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RESOLUTION NO. /~J7)?4?
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SAN BERNARDINO WESTS IDE COMMUNITY
DEVELQPMEllIT CORPORATION RELATING TO THE CRIME AWARENESS PROGRAM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an agreement with San Bernardino Westside Community Development
Corporation relating to the Crime Awareness Program, a copy
of which is attached hereto, marked Exhibit "I" and incorporated
herein by reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at ~ ~A;;.I.J ---f~ I<-v meeting thereof, held
on the j?l?f day of _____~~~~, 1977, by the following
vote, to wit:
AYES:
Councilmen
NAYS:
('1~-U7' j;h .h___~ ~A'~./
~:~~~j?~ ~~~
cOY; ~//wljJ.i
is hereby approved this
day
ABSENT:
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The foregoing resolution
of
(J?-,~-;6- ,
[).
1977 .
an Bernar 1no
Approved as to form:
<:F IL~,D
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AUG 151917
LUCILLE GQFORlt:t,CItySI.k
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AGREEMENT
(crime awareness program)
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THIS AGREEMENT is made and entered into this
/;<:t1. day of
S
,
~~~~~~' 1977, by and between the CITY OF SAN BERNARDINO,
a munici#l corporation, hereinafter called "City", and SAN
BERNARDINO WESTSIDE COMMUNITY DEVELOPMENT CORPORATION, a nonprofit
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community service organization, hereinafter called "Service
Organization" .
WIT N E SSE T H:
10 WHEREAS, Service Org~nization is desirous of continuing a
11 Crime Awareness Program using a communication center located at
12 the westside Shopping Center at 1724 West Highland Avenue, San
13 Bernardino, California, for the purpose of encouraging inhabitants
14 of the City to report crimes and possible crimes where the persons
15 who are the victims of or witnesses of crime are reluctant to
16 make direct contact with the Police Department of City for various
11 and sundry reasons; and
18 WHEREAS, the criminal awareness communication center is to
19 screen calls from citizens who either witnessed or who are victims
20 of crime and relay the information and data obtained to the Police
21 epartment or other appropriate agency; and
22 WHEREAS, City desires to grant certain funds for the use of
23 Service Organization for the aforesaid purpose upon certain con-
24 itions and with the understanding that the receipt of said funds
2S shall not imply a continuing obligation of the City beyond the
26 term of this agreement; and
27 WHEREAS, Service Organization has represented that the
28 xpenditures authorized are for valid municipal public purposes,
1 to wit: to assist the Police Department of City in the detection
2 of criminal activity and to encourage the citizenry to work
3 cooperatively with the Police Department of City and other appro-
4 priate governmental agencies,
S NOW, THEREFORE, it is mutually agreed by the parties hereto
6 as follows:
7 1. Term. The term of this agreement shall be for a
8 period from August 1, 1977 through December 31,1977, unless sooner
9 terminated as hereinafter set forth.
10 2. City shall pay to Service Organization, the total sum
11 of fifteen hundred dollars ($1500.00) which said sum shall be paid
12 in five equal monthly installments of three hundred dollars
13 ($300.00) commencing August 1, 1977, and continuing thereafter on
14 the first day of each of the following months.
15 3. Sums paid to Service Organization shall be used by it
16 solely for the purpose set forth in this agreement, i.e., to fund
17 the activities of Service Organization's Crime Awareness Program
18 as set forth herein. Said funds shall be expended only for the
19 items set forth in Service Organization's budget for said Crime
20 Program .for the term of this agreement, a copy of said
21 is attached hereto, marked Exhibit "A" and incorporated
22 by reference as though set forth in .full and at length.
23 otwithstanding the foregoing, it is understood and agreed that
24 Service Organization will provide for 'and promptly pay the rent
2S for the term of this agreement for their location at 1724 West
26 ighland Avenue, San Bernardino, California, from said funds. A
27 en percent (10%) or less transfer of funds shall be allowed on
28 ny budget line item provided the prior approval of the City
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Administrator of City is first had and obtained. At the end of
said term all unexpended funds granted hereunder shall be
returned
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to City by Service Organization.
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4.
Prior to the final payment under this agreement, and
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at such other times as may be requested by the City Administrator
or Director of Finance of City, the Service Organization shall
submit to the City Administrator, with a copy to the Director of
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Finance, an accounting of the proposed and actual expenditures of
said funds, including the line item amounts and purposes for which
10 said funds have been spent or obligated. The accounting or
11 financial statement of Service Organization shall separate ex-
12 penditures for the Crime Awareness Program from other organization~
13 al expenditures. Expenditures shall be identified according to
14 the type of expenditure: rent, costs of materials and supplies,
15 utility costs, long distance phone calls, automobile and travel
16 costs, etc. Fiscal records shall be maintained by Service
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Organization in such a manner as to permit the City to easily
trace the expenditures of the funds. All books and records of
! Service Organization are to be kept open for inspection at any
I time during the business day by the City or its officers or agents
The accounting report shall be submitted by the Service Organiza-
22 tion in conformance with established City guidelines. Internal
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23 controls shall be implemented by Service Organization to comply
24 with these, guidelines and said audit, guide. Service Organization
25 shall comply with any rule or regulation of the Mayor and Common
26 Council concerning services provided by organizations funded with
27 City revenue, labor, equipment or supplies as may be now in effect
28 or hereinafter enacted.
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5. The services of Service Organization funded hereunder
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shall be made available to all residents and inhabitants of the
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City of San Bernardino.
No person shall be denied service
4 of race, color, creed, or sex. Service Organization shall have
5 and comply with Affirmative Action guidelines in its employment
6 practices.
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6. City reserves the right to require Service Organization
to obtain the written consent of City prior to the imposition of
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any charges or fees for any service to be rendered in connection
with the Crime Awareness Program.
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7. Service Organization agrees that it shall maintain
detailed records of all contacts made to it by members of the
public and shall make available to investigating officers of
Police Department promptly, upon the request of the Police Depart-
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ment, the maximum possible information regarding victims of crime,
witnesses and potential witnesses to crimes, etc., in order that
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the Police Department may properly investigate and prepare cases
18 against alleged criminal offenders. It is recognized that some
19 information received through the Crime Awareness Program may be
20 of a confidential nature and that it may not be possible for all
21 such information to be. given to the Police Department. However,
22 every effort will be made by personnel in the Program to report
23 as much detail as possible. Service Organization agrees to per-
24 form all acts and do all things necessary to encourage the
25 cooperation of said victims and witnesses with the Police Depart-
26 ment of City.
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8. Service Organization represents and warrants to City
28 that it will have no part in organizing any regular patrol or
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vigilante-type organization, and in the event that City, in its
sole discretion, determines that said Service Organization is
causing the Crime Awareness Program to be so conducted, then this
agreement shall terminate forthwith, and Service Organization
shall immediately refund to City all unexpended funds.
9. Service Organization agrees to maintain comprehensive
and complete records of its activities and agrees to make said
records available to City and to City's Chief of Police, forth-
with upon the demand of either, at all reasonable times and places
and further agrees to report at times and in a form satiSfactory
to the Chief of Police, Crime Awareness Program activities and all
other information requested by the Chief of Police. Said reports
shall include a specification of all contacts made to it by the
citizenry in such form or forms as designated by the Chief of
Police of City. Comprehensive monthly reports will be submitted
to the Chief of Police on or before the 5th day of the month
following the month being reported. Further, Service Organization
understands that the Chief of Police of City has been directed by
the Mayor and Common Council of City to render a complete report
on Service Organization's activities on December 5, 1977. Service
Organization shall cooperate fully with the Chief of Police to
enable him to render a satisfactory report to the Mayor and Common
Council as directed.
10. The Service Organization's communication center shall
be maintained, open and operative from 9:00 a.m. to 2:00 a.m. on
each weekday during the term hereof and from the period from
6:00 p.m. Saturday to 2:00 a.m. on Sunday during the term hereof.
A list of calls, crimes and times reported to the Police shall be
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typed daily. Every Friday during the term hereof the said daily
reports of the week's activities shall be forwarded to the Police
Department of City.
11. Service Organization agrees to conduct its activities
and provide supervision for the performance of its functions in
connection with the Crime Awareness Program provided for herein
in accordance with related rules and regulations and directives
promulgated by the Police Department of City. The activities of
Service Organization shall not, directly or indirectly, interfere
or conflict with procedures for emergency calls by citizens to
the Central Communication Division to report crimes as established
by said Division or the Police Department.
12. City agrees to make available to Service Organization
during the term hereof, three CETA VI employees, whiCh said
employees shall be at the grade of PSW-Utility I, and which said
three CETA VI employees shall be required to work for a total of
110 man hours per week in the program.
13. The City Administrator, with the concurrence of the
Mayor, subject to ratification by the Common Council, is authorize
to place a temporary freeze on or terminate the payment of funds
to Service Organization when any violation of the agreement, in
the discretion of said City Administrator, occurs and the same
shall continue until such violation is corrected to the satisfacti n
of the Mayor and Common Council.
14. Service Organization hereby covenants. and agrees to
indemnify and save harmless the City and its employees and agents
from all liabilities and charges, expenses (including counsel
fees), suits or losses however occurring, or damages arising or
. growing out of the use or receipt of the funds paid hereunder and
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1 all operations under this agreement; payments hereunder are made
2 with the understanding that the City is not involved in the
3 performance of services or other activities of Service Organizatio .
4 Service Organization and its employees and agents are independent
5 contractors and not employees or agents of the City in performing
, said services.
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15. The Service Organization agrees to conform to and abide
by the provisions of "Section 1. Recommendations", of a portion
9 of a report entitled "Report of the Special Council Subcommittee
10 for Social Service Funds" dated and adopted on February 18, 1975
11 and on file in the Office of the City Clerk of City.
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16. If Service Organization shall fail to comply with any
term, condition or provision of this agreement or to expend or
use the funds as herein provided, the City may terminate this
agreement by mailing written notice to Service Organization, and
this agreement shall thereupon terminate forthwith.
City shall have the right to terminate this agreement and
any funding hereunder for any reason by mailing a ten (10) day
written notice to Service Organization and this agreement shall
terminate ten (10) days after the mailing of such notice; and
thereafter any unpaid funds shall not be pro-rated or paid to
Service Organization.
17. All notices herein required shall be in writing and
delivered in person or sent by certified mail, postage prepaid,
addressed as follows:
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
San Bernardino Wests ide
Community Development Corp.
1724 West Highland Avenue
San Bernardino, CA 92411
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IN WITNESS WHEREOF, the parties hereto have executed this
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agreement on the date first hereinabove written.
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ATTEST:
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Approved as to form:
~~P
C~ty orney
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CITY OF SAN BERNARDINO
or Pro Tempore
N BERNARDINO WESTSIDE):on;MUNITY
DEVELOPMENT CORP ....
By
'-'
Title
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CRIME AWARENESS CENTER
COMMUNICATION CENTER
SIX-MONTH BUDGET, MODIFICATION 1
~'O
SALARIES & WAGES:
To be supplied through CETA OFFICE.....................$ ~
FRINGE BENEFITS:
See above
. . . . . . . . . . . . . . . . . . . . . $
Total Salaries, Wages
Fringe Benefits
SPACE COSTS & RENTAL:
Rental:
No Charge first six months
. . . . . . . . . . . . . . . . . . . . . $
~.
$
.~
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Leasehold Improvements: ~
Repairs, construction of officece, etc.................$ 1,00&.00
Alarm System:
Installation charges {Necessary for the protection
of equipment, furnishings and supplies housed in
the Communications Center) .....................$
Monthly Alarm System fee @ $66/mo X 6 mos .............$
670.00
330.00
Total Space Costs & Rentals $ 2,000.00
OFFICE EQUIPMENT & FURNISHINGS:
Citizens Band Base Unit and Licensing
(Transmitter & Receiver, microphone and antenna ....$
One (1) Numbering Devise and. Ink Pad ..................$
.One (1) Eme7gency Channel Scanner Unit ................$
Two (2) Scribers for the purpose of identification ~
marking for residents' property @ 40.00 each ......$
Two (2) desks, two (2) chairs & one (1) file cabinet ..$
Total Office Equipment &
Furnishings
UTILITIES:
Gas, electricity, water and telephone
CONSUMABLE SUPPLIES:
Desk Top Supplies:
Three (3) staff persons @ $lO/mo ea. X 6 mos.
Postage :.
.....$
@ $30/mo X 6 mos
. . . . . . . . . . . . . . . . . . . . . $
Total Consumable Suppl~es $
/
Glhllnj A'
662.00
30.00
150.00
80.00
400.00
$ 1,322.00
646.00
180.00
180.00
360.00
( (
Crime Awareness Program
Communication Center
Six-Month Budget, Modification 1 (Cont.)
PUBLIC RELATIONS & PUBLIC AFFAIRS:
printing & Reproduction:
$45/mo X 6 mos. . . . . . . . . . . . . . . . . . . . . . . . $
Advertising (handouts, pamphlets stickers, etc.) .......$
Total Public Relations
& Public Affairs
310.
240.
$
550.
INDIRECT COSTS:
To include any contingency items
which may arise @ 35/mo X 6 mos .......................$ 2~0.
Total Budget $ 5,088.
.~
. DR/mb
Mod. 1 - 5/5/77
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