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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL BRlel N A L
From: TERI BAKER,
ASSIST ANT TO CITY
MANAGER
Subject: RESOLUTION OF THE
MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF
AN AGREEMENT AND THE AWARD
OF A PURCHASE ORDER FOR
MAINTENANCE SERVICES TO
TIBURON INC. OF PLEASANTON,
CALIFORNIA.
Dept: INFORMATION
TECHNOLOGY DIVISION
Date: June 15, 2009
MlCC Meeting Date: July 6, 2009
Synopsis of Previous Council Action:
June 16, 2008 - Resolution #2008-252 - Approved the renewal of a three year maintenance
contract for maintenance services on the Computer-Aided-Dispatch system (CAD), Police
Records Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Pleasant on, California (year I of3)
July 2, 2007 - Resolution #2007-219 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Pleasant on, California
June 19,2006 - Resolution #2006-230 - Approved the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Fremont, California
Recommended Motion: Adopt resolution. ~J &pA'__
,
Signature
Contact person:
Mikp Ft"ld,..y
Phone: 111.:l_"'Q.:I7
Supporting data attached: Staff Report
Ward:
AU.
FUNDING REQUIREMENTS: Amount: $ 170,124.00
Source: (Acct. No.)
679-251-5172
(Acct. Description) Maintenance Contracts
Council Notes:
~.5()
Finance:
2oD9-/ cfY'
Agenda Item No.
2.1
7"'~"'01
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of an agreement and the award of a purchase order for maintenance services to
Tiburon Inc. of Pleasanton, California.
BACKGROUND:
The City of San Bernardino owns Tiburon-based public safety computer systems which are
primarily comprised of a Computer-Aided-Dispatch (CAD) system and a Police Records
Management System (PRMS). In addition, Tiburon is a sole source provider for the
maintenance of their PRMS and CAD systems.
In 2002 an agreement was negotiated for three fiscal years (2002/03, 2003/04, 2004/05). The
vendor agreed to charge us a fixed rate of$I 18,393 for each of the three years. The price was to
remain in effect, until we added new features or upgraded the covered computer systems.
In September 2002, the City Council approved a modernization of the existing systems and the
addition of an Automation Vehicle Locator system (A VL) for Police patrol vehicles. The
modernization, once completely installed and accepted, and the new A VL system increased the
maintenance cost by $27,137.00.
In February 2005, a new maintenance agreement was negotiated for 2005/2006. The vendor
agreed to charge us rates of$147,530 for fiscal year 2005/2006. During this time the vendor also
changed from Tiburon, Inc to Tiburon Inc. Public Safety & Justice Inc.
In July 2005, the City Council approved an enhancement to the existing systems for a Field-
Based Reporting system known as Copperfire and FBR. Increase of maintenance costs for this
new enhancement took effect in FY 2006/2007. In January 2006, the City Council approved an
enhancement to the existing systems for a mugshot digital photograph system that would
integrate with the existing systems and replace a standalone system. This system is known as
TIPS. Increase of maintenance costs for this new enhancement took effect in FY 2006/2007. In
addition, current service terms are specified under a Master Support Agreement between the
vendor and the City (reference Resolution #2006-230).
In March 2008, Tiburon agreed to a three year fixed price for maintenance. The cost for Tiburon
maintenance will remain $170,124 through the 20 I 0/20 II fiscal year, unless new features or
upgrades are added. This agreement was approved by City Council under Resolution# 2008-
252. FY 2009/2010 is the second year of the three year maintenance agreement.
FINANCIAL IMPACT:
The annual cost for software maintenance of Police and Fire CAD, RMS, CMS, TIPS, FBR,
A VL, and MDCs for FY 2009/2010 is $170,124.00 and these items have been included in the IT
09/10 budget and charge backs to departments.
RECOMMENDATION:
Adopt resolution.
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RESOLUTION NO.
CC(Q)~r
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND THE
AWARD OF A PURCHASE ORDER FOR MAINTENANCE SERVICES TO TffiURON
INC. OF PLEASANTON, CALIFORNIA.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Tiburon Inc. is a sole source for software maintenance of the City's
Public Safety Computer-Aided-Dispatch System (CAD), Police Records Management System
(PRMS), Jail Management System (CMS), Mugshot System (TIPS), Field Base Reporting
System (FBR/ARS), Automatic Vehicle Locator System (A VL), and Mobile Data System.
SECTION 2. That the City Manager is authorized and directed to execute a Vendor
Service Agreement in the total amount of $170,124.00, a copy of which is attached hereto as
Exhibit "A".
SECTION 3. That the Mayor and Common Council authorize the Director of Finance
or hislher designee to issue a purchase order for $ I 70, 124.00 to Tiburon Inc. for these
maintenance services. The Purchase Order shall reference the number of this resolution and
shall incorporate the terms and conditions of the existing maintenance contact, which is on file
in the City Clerk's Office. The Purchase Order shall read, in addition to the itemization,
"Tiburon Inc. FY 2009/2010 Annual Maintenance Contract for the City of San Bernardino's
Public Safety CAD, RMS, CMS, TIPS, FBR, ARS, A VL, and Mobile Data System. Not to
exceed $170,124.00."
SECTION 4. This purchase is exempt from the formal contract provisions of San
Bernardino Municipal Code Section 3.04.010(B)(3), "Purchases approved by the Mayor and
Common Council."
III
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III
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27 App ved as to form:
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es F. Penman, City Attorney
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND THE
A WARD OF A PURCHASE ORDER FOR MAINTENANCE SERVICES TO TffiURON
INC. OF PLEASANTON, CALIFORNIA.
SECTION 5. The above authorization is rescinded if it is not executedwitbin ninety
(90) days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Conunon Council of the City of San Bernardino at a
meeting thereof, held on
the_day of
, 2009, by the following vote, to wit:
Council Members
Aves
Navs
Abstain
Absent
ESTRADA
BAXTER
BRINKER
SHORETT
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2009.
Patrick 1. Morris, Mayor
City of San Bernardino
Exhibit "A"
VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 1st day of July 2009, by and
between Tiburon Incorporated, of Pleasanton, California ("VENDOR") and the City of
San Bernardino ("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has detennined that it is advantageous
and in the best interest of the CITY to contract for annual maintenance of the Police
Department's Tiburon Systems as outlined in Tiburon Inc. 's maintenance quote (dated May
20, 2008) included with this agreement as Exhibit "An; and
WHEREAS, the City of San Bernardino did solicit and accept quotes from Tiburon
Inc. because of their sole source status as the exclusive provider of software for Tiburon's
system software suites,
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the services of
VENDOR to provide those services as set forth on Exhibit "A" attached hereto and
incorporated herein.
2. COMPENSA nON AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of invoices,
shall pay the VENDOR up to the amount of $170,124.00 for the services set
forth in Exhibit "An.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; TERMINATION.
The tenn of this Agreement shall be for a period of two years.
This Agreement may be tenninated at any time by thirty (30) days' written notice by
CSB- Tiburon Inc. 2009/20 I 0 Annual Maintenance _ 1
either party. The terlUS of this Agreement shall remain in for"c unless mutually amended.
The duration of this Agreement may be extended with the written consent of both parties.
4. INDEMNITY.
Tiburon agrees to protect, defend, indemnifY, and save the Client, its agents,
officials, employees, or any firm, company, organization, or individual to whom the Client
may be contracted, harmless from and against any and all claims, demands, actions, and
causes of action of which Tiburon is given prompt notification and over which Tiburon is
given control to resolve (the "Indemnified Matters"), which may arise on account of illness,
disease, loss of property, services, wages, death or personal injuries resulting from Tiburon's
negligence in the performance of the services hereunder; provided, however, that in no event
shall Tiburon be liable for any loss or damages related to the operation, delay or failure of
software or equipment provided by Tiburon or for the accuracy or completeness of data, and
under no circumstances shall Tiburon be liable for special, incidental or consequential
damages.
In no event shall either party by liable for any damages resulting from loss of profit
or business, or for any special, indirect, punitive, incidental or consequential damages,
whether arising in an action of contract, tort or other legal theory and regardless of whether
such party knew or should have known of the possibility of such damages. The laws in some
states do not allow the exclusion or limitation of incidental or consequential damages and the
above limitation or exclusion shall be construed so as to give it the maximum practical effect
without violating such laws. If a court of competent jurisdiction determines that relevant
laws in force may imply warranties and liabilities which cannot be excluded or limited or
which can only partly be excluded or limited, then the limits on Tiburon' s liability set out in
this Agreement shall apply to the fullest extent permitted by law. Tiburon's liability for any
claim, whether in tort, contract or otherwise, shall be limited to the total amount to be paid
Tiburon under this Agreement.
s. INSURANCE.
CSB-Tiburon Inc. 2009/2010 Annual Maintenance - 2
While not restricting or limiting the foregoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the CITY shall require the insurer to notifY CITY of any change or
termination in the policy.
6. NON-DISCRIMINATION
In the performance of this Agreement and in the hiring and recruitment of
employees, VENDOR shall not engage in, nor permit its officers, employees or agents to
engage in, discrimination in employment of persons because of their race, religion, color,
national origin, ancestry, age, mental or physical disability, medical condition, marital status,
sexual gender or sexual orientation, or any other status protected by law, except as permitted
pursuant to Section 12940 of the California Government Code.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents
and purposes VENDOR shall be an independent contractor and not an agent or employee of
the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment
of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER
REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business
registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses,
CSB- Tiburon Inc. 2009/20 I 0 Annual Maintenance - 3
permits, qualificatiuus, insurance and approval of whatever na,~.e that are legally required of
VENDOR to practice its business or profession.
9. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the
United States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Mr. Michael Eckley
City of San Bernardino
300 North D Street
4th Floor -IT Dept
San Bernardino, CA. 92418
Telephone: (909) 384-5947
TO THE VENDOR:
Mr. Mike Perez
Tiburon, Inc.
6200 Stoneridge Mall Road, Ste 400
Pleasanton, CA. 94588
Telephone: (925) 621-2700
10. ATTORNEY'S FEES
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and
expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
conditions or provisions hereof. The costs, salary and expenses of the City Attorney and
members of his office in enforcing this Agreement on behalf of the CITY shall be considered
as "attorneys' fees" for the purposes of this paragraph.
CSB-Tiburon Inc. 2009/2010 Annual Maintenance - 4
11. ASSIGNMJ!.l'IT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release
VENDOR of VENDOR's obligation to perform all other obligations to be performed by
VENDOR hereunder for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of
California, Riverside Division. The aforementioned choice of venue is intended by the
parties to be mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes
of convenience only and shall not affect the construction or the interpretation of any of its
provisions.
16. SEVERABILITY.
If any provision of this Agreement is determined by a court of competent jurisdiction
to be invalid or unenforceable for any reason, such determination shall not affect the validity
or enforceability of the remaining terms and provisions hereof or of the offending provision
CSB-Tiburon Inc. 2009/2010 Annual Maintenance - 5
in any other circumstance, and the remaining provisions of tnis Agreement shall remain in
full force and effect.
17. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject
manner of this Agreement. This Agreement may be modified or amended only by a written
instrument executed by all parties to this Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on
the day and date set forth below.
VENDOR:
Dated:
,2009
By:
Its:
CITY OF SAN BERNARDINO:
Dated: , 2009
By:
(Mr. Charles E. McNeely, City Manager)
Dated:
,2009
Approved as to Form:
James F. Penman, City Attorney
By:
CSB- Tiburon Inc. 2009/20 I 0 Annual Maintenance - 6
1 VENDOR SERVICE AGREEMENT
2 This Vendor Service Agreement is entered into this 1st day of July 2009, by and
3 between Tiburon Incorporated, of Pleasanton, California ("VENDOR") and the City of
4 San Bernardino ("CITY" or "San Bernardino").
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Department's Tiburon Systems as outlined in Tiburon Inc.'s maintenance quote (dated May
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10 20,2008) included with this agreement as Exhibit "A"; and
11 WHEREAS, the City of San Bernardino did solicit and accept quotes from Tiburon
12 Inc. because of their sole source status as the exclusive provider of software for Tiburon's
13 system software suites
14 NOW, THEREFORE, the parties hereto agree as follows:
15 1. SCOPE OF SERVICES.
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3.
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WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for annual maintenance of the Police
For the remuneration stipulated, San Bernardino hereby engages the services of
VENDOR to provide those services as set forth on Exhibit "A" attached hereto and
incorporated herein.
2.
COMPENSATION AND EXPENSES.
a.
For the services delineated above, the CITY, upon presentation of invoices,
shall pay the VENDOR up to the amount of$170,124.00 for the services set
forth in Exhibit "A".
No other expenditures made by VENDOR shall be reimbursed by CITY.
b.
TERM; TERMINATION.
The term of this Agreement shall be for a period of two years.
This Agreement may be terminated at any time by thirty (30) days' written notice by
CSB-Tiburon Inc. 2009/2010 Annual Maintenance - I
either party. The terms of this Agreement shall remain in force unless mutually amended.
The duration of this Agreement may be extended with the written consent of both parties.
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4.
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Tiburon agrees to protect, defend, indemnify, and save the Client, its agents,
4
officials, employees, or any firm, company, organization, or individual to whom the Client
5
may be contracted, harmless from and against any and all claims, demands, actions, and
6
causes of action of which Tiburon is given prompt notification and over which Tiburon is
7
8 given control to resolve (the "Indemnified Matters"), which may arise on account of illness,
9 disease, loss of property, services, wages, death or personal injuries resulting from Tiburon's
10 negligence in the performance of the services hereunder; provided, however, that in no event
11 shall Tiburon be liable for any loss or damages related to the operation, delay or failure of
12 software or equipment provided by Tiburon or for the accuracy or completeness of data, and
13 under no circumstances shall Tiburon be liable for special, incidental or consequential
14
damages.
15
In no event shall either party by liable for any damages resulting from loss of profit
16
or business, or for any special, indirect, punitive, incidental or consequential damages,
17
18 whether arising in an action of contract, tort or other legal theory and regardless of whether
19 such party knew or should have known of the possibility of such damages. The laws in some
20 states do not allow the exclusion or limitation of incidental or consequential damages and the
21 above limitation or exclusion shall be construed so as to give it the maximum practical effect
22 without violating such laws. If a court of competent jurisdiction determines that relevant
23 laws in force may imply warranties and liabilities which cannot be excluded or limited or
24
which can only partly be excluded or limited, then the limits on Tiburon' s liability set out in
25
this Agreement shall apply to the fullest extent permitted by law. Tiburon's liability for any
26
claim, whether in tort, contract or otherwise, shall be limited to the total amount to be paid
27
28 Tiburon under this Agreement.
INDEMNITY.
5. INSURANCE.
CSB- Tiburon Inc. 2009120 I 0 Annual Maintenance - 2
While not restricting or limiting the foregoing, during the term of this Agreement,
1 VENDOR shall maintain in effect policies of comprehensive public, general and automobile
2 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
3
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
4
5
additional named insured in each policy of insurance provided hereunder. The Certificate of
6
7 Insurance furnished to the CITY shall require the insurer to notifY CITY of any change or
8 termination in the policy.
9 6.
10
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
NON-DISCRIMINATION
In the performance of this Agreement and in the hiring and recruitment of
11 employees, VENDOR shall not engage in, nor permit its officers, employees or agents to
12 engage in, discrimination in employment of persons because of their race, religion, color,
13
national origin, ancestry, age, mental or physical disability, medical condition, marital status,
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17 7.
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19 and purposes VENDOR shall be an independent contractor and not an agent or employee of
20 the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment
21 of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
22 Compensation, and other payroll deductions for VENDOR and its officers, agents, and
23
employees, and all business license, if any are required, in connection with the services to be
24
performed hereunder.
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REQUIREMENTS.
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sexual gender or sexual orientation, or any other status protected by law, except as permitted
pursuant to Section 12940 of the California Government Code.
INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents
8.
BUSINESS REGISTRATION CERTIFICATE AND OTHER
VENDOR warrants that it possesses or shall obtain, and maintain a business
registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses,
CSB-Tiburon Inc. 2009/2010 Annual Maintenance - 3
permits, qualifications, insurance and approval of whatever nature that are legally required of
1 VENDOR to practice its business or profession.
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NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the
United States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Mr. Michael Eckley
City of San Bernardino
300 North D Street
4th Floor - IT Dept
San Bernardino, CA. 92418
Telephone: (909) 384-5947
TO THE VENDOR:
Mr. Mike Perez
Tiburon, Inc.
6200 Stoneridge Mall Road, Ste 400
Pleasanton, CA. 94588
Telephone: (925) 621-2700
ATTORNEY'S FEES
In the event that litigation is brought by any party in connection with this Agreement,
23 the prevailing party shall be entitled to recover from the opposing party all costs and
24
expenses, including reasonable attorneys' fees, incurred by the prevailing party in the
25
exercise of any of its rights or remedies hereunder or the enforcement of any of the terms,
26
conditions or provisions hereof. The costs, salary and expenses of the City Attorney and
27
28 members of his office in enforcing this Agreement on behalf of the CITY shall be considered
as "attorneys' fees" for the purposes of this paragraph.
CSB-Tiburon Inc. 2009/2010 Annual Maintenance - 4
11. ASSIGNMENT.
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10 The parties hereto agree that all actions or proceedings arising in connection with this
11 Agreement shall be tried and litigated either in the State courts located in the County of San
12 Bernardino, State of California or the U.S. District Court for the Central District of
13
California, Riverside Division. The aforementioned choice of venue is intended by the
14
parties to be mandatory and not permissive in nature.
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18 14.
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20 Agreement and their respective heirs, representatives, successors, and assigns.
21 15.
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27 If any provision of this Agreement is determined by a court of competent jurisdiction
28 to be invalid or unenforceable for any reason, such determination shall not affect the validity
or enforceability of the remaining terms and provisions hereof or of the offending provision
CSB-Tiburon Inc. 2009/2010 Annual Maintenance - 5
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release
VENDOR of VENDOR's obligation to perform all other obligations to be performed by
VENDOR hereunder for the term of this Agreement.
12. VENUE.
13.
GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes
of convenience only and shall not affect the construction or the interpretation of any of its
provisions.
16.
SEVERABILITY.
in any other circumstance, and the remaining provisions of thIS Agreement shall remain in
full force and effect.
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6 manner of this Agreement. This Agreement may be modified or amended only by a written
7 instrument executed by all parties to this Agreement.
8 IN WITNESS THEREOF, the parties hereto have executed this Agreement on
9 the day and date set forth below.
10 VENDOR:
11 Dated:
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17.
ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject
,2009
By:
Its:
CITY OF SAN BERNARDINO:
Dated: , 2009
By:
(Mr. Charles E. McNeely, City Manager)
Dated: , 2009
Approved as to Fonn:
James F. Penman, City Attorney
By:
SB-Tiburon Inc. 2009/2010 Annual Maintenance - 6
TIBUR"N"
Tiburon. tnc.
'~:!J;' ~,I'~';'.";r.II,F~ t."" Rtjd,~
'...:'t. ":;':J0
"hi.C-' ~r (..:.. :".:,:':'.:
IF.':''
-,DS 6.' ~ " 7,__,:;
'12:-;:.:;; i}c;9
May 20, 2008
":...\".','. 1';-..;'''' :-,. ~':i';
Mr. Michael Eckley
Public Safety Systems Manager
City of San Bernardino
300 North "0" Street "B" Building
San Bernardino, CA 92418
Subject: Three Year Maintenance auote for the 2008 through 2011 Maintenance Period
Reference: Agreement for Extended Services between the City of San Bernardino and Tiburon. Inc..
dated Julv L 1995
Dear Mr. Eckley:
Tiburon, Inc. is pleased to present the City of San Bernardino with this Multi-Year Maintenance quote for
the period of2008 through 2011.
The projected base maintenance fees for the three (3) year contract beginning July 1,2008 and ending
June 30, 2011 are:
Annual Maintenance Fees 2008-2011:
$510,360
The table below is a breakdown of the software model and maintenance fee associated with the following
applications.
Software Model CPU Make Start End Total Fees
Months
CAD 36 7/1/08 6/30/11 $ 164,032.00
CMS 36 7/1/08 6/30/11 $ 30,054.00
PRMS 36 7/1/08 6/30/11 $ 99,818.00
FAS 36 7/1/08 6/30/11 $ 57,533.00
911 Mapping 36 7/1/08 6/30/1.1 $ 56,056.00
Oracle 36 7/1/08 6/30/11 $ 52,837.00
AVL 36 7/1/08 6/30/11 $ 15,955.00
FBR 36 7/1/08 6/30/11 $ 30,650.00
SunPro Interlace 36 7/1/08 6/30/11 $ 3,425.00
Total $ 510,360.00
A ( [:., c
EX HIE JI ";1 /I
Mr. Michael Eckley
Public Safety Systems Manager
Three Year Maintenance quote for the 2008 through 2011 Maintenance Period
May 20, 2008
Page 2 of2
The maintenance fee of $51 0,360 is broken down to a flat rate of $170, 120 per year that will be
renewable with a PO provided by the City of San Bernardino.
Please keep in mind that any enhancement purchase may increase the annual maintenance fee due. In the
event of an increase in annual maintenance fees as a result of an enhancement purchase, we will specify
the amount of the increase in our enhancement proposal. Accordingly, when budgeting for the upcoming
year's maintenance, we recommend that you budget higher than the estimated amounts provided.
If you have any questions or require further information, please contact me at 925-699-0946, at your
convenience.
Sincerely,
~1J~
Jennine Weber
Account Manager