HomeMy WebLinkAbout16-Fire Department
From:
Dept:
Date:
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTI~
Michael J. Conrad, Fire Chief
Subject: Resolution ratifying the submittal of a grant
application for the Fiscal Year 2009 Metropolitan
Medical Response System (MMRS) to the San
Bernardino County Fire Department Office of
Emergency Services and authorize the Fire
Department to administer the grant.
Fire
July 2,2009
MCIC Meeting Date:
July 20, 2009
Synopsis of Previous Council Action:
06/30109
08/18/08
09/17107
0711 0106
06120106
05102/05
09/07104
04/01102
Grants Ad Hoc Committee-Item recommended for approval.
Resolution #2008-328 ratifying the submittal ofFY 2008 MMRS budget detail worksheet in the
amount of$321,221.
Resolution #2007-384 ratifying the submittal ofFY 2007 MMRS budget detail worksheet in the
amount of$258,145.
Resolution #2006-255 ratifying the submittal ofFY 2006 MMRS budget detail worksheet in the
amount of$232,330.
Grants Ad Hoc Committee-Item recommended for approval.
Resolution #2005-100 ratifying the submittal of Fiscal Year 2005 MMRS budget detail worksheet
to the San Bernardino County Fire Department, Office of Emergency Services.
Resolution #2004-274 authorizing the submittal of Fiscal Year 2004 MMRS grant application to
the Department of Homeland Security.
Resolution #2002-100 authorizing the submittal of a contract proposal for the development and
implementation of a MMRS and accepting funding allocation in the amount of $400,000.
RECOMMENDATION:
Adopt resolution.
/nvLJ4 ~-ck!
Signature (/
Contact Person: Michael J. Conrad, Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report, Resolution, and Grant Application
Ward: Citywide
FUNDING REQUIREMENTS:
Council Notes:
Amount:
Source:
Finance:
~ScJ ~o09 .~t-9
$321,221 (proiected in grant revenues)
2009 MMRS Grant
Al!enda Item No. ILl
'1.2b..tKI
STAFF REPORT
SUBJECT:
Resolution ratifying the submittal of a grant application for the Fiscal Year 2009
Metropolitan Medical Response System (MMRS) to the San Bernardino County Fire
Department Office of Emergency Services and authorize the Fire Department to
administer the grant.
BACKGROUND:
The Department of Homeland Security/California Emergency Management Agency
recently armounced the opening of the FY 2009 Homeland Security Grant (HSGP). As in
prior years, the HSGP contains a specific allocation to the City of San Bernardino in the
form of the Metropolitan Medical Response System (MMRS). The final allocation to the
City of San Bernardino under the FY 2009 MMRS grant has not been determined,
however, the city was requested to develop project requests based on the FY 2008
funding allocation of $321,221. Also, the San Bernardino County Fire Department will
administer the grant and submit all surrounding local jurisdictions project requests to the
Department of Homeland Security for approval.
On June 8, 2009, the San Bernardino County Fire Department Office of Emergency
Services notified the city of the availability of the Metropolitan Medical Response
System (MMRS) funding from California Emergency Management Agency (attachment
B).
State and Federal Guidance for the FY 2009 MMRS grant emphasize the following eight
(8) objectives and priorities:
· Interoperable communications
· Catastrophic plarming
. Medical Surge
. Citizen preparedness and participation
. Mass prophylaxis
. Critical infrastructure protection
. Training for first responders
. Food and agriculture safety
Due to the short time frame, Fire submitted a list of projects to the San Bernardino
County Fire Department Office of Emergency Services on June 19,2009. Therefore, the
request has been submitted and we are requesting ratification of the submittal. Fire is
requesting funding for training for first responders, interoperable communication, cardiac
monitors/defibrillators, casualty simulation training equipment, citizens corps equipment,
medical surge equipment, and pharmaceuticals (attachment A).
I
FINANCIAL IMPACT:
Allocations for FY 2009 has not been released by the California Emergency Management
Agency. So, the San Bernardino County Fire Department Office of Emergency Services
has directed agencies to anticipate the same allocation as in FY 2008. Therefore, the City
of San Bernardino anticipates receiving funding in the amount of $321,221 for the FY
2009 MMRS grant. There is no match requirement associated with this grant, as it is
100% federally funded. Payments for expenditures approved in the grant will be on a
reimbursement basis. Thus, the City will request reimbursement for expenditures through
the County subsequent to expenditures.
RECOMMENDATION:
Adopt resolution.
2
RESOLUTION NO.
(C(Q)[Pl[
1
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR
THE FISCAL YEAR 2009 METROPOLITAN MEDICAL RESPONSE SYSTEM
4 (MMRS) TO THE SAN BERNARDINO COUNTY FIRE DEPARTMENT OFFICE OF
EMERGENCY SERVICES AND AUTHORIZING THE FIRE DEPARMENT TO
5 ADMINISTER THE GRANT.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
7 SAN BERNARDINO AS FOLLOWS:
8
9
10
11
12
13
14 1111
15 1111
16 1111
17 1111
18 1111
19 1111
SECTION 1. The Mayor and Common Council hereby ratify the Fire Chiefs submittal
of the Fiscal Year 2009 MMRS grant application in the total amount of $321,221. A copy of
the grant application is attached as Attachment "A", and incorporated herein by reference.
SECTION 2. The Mayor and Common Council hereby authorize the Fire Department
to administer the grant.
25 Approved as to form:
26
27
28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION FOR
1 THE FISCAL YEAR 2009 METROPOLITAN MEDICAL RESPONSE SYSTEM
(MMRS) TO THE SAN BERNARDINO COUNTY FIRE DEPARTMENT OFFICE OF
2 EMERGENCY SERVICES AND AUTHORIZING THE FIRE DEPARMENT TO
3 ADMINISTER THE GRANT.
4
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
6
7
meeting thereof,
held on the
day of
,2009, by the following vote, to wit:
8 COUNCIL MEMBERS:
AYES
NAYS
ABSTAIN ABSENT
9
10
11
ESTRADA
BAXTER
12 BRINKER
13
14
15
16
SHORETT
KELLEY
JOHNSON
MCCAMMACK
17
18
19
20
21
22
23
24
Rachel G. Clark, City Clerk
City of San Bernardino
The foregoing Resolution is hereby approved this
day of
,2009.
Patrick J. Morris, Mayor
City of San Bernardino
F. PENMAN, City Attorney
.'<? llev, ~
By:
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Attach_ent .B.
SAN 'BERNARDINO COUNTY
FIRE DEPARTMENT
'<
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COUNTY OF SAN BERNARDINO
PUBue AND SUPPORT
SERVICES GROUP
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"'CE Of EMERGEIlCY SERVICES
, Mira way . IIIIID. CA m78
(!lOg) 356-3998 . fII (gag) 35&-3985
" ~:::. ~):. r I .
PAT A. DENNEN
FIl8 Chief
County F~e Warden
June 8, 2009
TO: SAN BERNARDINO COUNTY FIRE CHIEFS; SAN BERNARDINO COUNTY
SHERIFF AND POLICE CHIEFS; SAN BERNARDINO COUNTY PUBLIC
HEALTH OFFICER; SAN BERNARDINO COUNTY OPERATIONAL AREA
COORDINATING COUNCIL (OACC) PRIMARY AND ALTERNATE
REPRESENTATIVES AND OTHERS
SUBJECT: FY 2009 HOMELAND SECURITY GRANT (HSGP)
CALL FOR PROJECTS
-TIME SENSITIVE-
This correspondence contains critical and time sensitive information for the completion of the FY2009
Homeland Security Grant Application Process, .
Overview
The State and Federal Guidance for this year's grant emphasizes regional and collaborative projects.
The FY2009 HSGP will focus on the following eight (8) objectives and priorities:
1, Interoperable Communications'
· Strengthen Information Sharing and Collaboration Capabilities and Law Enforcement
Investigations
2. Catastrophic Planning
. Enhance Catastrophic Incident Planning, Response, and Recovery Capabilities
3. Medical Surge
. Enhance Medical and Public Health Preparedness
4. Citizen Preparedness and Participation
. Strengthen Citizen Preparedness and Participation
5. Mass Prophylaxis
. Enhance Medical and Public Health Preparedness
6. Critical Infrastructure Protection
. Enhance Critical Infrastructure and Key Resource Protection
7, Trainirig for First Responders
· Enhance Homeland Security Exercise, Evaluation & Training Program
8. Food and Agriculture Safety
. Enhance Agriculture, Food Systems & Animal Health Preparedness
FY2009 HSGP Application Timeline
The California Emergency Management Agency (CaIEMA) has indicated that the suballocations to the
Operational Areas will not be available until June 26, Although we have not received the allocation
amount, we anticipate that the FY2009 HSGP grant amount to be approximately the same amount as the
FY2009 HOMELAND SECURITY GRANT
June 8, 2009
Page 2 of 3
FY2008 HSGP grant. Due to the short timeframe we ask that you begin developing your individual
projects now using the FY2008 HSGP grant amount.
. Regional Collaborative Proposals due to OES
. Review Proposed Equipment, Exercise, Training, Planning Projects
. Release of Sub-allocations from CalEMA
. Grant Application due to State OHS
June 19
June 25 - July 8
June 26
July 17
2009 Grant Cateaories
1. MetroDolitan Medical ResDonse Svstem IMMRS)
As in prior years, the FY2009 HSGP grant contains an allocation for MMRS. The MMRS
allocation is onlv applicable to the City of San Bemardino (City), therefore, we request that the
City start developing their MMRS projects based on the FY2008 HSGP grant amount. Project
submittal process and/or requirements are explained below.
2. Trainina
The FY2009 HSGP is requiring that 10% of the total grant funds be used for eligible training
program activities. Training on new equipment will be allowed as part of the 10%. If the
jurisdiction is requesting overtime and/or backfill reimbursements from the training
category, please make sure that this is "clearly" identified on the training project form
(Attachment A). Include a narrative of each of your training project proposals (Attachment E)
that addresses a performance gap identified through an After Action Report/Improvement Plan
(AARlIP) and/or contribute to a building capability that will be evaluated through an exercise. All
information requested on the training roster must be provided in order to obtain additional
approval from the CalEMA Training and Exercise Unit. Failure to do so may result in the
disallowance of your proposed training project.
3. Exercise
The FY2009 HSGP does not require a percentage allocation for exercise projects, but this
category is still encouraged and recommended based on the needs of the Operational Area. Use
Attachment B, jf requesting funding for an exercise. If the juriSdiction plans on hiring full or
part-time staff, contractors or consultants, or incur overtime and backfill to support
exercise activities, the costs for these activities must be clearly identified in the project
request Use Attachment E to describe the exercise project in detail. Exercise projects require
that the After Action Report and Improvement Plan must be posted within 60 days to the
Corrective Action Plan System (CAPS) following the completion of each exercise.
4. EauiDment
If requesting equipment, please use Attachment C to list the items being requested and
Attachment E to describe each project in detail. It is very important that you provide the correct
"Authorized Equipmeiit~st" (AEllri'iLlm6e~lBhdIAEL title! Failure to do so may result in the...
disallowance of your proposed project. The Authorized Equipment List can be obtained at the
Responder Knowledge Base website WNW. rkb. us. Please remember to separate tax and
shipping charges.
5. Plannina/Personnel Costs
All planning and personnel-related requests must be submitted using Attachment D. Please use
Attachment E to provide a detail description of each of your planning/personnel projects and how
FY21109 HOMELAND SECURITY GRANT
June 8, 2009
Page 3 of 3
it supports the HSGP priorities. To qualify for this project, the jurisdiction must have a final
product.
Prolect Narrative (Attachment El
As indicated above, please use Attachment E to describe each of your proposed projects. A separate
form must be completed for each proposed project The project narrative must include the following
infonnation:
1. A detailed description of your proposed project and how it supports the state priority indicated.
2. A detailed description on how the jurisdiction plans to manage the project.
3. A detailed description of the jurisdiction's performance timeline. Please make sure to factor in
your planning document, your individual jurisdiction's purchasing policy and requirements.
The timeline you proposed for your project will be reviewed and evaluated by the State for
reasonableness. Hence, we suggest that you plan accordingly.
Examoles of timeline:
a. On (month, day, year), the jurisdiction will be requesting approval from the Board for
accepting the grant award.
b. On (month, day, year), mail out an RFP document to solicit vendor proposais.
c. On (month, day, year), the jurisdiction will review all qualified bids and select a vendor.
d. On (month, day, year), the jurisdiction will award the bid and procure the item, etc.
4. Indicate if your project will include a Sole Source and/or is an EOC Project.
As a reminder, all sole source procurements and EOC projects require additional approval
from the State. Please indicate in your project narrative and your project request worksheet if
this is the case. And also contact our OES Grants Unit so they can provide you the "required"
forms to be completed and submitted to the State for the additional approval.
Please submit your project request to Yolanda Daugherty, Administrative Supervisor I, at
vdauQhertvC1i>.sbcfire.oro. no later than June 19, 2009, at 5:30 pm. Please note that project
proposals received after this date will not be accepted.
Further detail of the application process can be obtained at the California Emergency Management
Agency's home page www.homeland.cav.Qov, under Grants Management. As always, I am also
available to address any questions or concerns.
Sincerely,
~;;Z'~L-
DENISE L. BENSON, Division Manager
San Bemardino County Fire Protection District
Office of Emergency Services
DLB:es:yd:kc
Attachments
cc: Homeland Security Approval Authority
Yolanda Daugherty, Administrative Supervisor, San Bernardino County Fire Dept., OES
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