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,
OR1G1NAL
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From:
Valerie C. Ross, Director
Subject:
Resolution awarding a contract to Weka,
Inc. for Sanitary Sewer Improvement
Relocations for 1-215 Freeway, Segment
1, 2 and 5 (SW09-03), per Project Plan
No. 12574.
Dept:
Development Services
Date:
June 15,2009
File Nos. 3.7848-1; 3.7848-2; 3.7848-5 MCC Date: July 6, 2009
Synopsis of Previous Council Action:
August 2008 The Mayor and Common Council approved FY 2008-09 CIP Budget.
March 16, 2009 Resolution No. 2009-51 approved authorizing the execution of Utility Relocation
Agreement Nos. 18720, 19740,21245 and 20887 with the State of California,
Department of Transportation (Caltrans) for the relocation of City Sewer
Facilities, per Plan Nos. 12574 & 12517, due to widening of the 1-215 and 1-210
freeways.
Recommended Motion:
Adopt Resolution.
tiJwV t. R~
Valerie C. Ross
Contact Person:
Robert Eisenbeisz, City Engineer
Phone:
Ext. 5203
Supporting data attached:
Staff Report, Vicinity Map, Cost
Dist., Cum. Costs & Resolution Ward:
1,2,6
FUNDING REQUIREMENTS:
Amount: $ 1.800,000
Source: Ace!. Nos.)
242-362-5504-7848
Acct. Description:
Caltrans Reimbursement
Finance:
Council Notes:
&0 z.009-/?5
Agenda Item No. 22.
1"'(,-OCf
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution awarding a contract to Weka, Inc. for Sanitary Sewer Improvement Relocations for 1-
215 Freeway, Segment 1,2 and 5 (SW09-03), per Project Plan No. 12574.
Background:
On March 16, 2009, the Mayor and Common Council approved four Utility Relocation
Agreements with the California Department of Transportation (Caltrans) to relocate City sewer
facilities that conflict with the widening of the Interstate 215 Freeway.
SANBAG recently received assurance that it will receive stimulus money under the American
Recovery and Reinvestment Act (ARRA) of 2009. This new funding will allow SANBAG to
proceed with bidding the actual construction work after utility relocations have been completed.
Plans and specifications for sewer relocation work for segments I, 2, and 5 were completed and
the project was opened to public bidding on March 10,2009. These segments include:
. Segment No. I between Rialto Avenue and 8th Street, which includes City sewer relocations
at 2nd Street, Main Street, 3rd Street, Kingman Street, alley north of 5th Street, Spruce Street,
Victoria Street, 7th Street, Vine Street, and 8th Street.
. Segment No.2 between 8th Street and Massachusetts Avenue, which includes City sewer
relocations at Temple Street, 10th Street, Olive Street, 11 th Street, Orange Street, Baseline
Street, Virginia Street, and 17th Street.
. Segment No. 5 between Massachusetts Avenue at 19th Street, which includes City sewer
relocation at Massachusetts Avenue.
The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge
Company (Rancho Cucamonga and Monrovia), High Desert Plan Room, Construction Bid
Board, San Diego Daily Transcript, Bid America Electronic, AGC Plan Room/The Daily
Construction Reporter, Reed Construction Data, Construction Bid Source, Bid Ocean, and with
the San Bernardino Area Chamber of Commerce.
Bids have been received and are listed below:
Name of Bidder City Amount of Basic Bid
Weka,Inc Redlands, CA $ 1,364,058.00
Genesis Construction Hemet, CA $ 1,395,727.00
Trautwein Construction Riverside, CA $ 1,575,148.00
VCI Construction Upland, CA $ 2,014,062.77
Albert W. Davies, Inc. Rancho Cucamonl.!a, CA $ 2,208,167.00
MCC Eauioment Rentals, Inc. Beaumont, CA $ 2,563,506.00
DLSB, Inc. Fontana, CA $ 47,001,834.00
Engineer's Estimate (Range Only) $ 2,700,000.00 to
$ 3,000,000.00
2
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Based on review of the sealed competitive bids received, staff has determined that Weka, Inc. of
Redlands, the apparent low bidder, has met the minimum requirements of the specifications and
bid guidelines; and, therefore, recommends that the Mayor and Common Council award the
referenced contract to Weka, Inc.
The estimated project costs are as follows:
rox.15%)
$ 1,364,058.00
$ 204,608.70
$ 231,333.30
$ 1,800,000.00
If approved, the project is expected to begin construction in July of 2009 and be completed by
December of 2009.
Financial Impact:
The FY 2009/2010 Capital Improvement Program budget includes sufficient funds in Acct. No.
242-362-5504-7848 and a corresponding amount in revenues will be reimbursed by Caltrans for
project "SW 09-03 1-215 Sewer Relocations" to cover the cost of the project. All related costs
will be reimbursed by Caltrans pursuant to the approved Utility Relocation agreements.
Recommendation:
Adopt Resolution.
Attachments:
1. Vicinity Map (Segments 1,2, and 5)
2. Cost Distribution Table
3. Cumulative Project Costs Table
4. Resolution
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City of San Bernardino, California
Department of Public Works, Division of Engineering
elP No" SW09-03
SHEET 1 OF 3
SEWER RELOCATION PLANS
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City of San Bernardino, California
Department of Public Works, Division of Engineering
elP No. SW09-03
SHEET 2 OF 3
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RESOLUTION NO.
(C(Q)ry
1
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO WEKA, INC. FOR SANITARY
SEWER IMPROVEMENT RELOCATIONS FOR 1-215 FREEWAY, SEGMENT 1,2
AND 5 (SW 09-03), PER PROJECT PLAN NO. 12574.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Weka, Inc. 826 Brookside Avenue, Suite G, Redlands, CA 92373, is the
lowest responsible bidder for the Sanitary Sewer Improvement Relocations for 1-215 Freeway,
Segment I, 2 and 5 (SW 09-03), per Project Plan No. 12574.
A contract is awarded
accordingly to said bidder in a total amount of $1,364,058.00, with a contingency amount of
$231,333.30, but such award shall be effective only upon being fully executed by both parties.
All other bids, therefore, are hereby rejected. The City Manager is hereby authorized and
directed to execute said contract on behalf of the City; a copy of the contract is on file in the
office of the City Clerk and incorporated herein by reference as fully as though set forth at
length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
III
III
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO WEKA, INC. FOR SANITARY
SEWER IMPROVEMENT RELOCATIONS FOR 1-215 FREEWAY, SEGMENT 1,2
AND 5 (SW 09-03), PER PROJECT PLAN NO. 12574.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
,2009, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
SHORETT
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2009.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
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