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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino rejecting bid RFQ F-09-07
pursuant to Section 3.04.070 E of the
Municipal Code for the purchase of
concrete materials.
Dept: Public Services
Date: February 3, 2009
Meeting Date: March 2, 2009
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution.
Contact person: Ken Fischer, Director Phone: 5140
Supporting data attached: Ward: All
Staff Report and Resolution
FUNDING REQUIREMENTS: Amount: None
Source: None
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino rejecting
bid RFQ F-09-07 pursuant to Section 3.04.070 E of the Municipal Code for the purchase
of concrete materials.
Background:
The Public Services Department, Streets Division utilizes concrete materials for its
concrete repair program. Each year, staff utilizes approximately 560 yards of concrete
materials for concrete maintenance. Staff currently pays a fixed price of $95 per yard of
concrete, which is roughly $53,200 per year for concrete materials.
On December 10, 2008 a formal bid process was initiated to solicit bids for concrete
materials. Notices of bids were mailed to the Chamber of Commerce and three (3)
vendors. The vendors were Chaparral Concrete Company of San Bernardino,
Robertson's Ready Mix of San Bernardino and Holiday Rock Company of Upland.
Alpha Materials of Riverside was the only company to submit a bid.
The vendor, their business location, and their fixed price per yard of type (520-A-2500)
concrete are listed below:
Name
1. Alpha Materials
2. Chaparral Concrete Company
3. Robertson's Ready Mix
4. Holiday Rock Company
Location
Riverside, CA
San Bernardino, CA
San Bernardino, CA
Upland, CA
Price Per Yard
$114
Non-responsive
Non-responsive
Non-responsive
Staff contacted the local vendors and asked them why they did not submit a bid. Both
Chaparral Concrete Company and Robertson's Ready Mix indicated that they recently
changed salesmen and did not receive the bid notice. Staff was unable to get a return
call from Holiday Rock Company of Upland.
Based on the above, it is determined that there was insufficient distribution of bid
information to obtain pricing that is truly representative of the market. Therefore, the
Public Services Department, Street Division is requesting that Council reject bid RFQ F-
09-07 pursuant to Section 3.04.070 E of the Municipal Code, which allows the Mayor
and Common Council to reject any and all bids presented and readvertise for bids at its
discretion.
Financial Impact:
None.
Recommendation:
Adopt Resolution.
RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO REJECTING BID RFQ F-09-07 PURSUANT TO SECTION
3.04.070 E OF THE MUNICIPAL CODE FOR THE PURCHASE OF CONCRETE
MATERIALS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby
authorized and directed to reject all bids submitted in response to RFQ F-09-07
pursuant to section 3.04.070 (E) of the Municipal Code.
SECTION 2. That pursuant to this determination the Public Services
Department is hereby authorized to re-bid for the purchase of concrete materials.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO REJECTING BID RFQ F-09-07 PURSUANT TO SECTION
3.04.070 E OF THE MUNICIPAL CODE FOR THE PURCHASE OF CONCRETE
MATERIALS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
, 2009, by the
day of
meeting thereof, held on the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
VACANT
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution IS hereby approved this
,2009.
day of
Patrick J. Morris, Mayor
City of San Bernardino
24 Approved as to Form:
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mes F. Penman
ity Attorney