HomeMy WebLinkAbout06-Finance 1302-
CITY OF SANBERNARDINO
ORIGINAL
FINANCE DEPARTMENT
INTEROFFICE MEMORANDUM
TO: RACHEL CLARK, CITY CLERK
FROM: BARBARA PACHON, DIRECTOR OF FINANCA
SUBJECT: APPROVAL OF COMMERCIAL CHECKS AND PAYROLL CHECKS
DATE: SEPTEMBER 29, 2011
Approve the register of demands dated:
September 6, 2011 11/2012 #10 $1,141,742.14
September 13, 2011 11/2012 #11 912,089.48
September 20, 2011 11/2012 #12 1,031,556.16
$3,085,387.78
Approve the total payroll:
Semi Monthly Gross Payroll 9/16/11 —9/30/11 $3,939,354.60
Grand Total Gross Payroll $3,939,354.60
CITY OF SAN BERNARDINO
PAYROLL SUMMARY REPORT
PERIOD ENDING DATE C DATE PAID � PP No. __
CHECK NUMBERS USED: ��" nq(a 5
CHECK NUMBERS VOIDED:
CHECK NUMBERS CANCELLED:
EARNINGS:
Regular Gross:
Adjustments:
Total Adjusted Gross Payroll
DEDUCTIONS: (�
Total
(Without Adjustments)
Adjustments:
Total Adjusted Deductions
Net Payroll 3 , S
APPROVALS FOR PAYMENT
i r
DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD
Mayor and Common Council on the Day of ,20
The Following Vote To-Wit: Absent
Ayes
Noes
City Clerk
CITY OF SAN BERNARDI NO—Finance Department
DISTRIBUTION:WHITE—City Clerk CANARY—Payroll
DOC ID: 1302
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Claims and Payroll
From: Barbara Pachon M/CC Meeting Date: 10/17/2011
Prepared by: Veronica Martinez, (909) 384-
5242
Dept: Finance Department Ward(s): All
Subject:
APPROVAL OF COMMERCIAL CHECKS AND PAYROLL CHECKS
Recommended Motion:
That the claims and payroll and the authorization to issue warrants as listed be approved.
Approve the register of demands dated:
September 6, 2011 11/2012 #10 $1,141,742.14
September 13, 2011 11/2012 #11 912,089.48
September 20, 2011 11/2012 #12 1,031,556.16
Grand Total Register of demands $3,085,387.78
Approve the total payroll:
Semi Monthly Gross Payroll $3,939,354.60
Grand Total Gross Payroll $3,939,354.60
Supporting Documents:
I
I
Updated: 9/29/2011 by Veronica Martinez Page 1
i
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid AUGUST 16, 2011
Claim Register Number #7 2011/2012
Check No. 812614 Through 812933
Void: 812902,812811,812771 No.
Check No. No.
Total Amount Approved $ 1,213,499.15
Approved for Payment:
Director of Finance jawl-o-
Mayor and Common Council on the Day of 19
By the following vote to-wit: AYES
NOES
Absent:
City Clerk
REGISTER 1,216,607 .29
CANCELLED (3, 108.14 )
TOTAL 1,213,499.15
RU C32 2:56PM
Distribution: WHITE-Ci Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER CENTRAL PRINTING SEgNCES
ly FINC-3.01 (4-so►
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA )
. ss.
COUNTY OF SAN BERNARDINO )
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated August 16, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on August 16, 2011 at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
Director of F nance
E W"J' tJ 2:55PM
DISTRIBUTION: WHITE—CltyClerk YELLOW—Treasurer
CERTIFICATE
OF
cn c
DECLARATION 0
STATE OF CALIFORNIA
ss. c ;.
COUNTY OF SAN BERNARDINO ) - '
G
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated SEPTEMBER 7 , 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct;that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on SEPTEMBER 7 , 2011 at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
Director of Finance
DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA )
ss.
COUNTY OF SAN BERNARDINO )
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated SEPTEMBER 22, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on SEPTEMBER 22, 2011 at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
Director of Firknce
DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid September 6, 2011
Claim Register Number #10 2011/2012
Check No. 813403 Through 813640
Void: 313577 No.
Check No. No.
Total Amount Approved $ *A ()W 1,141,742.14
Approved for Paymen
Director of Finance
Mayor and Common Council on the Day of 19
By the following vote to-wit: AYES
NOES
Absent:
City Clerk
REGISTER $1,138,234.70
WIRE TRANSFER$ 423.90
CANCELLED $ 0.00
SUB TOTAL $1,138,6 33.60
BOND PMTS 32083.54
TOTAL -1,141,7OF�2,14
Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC-3.01 14-90) cE��mHnNG�RMCES
#10
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA )
. ss.
COUNTY OF SAN BERNARDINO )
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated September 6, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on September 6, 2011 at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
D' ctor of Finance
DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid SEPTEMBER 13, 2011
Claim Register Number #11 2011/2012
i
Check No. 813641 Through 813872
Void: No.
I,
Check No. No.
Total Amount Approved $ 912,089.48
i
Approved for Payments ,
Director of Finance X e,
I
Mayor and Common Council on the Day of 19
I
By the following vote to-wit: AYES
NOES
Absent:
City Clerk
REGISTER 913,345.54
WIRES (423.90)
HANDW$ITES 423.90
CANCELLED (1,256.06)
TOTAL 912,089.48
Distribution: WHITE-Ciry Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC-3.01 14-90) CE"'R"SAN"NG���
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA )
. ss.
COUNTY OF SAN BERNARDINO )
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated SEPTEMBER 13, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct;that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on SEPTEMBER 13, 2011 at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
G
Di or of Finance
DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid September 20, 2011
Claim Register Number #12 2011/2012
Check No. XXXXXXX 813873 Through 814063
Void: 813933 No.
Check No. No.
Total Amount Approved $ 1,031,556.16
Approved for Payment:
Director of Finance '
Mayor and Common Council on the Day of 19
By the following vote to-wit: AYES
NOES
Absent:
City Clerk
REGISTER $1,031,629.65
HANDTYPES 0.00
BONDS 0.00
WIRES 0.00
CANCELLED 73.49
TOTAL $1,031,556.16
Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FiNC-3.01 (4-sot ErNi LPRiNTiNGgRMCES
• #12
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA )
ss.
COUNTY OF SAN BERNARDINO )
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated September 20, 2011
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct;that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on September 20, 2 01 1 at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
Di ctor of Finance
DISTRIBUTION: WHITE—CltyClerk YELLOW—Treasurer