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File No. i4.40-Gen.
~ITY OF SAN BERkARDINO - REQUEST . ')R COUNCIL ACTION
From:
ROGER G. HARDGRAVE, Director
Subject:
10: 00 d. m. publ ic hearing -
Resolutions Confirming Annual
Assessment Rolls with increased
assessments on 12.90 Assessment
Districts.
Dept:
Public Works/Engineering
Date:
June 6, 1994
. J,).l~l:'l. u.-' ~ .L. 'oJ:"
Synopsis of Previous Council action:
..;~:J S4 11: ~.5
10-05-92
Public meeting held on proposed increases in 94/95 assessments;
all public comments and protests carried over to public hearing.
1993/94 assessment rolls approved for Assessment District Nos.:
951, 952, 989, 990, 991, 997, and 1002.
1993/94 assessment rolls approved for Assessment District Nos.:
959, 962, and 963. '--,
Resolution No. 92-390 adopted approving 93/94 assessment roll for
Assessment District No. 1005.
05-23-94
07-06-93
06-21-93
Recommended motion:
That the protests, if any, on the increase of assessments for the City's various
Chapter 12.90 Assessment Districts for 1994/95 be overruled and the hearing
closed.
Adopt the Resolutions with the increased assessments.
cc: Shauna Clark, Ci tv Administrator
Barbara Pachon, finance Director
James Penman. L i ~\' -; ttorne:,;
Signature
Kelley Poole
Phone:
384-5476
Contact person:
Supporting data attached:
Staff Report, .'1ap
Ward:
=-LS,6,7
FUNDING REQUIREMENTS:
Amount:
See Resolutions
Source: (Acct. No.)
YariJus AccounT .,umbers
(Acct. Description)
-:-.11 ~~'haD-cer 1:.']0 ~::3sess. Dists.
To be recouped r~ilrcugh a.ssessments.
Finance:
Icil Notes:
'&~<i ;;pl f/f
75-0262
Agenda I tem No.
~/S- _
CITY OF SAN BERh...40RDINO - REQUEST ~ ')R COUNCIL ACTION
STAFF REPORT
As required by the provisions of Chapter 12.90 of the Municipal Code and
pursuant to the Brown Act, meeting and hearing dates were scheduled for the 4th
~onday in May and for the 4th Monday in June per Council Action taken on October
4, 1993 to hear protests on increased annual assessments on all of our Chapter
12.90 Assessment Districts.
This is the time set for the hearing to hear and pass on any protests relative
to increased assessments on the City's annual assessment rolls. A public meeting
was held on May 23. 1994 and the protests were carried over to this meeting.
Notices were mailed to all affected property owners on May 2, 1994 stating the
District Number involved, the amount of the assessment and the dates and place
of the meeting and hearing.
All of the necessary Resolutions Confirming the annual assessment rolls are
attached for vour consideration for those Districts which have increased
assessments.
It is the recommendation of this Department that all of the Resolutions be
adopted as submitted.
An inquiry was made at the previous meeting of 5/23/94 regarding the per-unit
assessments proposed in A.D. 11959 (Shandin Hills) for the new Seniors
Apartments, and as to whether the property owner of the complex would pass the
cost of each per-unit assessment onto the tenant of each unit. We were informed
by an agent from the leasing office that of the 176 units available, only 94 are
Jccupied, and most of those are "HCD" subsidized which means that HUD limits the
amount of rent that can be paid by the tenant based on his or her total monthly
income. This does not allow the property owner of the complex much room to
raise rents to cover the cost of the assessments.
Secondly, in response to an inquiry regarding the type of "disclosure" given to
perspective buyers within an assessment district, it is normally the seller's
ubligation to disclose an~' dnd all issues affecting the property and/or
conditions of the purchase, however. a Notice of Assessment is recorded as a
"blanket" lien accross all properties within the boun<taries of the district, and
a Preliminary Title Report or Policy of Title Insurance will state that the
propert~' is subject to a particular Assessment District or more than one in some
cases. It is up to the buyer to request additional information, such as the
Ci t~" s estimated annua I amount of the assessment, or the maximum amount, if
anv, that can be assessed.
06-06-94
75-0264
CITY OF SAN BERNARDINO
DEPAImIENT OF PUBLIC WORK/ENGINEERING
SUMMARY REPORT FOR INCREASED ASSESSMENTS
ASSESSMENT DISTRICT
Py tt7~.1
OLD ASSESSMENT
(Y q1~.{
NEW ASSESSMENT
"TOTAL INCREASED AMOUNT
i) AD 951 (Zone 2)
AD 952 (Zone 1)
) AD 952 (Zone 3)
5 2.27
5 22.97
5 4,781.82
5 34.90
5 38.76
5 8,458.81
5 9.48
5 247.60
5 31, 660.69
AD 959 (Zone 1)
5 33.72
5 244.76
5220,560.78
')
/ AD 959
LI) AD 962
! AD 963
)j
,j AD 989
! J AD 990
7,) AD 991
1} AD 997
,~AD 1002
I
'JAD 1005
(Zone 2)
5 10.35
5 23.88
5 3,673.28
S 39.44
5 45.90
S 2,164.10
5 66.54
S 114.56
5 1,344.56
S 38.12
S 183.02
S 30,139.20
(Zone 2)
S 104.97
S 157.63
S 17.05
S 728.05
S 54,831.04
S 234.99
5 10,675.68
S 25 . 38
5 2,327.47
S 14.32
5 14.40
S 22.88
S 30.92
S 162.04
S 13,243.12
. The "Total Increased Amount" is the difference between last year's total rol1 and this
year's total roll.
11I;:;-
File Nos: 14.40-10, 03, 26, 33, 31, 70, 61, 72, 81, 83, 91.
CITV OF SAN BERNI 'DINO - REQUEST Fr 'q COUNCIL ACTION
From:
ROGER G. HARDGRAVE, Director
S . .10:00 a.m. Public Meeting on Resolutions
ubJect. confirming assessment rolls for Districts
with increased assessments: AD 951 Zone2,
952 Zones 1 & 3, 959, 962, 963, 989, 990
Zone 2, 991, 997, 1002, and 1005.
De,
Public ~orks/Engineering
Date:
May 2, 1994
Synopsis of Previous Council action:
10-05-92 -- Adopted Resolution No. 92-390 approving the Assessment Diagram Map
and confirming the 1992/93 assessments for District No. 1005.
06-21-93 1993-94 assessment rolls approved for Districts 959, 962, and 963.
07-06-93 1993-94 assessment rolls approved for Districts 951, 952, 989,
990, 991, 997, and 1002.
Recommended motion:
That the public meeting relative to increased assessments on the City's various
Chapter 12.90 Maintenance Assessment Districts is closed and the protests, if
any, be carried over to the public hearing scheduled for June 27, 1994.
cc: Shauna Clark, City Administrator
Barbara Pachon, Finance Director
James Penman, City Attorney
Contact person:
Kelley Poole
Phone:
384-5476
Supporting data attached:
Staff Rept., Maps, Table, Resolut~~d:
3,5,6,7
FUNDING REQUIREMENTS:
Amount:
See attached.
Source: (Acct. No.)
Various Account Numbers
(Acct. Description)
To be recouped through assessments.
All Chapter 12.90 Assess. Dists.
Finance:
:OL' \lotes:
75.0262
Agenda Item No..
-#-IS-
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RESOLUTION fiO.
RESOLUTION OF THE CITY OF SAN BERNARDINO CONFIRMING THE 1994-95 ASSESSMENT
ROLL FOR ASSESSMENT DISTRICT NO. 991. LANDSCAPING MAINTENANCE, VERDEMONT AND
OLIVE AREA.
WHEREAS, by Resolution No. 89-330, the ~layor and Common Council found
that the public interest, convenience, and necessity required the formation
of a landscaping maintenance district; and
WHEREAS, by said Resolution No. 89-330, the Mayor and Common Council
formed an assessment district known as Assessment District No. 991 for the
purpose of providing landscaping maintenance in the area of Verdemont and
11 Olive Avenues pursuant to the provisions of Chapter 12.90 of the San Bernar-
12 dino City Municipal Code; and
wlrnREAS, by Resolution No. 89-253, the Mayor and Common Council declared
that all the land included within the boundaries of said district will be
benefited by the maintenance of said landscaping; and
WHEREAS, said Resolution No.89-253 declared that an annual assessment
shall be levied on all land within the district to provide funding for said
landscaping maintenance and the administration thereof; and
WHEREAS, by Resolution No. 90-274, the Mayor and Common Council declared
that the public interest and necessity required the amendment of the bounda-
ries of the District by expanding the boundaries thereof to include addition-
al territory in the District; and
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RESOLUTIO~ APPROVING 1994 ASSESS. ROLL AD 991
WHEREAS. an Assessment Roll has been prepared totaling 532.428.62 which
sets forth the individual assessments to be levied on each of the parcels of
land within Assessment District No. 991 for the fiscal year 1994-95.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council do hereby find and deter-
mine that the proportionate costs to be levied against the parcels of land
wi thin Assessment District No. 991 are correctly set forth on Assessment
Roll No. 991 for the fiscal year 1994-95, designated as Exhibit "A" and
attached hereto. and do hereby confirm said assessments.
SECTION 2. That the City Clerk is directed to cause a copy of this
Resolution to be transmitted to the Office of the Auditor-Controller for the
. County of San Bernardino with the request that the individual assessments be
placed on the subject 1994-95 property tax bills for collection together
with all other property taxes.
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05/02/94
2
RESOLUTION APPRV. 1994 ASSESSMENT ROLL AD 991
1 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
2 Mayor and Common Council of the City of San Bernardino at a
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meeting thereof, held on the
day of
4 following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
NEGRETE
CURLIN
HERNANDEZ
. OBERHELMAN
DEVLIN
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereby approved this
. 1994.
TOM MINOR. Mayor
City of San Bernardino
Approved as to
form and legal
content:
JAMES F. PENMAN.
City Attorney
By:
o.~ /02 /Q4
1
, 1 994. by the
ABSENT
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June 27, 1994
Roger Hardgrave
Director of Public Works
City of San Bernardino
300 "0" Street
San Bernardino, CA 92418-0001
Dear Mr. Hardgrave:
I felt a little foolish today talking about water charges that I got information from one of your staff and found
it to be incorrect. I prefer to be correct with my information therefore I will detail my list of questions in
preparation of the next meeting of the Common Council on 7/5/94. With some help I will be better
prepared to discuss the cost with the Council. Assessment District 991 is the district we were protesting.
Here are a few questions that you could help me with:
1. Can you give us a complete itemized listing of the charges on WO 1335?
2. Please itemize what if any your Department has charge this district. If they are inspections please list
the dates visited, mileage charge if any, whether this was a direct visit with no other stops on the way,
etc.
3. Does your Department have the ability to enforce this contract with Mentone Turf?
4. Please detail all the water charges for this period that we are being charge.
5. Please detail what Monnig was being charge for water and if he paid it all.
6. Was the City Attorneys Department involved in the decisions with the Bank?
7. On the issue of Monnig's Bond, can we see the bond?
8. Did this bond have a section covering Attorney fees in case of litigation?
9. On 7/31/93; 10/31/93 and 1/31/94 Central Stores charged W01335, what was bought or supplied by
them? We know locks were charged. What else?
10. What do you do with the reports from Parks and Rec.?
11. Would you be willing to visit this area with us to show you the problems?
12. Do you personally charge W01335 for any charges and if so why?
You mentioned you visited this area today. When I drove home I saw white balls of paper on top of at least
three plants in this area. We can show you weeds on North Garfield in many areas. Plants need to be
trimmed even trees.
We hope to bring all of these topics as well as others to the next meeting of the Common Council, your
attention to these matters by Friday July 1, 1994 is appreciated.
Sincerely,
CJ!1~ e C);~
Mike Moll
6705 North Steven Way
San Bernardino, CA 92407 909-880-3744
CC: Jerry Devlin
it/~
7/,,/q~
June 27, 1994
Ed Yelton
City of San Bernardino Parks, Recreation and Community Services Department
547 N. Sierra Way
San Bernardino, CA 92410
Dear Mr. Yelton:
On June 10, 1994 you answered my wife's fax request for informati9n on your Departments inspection for
Assessment District 991. Thank you very much for these inspection dates and whether they had problems
or not. We met with the Common Council today and protested our raise in fees based on poor work done
by Mentone Turf and charges by the city for work we are not sure we received. The Council seemed to
question every little thing we had to say to the point of causing us to get them more information. They
have continued the meeting on this subject to July 5, 1994.
As a group we told the Council that your Department did a very good job inspecting the area. In order to
answer their other questions with proof, we are formally requesting that you document for us by Friday
July 1, 1994 the following:
We were told that your Department charged each inspection to work order 1335. Please submit a log of
each visit to this district. Please insure that you document these visits with:
Date Mileage if charged Time spent on visit
inspector on that trip from their City Offices.
Whether visit was the only stop made by
Administrative time spent on paper work charge to 991: Dates. Name of person
that spent the time. If you prefer to submit the actual charge record with detail we will do the math.
On June 27,1994 we received a fax from Matthew Swalberg with some inspection reports from this past
year Each report had an inspectors signature followed by the signature from the contractor Does this
mean that your department meets with the contractor after each inspection or do you sent them a copy
asking for a response? On 6/08/94 for Ohio & Olive there was a report. The contractor representative is
listed as the Bank and Engineering. Yet the signature at the bottom is the same as that signed on
Mentone Turf Contract site inspection reports. Are they doing the Banks work? If not did this one report go
to the wrong people and get lost in the process. (My reason is the banks maintenance area looks real bad)
I would also like to ask why on the following dates you inspected two days in a row in the same
assessment district. Was the W01335 billed for both days? If so why didn't your inspectors complete the
survey on the same day? 8/26/93 Verdemont Ave. 8/27/93 Palm Ave. 10/14/93 Verdemont Ave. 10/15/93
Palm Ave. On 11/16, 11/18, 11/19/93 Ohio was inspected. 4/06/94 Verdemont Ave. 4/04/94 Palm Ohio
and Garfield. As you can see sometimes you inspected all the streets on the same day yet other days you
had to come back to finish the area or a different street. If you were inspecting a problem then you would
charge the same street two days in a row but to inspect two separate streets two day running it appears to
be a over charge to the home owners. Can you help us understand what goes on?
Who has the responsibility to force the vendor / contractor to correct the problems you uncover?
Do you personally charge W01335 for any charges and if so why?
Your quick response so that we can answer the councils questions is appreciated.
Thanks,
CJM~ e %~
cc, Jo", Do.I', t" M~
Michael C. Moll 6705 North Steven Way, San Bernardino, CA 92407
909-880-3744
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JUN-30-'94 THU 15:30 rr 'qRKS REC ~ COM SERV TEL NO:714:} 5467 11582 P01_
City of San Bernardino Parks, Recreation '
and Community Services Department
547 N. Sierra Way, San Bernardino, CA 92410
FAX # (909) 384-5467
HH(?<....
JUN-30-'S4 THU 15:31 ID:P~RKS REC & COM SERV TEL NO:714 384-5457
11582 P02
~~ C 1 T V 0'
i
.,. San Bernardino
''''.', ..e"'TIO' . eOIlIlUNIT'
....,O..O.".TII.NT
ANNI!' RAMOS
OI.IOTO.
June 30, 1994
Mr. Michael C, Moll
670S North Stevenway
San Bernardino, CA 92407
Re: Requested Information On A.D. 991
Dear Mr. Moll:
,I
In response to your letter dated JUIle 27, 1994, please find attached the Information you
requested. Exhibit A Is an Inspection Loll which Identifies dates of Inspections and times
charged. (No milage Is charged) This Information was obtained from time sheets.
Additionally. Inspectors usually visit a number of sites in a row, so therefore these visits ue not
the only SlOp the inspectors make on a trip from their office.
The hours listed In Exhibit A Include administrative work (letters, telephone calls, etc,) In
preparing to set-up for meetings and inspections. Administrative time Is not broken out from
inspection time, rather. the Inspector detennlnes what his total time is to charge to the
Assessment District. Percentage wise, Administrative time is between 15 % to 20 %, Question
# 3 asked if the inspector meets with the contractor after the inspection. Generally, Inspectors
try to meet with contractors on the job site and perform the Inspection together. At that time,
the contractor acknowledges the denclencies noted and signs off, Otherwise, the Inspector
attempts to locate the contractor to review the Inspection Sheet and have him sign-off. On
occasion, due to conflicting schedules, the Inspector is unable to locate the contractor, and the
forms ue submitted unsigned, at which time a copy Is sent to the contractor and Engineering.
Question # 4 asks If the contractor's representative is the "Bank and Engineering." The correct
response is the Bank. Engineering has worked with the bank to bring on this land. Previously.
the developer of'this uea went bllIlkrupt and the bank assumed the responslblllty of maintaining
this landscape In the Assessment District. At this time, the bank's contractor has not performed
satisfactory and the City has not accepted the landscape. The City has given the bank's
I'" N. 'IE""A. WAY. IAN I!..NAIIIDINO,
CALI'O"NIA "41().~'1' '.4/..4.'...
PRIDE I
~ESS
__d_._._.__.._. ~~Ur--l-30-"~4 -:-Hu 15:31 ID:F'i=-..~~5 REC &. COM SE;:;:I.) TE~ NO:71.4 38~-5467
1::=,22 ;::'83
contractor a two month extension on the maintenance and will review for acceptance on
Tuesday, August 30, 1994. The slanature at the bottom Is Mentone TurrI representative, but
this wu done only to keep our contraetor (Mentone Turf) appraised of the problems in the
bank's landscape. Eventually, Mentone Turf will take over. Copies of this Inspection Porm
Were provided to the bank and Engineerina for their reference. The City never has maintained
the bank's landscaping although a portion the City's landscape abuts the banks.
The City aarees the bank's landscaplni looks bad, which Is why we are worklns with them to
brlns up the level of service.
Question # 3 asks why on two days In a row, Inspectors Inspected the same area (W.O. # 1335).
Many times Inspectors are called away to respond to other matters or emergencies and are
unable to complete the inspection. They must go back at a latcr date to complete the Inspection.
W.O. 11335 does let billed for both days, but only the amount of tbne spent Inspecting.
Charies are not applied per visit, rather It's the total tbne in that pay period spend on W.O. #
1335.
If the Inspector bad to break away, let's SllY from Palm Avenue and return the following day to
Palm Avenue, then Palm Avenue Is not over-charged. As stated previously, the entire tbne Is
added up to arrive at an hourly tbne spcntlnspoctlng W.O. # 1335 during a given pay period.
As to Question 1 6, the Parks Division and the Engineering Division, has the responsibility to
f'orce the contractor to correct deficiencies in the landscape.
I, myself, did clwie tbne to W.O. # 1333 during Plscal Year 1993/94. This totaled 45 hours
and wu spent on attending meetings with the City Inspectors.
We hope this Information wUI assist you further. If we may be Of additional assistance, please
contact myself' or Matthew Swalberg at (909) 384-5217.
Sincerely,
~frL
Superintendent of' Paries
ED/amt
-
Attachment
c:c: Fred WUson, Assistant City Admlnlstratoar
Annie F. Ramos. Director of Parks, Recreation and Community Services
Matthew Swalberg. Park Projects Coordinator
~DAM WEBB. LANDSCAPE INSPECrOl\
1/07/P4 3.7 I
1/14/P4 3.7 I 7.4 HOURS IN PAY PERIOD
1121194 3.7 I
2/03/')4 1.0 I 2.0 HOURS IN PAY PERIOD
2/10/94 1.0 I
2/17fP4 1.0 I
2/18/94 1.0 I
2/22/94 1.0 I 4.0 HOURS IN PAY PERIOD
2/24/94 1.0 I
3/03/')4 2.0 I
3/04/94 1.7 I
3/08/'4 1.0 I 5.7 HOURS IN PAY PERIOD
3/14/94 1.0 I
3/17/')4 ZoO I
3/22194 2.0 I
3/24/94 2.0 I 10 HOURS IN PAY PERIOD
3/29194 2.0 I
3/31/94 2.0 1
4/01/94 3.7 I 1.4 HOURS IN PAY PERIOD
4/1S/94 M 'I
GEOR(jE PALLANTE. JR. - LANDSCAPE INSPECTOR
JXHIBIT A
5/01194
2.0
DEVELOPER FORECLOSED. NOW BANK HAS
JCIM BURGETT. PROJECTS COORDINATOR
3103/94
3/OP/94
3/10/94
1.0
.5
.S
2 HOURS IN PAY
. ,~CITY OF SAtJ dERNARDINO
-
..JiEMORANDUM
BARBARA PACHON, Director of Finance
To
From
ROGER HARDGRAVE, Dir.
of Pub.Wks/City Engr.
February 23, 1994
~o. 14.40-7~
Subject
As....ment Di.trict No. 991.
Date
Approved
Date
Plulll provide this office with the tctal charllel for "incidentals" placed
allainat Work Order No. 1335. Account No. ~54-666-5392~ tor the project
besinnin, llfter your ledliler postinlil date of April 16, 1993 throulilh yo"r
hdger post1nll date of March 1, 1994 together with the "tobl" mAintenance
contract costs, it any, trom July 1, 1993 through June 30. 1994.
These cost. will be used in computing the assessment roll for 1994 for this
District.
It is i-verative that these cost. be provided prior to March 1', 1994 a8
the roll. for all lIO.1ntenance districts will be prepared at that Hae. /
!lOGER G. HAllDGRAVE ~~ /
Direotor of Publio Worlcs/City Engin~"r ~ II, {)?'J I 5Y....
~9f?~ ~ .& 1 60:;' ?1
KELLE't J. POOLE .,. If.. ')~l.
Real Pro~rty Special I st C- ~$ , 2>0 I ~
~ ~ 4g.-g."~
Cd';. ~;1.l
/kjp
COI Chuok 'tOIlIlI{,
Accountant
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AISlSIMeNT olIT_leT '"
tlIlIlARY 0' TlANIACTlONS
ACeT No.a'406'" "92'
04/16/9S . 02/2e194
DATI
TRANIACTlON
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TEL NO:9OJ9 3845463
11613 POJ2
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GENERA~
LeDOER
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RECE!V~I'\ (if (l EF (
'94 JUN 30 P 3 :04
9: liAR l
OFFICE OF THE COMMON COUNCIL
CITY OF SAN BERNARDINO
PHONE: (114) 384-5208
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