HomeMy WebLinkAbout14- Facilities Management
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director
Subject:
Resolution authorizing the Finance Director to increase
Purchase Order No. 209136 to Inland Overhead Door
Company for overhead door maintenance.
Dept: Facilities Management
Date: April 30, 2009
ORIGINAL
MICC Meeting Date:
June 1,2009
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution
Contact person: James Sharer
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~ James . Sharer
Director of Facilities Management
Phone: 384-5244
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Supporting data attached: Staff Report, Resolution
Ward(s):
All
FUNDING REQUIREMENTS:
Amount: $8,000.00
Source: :
001-325-5507
Barbara Pachon
Director of Finance
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the Finance Director to increase Purchase Order No. to Inland Overhead
Door Company for overhead door maintenance.
BACKGROUND
Inland Overhead Door Company of Colton is the primary vendor used for routine maintenance
and repair of overhead doors for the City of San Bernardino. The City has overhead doors and
fire rated roll down curtains at the Central Police Station, all Fire Stations, City Hall and
numerous park recreation sites. As these doors age the maintenance costs increase due to wear
and component degradation, leading to cost overages in the routine maintenance. This year has
had a major increase in door failures at Fire Stations, which has caused the current shortage of
funds for overhead door maintenance. Staff requests that the budget for Inland Overhead Door
Company be increased by $8,000 to cover the routine maintenance costs for the remainder of the
fiscal year.
FINANCIAL IMPACT
The cost for overhead door maintenance is included in the Facilities Management general fund
budget for FY 08/09, account number 001-325-5507. Funds will be deferred from other
maintenance activities due to the higher priority nature of this work.
RECOMMENDATION
Adopt Resolution
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(C(Q)[PY
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BER~ARDINO AUTHORIZING THE FINANCE DIRECTOR TO
INCREASE PURCHASE ORDER NO. 209136 TO INLAND OVERHEAD DOOR
COMPANY FOR OVERHEAD DOOR MAINTENANCE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council hereby authorize the Finance
Director or his/her designee to increase Purchase Order No. by an additional $8.000, for
a total of $32.950. to Inland Overhead Door Company, referencing this Resolution.
SECTION 2. This authorization to increase the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR A~D COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR TO
INCREASE PURCHASE ORDER NO. 209136 TO INLAND OVERHEAD DOOR
COMPANY FOR OVERHEAD DOOR MAINTENANCE.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of . 2009. by the
following vote, to wit:
Council Members:
ABSTAIN
ABSENT
AYES
NAYS
ESTRADA
BAXTER
BRINKER
SHORRETT
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark. City Clerk
The foregoing resolution is hereby approved this
day of
2009.
22 Patrick 1. Morris. Mayor
City of San Bernardino
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