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Home My WebLink About15-Human Resources CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Linn Livingston Subject: 2008 and 2009 Holiday Closure Days Dept: Human Resources Date: November 20, 2008 MICC Meeting Date: December 1, 2008 Synopsis of Previous Council Action: December 1, 2003: The Mayor and Common Council approved the 2003 and 2004 holiday closure requiring affected employees to take off Friday, December 26, 2003, using their own accrued leave, and that required affected employees take off Friday, January 2, 2004, using their own accrued leave. Recommended Motion: That the Mayor and Common Council authorize the closure of City Hall on Friday, December 26, 2008 and Friday, January 2, 2009 and require affected employees to take off those days, using their own accrued leave, . ' , /J' . :;;Jt-lC 1'__ '~i :1/;n~ Si nature '- Contact person: Linn Livinqston Phone: 384-5161 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: N/A Source: (Accl. No,) (Accl. Description) Finance: Council Notes: Agenda Item No.---1 S- 12 -I-OS CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: 2008-2009 Holiday Closure Days Backl!:round: This year the Christmas and New Years holidays fall in the middle ofthe week, on Wednesday (December 24 & December 31) and Thursday (December 25 & Janu~ I). Due to the traditionally limited customer traffic on December 26th and January 2" ,staffhas recommended that City Hall be closed on those days with employees required to use their own vacation, holiday, or administrative leave if it is a regularly scheduled workday for them. City Hall will still be open for business on the Monday and Tuesday of each holiday week. It is anticipated that there will be little public traffic on these days. Human Resources Department staff met and conferred with SBPEA on the closure dates. Closing on both Fridays makes the amount of time each employee would need to take off more equitable. Since most employees are on a 9/80 work schedule with alternating Friday's off, closing on both Fridays would require them to use their own time for only one of the closure dates. This closure does not impact Police or Fire operations, or any other critical operations. Attached is a listing of departmental availability during Holiday Closure 2008 & 2009. The miscellaneous bargaining units (General, Mid-Management and Confidential/Management and Unclassified) concur with the above recommendations. Financial Impact: There is no financial impact for this action. Recommendation: That the Mayor and Common Council authorize the closure of City Hall on Friday, December 26,2008 and Friday, January 2, 2009 and require affected employees to take off those days, using their own accrued leave. Attachments: Holiday Operations 2008 2008-2009 Holiday Closure calendar with designated days off 2008-2009 Holiday Schedule, County of San Bernardino Holiday Operations 2008 The following departments will remain open during the Holiday closure: Police Fire Note: Emergency Services and Response remains open; Administrative Office and Fire Prevention Bureau will observe City Hall closure schedule. The following departments will be open with certain conditions: Animal Control The Animal Shelter will be closed to the public during the Holiday closure but will be open on the following Saturdays. Animal Control Officers will be working all days, and on-call all nights. City Attorney's Office This office will be closed only on December 25,2008, and January 1, 2009. Development Services Development Services will follow the Holiday closure. Building and Public Works development- related inspections may be provided as determined on a case-by-case basis. Public Works utility and/or capital projects inspections may be provided as determined on a case-by-case basis. Facilities Manal!ement The various divisions of Facilities Management will be available as follows: Building Maintenance - On-call for emergencies only; please call Fire Dispatch at 384-5777. Custodial Maintenance - Will continue in full operation to Carousel Mall and Central Police Station. Downtown Security Office Staff Not available Not available Not available Parking Control Finance Department Print Shop and Mail Service will follow the Holiday closure. Librarv The Feldheym Central Library will close according to the Holiday closure. Holiday Operations 2008 Page 2 of2 Parks. Recreation and Community Services The Parks, Recreation and Community Services Main Office will be closed according to the Holiday closure. The Parks Division will be closed during the Holiday closure, except for limited park maintenance at Littlefield/Shultis Park, Hudson Park, Perris Hill Park, Wildwood Park, Seccombe Lake Park, and Lytle Creek Park. Cemetery employees will be off during the Holiday closure; however, the grounds will remain open for visitors on those dates. Recreation Division Centers will be closed for the Holiday closure. Hours of operation during the balance of the holiday season are as follows: Hernandez Center Campos Center Lytle Creek Center Nicholson Center 8 am to 8 pm (Children's hours 1-8 pm) 8 am to 8 pm (Children's hours 1-8 pm) 9 am to 8 pm (Children's hours 1-8 pm) 10 am to 8 pm (Children's hours 1-8 pm) Perris Hill and 5th Street Senior Centers and cm will be closed in accordance with the Holiday closure. Public Services Integrated Waste Management employees will observe the December 25th and January 1st holidays only. Residential and commercial customers will be one day late on receiving services after the Thursday holidays. All other crews will be off unless on standby (sewer crew). Water Department City Hall and Water Reclamation Plant offices will be closed during Holiday closure. Twenty- four hour crews are available for emergencies. Water customers unable to conduct business on a Friday closure will be able to conduct business on the following Monday with no negative impact. 2008-2009 HOLIDAY CLOSURE DECEMBER 2008 S M T W T F S 1 21 3 4 5 6 Council Meeting 7 8 9 10 11 12 13 Agenda Briefing 14 15 1/5 16 17 18 19 20 Council Agenda Deadline Meeting 21 22 27 28 1120 29 Agenda Agenda Deadline Briefing JANUARY 2009 S M T W T F S 3 4 5 6 7 8 9 10 Council Meeting __._ __________ i - -------------- 11 12 2/2 13 14 15 16 17 Agenda Agenda Deadline Briefing 20 21 221 23 24 Council Meeting ------- 25, 26 2/17 27 28 29' 30 31 Agenda Agenda Deadline Briefing Offices open 7:30 a.m. - 5:30 p.m. Monday-Thursday Offices open 7:30 a.m. - 4:30 p.m. Fridays 2008/2009 Holiday Schedule County of San Bernardino Citv December 26th Januarv 2nd Colton X X Fontana X X Grand Terrace Open X Highland X X Lorna Linda X X Montclair X X Ontario X X Rancho Cucamonga X X Redlands X Open Rialto X X Upland X X Yucaipa X X CaUCM 11/18/2008