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ORIGINAL
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director
Subject: Resolution authorizing the execution of
Amendment No.4 to Professional Services Agreement
with Jones & Stokes for professional environmental
services for the design of the Mt. Vernon Avenue
Viaduct over the BNSF Railroad (SS04-12).
Dept: Development Services
Date: January 27,2009
File: 1.7121
MCC Date: February 17,2009
Synopsis of Previous Council Action:
12-01-03
Resolution No. 2003-326 adopted approving Professional Environmental
Services Agreement with Myra L. Frank and Associates for environmental
services related to the Mt. Vernon Bridge Project.
Resolution adopted authorizing execution of Professional Services Agreement
with Lim & Nascimento (LAN) Engineering Corporation for the Project
Management of the Mt. Vernon Ave. Viaduct over the BNSF railroad in the
amount of $49,000.
03-15-04
Recommended Motion:
Adopt Resolution.
fJ1uit; C. ~
Valerie C. Ross
Contact Person: Robert Eisenbeisz, City Engineer
Phone: 5203
Supporting data attached: Staff Report, Resolution
& Exhibit A
Ward(s): 1 & 3
FUNDING REQUIREMENTS:
Amount: $ 98,020
Source: (Acct. No.)
242-362-5504-7121
Acct. Description: Mt. Vernon Grade Separation at BNSF
(SS04-12)
Council Notes:
Finance:
;(G-so 02...009-.3 /
Agenda Item No. 11-
2"1~oq
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution authorizing the execution of Amendment No.4 to Professional Services Agreement
with Jones & Stokes for professional environmental services for the design of the Mt. Vernon
Avenue Viaduct over the BNSF Railroad (SS04-12).
Backl!:round:
On December I, 2003, a professional environmental services agreement in the not-to-exceed
amount of $123,524.00 was approved with Myra L. Frank and Associates for environmental
services related to the Mt. Vernon Bridge Project. Shortly thereafter, the environmental firm of
Jones & Stokes Associates acquired Myra L. Frank and Associates.
On December 20, 2004, Amendment No. I to the Services Agreement was approved with Myra
L. Frank/Jones & Stokes for additional environmental services related to the Mt. Vernon Bridge
Project. Amendment No. I increased the total contract amount by $45,375.00. On January 8,
2007, Amendment No.2 was approved in the amount of $20,000 to compensate the firm for
additional environment studies not covered in the original Agreement or Amendment No. I. On
September 4, 2007, Amendment No.3 was approved in the amount of $83,925 to compensate
the firm for additional environment studies not covered in the original agreement or amendments
I & 2.
Jones & Stokes has requested by letter, dated December 22, 2008, an Amendment No.4 to cover
its cost associated with additional work being required by CaItrans, which includes two new
studies not previously identified by CaItrans staff as requirements for the project. Both a
Paleontological Identification Report (PIR) and a Paleontological Evaluation Report (PER) are
being required to identify any Paleontological resources at the site which could be disturbed by
construction. A Visual Impact Assessment (VIA) is also being required to evaluate the impact of
the project on nearby uses, especially the single-family homes at the southwest comer of the
bridge. This assessment was not previously required by Caltrans.
Additionally, the consultant is requesting additional compensation for requirements from
Caltrans concerning the Community Impact Assessment (CIA), the Section 4(f) historic
resources document, the noise assessment, the Initial Site Assessment (ISA) and update of the
Environment Assessment (EA) that could not have been reasonably anticipated at the time of the
original proposal or previous amendments.
Staff has reviewed this request and agrees that due to numerous additions and revisions requested
by CaItrans, the additional services have been necessary and were not included in the original
agreement, Amendment No. I, Amendment No.2 or Amendment No.3. These additional
services are critically needed in order to move the project through the environmental process
with CaItrans. Therefore, staff recommends approval of Amendment No.4.
2
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT (Continued)
Based on the current schedule, the final Environmental Assessment (EA) can be approved by
Caltrans and Federal Highway Administration (FHW A) and a Finding of No Significant Impact
(FONSI) can be issued by FHW A in September of 2009. Assuming the environmental process
proceeds as scheduled, final design can commence in September 2009 and overlap with
completion of the environmental documents. The Plans, Specifications & Estimates (PS&E)
could be certified and ready to bid after approval of the environmental documents. Right-of-way
acquisition can commence after completion of the environmental documents and the right-of-
way can be certified concurrent with the PS&E. The PS&E, right-of-way acquisition and
bidding are expected to require approximately 18 months. Construction is expected to start in
March of2011 and be completed by March of2013.
Financial Impact:
Eighty percent of the cost of this Amendment to the Agreement with Jones & Stokes will be
reimbursable from a combination of Highway Bridge Replacement & Rehabilitation Program
(HBRR) funds and Seismic Retrofit Funds, subject to the City providing the 20% percent
matching funds.
The following is a summary of cost for the subject Agreement with Jones & Stokes Associates:
a) Services Agreement approved per Reso. No. 2003-326. . . . .. $ 123,524.00
b) Amendment No. 1 Per Reso. No. 2004-400 . . . . . . . . . . .... . . 45,375.00
c) Amendment No.2 per Reso. No. 2007-13 . . . . . . . . . . . . . . . . 20,000.00
d) Amendment No.3 per Reso. No. 2007-368. . . . . . . . . . . . . . . . 83,925.00
e) Amendment No.4 (this request) . . . . . . . . . . . . . . . . . . . . . . . . 98,020.00
Total not-to-exceed amount. . . . . . . . . . . .. $ 370,844.00
Sufficient funds have been included in the FY 08-09 budget under Account No. 242-362-5504-
7121 "Mt. Vernon Grade Separation at BNSF (SS04-12)" to cover the additional cost of
Amendment No.4 to the Services Agreement.
Recommendation:
Adopt Resolution.
Attachments:
Exhibit "A" - Amendment No.4 to Services Agreement.
3
1
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO.4 TO SERVICES AGREEMENT WITH JONES & STOKES FOR
3 PROVISION OF PROFESSIONAL ENVIRONMENTAL SERVICES FOR THE DESIGN
4 OF THE MT. VERNON AVE. VIADUCT OVER THE BNSF RAILROAD.
5
2
BE IT RESOL YED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7
SECTION 1. That the City Manager is authorized to execute Amendment No.4 to the
8 Services Agreement with Jones & Stokes for provision of professional environmental services
9
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18 III
for the design of Mt. Vernon Ave. Viaduct over the BNSF Railroad (attached and incorporated
herein as Exhibit "A").
SECTION 2.
This Amendment No.4 shall not take effect or become operative until
fully signed and executed by the parties and no party shall be obligated hereunder until the time
.
of such full execution. No oral agreements, amendments, modifications or waivers are intended
or authorized and shall not be implied from any act or course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
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III
III
'd- -/7-00,
#- l~
- I -
1 RESOLUTION ... APPROVING AMENDMENT NO. 4 TO SERVICES
AGREEMENT WITH JONES & STOKES FOR PROVISION OF PROFESSIONAL
2 ENVIRONMENTAL SERVICES FOR THE DESIGN OF THE MT. VERNON AVE.
VIADUCT OVER THE BNSF RAILROAD.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held
6 on the day of ,2009, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
15 MC CAMMACK
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City Clerk
The foregoing resolution is hereby approved this
day of ,2009.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
By:
. L_
- 2 -
Exhibit "A"
AMENDMENT NO.4 TO SERVICES AGREEMENT
THIS AGREEMENT is entered into this _ day of , 2009, between
Jones & Stokes formerly known as Myra L. Frank/Jones & Stokes, and also formerly known as
Myra L. Frank & Associates, Inc. ("Contractor") and the CITY OF SAN BERNARDINO
("City)".
WITNESSETH:
A. WHEREAS, on December I, 2003, the Mayor and Common Council of City
adopted Resolution No. 2003-326, approving a Services Agreement with Contractor for
Professional Environmental Services for the design of the Mt. Vernon A venue Viaduct over the
BNSF Railroad; and,
B. WHEREAS, on December 20, 2004, the Mayor and Common Council of City
adopted Resolution No. 2004-400, approving Amendment No. I to Services Agreement with
Contractor for Professional Environmental Services for the design of the Mt. Vernon Avenue
Viaduct over the BNSF Railroad; and,
C. WHEREAS, on January 8, 2007, the Mayor and Common Council of City
adopted Resolution No. 2007-13, approving Amendment No.2 to Services Agreement with
Contractor for Professional Environmental Services for the design of the Mt. Vernon Avenue
Viaduct over the BNSF Railroad; and,
D. WHEREAS, on September 4, 2007, the Mayor and Common Council of City
adopted Resolution No. 2007-368, approving Amendment No.3 to Services Agreement with
Contractor for Professional Environmental Services for the design of the Mt. Vernon Avenue
Viaduct over the BNSF Railroad; and,
D. WHEREAS, Contractor has requested a fourth amendment to said Services
Agreement; and,
E. WHEREAS, Contractor has provided the most advantageous and best proposal
for the provision of said services; and
F. WHEREAS, the said Services Agreement, as amended, is valid until December
1,2009; and
NOW THEREFORE, the parties hereto agree as follows:
L Section 1 of said Services Agreement is amended to add the following: Contractor shall
furnish additional professional environmental services for the design of the Mt. Vernon
Avenue Viaduct over the BNSF Railroad, in accordance with the attached proposal from
Contractor dated December 22, 2008, attached hereto and incorporated herein as Attachment
"A."
Exhibit" A"
Amendment No.4 to Services Agreement -Myra L. Frank/Jones & Stokes
Page 2 of3
2. Section 2 of said Services Agreement is amended to read as follows: Over the term of this
Amendment No.4, Contractor shall be paid an additional not-to-exceed amount of
$98,020.00 for a total not-to-exceed amount as follows:
a) Services Agreement approved per Reso. No. 2003-326 . . . . .. $ 123,524.00
b) Amendment No. I Per Reso. No. 2004-400. .. . . . . . . . .... . . 45,375.00
c) Amendment No.2 per Reso. No. 2007-13 . . . . . . . . . . . . . . . . 20,000.00
d) Amendment No.3 per Reso. No. 2007-368. . . . . . . . . . . . . . . . 83,925.00
e) Amendment No.4 (this request) . . . . . . . . . . . . . . . . . . . . . . . . 98,020.00
Total not-to-exceed amount. . . . . . . . . . . .. $ 370,844.00
3. All other terms and conditions of said Services Agreement approved by Resolution No.
2003-326, Resolution No. 2004-400, Resolution No. 2007-13, and Resolution No. 2007-368
shall remain unchanged.
1/1
1/1
2
Exhibit" A"
Amendment No.4 to Services Agreement -Myra L. Frank/Jones & Stokes
Page 3 of3
AMENDMENT NO.4 TO SERVICES AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown
below.
JONES & STOKES
Date:
by:
Signature
Print Name/Title
CITY OF SAN BERNARDINO
Date:
by:
Mark F. Weinberg
Interim City Manager
ATTEST:
Rachel Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
By: (t~~ 7 .l,~_
/! I
U
3
ATTACHMENT "A"
ICF Jones &
Stokes
.an ICF Int~national Company
December 22, 2008
Mr. Robert EisenBeisz
City Engineer
City of San Bernardino
300 North D Street
San Bernardino, CA 92418-0001
oo@@rgDW~f5'
DEe 2 g 20D8 U:!J
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
DEPARTMENT
SUBJECT: Request for Amendment No.4 to Mt. Vernon Avenue Bridge Service Agreement
dated 12/31/03.
Dear Mr. EisenBeisz:
ICF Jones & Stokes respectfully requests this Amendment No.4 to our existing Service
Agreement with the City of San Bernardino for the Mt. Vernon Avenue Bridge project. The scope
of work presented herein comprises the following activities associated with the preparation and
processing of environmental documentation for the Mt. Vernon Avenue Bridge project.
SCOPE OF WORK
Technical Studies
Paleontological Identification Report (PIR) and Paleontological Evaluation
Report (PER)
A separate paieontological report has been requested by Caltrans. ICF Jones & Stokes will
prepare a combined PI RIPER with similar level of detail as the recently approved District 8 1-215
PI RIPER, per Caltrans direction. We will submit the PIRlPER for two rounds of Caltrans review
and approval. The cost estimate assumes that there is no requirement to rehire staff at the San
Bernardino County Museum, a professional signature by Mark Robinson is accepted by Caltrans,
and the level of detail will not encompass PIRlPER requirements as outlined in Chapter 8 of the
Caitrans Standard Environmental Reference (SER). This cost estimate also assumes that
preparation of the following documents will not be required: (1) A Paleontological Mitigation Plan
(PMP) (2) A Paleontological Mitigation Report (PMR) (3) A Paleontological Stewardship Summary
(PSS). We will submit this documentation for one round of review.
971S8usinen.,..rkA...e.nue,Su,1e200 _ San Diil!9O. CA 92131 _ 858.511.8964 _ 858.578.0573101. __ Kfi.(OOl -- jOf\e~an4stokeuom
Mr. Robert EisenBeisz
City of San Bernardino
December 22, 2008
Page 2
Visual Impact Assessment
A separate Visual Impact Assessment has been requested by Caltrans. Previous meetings have
indicated that a Visual Impact Summary Memorandum would suffice for the project. However,
most recent Caltrans comments dated 11/25/08 requests the preparation of a full Visual Impact
Assessment. It is our understanding that only general comments have been provided by Caltrans
and detailed comments will be provided upon the technical report submittal. The cost estimate is
limited to comments provided within the 11/25/08 letter and does not include subsequent Caltrans
comment. We will submit the VIA for one round of Caltrans review and approval.
Community Impact Assessment
Previous Amendment No.3 assumed only one submittal of the Community Impact Assessment
and revisions which were limited to inclusion of current land use planning information available
from the City of San Bernardino. ICF Jones & Stokes will re-submit the Community Impact data,
the Community Impact Assessment and associated environmental document revisions based on
Caltrans comments dated 11/25/2008. It is our understanding that only general comments have
been provided by Caltrans and detailed comments will be provided upon the next submittal. We
will submit the CIA for one round of Caltrans review and approval.
Section 4(f)
Previous Amendment NO.3 assumes a response to Section 4(1) issued identified in Caltrans
comments from January 2006. Caltrans has subsequently raised Section 4(1) comments beyond
the resources previously identified in January 2006. ICF Jones & Stokes will re-submit the
Section 4(1) study along with the environmental document submittal and will assume two rounds
of Caltrans review and approval. It is assumed a De Minimus Impact Fining will not be required,
and that there will be no new comments beyond those identified in the Caltrans letter dated
11/25/08.
Additionally, previous Amendment NO.3 assumes a one-day document review workshop
(concurrent with the EA review workshop as described, below) with City and Caltrans staff and no
additional Caltrans comments will be received as part the review workshop. In lieu of the
workshop, Caltrans provided comments on 11/2512008. The cost estimated has been updated to
reflect receipt of written comments in lieu of an approval obtained at the workshop.
Noise
Previous Amendment NO.3 assumes this technical study has been approved by Caltrans and
that no further revisions will be required. Amendment NO.4 will address Caltrans comments
dated 11/2512008 requesting revisions to the previously approved document. It is assumed that
.-CF Jones &
Stokes
<1Il'lCflntetl'\ltioNlCOft'lQMY\l
Mr. Robert EisenBeisz
City of San Bernardino
December 22, 2008
Page 3
there will be no new comments beyond those identified in the Caltrans letter dated 11/25/08. We
will submit this documentation for one round of review.
Initial Site Assessment
Previous Amendment NO.3 assumes this technical study has been approved by Caltrans and
that no further revisions will be required. Amendment NO.4 will address Caltrans comments
dated 11/25/2008 requesting information that requires revisions to the previously approved
document. It is assumed that there will be no new comments beyond those identified in the
Caltrans letter dated 11/25/08. We will submit this documentation for one round of review.
Other Technical Studies
We understand that all other technical studies have been approved by Caltrans and that no
further revisions will be required. The cost estimate assumes that updates, or preparation of new
technical studies will not be required for issue areas such as: (1) Water Quality (2) Location
Hydraulics (3) Initial Site Assessment (4) Geotechnical Report (5) Air Quality and (6) Relocation
Impact Report.
Environmental Assessment
Previous Amendment NO.3 assumes a one-day document review workshop with City and
Caitrans staff and no additional Caltrans comments will be received as part the review workshop.
In lieu of the workshop, Caltrans provided substantia.1 comments on 11/25/2008 and a meeting
was held on 12/212008 for further discussion. The cost estimated has been updated to reflect
receipt of written comments in lieu of approval obtained in a workshop.
Additionally, the cost estimate includes the following tasks not included in the original scope of
work: (1) CE justification research and preparation of a detailed CE recommendation ietter and
(2) Attendance at three meetings wtth the City of San Bernardino.
Deliverables
Caltrans Submittal #7
This task requires a full re-submittal of Environmental Document and Technical Reports, per
Caltrans request and will include the following:
. 10 Copies - Environmental Document
. 5 Copies - Historic Property Survey Report
. 5 Copies - Finding of Effect
. 5 Copies - Memorandum of Agreement
-
ICF Jones &
Stokes
oil'! ICF InlematioNl ComPMlY
Mr. Robert EisenBeisz
City of San Bemardino
December 22, 2008
Page 4
. 5 Copies - Natural Environment Study
. 5 Copies - Noise
. 5 Copies - Hazardous Waste Initial Site Assessment
. 5 Copies - Community Impact Assessment
. 5 Copies - Section 4(1) - within Environmental Document
. 5 Copies - Visual Impact Assessment
. 5 Copies - Paieontologicalldentification Report (PIR) and Paleontological Evaluation Report
(PER)
Ca/trans Submilta/ #2
This task requires a full re-submittal of Environmentai Documents and Technical Reports, per
Caltrans request and will inciude the following:
. 5 Copies - Environmental Document
. 5 Copies - Historic Property Survey Report
. 5 Copies - Finding of Effect
. 5 Copies - Memorandum of Agreement
. 5 Copies - Natural Environment Study
. 5 Copies - Noise
. 5 Copies - Hazardous Waste Initial Site Assessment
. 5 Copies - Community Impact Assessment
. 5 Copies - Section 4(1) - within Environmental Document
. 5 Copies - Visual Impact Assessment
. 5 Copies - Paleontological Identification Report (PIR) and Paleontologicai Evaluation Report
(PER)
COST
The cost information presented herein refiects our estimate of the work necessary to provide
professional services based upon our knowledge of similar projects. We estimate that the scope
of work described will amend our previous agreements by $98,020. These fees are for
professional services and will be billed on a time and materials basis. ICF Jones & Stokes
reserves the right to intemally adjust hours so as not to exceed the estimated cost of services.
Professional services shall not exceed the quoted fee without prior written approval.
.-CF Jones &
Stokes
..n I(F lrrttomational Com~
Me. Robert EisenBelsz
City of San Bernardino
December 22, 2008
Page 5
I hope this amendment proposal meets your needs. If you have any questions or require
additional information, please contact Jean Lafontaine at (858) 578-8964 extension 323.
Sincerely,
~
Charles Sm~h
Branch Leader
ICF Jones &
Stokes
.."lCf~tiOI'lAlComi*"Y
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AMENDMENT NO.4 TO SERVICES AGREEMENT
THIS AGREEMENT is entered into this _ day of , 2009, between
Jones & Stokes formerly known as Myra L. Frank/Jones & Stokes, and also formerly known as
Myra L. Frank & Associates, Inc. ("Contractor") and the CITY OF SAN BERNARDINO
("City)".
WITNESSETH:
A. WHEREAS, on December 1, 2003, the Mayor and Common Council of City
adopted Resolution No. 2003-326, approving a Services Agreement with Contractor for
Professional Environmental Services for the design of the Mt. V ernon Avenue Viaduct over the
BNSF Railroad; and,
B. WHEREAS, on December 20, 2004, the Mayor and Common Council of City
adopted Resolution No. 2004-400, approving Amendment No.1 to Services Agreement with
Contractor for Professional Environmental Services for the design of the Mt. Vernon Avenue
Viaduct over the BNSF Railroad; and,
C. WHEREAS, on January 8, 2007, the Mayor and Common Council of City
adopted Resolution No. 2007-13, approving Amendment No.2 to Services Agreement with
Contractor for Professional Environmental Services for the design of the Mt. Vernon Avenue
Viaduct over the BNSF Railroad; and, .
D. WHEREAS, on September 4, 2007, the Mayor and Common Council of City
adopted Resolution No. 2007-368, approving Amendment No.3 to Services Agreement with
Contractor for Professional Environmental Services for the design of the Mt. Vernon Avenue
Viaduct over the BNSF Railroad; and,
D. WHEREAS, Contractor has requested a fourth amendment to said Services
Agreement; and,
E. WHEREAS, Contractor has provided the most advantageous and best proposal
for the provision of said services; and
F. WHEREAS, the said Services Agreement, as amended, is valid until December
1, 2009; and
NOW THEREFORE, the parties hereto agree as follows:
1. Section I of said Services Agreement is amended to add the following: Contractor shall
furnish additional professional environmental services for the design of the Mt. Vernon
Avenue Viaduct over the BNSF Railroad, in accordance with the attached proposal from
Contractor dated December 22, 2008, attached hereto and incorporated herein as Attachment
"A."
Amendment No.4 to Services Agreement -Myra L. Frank/Jones & Stokes
Page 2 of3
2. Section 2 of said Services Agreement is amended to read as follows: Over the term of this
Amendment No.4, Contractor shall be paid an additional not-to-exceed amount of
$98,020.00 for a total not-to-exceed amount as follows:
a) Services Agreement approved per Reso. No. 2003-326 . . . . .. $ 123,524.00
b) Amendment No. I Per Reso. No. 2004-400.......... ...... 45,375.00
c) Amendment No.2 per Reso. No. 2007-13 . . . . . . . . . . . . . . . . 20,000.00
d) Amendment No.3 per Reso. No. 2007-368. . . . . . . . . . . . . . . . 83,925.00
e) Amendment No.4 (this request) . . . . . . . . . . . . . . . . . . . . . . . . 98,020.00
Total not-to-exceed amount. . . . . . . . . . . .. $ 370,844.00
3. All other terms and conditions of said Services Agreement approved by Resolution No.
2003-326, Resolution No. 2004-400, Resolution No. 2007-13, and Resolution No. 2007-368
shall remain unchanged.
III
III
2
Amendment No.4 to Services Agreement -Myra L. Frank/Jones & Stokes
Page 3 of3
AMENDMENT NO.4 TO SERVICES AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown
below.
JONES & STOKES
Date:
by:
Signature
Print Name/Title
CITY OF SAN BERNARDINO
Date:
by:
Mark F. Weinberg
Interim City Manager
ATTEST:
Rachel Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
By: (L.<-., 1.(~
C
3
ATTACHMENT "A"
ICF Jones &
Stokes
.an 10 Intern,ational Company
December 22, 2008
Mr. Robert EisenBeisz
City Engineer
City of San Bernardino
300 North D Street
San Bernardino, CA 92418-0001
oo@@@owrnfiY
DEe z 9 2008 U:!J
CITY OF SAN BERNAROINO
OEVELOPMENT SERVICES
OEPARTMENT
SUBJECT: Request for Amendment NO.4 to Mt. Vemon Avenue Bridge Service Agreement
dated 12/31/03.
Dear Mr. EisenBeisz:
ICF Jones & Stokes respectfully requests this Amendment NO.4 to our existing Service
Agreement with the City of San Bemardino for the Mt. Vernon Avenue Bridge project. The scope
of work presented herein comprises the following activities associated with the preparation and
processing of environmental documentation for the Mt. Vemon Avenue Bridge project.
SCOPE OF WORK
Technical Studies
Paleontological Identification Report (PIR) and Paleontological Evaluation
Report (PER)
A separate paleontological report has been requested by Caltrans. ICF Jones & Stokes will
prepare a combined PIRlPER with similar level of detail as the recently approved District 8 1-215
PI RIPER, per Caltrans direction. We will submit the PIRlPER for two rounds of Caltrans review
and approval. The cost estimate assumes that there is no requirement to rehire staff at the San
Bernardino County Museum, a professional signature by Mark Robinson is accepted by Caltrans,
and the level of detail will not encompass PI RIPER requirements as outlined in Chapter 8 of the
Caltrans Standard Environmentai Reference (SER). This cost estimate also assumes that
preparation of the following documents will not be required: (1) A Paleontological Mitigation Plan
(PMP) (2) A Paleontological Mitigation Report (PMR) (3) A Paleontological Stewardship Summary
(PSS). We will submit this documentation for one round of review.
</'175 6l,j~"'ol"l~oal~ '\'~"',e_ )u,t~ ;'CO ~ Sd" a''''Ja, C~ nIl! _- _8~8 '>is a'l~._ ll~a 5750513 r". _-' -d, ,.om _- ;o"~~.I""~f.;kt\ ,.),n
Me. Robert E,senBelsz
City of San Bernardino
December 22. 2008
Page 2
Visual Impact Assessment
A separate Visual Impact Assessment has been requested by Caltrans. Previous meetings have
indicated that a Visual Impact Summary Memorandum would suffice for the project. However,
most recent Caltrans comments dated 11/25/08 requests the preparation of a full Visual Impact
Assessment. It is our understanding that only general comments have been provided by Caltrans
and detailed comments will be provided upon the technical report submittal. The cost estimate is
limited to comments provided within the 11/25/08 letter and does not include subsequent Caltrans
comment. We will submit the VIA for one round of Caltrans review and approval.
Community Impact Assessment
Previous Amendment No.3 assumed only one submittal of the Community Impact Assessment
and revisions which were limited to inclusion of current land use planning information available
from the City of San Bernardino. ICF Jones & Stokes will re-submit the Community Impact data,
the Community Impact Assessment and associated environmental document revisions based on
Caltrans comments dated 11/25/2008. It is our understanding that only general comments have
been provided by Caltrans and detailed comments will be provided upon the next submittal. We
will submit the CIA for one round of Caltrans review and approval.
Section 4(1)
Previous Amendment No.3 assumes a response to Section 4(f) issued identified in Caltrans
comments from January 2006. Caltrans has subsequentiy raised Section 4(f) comments beyond
the resources previously identified in January 2006. ICF Jones & Stokes will re-subm~ the
Section 4(f) study along with the environmental document submittal and will assume two rounds
of Caltrans review and approval. It is assumed a De Minimus Impact Fining will not be required,
and that there will be no new comments beyond those identified in the Caltrans letter dated
11/25/08.
Additionally, previous Amendment No.3 assumes a one-day document review workshop
(concurrent with the EA review workshop as described, below) with City and Caltrans staff and no
additional Caltrans comments will be received as part the review workshop. In lieu of the
workshop, Caltrans provided comments on 11/25/2008. The cost estimated has been updated to
refiect receipt of written comments in lieu of an approval obtained at the workshop.
Noise
Previous Amendment No.3 assumes this technical study has been approved by Caltrans and
that no further revisions will be required. Amendment No.4 will address Caltrans comments
dated 11/25/2008 requesting revisions to the previously approved document. It is assumed that
ICF Jones &
Stokes
-,,,:(Flnll/rr,,,tiO".'(Ort'Il..ny
Me. Robert EisenBelsz
City of San Bernardino
December 22. 2008
Page 3
there will be no new comments beyond those identified in the Caltrans letter dated 11/25/08. We
will submit this documentation for one round of review.
Initial Site Assessment
Previous Amendment NO.3 assumes this technical study has been approved by Caltrans and
that no further revisions will be required. Amendment NO.4 will address Caltrans comments
dated 11/25/2008 requesting information that requires revisions to the previously approved
document. It is assumed that there will be no new comments beyond those identified in the
Caltrans letter dated 11/25/08. We will submit this documentation for one round of review.
Other Technical Studies
We understand that all other technical studies have been approved by Caltrans and that no
further revisions will be required. The cost estimate assumes that updates, or preparation of new
technical studies will not be required for issue areas such as: (1) Water Quality (2) Location
Hydraulics (3) Initial Site Assessment (4) Geotechnical Report (5) Air Quality and (6) Relocation
Impact Report.
Environmental Assessment
Previous Amendment NO.3 assumes a one-day document review workshop with City and
Caltrans staff and no additional Caltrans comments will be received as part the review workshop.
In lieu of the workshop, Caltrans provided substantial comments on 11/25/2008 and a meeting
was held on 12/2/2008 for further discussion. The cost estimated has been updated to reflect
receipt of written comments in lieu of approval obtained in a workshop.
Additionally, the cost estimate includes the following tasks not included in the original scope of
work: (1) CE justification research and preparation of a detailed CE recommendation letter and
(2) Attendance at three meetings with the City of San Bemardino.
Deliverables
C'J/lrans SUDrmllal #7
This task requires a full re-submittal of Environmental Document and Technical Reports, per
Caltrans request and will include the following:
. 10 Copies - Environmental Document
. 5 Copies - Historic Property Survey Report
. 5 Copies - Finding of Effect
:I 5 Copies - Memorandum of Agreement
ICF Jones &
Stokes
.." ,(~ 1r\1l!'//'lcll'0ncll (Otf'P<I"'y
Me. Robert EisenBeisz
City of San Bernardino
December 22, 2008
Page 4
. 5 Copies - Natural Environment Study
. 5 Copies - Noise
. 5 Copies - Hazardous Waste Initial Site Assessment
. 5 Copies - Community Impact Assessment
. 5 Copies - Section 4(1) - within Environmental Document
. 5 Copies - Visual Impact Assessment
. 5 Copies - Paleontological Identification Report (PIR) and Paleontological Evaluation Report
(PER)
Callrans Submlttali'2
This task requires a full re-submittal of Environmental Documents and Technical Reports, per
Caltrans request and will include the following:
. 5 Copies - Environmental Document
. 5 Copies - Historic Property Survey Report
. 5 Copies - Finding of Effect
. 5 Copies - Memorandum of Agreement
. 5 Copies - Natural Environment Study
. 5 Copies - Noise
. 5 Copies - Hazardous Waste Initial Site Assessment
. 5 Copies - Community Impact Assessment
. 5 Copies' Section 4(1) - within Environmental Document
. 5 Copies - Visual Impact Assessment
. 5 Copies - Paleontological Identification Report (PIR) and Paleontological Evaluation Report
(PER)
COST
The cost information presented herein reflects our estimate of the work necessary to provide
professional services based upon our knowledge of similar projects. We estimate that the scope
of work described will amend our previous agreements by $98,020. These fees are for
professional services and will be billed on a time and materials basis. ICF Jones & Stokes
reserves the right to intemally adjust hours so as not to exceed the estimated cost of services.
Professional services shall not exceed the quoted fee without prior written approval.
ICF Jones &
Stokes
"'1\ ,C~I,,\.,n..!iol'1dIC()mlJ"ny
Me Robert EisenBelsz
City of San Bernardino
December 22 2008
Page 5
I hope this amendment proposal meets your needs. If you have any questions or require
additional information, please contact Jean Lafontaine at (858) 578-8964 extension 323.
Sincerely,
~
Charles Smith
Branch Leader
ICF Jones &
Stokes
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