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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: City Manager's Office
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the submittal of the
Energy Efficiency and Conservation Block
Grant application to develop an Energy
Efficiency & Conservation Strategy.
From: Charles McNeely, City Manager
Prepared by: Catherine Pritchett,
Management Analyst I
Date May 19,2009
Meeting Date: June 15, 2009
Synopsis of Previous Council Action
5/12/2009
The Grants Ad Hoc Committee recommended for approval
Recommended Motion:
Adopt Resolution
o
~~
Signature
Contact person: Catherine Pritchett, Management Analyst I
Phone: 384-5122
Supporting data attached: Staff Report, Resolution,
Grant Application Form
Ward: All
FUNDING REQUIREMENTS:
No cost to the City
Amount:
Grant revenue of up to
$250,000
Source:
American Reinvestment and
Recovery Act - Department
of Energy
Council Notes:
Finance:
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Agenda Item No. 36
w-15-dl-
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
submittal of the Energy Efficiency and Conservation Block Grant application to develop an
Energy Efficiency & Conservation Strategy.
Background:
On February 17, 2009 President Barack Obama signed into law the American Recovery and
Reinvestment Act (ARRA) of 2009. One of the new programs receiving funding from ARRA is
the Energy Efficiency & Conservation Block Grant (EECBG) Program. The EECBG provides
grants to U.S. local governments, states, territories, and Indian tribes, to fund projects that reduce
energy use and fossil fuel emissions, and that improve energy efficiency. The EECBG Program
received $3.2 billion in nationwide funding; of that, $2.8 billion was made available as direct
allocation grants to cities, counties, states and Indian tribes; the remaining $400 million will be
made available through a competitive grant process. The City of San Bernardino is eligible to
receive a direct allocation of $1 ,954,000.
The purpose of the EECBG Program is to assist agencies in implementing strategies to reduce
fossil fuel emissions in a manner that maximizes benefits for local and regional communities. A
key component of EECBG is to create and/or retain jobs and quantify the amount of energy
usage and greenhouse gas (GHG) emissions reduced directly from the implementation of
programs and projects funded from the program.
Some of the eligible activities allowed under the EECBG Program include, but are not limited to:
Technical Consultant Services; Residential and Commercial Building Energy Audits; Financial
Incentive Programs; Energy Efficiency Retrofits; Energy Efficiency and Conservation Programs
for Buildings and Facilities and Building Codes and Inspections.
One of the requirements for jurisdictions receiving over $250,000 is the development of an
Energy Efficiency & Conservation Strategy (EECS). The Strategy is required to include a series
of measurable goals and objectives that are aligned with the purpose and intent of the EECBG, as
well as an implementation plan for achieving the goals and objectives, including any new
programs and/or projects. Part of the required documentation and data that needs to be collected
is baseline energy use and GHG emissions inventory. This data is critical in identifYing the
expected outcomes of the Strategy including: jobs created and/or retained, energy saved,
renewable energy capacity and the reduction of GHG emissions. The City of San Bernardino is
eligible to utilize up to $250,000 of the allocated grant funds to hire a consultant to develop the
EECS. The remainder of the grant funds will not be released to the City until the EECS is
submitted and approved by the Department of Energy (DOE).
Timing is a very critical component to this program; applications for the submittal of the EECS
are due to the Department of Energy on June 25, 2009. The initial funding amount of $250,000
will be distributed approximately 60 days after receipt of the City's application. Upon receipt of
those funds, the City will have approximately 4 months (120 days) to complete the Strategy and
develop the programs and projects that will be implemented using the remainder of the EECBG
funds. The remaining allocated funds will be distributed upon the DOE's approval of the City's
EECS; the City will have 36 months to expend these funds.
The development of the EECS will be a public process and will allow for community and
Council input. Prior to final submittal of the Strategy and Project Activity Sheets to the DOE,
staff will present the EECS and proposed programs and projects to the Grants Ad Hoc
Committee to be forwarded to the Mayor and Common Council for final approval.
At this time, staff is recommending the approval of the initial grant application and requesting
authorization for the City Manager, or his designee, to carry out the necessary actions to
successfully develop and implement the Energy Efficiency & Conservation Strategy.
Staff is awaiting additional information from the DOE regarding the remaining $400 million in
American Recovery and Reinvestment Act competitive grant funds.
Financial Impact:
Grant revenue of up to $250,000. There are no matching funds required by the City.
Recommendation:
Adopt Resolution.
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rQIQ)"<<
RESOLUTION NO.~ V) U iJ
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY
AND CONSERVATION BLOCK GRANT APPLICATION TO DEVELOP AN
ENERGY EFFICIENCY & CONSERVATION STRATEGY.
WHEREAS, On February 17, 2009 President Barack Obama signed into law the
American Recovery and Reinvestment Act (ARRA) of2009.
WHEREAS, one of the new programs receiving funding from ARRA is the Energy
Efficiency & Conservation Block Grant (EECBG) Program to fund projects that reduce energy
use and fossil fuel emissions, and that improve energy efficiency.
WHEREAS, the EECBG Program received $3.2 billion in nationwide funding; of that,
the City of San Bernardino is eligible to receive a direct allocation of $1 ,954,000.
WHEREAS, a requirement for jurisdictions receiving over $250,000 is the
development of an Energy Efficiency & Conservation Strategy to create an implementation
plan for achieving the goals and objectives, including new programs and/or projects funded by
the EECBG Program.
WHEREAS, The City of San Bernardino is eligible to use up to $250,000 of the
allocated grant funds to hire a consultant to develop the Energy Efficiency & Conservation
Strategy.
. WHEREAS, to secure the EECBG grant funds, the City must submit an application to
the Department of Energy assuring the development and submittal of an Energy Efficiency &
Conservation Strategy.
WHEREAS, the final Energy Efficiency & Conservation Strategy will be presented to
the Mayor and Common Council for approval before the strategy is submitted to the
Department of Energy.
May 20. 2009
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY
AND CONSERVATION BLOCK GRANT APPLICATION TO DEVELOP AN
ENERGY EFFICIENCY & CONSERVATION STRATEGY,
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council of the City of San Bernardino
approve the submittal of the Grant Application Form to the Department of Energy (attached
hereto as Exhibit "A"). The City Manager, or his designee, is hereby authorized to execute in
the name of the City of San Bernardino all necessary forms and agreements for the purposes of
securing payments and to implement and carry out the purposes specified in the Grant
Agreement and provide information regarding this program to the Department of Energy upon
request.
SECTION 2. That the Mayor and Common Council of the City of San Bernardino
hereby authorize the City Manager, or his designee, to carry out the necessary actions to
successfully develop and implement the Energy Efficiency & Conservation Strategy for the
City of San Bernardino.
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III
June 3, 2009
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SUBMITTAL OF THE ENERGY EFFICIENCY
AND CONSERVATION BLOCK GRANT APPLICATION TO DEVELOP AN
ENERGY EFFICIENCY & CONSERVATION STRATEGY.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2009 by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
SHORETT
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2009.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to
FORM:
May 20. 2009
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....
:- GRANTS.GOV"
Grant Application Package
Opportunity Title:
Offering Agency:
CFDA Number:
CFDA Description:
Opportunity Number:
Competition 10:
Opportunity Open Date:
Opportunity Close Date:
Agency Contact:
Recovery Act ? Energy Efficiency and Conservation
National Energy Technology Laboratory
181.128
Energy Efficiency & Conservation Block Grant Program
IDE-FDA-aOODOl3
03/26/2009
I 06/25/2009
Sue Miltenberger
Contract Specialist
E-mail: EECBG@netl.doe.gov
This opportunity Is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or
tribal government, academia, or other type of organization.
.. Application Filing Name: San Bernardino City EECBG Application
Mandato
Documents
Move Form to
Complete
Mandato Documents for Submission
Application for Federal Assistance (SF 424)
Other Attachments Form
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Move Form to
Delete
Optional Documents
Disclosure of Lobbying Activities (SF LLL)
Move Form to Optional Documents for Submission
Submission Ust
Move Form to
Delete
If[~~!i[~~!l
~ Enter a name for the application In the Application Filing Name field.
- This application can be completed in its entirety offline; however, you will need to login to the Grants,gov websit. during the submission process.
- You can save your application at any time by clicking the ~Save" button at the top of your screen.
- The "Save & Submit" button will not be functional until all required data fields in the application are completed and you clicked on the "Check Package for Errors" button and
confirmed all data required data fields are completed.
o
Open and complete all of the documents listed In the "Mandatory Documents" box. Complete the SF-424 form first.
. It is recommended that the SF-424 form be the first form completed for the application package. Data entered on the SF-424 will populate data f..lds in other mandatory and
optional forms and the user cannot enter data in these fields.
. The forms listed in the ~Mandatory Documents" box and "Optional Documents" may be predefined forms, such as SF-424, forms where a document needs to be attached,
such as the Project Narrative or a combination of both. ~Mandatory Documents~ are required for this application. "Optional Documents" can be used to provide additional
support for this application or may be required for specific types of grant activity. Reference the application package instructions for more information regarding ~Optional
Documents".
- To open and complete a form, simply click on the form's name to select the item and then click on the => button. This will move the document to the appropriate ~Documents
for Submission~ box and the form w~1 be automatically added to your application package. To view the form. scroll down the screen or select the form name and dick on the
"Open FormM button to begin completing the required data fields. To remove a form/document from the "Documents for SubmissionM box, click the document name to select it,
and then dick the <= button. This will return the form/document to the "Mandatory Documents" or ~Optional Documents" box.
. All documents listed in the MMandatory Oocuments~ box must be moved to the ~Mandatory Documents for Submission" box. \/\'hen you open a required form, the fields which
must be completed are highlighted in yellow with a red border. Optional fields and completed fields are displayed in white. If you enter invalid or incomplete information in a
field, you will receive an error message.
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Click the "Save & Submit" button to submit your application to Grants.gov.
- Once you have properly completed all required documents and attached any required or optional documentation, save the completed application by dicking on the MSave"
button.
- Click on the "Check Package for Errors" button to ensure that you have completed all required data fields. Correct any errors or if none are found, save the application
package.
. The "Save & Submit" button will become active; click on the "Save & Submir button to begin the application submission process.
. You will be taken to the applicant login page to enter your Grants.gov usemame and password. Follow all onscreen instructions for submission.
Application for Federal Assistance SF-424 Version 02
.. 1. Type of Submission: .2. Type of Application: .. If Revision, select appropriate letter(s):
o Preapplication ~New I I
~ Application o Continuation .. Other (Specify)
o Changed/Corrected Application D Revision I I
.. 3. Date Received: 4. Applicant Identifier:
IcomPleted by Grants,gov upon submission I I I
Sa. Federal Entity Identifier: .. 5b. Federal Award Identifier:
I I I I
.
State Use Only:
6. Date Received by State: I I 17. State Application Identifier: i I
8. APPLICANT INFORMATION:
.. a. Legal Name: lei ty of San Bernardino I
.. b. Employerrraxpayer Identification Number (EINITIN): .. c. Organizational DUNS:
195-6000772 I 1059452636 I
d. Address:
.. Street1: 1300 N. D Street I
Street2: I I
. City: Isan Bernardino I
County: I I
.. State: I CA: California I
Province: I I
.. Country: I USA: UNITED STATES I
. Zip I Postal Code: 192418 I
e. Organizational Unit:
Department Name: Division Name:
lei ty Manager' 5 Office I I I
f. Name and contact Information of person to be contacted on matters Involving this application:
Prefix: IMrs. I * First Name: [catherine I
Middle Name: I I
* Last Name: !pritchett I
Suffix: I I
Title: IManagement Analyst I
Organizational Affiliation:
I I
* Telephone Number: [909-384-5122 I Fax Number: 1909-384-5138 I
* Email: !pritchett ca@sbcity.org I
OMS Number 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
9. Type of Applicant 1: Select Applicant Type:
Ie, City or Township Government I
Type of Applicant 2: Select Applicant Type
I I
Type of Applicant 3 Select Applicant Type"
I I
. Other (specify):
I I
. 10. Name of Federal Agency:
I INational Energy Technology Laboratory I
11. Catalog of Federal Domestic Assistance Number:
)81.128 I
CFDA Title:
Energy Efficiency & Conservation Block Grant Program
* 12. Funding Opportunity Number:
JDE-FoA-aOOOOl3 I
. Title"
Recovery Act ? Energy Efficiency and Conservation Block Grants ? Formula Grants
13. Competition Identification Number:
I I
Title:
I I
14. Areas Affected by Project (CIties, Counties, States, etc.):
I"" "' "0 ,","'0""' I
. 15. Descriptive Title of Applicant's Project:
Energy Efficiency & Conservation Strategy (EECS) Development
Attach supporting documents as specified in agency instructions.
I Add AUachments ~ !belete Attachments. f I.. View Attachments I
OMS Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
16. Congressional Districts Of:
" a. Applicant jCA-042 I " b. Program/Project ICA-042 I
Attach an additional list of Program/Project Congressional Districts if needed
I I I Add Attachment II Delete Attachment I I View Attachment 'I
17. Proposed Project:
" a. Start Date: 108/25/20091 " b. End Date: 112/25/20091
18. Estimated Funding ($):
" a. Federal I 250,000.00]
" b. Applicant I 0.001
* c. State I 0.001
" d. Local I 0.001
". Other I 0.001
".. Program Income I 0.001
"g. TOTAL I 250,000.001
" 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
Da This application was made available to the State under the Executive Order 12372 Process for review on I I
Db Program is subject to E.O. 12372 but has not been selected by the State for review.
[R] c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.)
DYes ~No I Explanation I
21. *By signing this application, I certify (1) to the statements contained In the list of certificatlons** and (2) that the statements
herein are true, complete and accurate to the best of my knowledg"e. I also provide the required assurances" and agree to
comply with any resulting terms If I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, TiUe 218, Section 1001)
~ .. I AGREE
** The lisl of certifications and assurances. or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: IMr. I * First Name:' IChar 1es I
Middle Name: I I
* last Name" IMCNeelY I
Suffix: I I
* Title: ICitY Manager I
* Telephone Number: 1909-384-5122 I Fax Number: I I
* Emai!: IMCNeelY Ch@sbcity.org I
* Signature of Authorized Representative: IcomPleted by Grants,gov upon submission I * Date Signed: IcomPleted by Grants,gov upon submission I
OMS Number: 4040.0004
Expiration Date: 01/31/2009
Authorized for local Reproduction
Standard Form 424 (Revised 10/2005)
Prescribed by OMS Circular A-102
OMS Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424
Version 02
* Applicant Federal Debt Delinquency Explanation
The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum number of
characters that can be entered is 4,000. Try and avoid extra spaces and carriage retums to maximize the availability of space.
Other Attachment File(s)
. Mandatory Other Attachment Filename: I
I Add Mandatory Other Attachment r IDelete Mandatory Other Attachment~ I View Mandatory Other Attachment ~
To add more "Other Attachment" attachments, please use the attachment buttons below.
I Add Optional Other Attachment. t I Delete Optional Other Attachment . ~ I View Optional Other Attachment
Project/Performance Site Location(s)
OMS Number: 4040-0010
Expiration Date: 08/31/2011
Project/Performance Site Primary Location
D I am submitting an application as an individual, and not on behalf of a company, state,
local or tribal government. academia, or other type of organization.
Organization Name: lei ty of San Bernardino
DUNS Number: 10594526360000 I
* Street1: 1300 N. D Street
Street2: 1
. City: jsan Bernardino I County: I
. State: leA: California
Province: I
'country:lusA: UNITED STATES
. ZIP I Postal Code: In 418 -000 1
* Project! Performance Site Congressional District: ICA-042
D I am submitting an application as an individual, and not on behalf of a company, state,
local or tribal government, academia, or other type of organization.
Project/Performance Site Location
Organization Name:
DUNS Number:
. Street1:
Street2:
I County: I
. City:
. State:
Province:
. Country: IUSA: UNITED STATES
. ZIP I Postal Code: I
. ProjecV Performance Site Congressional District: I
EECBG Activity Worksheet
Grantee: City of San Bernardino
DUNS #: 59452636
Date: 05/04/2009
Program Contact First Name: Catherine
Project Title: Energy Efficiency & Conservation Strategy
1. Energy Efficiency and Conservation Strategy
Program Contact Emall: Pritchett_Ca@sbcity.org
Last Name: Pritchett
If Other:
If Other:
Proposed Number of Jobs Retained:
Unknown at this time
Activity:
Sector:
Public
Proposed Number of Jobs Created: 2. 70
Proposed Energy Saved and/or Renewable Energy Generated:
Proposed GHG Emissions Reduced (C02 Equivalents):
Proposed Funds Leveraged: $0.00
Proposed EECBG Budget: 250,000.00
Projected Costs Within Budget: Administration:
Project Contact First Name: Catherine
Revolving Loans:
Subgrants:
Last Name: Pritchett
Email: pritchett_ca@sbcity.org
Metric Activity: Technical Assistance
If Other:
Project Summary: (limit summary to space provided)
This activity will consist of the development of the City's Energy Efficiency & Conservation Strategy
(EEeS). The City of San Bernardino will select a professional consultant to assist in the development
of appropriate programs and projects that will achieve long term and sustainable energy efficiencies
and conservation. Some of the specific tasks the consultant will perform will include: quantification
of citywide energy usage (electricity, gas, water, etc.) and greenhouse gas emission levels. The
identification of the current levels of the above referenced criteria will allow the City to track its
effectiveness of the programs and projects developed under EECBG. The City will use this process of
developing the EECS to create realistic goals and objectives for overall energy reduction and
greenhouse gas emission levels.
The development of the EECS will be a public process and public input will be solicited to ensure this
strategy is not developed in a vacuum.
If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY.Columbus-
Project Activity page 1.pdf." "OH.CITY-Columbus-Project Activity page 2.pdf," and continue as needed.