HomeMy WebLinkAbout44-Fire Department
,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTlOe-Rt6tNA-b--
Michael J. Conrad, Fire Chief Subject: Resolution ratifying the submittal of the
application to the San Bernardino County Fire
Department Office of Emergency Services for
the Fiscal Year 2008 Homeland Security
Fire Grant!California Emergency Management
Agency to fund computer equipment for the
Emergency Operation Center.
From:
Dept:
Date:
June 15,2009
MC/C Meeting Date:
July 6, 2009
Synopsis of Previous Council Action:
RECOMMENDATION:
Adopt resolution.
~d.~
Signature (/I
Contact Person: Michael J. Conrad, Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report, Resolution, and Application
Ward: Citvwide
FUNDING REQUIREMENTS:
Amount:
$9,602 (in grant revenues)
Source:
2008 Department of Homeland Securitv Grant!
California Emergencv Management Agency
Council Notes:
Finance:
~so d-Ooq- ~ 0$-
Agenda Item No. '11../
7-(,"'0'
STAFF REPORT
SUBJECT:
Resolution ratifying the submittal of the application to the San Bernardino County Fire
Department Office of Emergency Services for the Fiscal Year 2008 Homeland Security
Grant/California Emergency Management Agency to fund computer equipment for the
Emergency Operation Center.
BACKGROUND:
The Department of Homeland Security Grant seeks to build on progress towards enhancing
the capabilities of state and local first responders by providing funding for emergency
prevention, preparedness, and response personnel to prevent, deter, respond to and recover
from threats and incidents of terrorism. The Department of Homeland Security has
consolidated the administration of several grant programs within one application package.
The San Bernardino County Fire Department, Office of Emergency Services is required to
administer the grants.
During the FY 2008 Homeland Security Grant process, San Bernardino County Office of
Emergency Services (OES), awarded each city within the operational area a sum of $5,000
to upgrade computers in their respective emergency operations centers (EOe). On May
19, 2009, OES sent a memo advising that the available grant funding was increased to
$9,602. Also, that the EOC request forms must be submitted by June 10, 2009 to OES
(attachment A).
Our intent is to invest the $9,602 in the purchase of three to four new computers capable of
supporting the requirements of the new emergency management software and applications
such as WebEOC. The Fire Department is consulting with Mike Eckley, Public Safety IT
Manager, in regards to specifications. The performance period of the grant is from June
10,2009 until October 31,2009.
FINANCIAL IMPACT:
The City of San Bernardino will receive funding in the amount of $9,602. There is no
match requirement associated with this grant and is 100% federally funded. Payments for
expenditures approved in the grant will be on a reimbursement basis. Therefore, the City
will request reimbursement for expenditures through the County subsequent to
expenditure.
RECOMMENDATION:
Adopt resolution.
1
RESOLUTION NO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
7
8
SECTION 1. The Mayor and Common Council hereby ratify the Fire Chief's submittal
of the Fiscal Year 2008 Homeland Security Grant/California Emergency Management Agency
9
10
11
12 IIII
13 IIII
14 IIII
15 IIII
16 IIII
17 IIII
18 IIII
19 IIII
20
IIII
21
22
23
24
25 IIII
26 IIII
27 IIII
28 IIII
application in the amount of $9,602. A copy of the application is attached as Attachment "A",
and incorporated herein by reference.
IIII
IIII
IIII
I
19
20
21
22
23
24
Approved as to form:
25
26
27
28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF THE APPLICATION TO THE
1 SAN BERNARDINO COUNTY FIRE DEPARTMENT, OFFICE OF EMERGENCY
SERVICES FOR THE FISCAL YEAR 2008 HOMELAND SECURITY
2 GRANT/CALIFORNIA EMERGENCY MANAGEMENT AGENCY TO FUND
3 COMPUTER EQUIPMENT FOR THE EMERGENCY OPERATION CENTER.
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5
6
held on the
7
8
and Common Council of the City of San Bernardino at a
meeting thereof,
day of
,2009, by the following vote, to wit:
COUNCIL MEMBERS:
AYES
NAYS
ABSTAIN ABSENT
14 KELLEY
15
16
JOHNSON
MCCAMMACK
17
18
Rachel G. Clark, City Clerk
City of San Bernardino
The foregoing Resolution is hereby approved this
day of
,2009.
Patrick J. Morris, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attorney
2
SAN BERNARDINO COUNTY
FIRE DEPARTMENT
,
.A.
COUNTY OF SAN BERNARDINO
PUBUC AND SUPPORT
SERVICES GROUP
OFACE OF EMERGENCY SERVICES
l' '110 Way . 1lIaJtD. CA 02370
(~ .50-3990. Fax (90!l) 358-3005
....\;-...RDI;.VO
OO'-'i"'~ <'0(.-
'" 1',
'" -- -
co _ -<
FiRE OEPT <
PAT A. DENNEN
FA Chief
County FIIlI Warden
May 19, 2009
TO: CITYITOWN EMERGENCY MANAGERS
SAN BERNARDINO COUNTY FIRE CHIEFS
SUBJECT: FY 2008 HOMELAND SECURITY GRANT (HSGP)
UPDATE ON EOC AND FIRE JURISDICTION PROJECTS
-- TIME SENSITIVE DEADLINES __
This correspondence contains critical and time sensitive information for both the EOC and Fire
jurisdictions' individual projects for the FY2008 Homeland Security Grant Program (HSGP).
EOC Outfittina Proiects
During the FY2008 HSGP application process and as a result of the additional HSGP funding
received by the Operational Area (OA) , the Approval Authority authorized the Office of
Emergency Services (OES) to increase the budget of the EOC Outfitting projects (from
$125,000 to $240,050). Because of the increased funding, each EOC jurisdiction received an
additional $4,602 allocation, from $5,000 to $9,602.
Due to the short timeline in submitting the FY2008 HSGP application to the California
Emergency Management Agency (CaIEMA) last August 2008, OES was unable to send out
another project call letter for the extra funding. To ensure that each jurisdiction received their
equal share, OES included a hardware/computer project just as a place holder in the HSGP
application.
On March 9, 2009, our office sent out an email to all EOC contact persons regarding the
approved EOC projects. Please review the equipment list that was attached to make sure that
the projects approved by CalEMA met your jurisdiction's needs. Please note that the EOC
Outfitting projects performance deadline is October 31, 2009.
Fire Jurisdiction Proiects
During the FY2008 HSGP application process, the Approval Authority recommended allocating
$168.552 to each Fire jUriSdiction within the Operational Area with a population of less than
30,000. Our office sent out a call letter on July 10, 2008, however, not all jurisdictions
responded to this request. Therefore, OES included a hardware/computer project for those
jurisdictions that did not respond to the request just as a place holder.
On February 19, 2009, our office sent out an email to all 17 Fire jurisdictions notifying them of
the approved projects included in the FY2008 HSGP. Please review the equipment list that was
attached to make sure that the projects approved by CalEMA met your jurisdiction's needs.
FY2008 HOMELAND SECURITY GRANT
Update onEOC and Fire Jurisdictions Projects
May 19, 2009
Page 2 of 2
Modification Reauests
If a modification is warranted, please complete the attached modification request form and
provide all the information requested. Any jurisdiction that would like to modify their EOC
project must also complete the attached EOC Request form as CalEMA requires
additional approval for all EOC. projects.
As the OA is only allowed one modification per quarter, we ask that all modification and EOC
request forms be submitted to our office no later than June 10, 2009 at 5:00 p.m. Any late
requests will be included in the next quarter. There will be no exceptions.
Please contact Yolanda Daugherty or myself at (909) 356-3998 with any questions or concems.
Sincerely,
~x.~
DENISE L. BENSON, Division Manager
San Bernardino County Fire Protection District
Office of Emergency Services
DLB:yd
Attachments
cc: Homeland Security Approval Authority
FY2008 Homeland Security Grant
Regional Collaborative Project Proposal
Narrative
Jurisdiction: I City of San Bernardino
Point of Contact: I Don Feser
Title: Disaster Management Coordinator
Phone Number: 909.384.5115
FY2008 HSGP Total Funding Request:
I $5,000
Please provide a description of your proposed project highlighting the purpose, objective,
and benefit it would have on the San Bernardino County Operational Area. If soliciting
for equipment items please provide a brief description of the item and its functions.
Emergency Operations Center (EOC) Equipment Outfitting - This project involves the purchase
of several computers and peripherals to replace aging equipment in the EOC.
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
Request for Establish/Enhance Emergency Operations Center (EOC)
Applicant Name: City of San Bernardino
Homeland Security Grant Program IT 2008 Grant Number 2008-0006 OES ID# 071-00000
Urban Area Security Initiative (UASI) FY Grant Number OES ID#
Other Grant Number OES ID#
ESTABLISH/ENHANCE EMERGENCY OPERATIONS CENTER moo REQUEST
1. What type ofEOC does your organization plan to establish/enhance? (Choose one of the
following)
Primary EOC -1L-
Altemate/Back-uplDuplicate EOC _
2. Describe how the establishment/enhancement of an EOC improves your organization's ability
to prevent, plan for, respond to, and recover from a terrorism event (on a separate attachment).
3. Identify anticipated costs to establish/enhance your organization's EOC.
Supplies/Equipment Cost AEL
number
Computers 9,602 04HW-Ol-
lNHW
Network Servers
Printers
Computer accessory devices (i.e. surge protectors, battery backups, etc.)
Computer maintenance contracts
Computer connections and cables (including fiber optic cabling)
Office Furniture (i.e. chairs, desks, tables, modular furniture, partitions, etc.)
Lighting Systems . .
LCD projectors
Projection/plasma/flat screens/monitors/televisions (Explain why a
regular television is unsuitable for the particular project, and explain how this item
will enhance your organization's overall ability to prevent, plan, respond to and
recover from a terrorism event.)
EOC Request Form
Televisions
Telephone systems
Software development
Commercial off-the-shelf (COTS) software
Moving Costs (Explain the circumstances under which the moving or leasing
costs wilI be incurred.)
GIS plotter and software
Standardized mapping software
Standardized emergency management software
Fax machines
Copy machines
Installation ofEOC items
Miscellaneous connections for EOC items
Leasing Costs" (Indicate starting and ending dates oflease and explain the
circumstances under which the moving or leasing costs will be incurred.)
Other (must provide list/description of "other" items and costs) *
TOTAL - EOC Supplies and Equipment 9,602
EOC Request Form