 199(
Approved as to form and legal content:
JAMES F. PENMAN, City Attorney
By:LJ- ~
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