HomeMy WebLinkAbout31-Purchasing
cn OF SAN BERNARDI"-~ - REQUE"" FOR COUNCIL ACT"..,N
Date:
August 3, 1988
REC'O~~~~~iH.l(Wf.orms - City Wide
l!l:B we 18 PiI 3: 49
Bi d: F -89-08
(Annual)
From:
Dean R. Meech. purchasing Agent
Dept:
Purchasing
fl
17
Synopsis of Previous Council action:
.None
Recommended motion:
Adopt resolution.
Dean R. M
Ward:
384-5085
N/A
Contact perlon:
Dean R. Meech
Phone:
Supporting data attached: Yes
FUNDING REQUIREMENTS:
Amount: $84.165.12
Source:
(ACCT.
(ACCT.
53156
NO.) Payment per Department/Obiect code: 53250
DESCRIPTION) Clothin9/S~Dlies
Finance: _ _ Jj r-----
Council Notel:
Agenda Item No.
3/
CI1 ~ OF SAN BERNAADI[ ) - REQUEr .. FOR COUNCIL ACT'-'N
STAFF REPORT
F-89-08
The proposed contract is for uniform service for approximately 175 designated
City employees. In addi ti on, the proposed contract i ncl udes servi ce for shop
towels, dust cloths, seat covers and fender covers. Existing specifications
were used, published, and furnished to area uniform service companies. Bids
were publicly opened and declared on April 5, 1988. Attached is a detailed
summary of bids received.
(ATTACHMENT)
Specifications as bid were reviewed with a view toward obtaining the best
possible uniform service at the lowest possible cost. The bid of Prudential
Overall Supply meets the specifications and requirements. It should be noted
that this company will serve the City for the first time. The existing
contract vendor (Angelica Rental Group) has provi ded the Ci ty wi th uniform
service over the past six years and the service has been excellent.
There wi 11 be termi nati on costs in changi ng vendors. There is the cost of a 11
losses of clothes plus damage to merchandise. Other costs in the transition
from one vendor to another involve a contract extension for six weeks minimum.
The six weeks is to a 11 ow the new vendor to measure and fi t a 11 employees.
This time period is stated in the new vendors bid package. The extension will
most certainly have to be executed so as not to inconvenience the City in the
transition. City logo patches must be provided to the new vendor for the full
compliment of employee uniforms. All recoverable patches must be returned from
the old vendor. ~ $9.50 one time preparation charge per individual placed into
service after the first 30 days ~ also required by the new vendor.
Note: The existing vendor has indicated they will hold the price for the next
three year period and outfit the staff with new clothes as contract demands
(see letter from Angelica dated May 2, 1988).
Checking the route transcript it is noticed the specification for the uniform
service is becoming outdated. It appears there are 213 employees on the
contract now as opposed to approximately 175 designated employees in the bid
specification. That being the case, for bid purposes, specification numbers
must be used. But in actuality it appears we have...
50 people in 3 changes per week at $.64 totaling $4,992 yearly,
122 people in 4 changes per week at $.64 totaling $16,240.64 yearly,
41 people in 5 changes per week at $.64 totaling $6,822 yearly
That is $28,055.04 per year and $84,165.12 for three years.
75-0264
Staff Report
F-89-08
August 3, 1988
Page 2
The Purchasing Agent feels changing vendors at this time and with the
transition costs, both tangible and intangible, plus the $9.50 charge ~
person the City doesn't really gain any advantage.
Therefore, in the interest of expediency, advantage to the City, and
conti nui ty of operati ons, the Purchasi ng Agent recommends Angeli ca Rental
Group. This vendor was slightly higher than the bid of Prudential. but
required no add on costs and no need to incur any other extraordinary costs.
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May 2, 1988
City of San Bernardino
300 N. "0" Street
San Bernardino, Ca. 92418-0151
Oea r Gent! emen;
Thank-you for giving me the opportunity to discuss with you our assoc-
iation for the mutual benefit of our firms. We believe that quality blended
with excellent service is the foundation for a successful business relation-
ship.
AI Cunningham, our service manager, along with Dean Meech have establish-
ed a proven garment control and billing procedure that is currently in use.
These procedures are of great value to the City of San Bernardino. Keeping such
a large account up to date as far as adding new employees, deletion of termin-
ated employees, ordering new uniforms as needed and getting them to designated
service areas is a talent that we have perfected through working together over
these past years. It is a talent that can become time consuming and expensive
if not properly initiated. Angelica has serviced an estimated 435 of your em-
ployees, and replaced an estimated 7500 garments (at no cost to the City of
San Bernardino) just since 1985. This does not include items such as mops, towels
and floor mats. It takes a lot of effort that has been cheerfully extended by
our various employees to see that you have clean,presentable uniforms and vari-
ous other items.
We have valued the City of San Bernardino as a customer for the past dec-
ade. Even though we have recently experienced an across the board increase from
our own supplier, Angelica is willing to remain at the 1985 prices in order to
maintain this relationship. Angelica stands by its customers. It has always
been Angelica's goal to supply its customers with the best combined service and
prices. Yet remain competitive within its own industry.
With that, I, resubmit the 1985 prices. Please accept this as our written
confirmation that prices and all other terms and conditions of said agreement
shall become effective upon your approval.
~!nCreIY, ,.)
rrL '-~~
/Joseph Pieson
t/Genera I Manager
JP/sa
300 E. Commercial Drive, Pomona, California 91766
, 0"'" 0.111 .::')",
~
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PURCHASE ORDER
VENDOR'S COPY
f'l Y Ul- AN I.lI.:l{NAIU 1\1'
OFFICE Of TIlE rURClI^SING AGENT
2SO W. ClUSTER SIRln
SAN O[l{NAHDINO, CAlli OUNIA 9H 18
II FlEO ~~
PUIlCHASE N 2
ORDER O.
PAGE m OF 4
,JULY 1. 1~fJ5'
llA Il 01' onOER
PROMPT PAYMENr DISCOUNT
O~ .82
AN GE llilLIlE!H1\UEB'LIC E5-GgOU~
VENDOA . I VEO"I"009R :IJgO
DEPT. 10301 "
ORDER ADDRESS
NONE
lOs..JlliG.EI ES. CA
CITY STATE
QOOflR
ZiP
DELIVER TO: SEE LISTINGS ON ATTACHED PAGESJEPARTMENT
SAN BERNARDINO, CALIFORNIA
ORDERING DEPARTMENT
PURCHASING
EQUIP NO IWO.NO
VENDOR'S PAYMENT ADDRESS
tHY
STATE
ZIP
DESCRIPTION OF ARTICLES OR SERVICES REQUIRED
OllAtHlTV UNIT
UNIT PAICE
EXTEtlSION
ANNUAL
DOR - ANGELICA RENTAL SERVICES GROUP SHALL PROVIDE
!< UNIFORt1 RENTAL SERVICE PER BID SPECIFICATI01~ F-85-12.
DOR TO FURN I S/l NEW UN I FORf1S AT TIlE START OF T/l IS CON-
CT. CONTRACT PERIOD IS JULY 1ST. 1985 T/lRU JUNE
1~811. REPAiRS ARE AT NU C/lARGE TO TilE CITY.
IlESTONE ~'EETING ON TIlE CONTRACT DISPOSITION 1~lLl
HELD WITH VENDOR. DEPT. /lEADS & P.A. EVERY gO DAYS.
ING THE DURATIor~ OF CONTRACT.
DUll Will FURNISH GAR~IENT REQUEST FORf1S. REPAIR TAGS
WEEKLY TAllY FORf1S.
)UR Will FURN I SH NAHE EHBlEH ON UN I FORrIS.
f 'WIll FURNISH THE CITY HlBlE~l TO VENDOR FuR ATTACHING
JNIFORMS. VENDOR TO ATTACH TO UNIFORMS.
lOR TO FURNISH TlIEIR ROUTE TRANSCRIPT PRINTOUT ON
JEST.
:OVED BY HA YOR & COllllON CUUNC I l llla/1l5.
mlNATE DELIVERY WITH:
'LETE DELIVERY WITHIN'
(S Er1 All I l Ql
\
INTlNG
CODE:
8RANCE
,MOUNT:
DAYS OF ORDER DATE.
BUYER TO CONTACT REGARDING
THIS PURCHASE
DEAN MEECII
THIS PURCHASE I AU HDRI
DEAN R. NEECH '\ L
~!(~T
PURe ASING AGENT
IlPORTANT: INVOICES MUST BE FORWARDED TO THE FINANCE DEPARTMENT, 300 N. "0" Slreel. San Bernardino, CA 92418 immediately upon
elivery of articles or performance 0' services ordered hereon unless olherNise indicated. Invoices must show on their face the NUMBER OF THIS
lADER, which appears In the upper right hand corner hereol, the name of the department to which the goods were furniShed; lhallhe same co....ers
amplete or partial delivery or performance as the case may be, end amount 01 prompt payment discount.
FREIGHT CHARGES, IF ALLOWED MUST BE PREPAID AND ITEMIZED ON INVOICE, ALL PURCHASES
F.O.B. DELIVERY ADDRESS UNLESS OTHERWISE SPECIFIED ON PURCHASE ORDER. ALL ARTICLES OR
SERVICES FURNISHED PURSUANT TO THIS PURCHASE ORDER SHALL COMPLY WITH ALL CAL-OSHA
STANDARDS AND REGULATIONS AND ALL APPLICABLE GOVERNMENTAL LAWS AND ORDERS.
.......- - ~
COpy ~ITY G." SAN BEnNAhaJl~ ) PURCIIASE ORDER #2l j2
or liCE or TilE I'lllHIl.\SING AClNT PAGE 2 OF 4
JOO NOll III "0" SllUlI
SAN IHHNAHIJlNO, CAllIllHNIA 91410
DESCRIPTION 01' AnTlCl F~; on Sl::nvlCES nEQUlmO OUANTlTY UNIT UNIl PHICE EXTENSION
--- ,
I
UNIFORMS - HORK EXC I
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-- - I
StHRT $ .34 .36 I
------------------ I
PANTS ------------------ $ .36 .60 I
COVERALLS $ .72 I
-------------- -- I
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_UOSE LOAD - I
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5liOP TOWELS $ .03 I
------------ I
DUST MOPS: I
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24" ------------------ $ .75 I
36" $ .75 I
------------------ I
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lUST CLOTIi --------------- $ .30 I
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:ENDER COVERS ------------ $ .45 I
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;EAT COVERS -------------- $ .45 I
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UNIFORMS
DEPARTMENT'S NAME ENCUMBERANCE ACCOUNT ANGELI CA ACC UNT
CEMETERY 106-441-53250 304-1509 .
DELIVERY LOCATION -------------------- 211 E. NINTIi STREET
REQ#21 I
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CENTRAL STORES 001-122-53156 304-1507 I
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DELIVERY LOCATION 250 W. CLUST R S1. I
-------------------- . I
!
T
CENTRAL SERVICES 001-123-53250 304-1503
DELIVERY LOCATION -------------------- 300 N. 11011 S REEl
REQ#511
COMMUNICATIONS 001-462-53250 304-4516
DELIVERY LOCATION -------------------- 300 N. 110" S REEl
REQ#85/60
FI RE DEPT. 001-201-53250 304-I50tl
DELIVERY LOCATION -------------------- 1208 IlHIl STR El
REQ#75tl
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GARAGE 001-311-53250 304-1502 I
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DELIVERY LOCATION -------------------- 234 S. m. V EW I
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REQ#85-168 I
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PARKS & RECREATION 001-3fJ2-53156 304-1516 I
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DELIVERY LOCATION -------------------- 234 S. /-IT. V EW I
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REQ#86-03 I
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***CONTWUED ON PAGE THREE*** I
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VENDOR'S
copy
CONTINUATION SinH
CITY OF SAN 8EHNARDINO
OffiCE OF IlIE PURCHASING AClNI
][)(1 NORIH "0" SlIaH
SAN BlltNAltDINO, CAIIIORNIA 92413
PURCHASE ORDER #2054&2
PAGE 3 OF 4
-. -- - -
OESCAIPlION OF AlITICI ES on SEfIVICES ru:OIJIf1[O OUANTITY UNIT UNIT PRICE EXTENSION
--_._-~-~------ - ,
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UNIFORNS I
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DEPARTf1ENT'S NAfIE ENCUMBERANCE ACCOUNT ANGELICA ACC JUNT I
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POll CE 001-211-53250 304-1520 I
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DELIVERY LOCATION 466 W. 4TH S I
-------------------- I
REQ#7-31-85-9 I
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PUBLIC BUILDINGS I
-------------------- ------------ --- I
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STREET LIGHTING 001-329-53250 304-1501 I
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DELIVERY LOCATION 247 S. m. V EW I
-------------------- I
REQ# 1006 I
I
BLDG. MTCE. 001-325-53250 304-1505
DELIVERY LOCATION -------------------- *247 S. ~1T . IEW
AND
REQ#1005 *}UO N. "DII T.
CUSTODIAL MTCE. 001-324-53250 304-1512
OELIVERY LOCATION -------------------- 300 N. 110" S
REQ# 1004
PUBLIC SERVICES -------------------- ------------ --- I
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REFUSE 127-412-53250 304-1517 I
DELI VERY LOCATION -------------------- 234 S. liT. V EW
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REQ# -DATED 4/11/85 I
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REFUSE 127-413-53250 304-1515 :
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DELIVERY LOCATION -------------------- 234 S. MT. V EW I
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REQ# -DATED 4/11/85 I
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STREET 001-402-53250 304-1521 I
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DELIVERY LOCATION 234 S. m. V EW I
-------------------- I
REQ#768 I
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STREET 001-403-53250 304- I
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DELIVERY LOCATION -------------------- 234 S. /H. V EW I
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REQ#768 I
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TRAFFIC SIGNALS 001-306-53250 304-1500 i
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DELIVERY LOCATION -------------------- 234 S. lIT. V HI' I
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REQ#85-1031 I
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VENDOR'S
COPY
ONIINUAIION 511'
_ITY OF SAN 8ERNARDIf\, J
OHICE OF HIE PURCIIASING A(;E.NT
J()(I NORTII "0" SlIHET
SAN DUtNAIUHNO, CAIIIORNIA 91-118
PURCHASE OROER #,-~.i4!j2
PAGE 4 OF 4
DESCRIPTION OF ARTICLES on S[flVICES nEQUln[D QUANTITY I UNIT I UNIT PRICE I EXTENSION
I
LOOSE LOAD
DEPARTMENT'S NAME ENCUMBERANCE ACCOUNT ANGELICA ACC UNT
. CH1ETERY 106-441-53250
DELIVERY LOCATION -------------------- 211 "E" 9TH T.
REQ#22
. CENTRAL SERVICES 001-123-53250 304-1514
DELIVERY LOCATION -------------------- 300 N. 11011 S .
REllH512 I
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FIRE DEPT. 001-201-53250 304-1518 I
. I
DELIVERY LOCATION 12081/2 "II" T. I
-------------------- I
REQ#757 MID I
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200 "E" SECOI D ST. I
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GARAGE 001-311-53250 304-1511 I
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DELIVERY LOCATION -------------------- 234 S. MT. V EW I
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REQ#B5-169 I
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PUBLIC BUILDINGS 001-324-53250 304-1512 I
. I
DELIVERY LOCATIUN -------------------- 300 N. 11011 S . I
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REQ#1002 & #1003 I
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****ACCOUNTING INFORI1ATION - FOil UFFICE USE ONL y**** I
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$57,467.10 I
3 YEARS ENCUIIBERANCE I
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$19,155.70 PER YEAR ENCUMBERANCE I
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\, .\ \ \ j)1
DEAN R. I/MEECH \ !
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PURCHAS NG AG NT I
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I RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A BID TO ANGELICA
RENTAL GROUP FOR THE FURNISHING AND DELIVERY OF UNIFORMS (CITY WIDE) IN
3 ACCORDANCE WITH BID SPECIFICATION F-89-08.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
5
6
SECTION 1. That Angelica Rental Group is the lowest and best
responsible bidder for the furnishing and delivering of Uniforms (City Wide),
7
8
in accordance with Bid Specification F-89-08 for the total amount of
9
$84,165.12; pursuant to this determination, the Purchasing Agent is hereby
10
authorized and directed to issue a purchase order for said Uniforms (City
II
Wide) to said lowest and best responsible bidder; such award shall only be
I effective upon the issuance of a purchase order by the Purchasing Agent; and
all other bids therefor are hereby rejected.
12
13
14
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
15
the Mayor and Common Council of the City of San Bernardino at a
16
meeting thereof, held on the
day
17
of
,198___, by the following vote,
18
I to Wi:~ES:
I
I
Council Members
19
20
21
NAYS:
ABSENT:
22
23
Clty Clerk
24
15
/ / / /
/ / / /
/ / / /
/ / / /
/ / / /
/ / / /
/ / / /
/ / / /
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27
28
8/03/88
-1-
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARD A BID TO ANGELICA RENTAL GROUP
FOR THE FURNISHING AND DELIVERY OF UNIFORMS (CITY WIDE) IN ACCORDANCE WITH BID
2 SPECIFICATION F-89-08.
3
The foregoing resolution is hereby approved this
day
4
of
198
5
6
Mayor of the City of San Bernardino
7
8 Approved as to form
and ,\1 ega 1 content:
9 : 7
4,,-9 . Jffr/H---
10 I ~ A tt6rney
/
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2\
22
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24 /
/ / /
25 / / / /
26 / / / /
27 / / / /
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,
18/03/88
,
,
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-2-