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ORIGINAL
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From:
Dept:
Date:
Valerie C. Ross, Director
Subject:
Resolution approving an Agreement
with Placo San Bernardino, LLC for
provision of space for temporary
parking for Metrolink riders during
realignment of Viaduct Blvd. (SS07-
32) and construction of the Metrolink
Parking Structure (GB04-19).
Development Services
November 25, 2008
MCC Date: December 15, 2008
Synopsis of Previous Council Action:
09/19/05
11/07/05
12117/07
09115/08
Adopted Resolution No. 2005-317 authorizing the execution of Amendment Number 3
and ratifYing Amendment Number 2 to the Cooperative Agreement between the City of
San Bernardino and the San Bernardino Associated Governments (SAN BAG) for the
San Bernardino Metrolink Commuter Rail Station and the San Bernardino Santa Fe
Depot Rehabilitation Project, Contract No. 04-040.
Adopted Resolution No. 2005-370 approving an Agreement for Professional Services
with Transtech Engineers, Inc. to provide program management services for the Santa
Fe Depot Parking Structure Project (GB04-19).
Adopted Resolution No. 2007-477 approving Amendment No. I to Agreement for
Professional Services with Transtech Engineers, Inc. to provide program management
services for the Santa Fe Depot Parking Structure Project (GB04-19).
Resolution No. 2008-369 approving Amendment No.2 to Agreement for Professional
Services with Transtech Engineers, Inc. to provide Program Management Services for
Santa Fe Depot Structure Project (GB04-19).
Recommended Motion:
~t~
Adopt Resolution.
Valerie C. Ross
Contact Person: Robert Eisenbeisz, City Engineer
Phone:
5203
Staff Report, Maps, Reso,
Supporting data attached: Exhibit "A" (Agreement)
Ward:
1
FUNDING REQUIREMENTS: Amount: None
Source: (Acct. No) N/A
Acct. Description: N/A
f?[;'() 2tXJ,F. <I.r(
Finance:
Agenda Item No. /2.
11./~ --DI
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution approving an Agreement with Placo San Bernardino, LLC for provision of space for
temporary parking for Metrolink riders during realignment of Viaduct Blvd. (SS07-32) and
construction of the Metrolink Parking Structure (GB04-19).
Background:
On September 2, 2008, the Mayor and Common Council approved the FY 2008/09 Capital
Improvement Program, which included several projects, related to construction of a Metrolink
Parking Structure at the Santa Fe Depot. Project No. SS07-32 is for the realignment of Viaduct
Boulevard between 2nd Street and 3rd Street and Project No. GB04-19 is for construction ofa 350
space parking structure for use of Metrolink Riders.
The plans and specifications for the realignment of Viaduct Boulevard have been completed and
staff plans to receive bids in December of 2008. The Metrolink Parking Structure (GB04-19) has
lagged about 6 months behind due to a requirement that was recently imposed by Caltrans for an
Air Quality Analysis. This requirement was a surprise to City staff and should have been
brought to our attention much earlier in the process. Staff requested that the requirement be
waived, but Caltrans refused the request.
During construction of both the Viaduct Boulevard realignment and the construction of the
parking structure, approximately 70 parking spaces at the Metrolink Station will be displaced for
a period of at least 6 months. There is a serious shortage of existing parking for Metrolink riders
and the loss of 70 spaces will severely impact the ability of riders to find parking.
In order to alleviate the parking impact, staff investigated an auxiliary parking area consisting of
approximately 70 existing parking spaces at several locations near the Metrolink Station,
including the Carousel Mall. Two locations were investigated on the south side of 2nd Street
between "K" Street and Mt. V ernon Avenue. Both locations on 2nd Street would require
substantial improvements to provide an adequate parking area.
Placo San Bernardino, LLC, owner and operator of the Carousel Mall, has generously agreed to
provide spaces for an auxiliary parking lot at no cost to the City (See attached letter dated
September 23, 2008). This location offers excellent security and no improvements will be
needed.
Placo San Bernardino LLC has provided 4 options for the auxiliary lot. A map showing the
location of the spaces is attached to the Agreement. While any of the options will meet the City's
needs, the Agreement has been drafted for option I, which is staff s preferred option. Option 1 is
located at the southeast comer of "G" Street and 3rd Street and is preferred due to its nearness to
3rd Street, which is the planned route for a proposed shuttle service.
Staff is currently working with Omnitrans to provide the shuttle service between the auxiliary
parking lot and the Metrolink train station. Staff expects that the cost of the shuttle service can
2
11/25108 9:46 AM
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT (CONTINUED)
be paid from project funds and there will no charge to the Metrolink riders who utilize the
service. Staff expects to finalize the details of the shuttle service in the next few weeks.
A copy of the proposed Agreement is attached to the Resolution as Exhibit "A". Staff feels this
Agreement provides the best location for an auxiliary parking lot in terms of security, proximity,
convenience for the riders, and least cost to the City. The locations that were investigated on 2nd
Street near the Depot would require considerable improvements at the City's cost and would not
offer comparable security as the Carousel Mall location.
Placo San Bernardino, LLC is offering this location for a period of 6 months between March I,
2009 and August 31, 2009. The realignment of Viaduct Boulevard is expected to start
construction in March 2009 and be completed in August 2009.
Based on the latest schedule for the parking structure, staff expects approval of the
environmental document in April 2009. That will allow advertisement for construction bids in
May of 2009 to begin construction in October of 2009. Since the original Agreement will have
expired, it will be necessary to negotiate a new Agreement for an auxiliary parking area with
Placo San Bernardino, LLC prior to start of parking structure construction. The estimated
completion date for construction is October 2010.
Financial Impact:
There will be no financial impact due to the recommended action.
Recommendation:
Adopt Resolution.
Attachments:
I - Letter from Placo San Bernardino, LLC dated 09/23/08.
2 - Resolution.
3
11/25/08 9:46 AM
~d
PLACO SAN BERNARDINO, LLC
OWNERS AND OPERATORS OF CAROUSEL MALL
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CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
DEPARTMENT
September 23, 2008
Mr. Robert Eisenbeisz, P.E.
City Engineer
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
RE: Auxiliary Parking Lot for Metrolink Riders
Dear Robert:
I received your letter dated August 14, 2008 regarding auxiliary parking for Metrolink riders,
and have drafted the attached letter in response.
If this letter serves your needs, please sign where indicated and return one fully signed copy
of the enclosed to me for my file,
If you have any questions, please call me.
Sincerely yours,
~''-
Salvatore F. Catalano, CSM
Genera! Manager
SFC:rls
Enclosures
cc: Mike Grubbs
295 Carousel Mall
San Bernardino, CA 92401
Phone (909) 884-0106 . Fax (909) 885-6893
1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING AN
3 AGREEMENT WITH PLACO SAN BERNARDINO, LLC FOR PROVISION OF SPACE
FOR TEMPORARY PARKING FOR METROLINK RIDERS DURING
4 REALIGNMENT OF VIADUCT BOULEVARD (SS07-32) AND CONSTRUCTION OF
THE METROLINK PARKING STRUCTURE (GB04-I9).
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7
8
SECTION I. That the City Manager is authorized to execute Agreement with Placo San
Bernardino, LLC for provision of space for temporary parking for Metrolink riders during
9
10
realignment of Viaduct Blvd. (SS07-32) and construction of the Metrolink Parking Structure
(GB04-19) (attached and incorporated herein as Exhibit "A").
11
12 SECTION 2. This Agreement shall not take effect or become operative until fully signed and
13 executed by the parties and no party shall be obligated hereunder until the time of such full
14
15
16
execution.
No oral agreements, amendments, modifications or waivers are intended or
authorized and shall not be implied from any act or course of conduct of any party.
17
18
19
20 III
21
22
23
24
25
26
27
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute the
Agreement within sixty (60) days of passage of the resolution.
III.
28
-1-
23 Approved as to form:
24
25
26
27
28
1 RESOLUTION ... APPROVING AN AGREEMENT WITH PLACO SAN
BERNARDINO, LLC FOR PROVISION OF SPACE FOR TEMPORARY PARKING
2 FOR METROLINK RIDERS DURING REALIGNMENT OF VIADUCT BOULEVARD
3 (SS07-32) AND CONSTRUCTION OF THE METROLINK PARKING STRUCTURE
(GB04-19).
4
5
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
6
7 on the day of
8 Council Members:
9 ESTRADA
10 BAXTER
11 BRINKER
12
(VACANT)
, 2008, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
13
14
15 JOHNSON
16
17
18
KELLEY
MC CAMMACK
Rachel Clark, City Clerk
19
20
21
22
The foregoing resolution is hereby approved this
day of
,2008.
Patrick J. Morris, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attorney
- 2 -
.
EXHIBIT "A"
PLACO SAN BERNARDINO, LLC
OWNERS AND OPERATORS OF CAROUSEL MALL
September 18, 2008
Mr. Robert Eisenbeisz, P.E.
City Engineer
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
RE: Temporary Parking for Metrolink Riders
Dear Mr. Eisenbeisz:
Placo San Bernardino, LLC does not object to the temporary use of approximately 70 parking spaces by the City of
San Bernardino as proposed in your letter dated August 14, 2008 in the area delineated as Option 1 on the
attached Exhibit A, subject to the following conditions:
1. The use will be temporary for a period of six months commencing March 1, 2009 and ending August 31,
2009, for the purpose of parking Metrolink riders displaced by the construction of a parking structure at the
Santa Fe Depot/Metrolink location on West Third Street.
2. Pursuant to the Reciprocal Easement Agreement recorded December 24, 1970, Section 13.1, the City shall
hold harmless Placo San Bernardino, LLC and all other Parties from any claims or judgments arising from
the use of the parking area including, but not limited to, the temporary use set forth in paragraph one
above. Further, the City will provide evidence of insurance as required by Section 13.2(b) of the Reciprocal
Easement Agreement.
3. The City agrees not to damage or penetrate the parking areas with any fencing or signage, and to confine
the temporary parking as outlined herein to the Option 1 area designated on the attached Exhibit A.
4. Placo San Bernardino, LLC shall, in its sole discretion, have the right to relocate the temporary parking
area to one of the areas shown as Option 2, 3 or 4 as designated on the attached Exhibit A.
If you agree to the above terms, please sign where indicated below and return one of the copies with original
signatures to me.
Sincerely yours,
<,~l e~J.v~
APPROVED AS TO FORM:
Salvatore F. Catalano, CSM
General Manager
Jamer, f. ;>e~nan,
Cily At(Grney
,
SFC:rls
Attachments
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City of San Bernardino:
Agreed to:
Signature
Print Name:
Title:
Date:
295 Carousel ,'~all
San Bernardino, CA 92401
Phone (909) 884-0106 . Fax (909) 885-6893
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DEVELOPMENT SERVICES DEPARTMENT
Public Works/Engineering
300 North "D" . San Bernardino. CA 92418-0001
909.384.5111 . Fax: 909.384.5155
..
August 14,2008
"'"
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Mr. Sam Catalano, Manager
Carousel Mall/Central City Company
295 Carousel Mall
San Bernardino, CA 92401-1505
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Subject: Auxiliary Parking Lot for Metrolink Riders
Dear Sam:
As discussed with you by phone, the City is preparing plans to construct a 350 space
parking structure near the intersection of 2nd Street and Viaduct Boulevard to serve
Metrolink riders.
In order to construct the project, it will be necessary to close off approximately 70 surface
parking spaces for a period of 4 to 6 months. As you are probably aware, parking for
Metrolink riders is not currently meeting the demand and displacement of 70 spaces will
adversely impact the ability of the public to utilize this important alternative to the
personal vehicle.
In order to compensate for the loss of spaces, we are studying the possibility of providing
an auxiliary parking lot served by a shuttle. The purpose of this letter is to propose
utilization of the surplus parking area located at the southeast comer of"O" Street and 3,d
Street.
Attached are aerial photos of two possible parking areas. Either location would be
satisfactory for our purposes. We would propose to construct a temporary fence or other
barrier to limit the area to one point of access. Also a sign would be installed to indicate
that the area is reserved for Metrolink parking.
Subject: Auxiliary Parking Lot for Metrolink Riders
August 14,2008
Please review this request and let us know your feelings regarding this matter. If you
have any questions, and/or need further information, please do not hesitate to contact the
undersigned at (909) 384-5203 or Mike Grubbs at (909) 384-5179.
sz'
Robert Eisenbeisz, P.E
City Engineer
Enclosures
Cc: Mike Bair, SAN BAG
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