HomeMy WebLinkAbout23-Development Services
ORIGINAL
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject: Resolution awarding a contract to
EI-Co Contractors, Inc. for
Dept: Development Services Sanitary Sewer Improvement
Relocations for State Route 210,
Date: June 9, 2009 Segment 11 (SW 09-03), per
Project Plan No. 12517.
File No. 3.7848-11
MCC Date: July 6, 2009
Synopsis of Previous Council Action:
August 2008 The Mayor and Common Council approved FY 2008-09 CIP Budget.
March 16, 2009 Resolution No. 2009-51 approved authorizing the execution of Utility
Relocation Agreement Nos. 18720, 19740, 21245 and 20887 with the State
of California, Department of Transportation (Caltrans) for the relocation of
City Sewer Facilities, per Plan Nos. 12574 & 12517, due to widening of the
1-215 and 1-210 freeways.
Recommended Motion:
Adopt Resolution.
rtitWJ U.~
Valerie C. Ross
Contact Person:
Robert Eisenbeisz, City Engineer
Phone: Ext. 5203
Supporting data attached:
Staff Report, Vicinity Map, Cost
Dist., Cum. Costs. Resolution
Ward:
2,6
FUNDING REQUIREMENTS:
Amount: $ 255.000
Source: (Acct. Nos.)
242-362-5504-7848
Acct. Description:
Caltrans Reimbursement
Council Notes:
Finance:
~a 2a:J9- /<f'cP
Agenda Item No. 23
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution awarding a contract to El-Co Contractors, Inc. for Sanitary Sewer Improvement
Relocations for State Route 210, Segment Ii (SW 09-03), per Project Plan No. 12517.
Background:
On March 16, 2009, the Mayor and Common Council approved four Utility Relocation
Agreements with the California Department of Transportation (Caltrans) to relocate City sewer
facilities that conflict with the widening of the Interstate 215 Freeway. Segment 11, which
includes City sewer relocations between Cajon Boulevard and Miramonte Drive at 27th Street,
is ready for construction.
Plans and specifications for this project were completed and the project was opened to public
bidding on March 10,2009. The project was advertised locally in the San Bernardino County
Sun Newspaper, F. W. Dodge Company (Rancho Cucamonga and Monrovia), High Desert Plan
Room, Construction Bid Board, San Diego Daily Transcript, Bid America Electronic, AGC
Plan Room/The Daily Construction Reporter, Reed Construction Data, Construction Bid
Source, Bid Ocean, and with the San Bemardino Area Chamber of Commerce.
Bids have been received and are listed below:
Name of Bidder Citv Amount of Basic Bid
EI-Co Contractors, Inc San Bernardino, CA $ 195,033.00
MCC Equinment Rentals, Inc. Beaumont, CA $ 199,065.00
Weka, Inc Redlands, CA $ 249,216.00
Albert W. Davies, Inc. Rancho CucamonQa, CA $ 290,950.00
Genesis Construction Hemet, CA $ 291,220.00
Trautwein Construction Riverside, CA $ 330,634.00
TK Construction San Bernardino, CA $ 483,856.00
En!!ineer's Estimate $ 272,300.00
Based on revIew of the sealed competitive bids received, staff has determined that El-Co
Contractors, Inc. of San Bemardino, the apparent low bidder, has met the minimum
requirements of the specifications and bid guidelines; and, therefore. recommends that the
Mayor and Common Council award the referenced contract to EI-Co Contractors, Inc.
The estimated project costs are as follows:
$ 195,033.00
$ 29,254.95
$ 30,712.05
$ 255,000.00
2
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
If approved, the project is expected to begin construction in July of 2009 and be completed by
November of2009.
Financial Impact:
In the FY 2009/20 I 0 Capital Improvement Program budget, sufficient funds are available in
Acct. No. 242-362-5504-7848 and a corresponding amount in revenues will be reimbursed by
CaItrans for project "SW 09-03 1-215 Sewer Relocations" to cover the cost of the project. All
related costs will be reimbursed by Caltrans pursuant to the approved Utility Relocation
agreements.
Recommendation:
Adopt Resolution.
Attachments:
1. Vicinity Map
2. Cost Distribution
3. Cumulative Project Costs
4. Resolution
J
City of San Bernardino, California
Department of Public Works, Division of Engineering
elP No. SW09-03
SEWER RELOCATION PLANS
FOR
SEGMENT 11
FROM
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RESOLUTION NO.
tO~Y
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO EL-CO CONTRACTORS, INC. FOR
SANITARY SEWER IMPROVEMENT RELOCATIONS FOR STATE ROUTE 210,
SEGMENT 11 (SW 09-03), PER PROJECT PLAN NO. 12517.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. El-Co Contractors, Inc. 1995 Nolan Street, San Bernardino, CA 92407,
is the lowest responsible bidder for the Sanitary Sewer Improvement Relocations for State
Route 210, Segment II (SW 09-03), per Project Plan No. 12517. A contract is awarded
accordingly to said bidder in a total amount of $195,033.00, with a contingency amount of
$30,712.05, but such award shall be effective only upon being fully executed by both parties.
All other bids, therefore, are hereby rejected. The City Manager is hereby authorized and
directed to execute said contract on behalf of the City; a copy of the contract is on file in the
office of the City Clerk and incorporated herein by reference as fully as though set forth at
length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
III
III
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO EL-CO CONTRACTORS, INC. FOR
SANITARY SEWER IMPROVEMENT RELOCATIONS FOR STATE ROUTE 210,
SEGMENT II (SW 09-03), PER PROJECT PLAN NO. 12517.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
meeting thereof, held on the
and Common Council of the City of San Bernardino at a
,2009, by the following vote, to wit:
day of
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
SHORETT
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2009.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
r (~
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