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Home My WebLink About23-Parks and Recreation ORIGlNAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Kevin Hawkins, Director Subject: Resolution ratifYing the submittal of a continuation grant application to the Corporation for National and Community Service, and accepting the amount of $295,349 to continue the administration and operation of the Senior Companion Program for the period of July I, 2009 through June 30,2010. Dept: Parks, Recreation & Community Services Dept. Date: April 20, 2009 MICC Meeting Date June 15,2009 Synopsis of Previous Council Action: July 21, 2008 - Council adopted Resolution No. 2008-292, ratifying the submittal of a continuation grant to the Corporation for National and Community Service to continue the administration and operation of the Senior Companion Program for the period of July I, 2008 through June 30, 2009. Recommended Motion: Adopt Resolution. . .~<WL~ SIgnature ) ,/ '~ / , Y . . 1',0(.-/1 Contact person: Kevin Hawkins Phone: 384-5030 Supporting data attached: slaffreport reso & application Ward: All wards FUNDING REQUIREMENTS: Amount: Grant funding in the amount of$295,349 City Match - $43,934 Source: General Fund 001-386-5193 ($43,934 City match) Council Notes: eo 2009- 15/ Finance: Agenda Item No. 23 ~ - 15'- OCf CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the submittal of a continuation grant application to the Corporation for National and Community Service, and accepting the amount of $295,349 to continue the administration and operation of the Senior Companion Program for the period of July 1,2009 through June 30, 2010. Background: Since 1975, Senior Companions have provided assistance to City of San Bernardino adults with physical, emotional, or mental health limitations, most of whom are elderly. These clients have difficulties with daily living tasks and Senior Companions help them retain their dignity and independence. Senior Companions serve an average of twenty hours a week and receive hourly stipends of $2.65 per hour. They must be 60 or older and meet established income eligibility guidelines. In addition to the stipend, they receive accident, personal liability, and excess automobile insurance coverage, assistance with the cost of transportation, an annual physical examination, recognition, and, when feasible, meals during their assignments. This enables them to serve as volunteers, thereby keeping them active and productive in their communities as well as assisting their clients to remain independent as long as possible. Currently, the Senior Companion Program averages 66 Companions, who provide over 286 clients with 68,640 hours of personal service each year. Services include companionship, meal preparation, grocery shopping, and transportation to medical appointments and pharmacies. The FY09110 grant application was submitted to the Corporation for National and Community Service on April 21, 2009. The contract term is for the period of July 1,2009 through June 30, 2010. The proposed budget for the FY 09110 program year is attached (see Attachment I). Funding budgeted in the Excess Amount column, which totals $4,864, has been included at the request of the Corporation for National and Community Service to cover personnel costs for time dedicated to fundraising activities undertaken by program staff. This amount is in addition to the $39,070 that will be covered by the City match; therefore, the total City match is $43,934. Financial Impact: The grant award is $295,349. There is a $43,934 City cash match requirement, which is anticipated to be included in the FY 09/10 budget. There is an additional City in-kind contribution in the amount of$7,070 for expenses related to telephone, utilities and the cost of background checks. Additionally, the Community Foundation provides $9,080 in support of volunteer travel expenses. Recommendation: Adopt Resolution. BUDGET AMENDMENT FY 09/10 Description Volunteer SUDDort EXDenses A. Project Personnel Expenses B. Personnel Fringe Benefits FICA Health Insurance Retirement (PERS) life Insurance Unemployment/Medicare Workers Compensation Total Total Amount Grantee Share Excess Amount CNCS Share 71.054 47.815 20.000 3.239 0 0 0 0 10.968 2.000 8.068 900 14.598 5.550 8.323 725 0 0 0 0 1.208 232 956 20 2.487 724 1.723 40 29.201 8.506 19.070 1.625 600 600 0 0 1.500 i.500 0 0 2.100 2.100 0 0 . 0 0 0 0 1.000 1.000 0 0 0 0 0 0 7.870 800 7.070 0 0 0 0 0 8.870 1.800 7.070 0 111.225 60.221 46.140 4.864 C. Project StotfTravel Local Travel long Distance Travel Total D. Equipment E. Supplies F. Contractual and Conslt. Svc L Other Volunteer Support Costs J. indirect Costs Total Volunteer EXDenses A. Stipends Corporation Funded Non-Corporation Funded Non-Stipended Total 182.622 o o 182.622 i 82.622 0 0 0 0 0 0 0 0 182.622 0 0 18.500 0 0 0 0 0 500 0 0 3.000 0 0 30.506 9.080 0 0 0 0 52.506 9.080 0 235.128 9.080 0 j~~9 ,,$$.220 ...,~ 0.83 0.16 0.01 295.349 32.900 55.220 ,16.150 39.070 B. Other Volunteer Costs Meals Uniforms Insurance Recognition Volunfeer Travel Physical Examinations Total SECTION SUBTOTAL 18.500 o 500 3.000 39.586 o 61.586 244.208 35$.433 :C~,~~:kT~{5 'c.;", Total to Balance: 9,080 Travel Community Foundation 470 In kind Match Background Checks by program 1.200 Inkind Match Telephone usage by program 5.400 In kind Match Space usage by program 16.150 Attachment 1 SALARIES. BENEFITS AND INKIND MATCH FOR PERSONNEL Deal Dobbs CNCS GRANTEE 34.275 13.540 47.815 EXCESS 5.330 14.670 20.000 TOTAL 3.239 o 3.239 42.844 28.210 71.054 Other Volunteer Support Costs CNCS Postage Printing 600 200 Other Volunteer Support Costs Grantee Background Telephone Space 470 1.200 5.400 (C(Q)[P1{ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION GRANT APPLICATION TO THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE, AND ACCEPTING THE AMOUNT OF $295,349 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE SENIOR COMPANION PROGRAM FOR THE PERIOD OF JULY 1,2009 THROUGH JUNE 30, 2010. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor and Common Council of the City of San Bernardino hereby ratify the submittal of a continuation grant application to the Corporation of National and Community Service, a copy of which is attached hereto, marked Exhibit "A", and SECTION 2. That the City may accept the grant amount of $295,349 to continue the administration and operation of the Senior Companion Program for the period of July 1,2009 through June 30, 2010. //I //I III //I III III III III //I III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A CONTINUATION GRANT APPLICATION TO THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE, AND ACCEPTING THE AMOUNT OF $295,349 TO CONTINUE THE ADMINISTRATION AND OPERATION OF THE SENIOR COMPANION PROGRAM FOR THE PERIOD OF JULY 1,2009 THROUGH JUNE 30, 2010. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,2009, by the following vote, to wit: Council Members: NAYS AYES ABSTAIN ABSENT ESTRADA BAXTER BRINKER SHORETT KELLEY JOHNSON MC CAMMACK Rachel G. Clark, City Clerk 20 The foregoing resolution is hereby approved this day of ,2009. 21 22 23 24 25 26 27 28 Patrick J. Morris, Mayor City of San Bernardino Approved as to form: EXHIBIT A APPUCATlON FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION: ModIfIed Stlndlrd Form 424 (ReY.02I07 to confInn to the CorporatIon'. eGnInts System) --~~ 2a. DATE SUBMITTED 10 CORPORATION 3. OATE RECErvED BY STATE: STATE APPUCATIQN IDENTIFIER: FOR NATIONAL AND COMMUNIlY SERVICE (CNCS), 04121109 2b. APPUCATION 10: .. OATE RECEIVED BY FEDERAL AGENCY: FEDERAL IDENTIFI~ OOSC100nS 04121109 09SCPCA005 5. APPUCATlON INFORMATION LEGAL NAME: City of SIn BerMntIno !WoE AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR 0ll1ER PERSON TO BE CONTACTED ON MATlERS INVOLVING THIS APPLICATION (g1Yo DUNS NUMBER: 013804563 ... codoI~ ADDRESS (~_........ dty, _, zip aJdo ond counlyr NAME: 1lellyA._ 300 North 0 snet TELEPHONE NUMII~ (909) 380-5413 San Bemardlno CA 92418 - 0001 FAX NUMBER: (909)_' Caunty: INTERNET E......LAODRESS:____.org e. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: 95<lOOOn2 78. Local Gowmment - Municipal 1b. Loc8I Gowmment. Municipal B. TYPE OF APPUCATION (~.__ box). " o NEW [K] NEWIPREVlOUS GRANTEE D CONTINUATION D AMENDMENT DD If Amendment, enter appropriate leCtIr(.) In box(es): A. AUGMENTATION B. BUDGET REVISION NO COST EXTENSION D.OTHERr__: 9. NAME OF FEDERAL AGENCY: CorporatIon for National and Community Service lOa. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:9t.018 11." DESCRIPTIVE TITLE OF APPUCANT'S PROJECT: lOb. TITLE: Senior Complrnon Progrem SCP of SIIn Bernardino 12. AREAS AFFECTED BY PROJECT (Ust CItIeI. Counties, Stata, lite): 1'.b. CNCS PROGRAM INITIATIVE (IF ANY): Greater San Bernardno and VIctor Valley 13. PROPOSED PROJECT: START DAre 07101109 END DATE: 08129/10 14. CONGRESSIONAL DISTRICT OF: LAppbnt ~ b.Progrom ICA 0431 15. ESTIMATED FUNDING: Vear It. Q] 16. IS APPUCATION SUBJECT TO REVIEW BV STATE EXECUTIVE ORDER 12372 PROCESS? .. FEDERAL $ 295.349.00 [jj YES. THIS PREAPPUCATlONIAPPLICATlON WAS MADE AVAILABLE $ 60.144.00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR b. APPUCANT REVIEW ON: c.STATE $ 0.00 DATE: 01.JUN-09 d.LOCAL $ 55.220.00 UNO. PROGRAM IS NOT COVERED BY E.O. 12312 17. IS THE APPLICANT DEUNaUENT ON AH'f FEDERAL DEBT? e. OTHER $ 4,924.00 0 YES If -V.... attach an expIanatlon. [3 NO f. PROGRAM INCOME $ 0.00 g. TOTAL $ 355.493.00 1 B. TO THE BEST OF MY KNOWLEDGE AND BEUEF. ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODV OF THE APPLICANT AND THE APPLICANT WILL COW'L V WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. 8. TYPED NAME OF AUTHORlZED REPRESENTATIVE: I b. TITLE: c. TELEPHONE NUMBER: Tere.. L Dobbs Communlly S", Pgm Spoc:loIiIl (909)380-5413 I d. SIGNATURE OF AUTHORIZED REPRESENTATIVE: e. UAI. ~IUNW: 08101109 PART I - FACE SHEET Page 1 BudgeiNarrative for 09SClO0779 Page 10f3 EXHIBIT A Budget Narrative: SCP of San Bernardino for City of San Bernardino ~ection I. Volunteer Support Expenses A. Project Personnel Expenses PosltionITotIe -Qty -AnnUli Sllary -% Time CNCS ShIre Grantee Total Amount Excess Shire Amount SCP Mlnager. - 1 parson(s) It 42844 each. 100 % ullge 34,275 5,330 42,844 3,239 Community Services Program Spacillist: -1 parson(s) 8128210 13,540 14,670 28,210 0 elch . 100 % usage CATEGORY TolIIla 47,815 20,000 71,054 3,239 B. Personnel Fringe Benefits Item -Description CNCS ShIre Grantee Total Amount Excess Share Amount FICA: 0 0 0 0 Heatth Insurance: $457 par employee (2) . 12 months 2,000 8,068 10,968 goo Retirement: 0 0 0 0 ute Insurance: 0 0 0 0 PERS: 20.54% 5,550 8,323 14,598 725 Unemployment: 1.70% 232 956 1,208 20 Workers Compansltion: 3.5% 724 1,723 2,487 40 CATEGORY Talall 8,506 19,070 29,281 1,885 C. Project Staff Travel Local Travel Purpose .cllculltion CNCS ShIre Grantee Total Amount Excess Share Amount Site visits Ind meetings: 14 sites. 4 visits. 6 miles round trip 600 0 600 0 ($185), + 1 site. 10 visits. 75 miles round trip Gl.55 ($413) Other. 1 . 0 0 0 0 0 CATEGORY Talall 600 0 600 0 "ong Distance Travel Purpose -Destinltion -other Travel-Trans. Amount-Mellsl CNCS ShIre Grantee Total Amount Excess Lodging ShIre Amount Training: NSSC Conference- Mells 550 LodgingITrans 930 Other 1,500 0 1,500 0 BudgeiNarrative for 09SClO0779 Page 2 of3 I 20 CATEGORY TobI..1 l,~1 o I 1,~ I o I D. Equipment ltem/Purpose .Qty -Un. Coat CNCS Sha", Grantee Total Amount Exceaa Sha", Amount CATEGORYTota" 0 0 0 0 E. Supplies lteml Purpose -calculation CNCS Sha", Grantee Total Amounl Exceaa Sha", Amount General office such as paper, pens, dips,elc.: Aprox. 583.33 per 1,000 0 1,000 0 month x 12 months. CATEGORY Totals 1,000 0 1,000 0 F. Contractual and Consultant Services II Purpose -calculation CNCS Sha", Grantee Total Amount Exceaa Shl'" Amount II CATEGORY TobIls 0 0 0 0 I. Other Volunteer Support Costs Item CNCS Sha", Grantee Total Amount Exceaa . Sha", Amounl postage: S50 per month x 12: 600 0 600 0 telephone: $100 per month x 12: 0 1.200 1,200 0 printing and photocopying 516.66 x 12 months: 200 0 200 0 space 8% of S36,~ cuslodialsenrice and $31,000 utilllles: 0 5,400 5,400 0 Background _ ($47 x 10 per yair): 0 470 470 0 CATEGORY Totals 800 7,070 7,870 0 J. Indirect Costs II Calculation -Rate Type -Rate -Claimed -eosl Basis CNCS Sha'" Grantee Total Amounl Excess Sha", Amount CATEGORY TobIla 0 0 0 0 SECTlONTota" 60,221 4&,140 111,285 4,924 PERCENTAGE I 54% I 41% I Budget Narrative for 09SCI00779 Section II. Volunteer Expenses Page3 of3 '..Stipends Item - '-Annual Stipend CNCS Shara Grantee Total Amount Excess Shara Amount Corporation Funded: . 66 x 2767 162,622 0 162,622 0 Non-Corporation Funded: . 0 x 0 0 0 0 0 Non-Stipended: . 0 x 0 0 0 0 0 CATEGORY Totala 162,622 0 162,622 0 B. Other Volunteer Costs Item -Description CNCS Shara I Grantee Total Amount Excess Shara Amount Meals: 48 vols x 192 days x $2 18,500 0 16,500 0 Uniforms: 0 0 0 0 Insurance: . 500 0 500 0 Recognition: 66 vals. x $45.50 each 3,000 0 3,000 0 'olunteer Travel: Voluntesr Travel: 60 vols x 132 miles x 12 months@,4OImile($38,OI6)+5volsxI2month..$26.15per 30,506 9,060 39,586 0 bus pass ($1,569) Physical Examinations: 0 0 0 0 CATEGORY Totala 52,506 9,060 61,586 0 SECTIONTotala 235,126 9,060 244,206 0 PERCENTAGE I 96% ~ 4% BUDGET Totala I 295,349 I 55,220 I 355,493 4,924 PERCENTAGE I 83% I 16% Source of Funds Section Oescrlption Section I. Volunteer Support Expenses ExOlll amount: Grantee funds lor fundraising. Section II. Voluntesr Expenses Page 3