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HomeMy WebLinkAbout21-Public Services ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: Resolution of the Mayor and Common Council of the City of San Bernardino rejecting bid RFQ F-09-07 pursuant to Section 3.04.070 E of the Municipal Code for the purchase of concrete materials. Dept: Public Services Date: February 3, 2009 Meeting Date: March 2, 2009 Synopsis of Previous Council Action: Recommended Motion: Adopt Resolution. Contact person: Ken Fischer, Director Phone: 5140 Supporting data attached: Ward: All Staff Report and Resolution FUNDING REQUIREMENTS: Amount: None Source: None Finance: Council Notes: Agenda Item No. =rt~, 3,')..-Ot:{ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino rejecting bid RFQ F-09-07 pursuant to Section 3.04.070 E of the Municipal Code for the purchase of concrete materials. Background: The Public Services Department, Streets Division utilizes concrete materials for its concrete repair program. Each year, staff utilizes approximately 560 yards of concrete materials for concrete maintenance. Staff currently pays a fixed price of $95 per yard of concrete, which is roughly $53,200 per year for concrete materials. On December 10, 2008 a formal bid process was initiated to solicit bids for concrete materials. Notices of bids were mailed to the Chamber of Commerce and three (3) vendors. The vendors were Chaparral Concrete Company of San Bernardino, Robertson's Ready Mix of San Bernardino and Holiday Rock Company of Upland. Alpha Materials of Riverside was the only company to submit a bid. The vendor, their business location, and their fixed price per yard of type (520-A-2500) concrete are listed below: Name 1. Alpha Materials 2. Chaparral Concrete Company 3. Robertson's Ready Mix 4. Holiday Rock Company Location Riverside, CA San Bernardino, CA San Bernardino, CA Upland, CA Price Per Yard $114 Non-responsive Non-responsive Non-responsive Staff contacted the local vendors and asked them why they did not submit a bid. Both Chaparral Concrete Company and Robertson's Ready Mix indicated that they recently changed salesmen and did not receive the bid notice. Staff was unable to get a return call from Holiday Rock Company of Upland. Based on the above, it is determined that there was insufficient distribution of bid information to obtain pricing that is truly representative of the market. Therefore, the Public Services Department, Street Division is requesting that Council reject bid RFQ F- 09-07 pursuant to Section 3.04.070 E of the Municipal Code, which allows the Mayor and Common Council to reject any and all bids presented and readvertise for bids at its discretion. Financial Impact: None. Recommendation: Adopt Resolution. RESOLUTION NO. ((Q)[PV 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO REJECTING BID RFQ F-09-07 PURSUANT TO SECTION 3.04.070 E OF THE MUNICIPAL CODE FOR THE PURCHASE OF CONCRETE MATERIALS. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The City Manager of the City of San Bernardino is hereby authorized and directed to reject all bids submitted in response to RFQ F-09-07 pursuant to section 3.04.070 (E) of the Municipal Code. SECTION 2. That pursuant to this determination the Public Services Department is hereby authorized to re-bid for the purchase of concrete materials. III III III III III III III III III III III III III III 3-.;2 -6) -ltg, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO REJECTING BID RFQ F-09-07 PURSUANT TO SECTION 3.04.070 E OF THE MUNICIPAL CODE FOR THE PURCHASE OF CONCRETE MATERIALS. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a , 2009, by the day of meeting thereof, held on the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER VACANT KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution IS hereby approved this ,2009. day of Patrick J. Morris, Mayor City of San Bernardino 24 Approved as to Form: 25 26 27 28 mes F. Penman ity Attorney