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HomeMy WebLinkAbout28-City Manager ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Mark Weinberg, Interim City Manager Subject: Ratification of the submittal of a grant application to the International City/County Management Association (lCMA) for a Public Library Innovation Grant Dept: City Manger's Office Date: January 7, 2009 MCC Date: 1/20/2009 Synopsis of Previous Council Action: 12/11/2008 - Grants Ad Hoc Committee recommended approval. Recommended Motion: That the Mayor and Common Council ratify the submittal 0 a grant application to the International City/County Management Association (lCMA) fo a ublic Library Innovation Grant and authorize the City Manager to expend the grant funds i a d. Contact person: Tpr; P.~1rpr Al;l~id<;lnt fn thp rit),1\A<;ln<;lgpr Phone: v<:\l,)') Supporting data attached: Grant application Ward: All FUNDING REQUIREMENTS: Amount: $56,850 in potential grant revenue Source: (Acct. No.) (A("("t n~c::,..rirtinn) Finance: Council Notes: Agenda Item No. ~ I"~"'''~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Ratification of the submittal of a grant application to the International City/County Management Association (ICMA) for a Public Library Innovation Grant Backl!found: The International City/County Management Association (ICMA), through a partnership with the Gates Foundation, is administering a Public Library Innovation Grant Program. The program goals are to encourage public libraries to work with local government mangers toward solutions to community issues, build capacity in leaders to support change and innovation in libraries, and improve city management's understanding and support for the role of libraries. Grant amounts range from $20,000 to $60,000. The deadline for submittal was January 9th; therefore, the grant application has been submitted and staff is requesting ratification ofthis action. Staff believes that this grant offers an excellent opportunity to begin building a strategic relationship between the Library Director and the City Manager, as well as with the Mayor and Common Council and the Library Board. To that end, staff prepared the grant application to include a request for funding to hire a consultant to develop a "Blueprint for Library Services." The Blueprint would be created with input from staff, the Library Board, the Mayor and Common Council and most importantly from the community and from library users. It is envisioned to be a realistic plan for how libraries integrate with other City departments to address key community issues related to library services. The City Librarian and the City Manager would work together with an advisory team to develop the Blueprint document. The Library Board and the Mayor and Common Council would have input, review, and ultimately adopt the plan. A fiscal analysis will be part of the plan which would identify the one-time and ongoing costs associated with the library system as recommended in the Blueprint. It is our hope that this plan will form the basis for a future library revenue measure for voter consideration. Technology is also an important part of this grant. Funding for three computers, related equipment, and Internet service at three community centers is being requested in the grant proposal. The Blueprint will identify the three ideal locations for this technology. Another component of the grant is the City's commitment to send key two members of the team to participate in three ICMA grant meetings (April 2009, November 2009 and August 2010). In addition to the grant funding, ICMA will reimburse travel expenses for these meetings. It is recommended that these team leaders be the City Manager and the City Librarian. Additional key players are welcome to attend, but ICMA will only reimburse for two members. On December II, 2008, the Grants Ad Hoc Committee considered an overview of staffs proposal for the grant and recommended the item for approval. On that same date, the Library Board also considered an overview of the grant proposal and recommended that staff move forward with submittal ofthe grant application. Financial Impact: The total amount of the grant request is $56,850. If awarded, the grant will provide $35,000 to hire a consultant to provide services to develop a Library Blueprint, $3000 to market and advertise the program, and $18,850 in computer equipment. There is no grant match. Recommendation: That the Mayor and Common Council ratify the submittal of a grant application to the International City/County Management Association (ICMA) for a Public Library Innovation Grant and authorize the City Manager to expend the grant funds if awarded. I€MIl Public Library Innovation Grants 2008 Application Review the 2008 Application Guidelines & Resources before completing your application. If you do not have the Guidelines, they can be found at www.icma.org/publiclibrarygrants. You must submit this form. You may add space as necessary to complete the questions. Your application package should include this application form, the budget spreadsheet and attachments (if applicable). City of San Bernardino San Bernardino Public Library Jurisdi(lion(City/County/Other) Library Organization Teri Baker, Assistant to the City Manager Project Contact Person 300 North "0" Street 92418 Mailing Address Zip Code 909 384 -5211 Baker _ T e@sbcity.org Phone Email(PrimaryContactl Mark F. Weinberg, Interim City Manager Weinberg_ Ma@sbcity.org Email(Adminislrator) Chief Administrative Officer/Manager Blueprint For Library Success Project Name 95-6-000-772 Tax ID (If applicable) Describe your proposed project in 3-5 sentences. Please see attached grant application. Total amount of Grant funds requested for this project (up to $60,000): $56,850 ORGANIZATIONAL INFORMATION 1. Jurisdiction Population: 205,000 2. Population served by public library system: 250,000 3. Library Budget: What is your library's annual budget? Please check one. o Under $100K 0 $100K-$300K [j] Over $300K 4. Library Funding: How is your community's library funded? The City's General Fund provides primary financial support. COMMUNITY OB.JECTIVE 5. Community Description: Give a brief description of your community and your local library. Please see attached grant application. Leaders at the Core of Better Communities page 1 6. Community Need: Include information about a specific community need that will be addressed by this project. Please see attached grant application. LEADERSHIP AND COMMITMENT 7. Leadership: Describe the project team and clearly state what new partnerships or alignments will be formed between the library and the local government/local government departments. Please see attached grant application. 8. Commitment: Below please indicate which two members of the team will participate in all three leMA Public Library Innovation Grantee Meetings. Attendance is required for all three meetings. leMA will reimburse travel expenses for two members of each team to participate. By signing below, the fOllowing commit to participating in the project and attending all grantee meetings. (Please see the Grant timeline in the Application Guidelines for schedule of grantee meetings.) Name inberg (or current City Manager) Interim City Manager City of San Bernardino Organization/Department Title Signatur Mik ark (or current library Director) CQ~ Acting library Director Title San Bernardino Public library Name~ Organization/Department - Signature PROJECT INFORMATION 9. Type of Project: Please check one. This project is a(n): ~ New project o Expansion of an existing project 10. Project Narrative: Please address the following in your project narrative. (Narrative can be completed in a separate document and attached) A. Project Goals: List 3 to 5 goals for your project. B. Project Description: Give a full description of your project. C. Technology: Describe technology that will be used within the project and clearly explain how this will help support project goals. D. Promotion and Recruitment: What steps will you take to ensure participation and promote your project? 14. Project Tlmeline/Milestones: A. List in chronological order specific action steps you will take to complete this project. You may add rows on a separate sheet if necessary. B. Next to each step, identify who will be responsible for carrying out the step or activity. C. Estimate the date the step will be completed (month and year). Dates should start no earlier than March 2009 and end no later than August 2010. Please see attached grant application. a.Action**l b. Responsible PerSOrl/Group c. Date Done a.Acliorl**2 b. ResponsiblePerson/Group c. Date Done a.Action **3 b. Responsible Person/Group c. Date Done page 2 a. Actionl*4 b. ResponsiblePerson/Group c. Date Done a.Action:lt5 b. Responsible Person/Group c. Date Done a. Action l*6 b. Responsible Person/Group c. Date Done 15. Project Budget: Review Appendices B, C, and D in the Application Guidelines & Resources. A. Budget Spreadsheet Please complete a Project Budget Spreadsheet and include with your application. The budget template is available at www.icma.org/publiclibrarygrants. Be sure to note the rate and number of hours used in your personnel calculations. B. Budget Narrative It is very important that your budget be clear to the review committee. Briefly describe each budget item here. Please see attached grant application. EVALUATION 16. Evaluation: What is your evaluation plan? How will you evaluate the impact that your project has on the community? What infor- mation will you gather to track this? Describe measures of success for both outputs and outcomes. (Output measures are quantitative and include statistics such as number of youth attending program, books circulated, number of programs held, etc. Outcomes are related to the question of whether or not your effort made a difference and if so, what that difference was. Outcome measures might include changes in attitude or behavior, documentation of knowledge acquired, etc.) Note: Evaluation plans will be finalized with leMA after grants are awarded. Please see attached grant application. page 3 SUSTAINABILITY 17. Community Benefit: Describe what will be left in place as a result of your project? (technology, programs, organizational capacity. community capacity) Please see attached grant application. 18. Leveraging Grant Money: Explain how you will leverage grant to make the project sustainable after the grant period. (In-kind donations, private investment, community commitments, or other funding sources) Please see attached grant application. 19. Attachments: Please include a list of your attachments here. 1. Grant Application in Word 2. City of San Bernardino Library Plan 2007-2010: Goals, Objectives, and Measurements. 3. Nine Letters of Support APPLICATION SUBMISSION Application package should include the application form, project narrafive, the budget spreadsheet, and attachments, as applicable. Submit your application via email or in hard copy format. We request that you please email as much of your application as possible. Deliver to: Molly Donelan, leMA Public Library Innovation Grants Manager ICMA 777 North Capitol St, NE Suite 500 Washington, DC 20002 (202) 962-3645 pu bl i cl i braryg rants@icma.org The application package must be received by 5:00 p.m. EST on friday, January 9, 2009. All applications must be easy to photocopy. Do not staple or bind hard copy applications. page 4 09-119 ICMA PUBLIC LIBRARY INNOVATION GRANT 2008 APPLICATION Describe vour proposed proiect in 3-5 sentences: The pending hire of a new City Manager and new San Bernardino Public Library (SBPL) Director provide an opportunity to build a strategic relationship between these executives, and also between the independent SBPL Board (Library Board) and the Mayor and Council. Grant funds would be used to develop the "Blueprint for Library Services", a realistic plan for how SBPL will integrate with other City departments to address key community issues, chiefly crime reduction and job opportunity. Ultimately, the Blueprint would form the basis for a future library revenue measure that can be supported by both the City Council and the independent Library Board. Additionally, grant funds would be used to provide funding to conduct a pilot program in which technology would allow the integration of services between City departments. Total amount of grant funds requested: $56,850 ORGANIZA TIONAL INFORMATION 1. Jurisdiction Population: 205.000 2. Population served by public library system: Estimated number of those served is 250,000. The City of San Bernardino's library system is the largest in the surrounding area. The mountain communities and outlying areas frequently access SBPL locations, which add thousands to the number of those served outside the City boundaries. 3. Library Budget: Over $300.000 4. Library Funding: How is your community's library funded? The City's General Fund provides primary support of SBPL. In past years, the Library Foundation has provided nominal funding for equipment and materials; however, future year funding is uncertain due to current economic conditions. The City's non-profit Friends of the Public Library also provide nominal support for office equipment, books, DVD's and children's programming. COMMUNITY OBJECTIVE 5. Community Description: Give a brief description of your community and your local library. The City of San Bernardino is home to 205,000 in the heart of Southern California. The lOlth largest city in the U.S., San Bernardino is part of the Riverside-San Bernardino-Ontario Metropolitan Area, which is commonly referred to as the "Inland Empire". As one of the area's oldest cities, San Bernardino struggles with challenges that are unfortunately typical of older, urban communities. San Bernardino has higher rates of violent crime and unemployment, and lower rates of home ownership, than are typical for the region. Approximately 40% of residents are receiving some form of public assistance, and fewer than 50% of students graduate from high school. The City of San Bernardino is a charter city, a form of government in California that allows limited home rule. The most recent charter was passed in 2004, creating for the first time City of San Bernardino's Blueprint For Library Success a City Manager. The form of government is somewhat unique, with a full-time, elected Mayor, seven Council Members elected by wards, an elected City Attorney, Treasurer, and Clerk. The City Charter establishes the Public Library system under the management of a 5- member Library Board, who are appointed by the Mayor for four-year terms and cannot be removed. The Library Board is responsible for all matters pertaining to the management the SBPL system, including the administration of its expenditures, staffing, locations, hours, and operations. The Director of Libraries is selected by the Library Board. The Mayor and Council's main role in operations is to determine the level of funding to be provided to the SBPL on an annual basis. The SBPL system consists of one main library and three branches. The mission of the SBPL is "to provide free access to the world of ideas, information and creative experience for all citizens of San Bernardino." The SBPL is a library system that is comprised of the Norman F. Feldheym Central Library, located downtown, and three small branches including the Dorothy Inghram Branch Library: the Paul Villasenor Branch Library, located on San Bernardino's Westside; and the Howard M Rowe Branch located on the north end of the City. The central library is open 54 hours per week. The branch libraries are open 30 hours per week. 6. Community Need: Information about a specific community need that will be addressed by this project. By all assessments, the SBPL system is in need of improvement if it is to meet the needs of the community into the future. While our dedicated Library Board and staff have made strides in the area of technology, it is clear that given current resources the library system cannot evolve to the next level of service provision in a city where residents are in great need of the resources available through libraries. The Library Board has been frustrated in the past by the lack of attention and resources given to the SBPL by the Mayor and Council. On the other hand, the Mayor and Council have been concerned about the direction the Library Board has gone with library services. This disconnect has been further exacerbated by the poor working relationship that existed over the last ten years between the previous SBPL Director and City Manager. With the departure of both ofthese executives, both the Library Board and the Mayor and Council are interested in building a new, constructive relationship that is focused on a common goal: revamping libraries for the future. The acting SBPL Director and the Interim City Manager both believe that the structure of library governance is workable if the Library Board, Council, and executives for both are unified in philosophy and mission. That unity in philosophy must also translate into practical ways in which the library and other departments begin to work together on service delivery. Additionally, the City of San Bernardino's population consists of many low income, senior, and young residents. Many of these residents do not have transportation to access SBPL's services. Adding technology at three Community Centers will allow additional access to SBPL's services for these residents. The underlying goal is to fix the disconnect so that the needs of the users of the SBPL will be met. City of San Bernardino's Blueprint For Library Success 2 LEADERSHIP AND COMMITMENT 7. Leadership: Describe the project team and clearly state what partnerships or alignments will be formed between the library and the local government/local government departments. The project team will consist of staff from the City Manager's Office, the SBPL, the Parks, Recreation, and Community Service Department, San Bernardino Employment and Training Agency (SBET A), and the Information Technology Department. Further, the Library Board, the Mayor and Common Council will provide overall direction and input into the process. Current economic conditions make library services more important than ever to the community as they search for resources to find employment, conduct research, and look for safe places for their children to go to learn and grow. At the same time, City expenses are increasing and revenues are declining making it more difficult than ever to provide these services. Both the Library Board and the City Council support the commitment that the Interim City Manager and the Acting SBPL Director have made by working together on this grant application. This action will serve as a first step toward building a better library structure and integrating departmental services offered to the public. If awarded, all of the parties will be actively involved in the project and set the pace for the new SBPL Director and new City Manager to continue the process. The City's three councilmember Grant's Ad Hoc Committee and the Library Board have reviewed staffs grant proposal and both have recommended its approval to the Mayor and Common Council. 8. Commitment: Below please indicate which two member of the team will participate in all three ICMA Public Library Innovation Grantee Meetings. Attendance is required for all three meetings. ICMA will reimburse travel expensesfor two members of each team to participate. By signing below, the following commit to participating in the project and attending all grantee meetings. (Please see the Grant time line in the Application Guidelines for schedule of grantee meetings.) Name: Mark F. Weinberg (or current City Manager) Title: Interim City Manager Organization/Department: City of San Bernardino City Manager's Office Signature Name: Mike Clark (or current Library Director) Title: Acting San Bernardino Public Library Director Organization/Department: San Bernardino Public Library Signature City of San Bernardino's Blueprint For Library Success 3 PROJECT INFORMATION 9. Type of Project: Please check one. This is a(n): ---.X_New project Expansion of an existing project 10. Project Narrative: Please address the following in your project narrative. (Narrative can be completed in a separate document and attached) A. Project Goals: List 3-5 Goals for your project. 1. The development of a "Blueprint for Library Services", a realistic plan for how libraries will provide services into the future, which will ultimately form the basis for a future library revenue measure. 2. Relationship building between the City Manager and the SBPL Director along with the Library Board and the Mayor and Common Council. 3. Conduct a pilot program whereby technology would be used to integrate SBPL services with other City departments. B. Project Description: Give full description of your project. This will be a multipoint approach at bringing the leadership of San Bernardino together to improve and ultimately fund the public library needs of the residents and those in the surrounding area. This planning effort would start with input from the community and from library users. Web surveys would be one tool for gathering this information; focus groups would also be held throughout the community. Planning needs to be visionary and not constrained by past practices, but also rooted in fiscal realities. Along with the expertise of a hired consultant, the SBPL Director and City Manager would work together with an advisory team to develop the Blueprint document, and the Library Board and Mayor and Council would also have input, review, and ultimately adopt the plan. The plan would address issues such as locations, operating hours, types of services to be provided, opportunities for public-private partnerships, and interface/integration with other city operations. City operations would include Parks and Recreation and the SBETA (the City's employment agency). A fiscal analysis will be part of the Blueprint, which will identify the one-time and ongoing costs associated with the library system called for in the Blueprint. This would form the basis for a future library revenue measure for voter consideration. The blueprint will also identify the community's needs for technology that would allow remote access to the SBPL database, to employment opportunities, etc. This would include preferred locations for easy access. Once that information is available from the blueprint, City staff will make a recommendation to the Library Board and the Mayor and Common Council as to where these technology centers should be located. The Parks and Recreation Department oversees 13 Community Centers throughout the city. These centers offer programs for youth, seniors, and the disabled. Conducting a pilot program with this new technology at three of these centers would provide the opportunity to implement the community's desires as identified in the blueprint. City of San Bernardino's Blueprint For Library Success 4 C. Technology: Describe technology that will be used within the project and clearly explain how this will help support project goals. A portion of the blueprint will focus on integrating the City's thirteen community, senior and recreation centers with access to SBPL services, so a larger percentage of the City's population will have easy access. SPBL cardholders would be able to renew and place holds on materials and access SBPL's databases including Gale General Reference Center that offers many full-text articles from magazines and journals; Gale Health & Wellness Resource Center that features mostly full-text articles; and Gale Opposing Viewpoints that offers both sides of debatable topics for student research. Cardholders could also access Learning Express Library, offering sample tests online including the GED and other job-related exams. Also available through SBPL would be access to AskNow, a reference assistance that is always available online from professional reference librarians. Cardholders could also perform word processing including making resumes. Citizens using these computers will also have access the City's job listing. The pilot program would consist of three desktop Personal Computers with 17" LCD monitors being placed at three to be determined community centers all equipped with Windows Office 2007 and TrendMicro antivirus software. City staff and SBPL management expect these computers to receive heavy usage. A business-class laser printer will be purchased for each site. Each computer will be housed in a kiosk, which will allow for the safekeeping of the computer. D. Promotion and Recruitment: What steps will you take to ensure participation and promote your project? Focus group meetings consisting of SBPL users, neighborhood association members, and the general public will be advertised via the City's website, and local newspapers. Additionally, banners and handouts will be available at the libraries, community centers, and other City sites. City of San Bernardino's Blueprint For Library Success 5 14. Project Timeline/Milestones: A. List in chronological order specific action steps you will take to complete this project. You may add rows on a separate sheet if necessary. B. Next to each step, identifY who will be responsible for carrying out the step or activity. e. Estimate the date the step will be completed (month and year). Dates should start no earlier than March of2009 and end no later than August 2010. Start Action Steps Responsible Target Date Person/Group Completion Date March Develop a Request for Staff from City Manager's April 2009 2009 Proposal (RFP) for consulting Office and SBPL services April Advertise the RFP City Finance Department May 2009 2009 June 2009 A ward consultant contract Mayor and Common June 2009 Council July 2009 Consultant to begin the Consultant September planning effort by gathering 2009 input from SBPL staff, the community, and library users (web surveys, focus groups, etc.) July 2009 Consultant to work with the Consultant/City staff September advisory team (City Manager, 2009 SBPL Director, Parks and Recreation) to develop the blue print Mayor and Common Council, and the Library Board October Input and review of the plan in Library Board and Mayor November 2009 progress by Mayor and and Common Council 2009 Common Council and the Library Board January Blueprint IS complete and Consultant, City staff, January 2010 2010 approved by the Library Library Board, and Mayor Board, the Mayor and and Common Council Common Council January Based on the approved library City Manager, SBPL January 2010 2010 blueprint, identify three Director, Parks and Communitv Centers where City of San Bernardino's Blueprint For Library Success 6 technology will be placed to Recreation Director integrate city services February Develop and issue RFP for Information Technology March 2010 2010 technology (as outlined in the staff budget) April Purchase technology and place Information Technology April 2010 2010 at the three community centers staff and Parks and Recreation staff April A pilot program consisting of City Manager's Office, April 2010 2010 new technology which will Parks and Recreation, integrate SBPL services within SBPL, and the public the Parks and Recreation Department at three community centers will be equipped and ready for use by the public City of San Bernardino's Blueprint For Library Success 7 15. Project Budget: Review Appendices B, C, and D in the Application Guidelines & Resources. A. Budget Spreadsheet Project Budget Description Cost !Unit I Units Total Personnel: , ., Blueprint Consultant $ 35,000 I $35,000 Outreach and Marketing $ 3,000 I $3,000 Subtotal $38,000 SUDDlies.Material and Eouinment ...., Computers $ 1,200 3 $3,600 Software $ 250 I $250 Printers $ 2,000 3 $6,000 Supplies $ 1,500 I $1,500 Monthlv Internet Connectivitv $ 400 12 $4,800 Internet Installation $ 1,200 I $1,200 Kiosk $ 500 3 $1,500 Subtotal $18,850 Total $56,850 Proiect In-Kind Contributions Staff $35,000 Proiect Overruns nla Total $35,000 B. Budget Narrative It is very important that your budget be clear to the review committee. Briefly describe each budget item here. In an effort to bridge the communication and disconnect between the City and the San Bernardino Public Library (SBPL) management, the City will hire a consultant to create a realistic plan for how libraries integrate with other City departments to address key community issues, chietly crime reduction and job opportunity. Ultimately, the blueprint would form the basis for a future library revenue measure that can be supported by both the City Council and the independent Library Board. Based on past contracts with consultants for polling of public opinion and contracts through the City's Economic Development Agency for project plans, City management estimates the consultant will cost $35,000. Costs that will be incurred to market the blueprint planning process and the joint venture include advertising in the local newspapers, banners and handouts for various City sites (community, City of San Bernardino's Blueprint For Library Success 8 senior and recreations centers, libraries, public access points, etc). Information sessions, complete with handouts, will be scheduled with each of the City's neighborhood groups and the Chamber of Commerce. The City's website and the SBPL's website will also serve as a useful tool in promoting and advertising the program. A portion of the blueprint will focus on integrating the City's thirteen community, senior and recreation centers with access to SBPL information, so a larger percentage of the City's population can easily access SBPL services. Based on historical data, a typical desktop PC with a IT' LCD monitor, purchased by the City, costs approximately $1,200 and includes 3-years on- site parts and labor. Microsoft Office pricing varies a great deal depending on the edition and the licensing program a public entity qualifies for. The City's Information Technology (IT) Department estimates a purchase price of Windows Office 2007 to range from $150 to $400 per computer. The project budget uses a $200 estimate. The City uses TrendMicro antivirus software that costs about $50 per computer and includes one-year of upgrades and virus pattern-file updates. Total software to be purchased is estimated at $250 per computer. It is anticipated that these computers will receive heavy usage. A business-class laser printer such as the HP LaserJet, which offers higher speed and is rated for higher-volume, can run $1,500 - $2,500 depending on configuration. An estimate of $2,000 per printer is in the project budget. Each computer will be housed in a kiosk, which will allow for the safekeeping of the computer. Based on the SBPL's past purchases, each kiosk will cost approximately $500. Of the City's thirteen community, senior and recreation Centers, almost all have internet connectivity. With regard to the three centers that will receive computers as a result of the pilot program, there is a possibility that at least one of the locations selected will not have internet connectivity in place. The City's IT Department estimates a three year contract for a Tl Internet connection from a center to the City runs $400 a month and will cost $1,200 to set up through AT&T. The project budget amount includes one year of service and the start-up costs for one location. The ability to have each computer on the City's network allows for each computer to be covered by the City's firewall software. This would allow the City to comply with all Children's Internet Protection Act (CIP A) regulations. The supplies line item on the project budget is comprised of estimated paper usage for the three locations of $400 each. The remaining $300 is for miscellaneous cables, hardware and minor modifications needed for the installation of the kiosks. The City's in-kind contributions to the program include staff time and all project overruns, where applicable. Staff time includes management staff from SBPL, City Manager's Office, IT, Finance, and the Parks, Recreation and Community Services Department. Time spent from the bid process associated with the consultant, team meetings, training of City community center staff, staff time with the citizens at the community centers, and grant administration is expected to exceed $35,000 in the first year. All on-going costs for the maintenance of the computers, City of San Bernardino's Blueprint For Library Success 9 printers and other hardware will be handled through IT existing operating budget. On-going costs associated with staff time, new Internet locations and paper will be paid for from the Parks, Recreation and Community Services operating budget. EVALUATION 16. Evaluation: What is your evaluation plan? How will you evaluate the impact that your project has on the community? What information will you gather to track this? Describe measures of success for both outputs and outcomes. (Output measures are quantitative and include statistics such as number of youth attending a program, book circulated, number of programs held, etc. Outcomes are related to the question of whether or not your effort made a difference and if so, what that difference was. Outcome measures might include changes in attitude or behavior, documentation of knowledge acquired, etc.) Note: Evaluations plans will be finalized with ICMA after grants are awarded The evaluation plan between the City and SBPL focus on two categories. The first would be the quality of the blueprint developed by an outside consultant. The second would be the impact the three test locations at the City's community centers have on the public. The evaluation for the blueprint will include the tracking of all participants throughout the process of developing the blueprint (City staff, the public, elected officials and Library Board members). The public will be polled to establish statistics and quantitative analysis on what the public is looking for in a comprehensive, easily accessed library system. These results will be compared to the goals and priorities of the City Council, Library Board, City Manager, and SBPL Director. The Blueprint results will be shared with the citizens of San Bernardino via the City and the Library's websites and the local newspaper. The ultimate measure of success will be the willingness of the citizens to support a ballot measure to fund the undertaking of the integration of services. Evaluating the effectiveness of the joint venture between the three selected community centers and the SBPL will be established by tracking participation at the centers and conducting before and after surveys regarding the new services being offered. The City will be able to track the number of new library cardholders as a result of the new program. Using the new cardholder information the usage of the SBPL's information accessed will be available. 17. Community Benefit: Describe what will be left in place as a result of your project? (technology, programs, organizational capacity, community capacity) This joint venture between the SBPL Director and the City Manager along with cooperation between the Library Board and the Mayor and City Council will likely set the ground work for how these entities will operate together in the future. The general public will see the benefit of these new relationships as they are offered more services in more locations. Ultimately, the information gathered as a result of developing the blueprint will pave the way to a successful ballot measure which will provide the necessary funding to improve library services and offer the public the services they have identified through this process. 18. Leveraging Grant Money: Explain how you will leverage grant to make sustainable after the grant period (In-kind donations, private investment, community commitments, or other funding source,) City of San Bernardino's Blueprint For Library Success to During these tough economic times leveraging money through public-private partnerships and community commitments will be a tough task. The research conducted by an outside consultant will not only create a blueprint for the SBPL to integrate with other City departments to address key community issues, but will also provide the Friends of the Library and the Library Foundation with a tool to solicit public support for such a measure. The majority of the grant funding will be used to hire a consultant to provide these blueprint services and ultimately determine the likelihood of a successful Library Bond Measure. The potential revenue received from this bond measure will be used for the much needed updating of our Libraries. Two surrounding cities have libraries that have undergone major revamping and opened to rave reviews from each city's respective population. City staff will be in contact with these cities (Fontana and Rancho Cucamonga) to hopefully learn, as they have, to develop the same private public and community partnerships. The City's immediate in-kind contributions to the program will include staff time and our commitment to fund all project overruns. Staff time spent from the bid process associated with the consultant, team meetings, training of City community center staff, staff time with the citizens at the community centers, and grant administration is expected to exceed $35,000 in the first year. All on-going costs for the maintenance of the computers, printers and other hardware will be handled through IT existing operating budget. On-going costs associated with staff time, new Internet locations and paper will be funded from the Parks, Recreation and Community Services operating budget. 19. Attachments: Please include a list of your attachments here. \. Grant Application in Word 2. City of San Bernardino Library Plan 2007-2010: Goals, Objectives, and Measurements. 3. Nine Letters of Support: City of San Bernardino's Blueprint For Library Success II Library Plan 2007 - 2010: Goals, Objectives & Measurements The mission of the San Bernardino Public Library is to provide free access to the world of ideas, information, and creative experience for all citizens of San Bernardino Goal One: Together with the Mayor and City Council, the library will be assured stable and adequate funding to fully meet the needs of the community Objective One: Acquire baseline funding to increase library services that meet the objectives of the other goals Measurement: Increase baseline funding by cost of living plus 2% Objective Two: Meet the needs of our growing population Measurement: Maintain and upgrade existing facilities and/or construct new branches in underserved areas Measurement: Provide funding to acquire materials and staffing equal to cities of comparable size Measurement: Provide wireless access in all the libraries Measurement: Decrease wait times for computer workstations and extend time for usage of each terminal Objective Three: Work with the mayor and city council to place a bond or tax measure on the local ballot Measnrement: Place tax measure on ballot Goal Two: Increase public awareness of the library's value and relevance Objective One: Form new collaborations with the community Measurement: Build productive relationships with six new neighborhood associations, community based and other organizations Objective Two: Increase community awareness of the services and materials available in the California Room Measurement: Track California Room hits on web site Measurement: Make presentations to community organizations to disseminate information about and to encourage the use of the California Room Measurement: Conduct a survey of visitors to the California Room Measnrement: Hire California Room professional staff Objective Three: Expand services to non-library facilities Measnrement: Provide service in specific areas such as the northwest part of the city and Operation Phoenix. Identify and establish service at no fewer than two sites Measnrement: Establish a baseline for the delivery of books and materials by library staff/ volunteers to shut-ins and provide a semi-annual report Objective Four: Publicize library events and activities Measurement: Create a publicly accessible calendar of events Measurement: Revise/update the Library Information Brochure and other publications Measurement: Make one formal presentation annually to the City Council Measurement: Develop and deliver at least one televised presentation highlighting the library and its new services Measurement: Publicize library services in several forums: radio PSAs, community organizations, automated telephone messages, television, etc. Measurement: Produce a short DVD that promotes library services and solicits donations to the library and also recruits library volunteers Objective Five: Promote reading and learning in the community Measurement: Plan and involve the community in at least one "One Book, One City" program per year Measurement: Publish in local newspapers at least 6 book reviews written by the library director Measurement: Participate in at least two library card promotions per year Measurement: Expand the Literacy Program to one other site and expand the number of classes at Feldheym Goal Three: Maximize collaboration and connections with schools and community organizations Objective One: Initiate meetings with appropriate staff at SBCUSD, CSUSB, SBVC, and other public and private agencies for the purpose of developing collaborative programs Measurement: Establish at least two such collaborative efforts annually beginning with the SBCUSD, and the library staff will give the Board a report on the activity (or activities) or program( s) planned Goal Four: Expand library services to the entire community Objective One: Create new children's programs or services that are most effective in building an interest in reading Measurement: Present a report to the Board annually Objective Two: Create new teen program or programs that are most effective in building an interest in reading Measurement: Present a report to the Board annually Measurement: Increase the number of homework assistance tutor hours Measurement: Expand hours of Homework Assistance Center at Villasenor Objective Three: Create new adult programs or services that are most effective for patrons' needs Measurement: Present a report to the Board annually and make recommendations for changes Adopted by the Library Board of Trustees on April 10, 2007 OFFICE OF THE MAYOR PATRICK J. MORRIS 300 North D Street San Bernardino, CA 92418 909.384.5133. Fax 909.384.5067 \\l\v\v.sbcity.org December 30, 2008 Molly Donelan, ICMA Public Library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: I am pleased to write this letter of support of the City of San Bernardino and the San Bernardino Public Library's pursuit of an ICMA Public Library Innovation Grant. Revamping the libraries in San Bernardino for the twenty-first century is necessary for the benefit of the community and a constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is essential to meet this goal. I am hopeful that this funding would result in enhanced library services for our community that promote the goals of the City of San Bernardino. Sincerely, '----s... " ~ Patrick J. Morris Mayor ",~\'NI)O~V.5 ci?'_S~ '\ I"..), , ,;,I _ j . ~.' ;::: ;;. . .,. ~ ' ';:' 1-: -.- ~ ,9/ - ,~ / 0- BUARD or DIRECHJRS \'1_\:-!\1-:[~\ G(JI1[:[,I':\ PW,<';'://CI!I J-h)\. C\\"I'!I'\ Ll)])\[I iSL:;\ ('ice PI(\"iciclil BLYTliE A\I)I-:i~~I)\ .sc('I"c!onj Fl\:':II!-:I.zII,I< .J. RIIS~ Finr"!1C'loIO{fit'cl I\l\I\Tli_\ Pr~l.I\\I':\ IlllnlediC/[e P(Lc.;[ PI(\c;idL'llt Ol:LiCW\fl ,\:;IHYSI i\ Ccmticd Fill.unciui l'!olilJt'r LILLICE ..\ \111<1'_"1 i\ D()~;\_\ A::;:\1I,:::; R.-\iml Hu.E:. Clil-j\ 01\. DU];:UiIIY G-\I,CI-\ L-iVd, C. ](UIYI, !\..J1CJII:I.:J: KI\:";\I,-\\ \V:u_\I,'j) !\l(j\:\I\i:!-1\ ~J\\rr-:s \1 i,'[\ 111<,1 SIILLd'j' Olif:k<..;:r-",\ Jl.'LI;: PIClfll\I\1 Sl'\\\ R \IW\SliHL H()f\(iI:'::\I\\ Dlr\[lTI)R~:i \1 \\U!, P.\II,]C)\ "~:111~:1\r:; Dk. AI(iTI\'1 Ih.u,,\i)(J DI~. HFlmr:I,: r>C!lI':i\ DI\. AIUI i,'l K\l\.'~I(i FIJIINIlI\C D"!l( (OR, E,\1!':\1 itS R\rml Hi '1-'-1. CI)H\ 1I\1\(11.1J CI1-l,\DIJY' CUC.\I\ C KU.ITR DI\, \V.\IWLVI()\ TliJIU.i::R SHI':U1Y ()ULI<Sll.\\\, D~:\lFli\l(h \'-\~::''1L'\I(uS LIGRAR\ LL\]SON QpHF:I.I-\ Cii-:i If\CII.;\ Roop Lilmn,TI Director 111..'1.(\1.-,,'(/ SAN BERNARDINO CITY LIBRARY FOUNDATION 555 WI'S!' SI\TII STIH'r-.:T . S.\\ [)IT:\\!\llli>;C), C\I.IHlI,NI', 92410 (9091 3H 1821 1 . F\\ ]'JOgj 381-812'1 Prm'l"clinu Support Fur Tile Snll /1('rll(mIiIlO Pu/}/ic U/)I'Ui'l; January 5, 2009 Molly Donelan, ICMA Public Library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: As a San Bernardino City Library Foundation Board member and a lifetime library user, I support the City of San Bernardino and the San Bernardino Public Library in the pursuit of an ICMA Public Library Innovation Grant. I believe that revamping the libraries for the twenty-first century is necessary for the benefit of the community of San Bernardino and a constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is essential to accomplish this worthwhile goal. I am hopeful that this funding would result in enhanced library services for the community. Best regards, /( n CUJ\ v Q.lV, C <) d lJ tA-O Maureen Godfrey Eleanor Rutherfurd 622 Avery St. San Bernardino, CA 92404 January 6, 2009 Molly Donelan, ICMA Public Library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: As a member of the library's Literary Salon and an avid library user, I support the City of San Bernardino and the San Bernardino Public Library in the pursuit of an ICMA Public Library Innovation Grant. I believe that revamping the libraries for the twenty-first century is necessary for the benefit of the community of San Bernardino and a constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is essential to accomplish this worthwhile goal. I would also be willing to participate in surveys and focus groups in support of this goal. I am hopeful that this funding would result in enhanced library services. Best regards, /?'.,-d:. L~ ____ ~L",,,,,,,,,,,,,,~- Eleanor Rutherfurd Dr. Dorothy Garcia P.O. Box 3930 San Bernardino, CA 92413 January 7, 2009 Molly Donelan, ICMA Public Library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: As a former president of the Library Board of Trustees, I am pleased to write this letter of support of the City of San Bernardino and the San Bernardino Public Library's pursuit of an ICMA Public Library Innovation Grant. Revamping the libraries for the twenty-first century is essential for the benefit of the community of San Bernardino and a constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is necessary to accomplish this goal. I am hopeful that this funding would result in enhanced library services, including the ability to access the library's website from community centers. Sincerely, [;)~1r 9~~~ Dorothy Garcia, Ph.D. Margy Spears 1765 Lomas Privadas San Bernardino, CA 92404 December 29, 2008 Molly Donelan, ICMA Public Library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: As a San Bernardino Symphony Board member and a lifetime library user, I support the City of San Bernardino and the San Bernardino Public Library in the pursuit of an ICMA Public Library Innovation Grant. I believe that revamping the libraries for the twenty-first century is necessary for the benefit of the community of San Bernardino and a constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is essential to accomplish this worthwhile goal. I would also be willing to participate in surveys and focus groups in support of this goal. I am hopeful that this funding would result in enhanced library services. Best regards, %~#~ Margy Spears PJ Bacon 34200 Pinehurst Yucaipa, CA 92399 December 29,2008 Molly Donelan, ICMA Public library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: As a longtime member of the Friends of the library and an active San Bernardino Public library patron, I support the City of San Bernardino and the San Bernardino Public library in the pursuit of an ICMA Public library Innovation Grant. Restructuring the libraries for the twenty-first century is absolutely necessary for the benefit of the community of San Bernardino and a constructive relationship, based on a shared philosophy and mission between the library and the City Manager is essential to meet this worthwhile goal. I would also like to participate in surveys and focus groups in support of this worthwhile effort. I am hopeful that this funding would result in enhanced library services for the community. Best regards, ~;--, , c' 07 PJ BacOn Madeline Carducci 2717 F. St. San Bernardino, CA 92405 January 5, 2009 Molly Donelan, ICMA Public Library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: As a member of the Friends of the Library and an avid library user, I support the City of San Bernardino and the San Bernardino Public Library in the pursuit of an ICMA Public Library Innovation Grant. I think that restructuring the libraries for the twenty-first century is essential for the benefit of the community of San Bernardino and a constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is necessary to accomplish this worthwhile goal. I would also be willing to participate in surveys and focus groups in support of this goal. I am hopeful that this funding would result in enhanced library services. Best regards, 1f/~~~ Madeline Carducci Ana M. Baca 5784 N. Valerie Way San Bernardino, CA 92407 December 29,2008 Molly Donelan, ICMA Public Library Innovations Grants Manager ICMA 777 North Capitol St., NE Suite 500 Washington, DC 2002 Dear Ms. Donelan: As a lifelong library user, a member of the Friends of the Library and the library's Literary Salon, I support the City of San Bernardino and the San Bernardino Public Library in the pursuit of an ICMA Public Library Innovation Grant. I believe that restructuring the libraries for the twenty-first century is essential for the benefit of the community of San Bernardino and a constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is necessary to accomplish this worthwhile goal. I would like to participate in surveys and focus groups III support of this effort. I am especially hopeful that this funding would result III enhanced library services for the community. Best regards, /... ) . ( I: L.<_ . 7c._ Ana M. Baca . //0 ~m.,,:,: c._______ J'I't'sil/,:ni Rex Davis I 'ice' /'1'(',/),_'/1,1 Gay Brierley Ire'"I_'i'i''''' Ruth Petrucci (I(Jo'!:;_\//e\ Gay Brierley PJ. Bacon 8uun!\/cmhcu Carl Clemons Frank Floyd Joan Kritzberg Rosemary Muller Marion Vassilakos IllIiI;;!'(i!'\' !1i.'urdl/cmJw( Dorothy Inghram .:. Ic,'inr: lihl'on lJin',iO/ Mike Clark !S,\'.,'('!{" Oirc(-!o.l' Hi', "'i'd'ine:. SC('/'i'{Oi': Donna Rice Friends of the San Bernardino Public Library 555 West 6th Street .:. San Bernardino, CA 92410-3094 (909) 381-8215 .:. www.sbpl.org December 30, 2008 Ms. M. Donelan, ICMA Public Library Innovations Grants Mgr. ICMA 777 North Capitol St., NE Suite 500 Washington, DC Dear Ms. Donelan, I am pleased to write this letter of support of the city of San Bernardino and the San Bernardino Public Library's pursuit ofan ICMA Public Library Innovation Grant. The Friends of the Library is in complete agreement that revamping the libraries in San Bernardino for the twenty-first century is necessary for the benefit of the community. A constructive relationship, based on a shared philosophy and mission between the Library and the City Manager is essential to meet this goal. Members of the Friends of the Library will be available to assist with surveys and focus groups. We are hopeful that this funding would result in enhanced library services for our community that foster the goals of the City of San Bernardino. Sincerely, Rex Davis President Friends of the Library RD:lp