HomeMy WebLinkAbout19-Parks and Recreation
ni'l!(" 1,11\ L
Ui'\iLJ i\jF\
From: Kevin Hawkins, Director
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: Authorize the Director of
Finance to amend the Parks,
Recreation and Community Services
FY 2008/09 Budget and transfer
$80,000 from landscape contracts
(001-382-5506) to materials and
supplies (001-382-5111); reduce
landscape contracts (001-382-5506) by
$100,000 and reduce EDA revenue
reimbursement (001-000-4670) by
$100,000, with no net impact to the
City's bud!!et.
Dept: Parks, Recreation &
Community Services Dept.
Date: January 7, 2009
MICC Meeting Date: January 20, 2009
Synopsis of Previous Council Action:
September 2, 2008 - Council adopted the FY 2008/09 Budget.
Recommended Motion:
I) That the Director of Finance is authorized to amend the Parks, Recreation and
Community Services FY 2008/09 Budget and transfer $80,000 from landscape contracts
(001-382-5506) to materials and supplies (001-382-5111), with no net impact to the
City's budget; and
2) That the Director of Finance is authorized to amend the Parks, Recreation and
Community Services FY 2008/09 Budget and reduce landscape contracts (001-382-
5506) by $100,000, and to also reduce EDA revenue reimbursement (001-000-4670) in
a like amount of$IOO,OOO, with no net impact to the,City's budg
Contact person: Kevin Hawkins, Director
Phone: 5233
Supporting data attached:
Ward: All Wards
FUNDING REQUIREMENTS:
Amount:
!';nII r"..' (A"d Nn)
Finance:
Council Notes:
Agenda Item No~
, .. '-0.. '"
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorize the Director of Finance to amend the Parks, Recreation and Community Services FY
2008/09 Budget and transfer $80,000 from landscape contracts (001-382-5506) to materials and
supplies (001-382-5111); and reduce landscape contracts (001-382-5506) by $100,000, and
reduce the EDA revenue reimbursement (001-000-4670) in a like amount of $1 00,000, with no
net impact to the City's budget.
Background:
In light of the City's current budgetary challenges, the Parks, Recreation and Community
Services Department has instituted a number of changes to cut costs within the department.
One of the department's most significant changes has been the elimination of the landscape
maintenance contracts for the 57 previously contracted park sites, effective December I, 2008.
The department is now accomplishing that work with Parks Division staff. This change has
resulted in a significant reduction in the funding required in the Landscape Contracts account;
however, there is an increased need for materials and supplies in order to accomplish the work
with Parks Division staff. Therefore, a budget amendment in the amount of$80,000 from the
Landscape Contracts account to the Materials and Supplies account is being requested.
Financial Impact:
$350,000 was included in the Parks budget for landscape maintenance contracts. At the time
the budget was approved, Parks proposed eliminating contracts for 57 sites and performing the
tasks in-house. As part of this plan, $80,000 currently budgeted in landscape contracts (001-
382-5506) should have been moved to materials and supplies so that in-house staff have the
supplies that they need to perform the work. Therefore, a budget amendment is needed to
transfer $80,000 from landscape contracts (001-382-5506) to materials and supplies (001-382-
5111). There is no net impact to the City's budget with this action; it is needed to classify the
funds into the correct account.
Additionally, during the budget preparation process, Parks proposed working out a cost-sharing
agreement with the Economic Development Agency (EDA) that would save the City $100,000.
At the time the budget was approved this was reflected as $100,000 in revenue reimbursement
from EDA. However, now that the Community Beautification Services and Blight Abatement
Program MOU has been finalized (approved by Council at the 10/20/08 Council meeting) it has
been set up so that EDA will pay the costs directly rather than reimbursing the City. Therefore,
a budget amendment is needed to lower EDA revenue (001-000-4670) by $100,000, and to also
lower the Parks landscape maintenance contracts account by $100,000 (001-382-5506). There
is no net impact to the City for this action; however, it is necessary to align the budget properly.
Recommended Motions:
3) That the Director of Finance is authorized to amend the Parks, Recreation and
Community Services FY 2008/09 Budget and transfer $80,000 from landscape contracts
(001-382-5506) to materials and supplies (001-382-5111), with no net impact to the
City's budget.
4) That the Director of Finance is authorized to amend the Parks, Recreation and
Community Services FY 2008/09 Budget and reduce landscape contracts (001-382-
5506) by $100,000, and to also reduce EDA revenue reimbursement (001-000-4670) in
a like amount of$100,000, with no net impact to the City's budget.