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File No. 1.659
CI't (OF SAN BERNARD~~..O - REQUE_r FOR COUNCIL AC1_~N
From:
ROGER G. HARDGRAVE lEt1).-Atn.\tt'S~~j~t:
Publ ic Works/Engineerine\\S kUG \13 fl4 3: 52
8-15-88
Award of Contract--Modernization
of Traffic Signals on Baseline
Street, from "H" Street to Sierra
Way, per Plan No. 7433 ---------
PAUL GARDNER CORPORATIO~
.,.1-
Dept:
Date:
Synopsis of Previous Council action:
June, 1987 -- Allocation of $150,000, in Federal-Aid Urban Funds,
approved in 1987/88 Street Construction Fund Budget.
11-16-87 Resolution No. 87-406 adopted authorizing execution
of Program Supplement No. 46.
12-21-87 Finding made that modification of traffic signals is
needed for health and safety reasons.
06-06-88 Plans approved and authorization granted to advertise
for bids.
Adopt resolution.
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Recommended motion:
cc: Jim Robbins
Jim Richard,son
Jim Penman
Andy Green
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FUNDING REOUIREMENTS:
Roger G. Hardgrave
Staff Report, Tabulation
Birl5 "nr! Rp~ollltion
p3 ~;o
Amount: $179,900
Phone:
5179
Contact person:
of
VVard: 1 & 2
f ;Ll{).,],"'2- -I)'JI.,SJ '112.. S. t..-.
2. y~ 'J1,'L $'1 J'?2- I "11 \: u
242-362-57659 '130'1'
'V11.'HL~1'35 .(J
(Acct. DescriPtion) Basel ine Street Traffic ig
~X>~
Supporting data attached:
Council Notes:
* rt M''''+
(L); ....; '\ .., 'f
---........
"H" Street to Sierra Way
available to cover the actual
-..,n.,,,,,,
Aoenda Item No.
30
CITy OF SAN BERNARDh",~ - REQUE~. FOR COUNCIL ACT~ IN
STAFF REPORT
Bids for this project were opened at 2:00 p.m. on Tuesday,
8-02-88.
A total of 3 bids were received, ranging from $122,780.00
to $196,683.00. The low bid of $122,780.00 is 12.9% under the
Engineer's Estimate of $141,000.
The special provisions stipulate that a goal of 2% has been
established for Disadvantaged Business Enterprises (DBE) participa-
tion. A DBE is a business with majority ownership by a minority or
a female. As required by the special provisions, the two low
'bidders submitted data on the DBE's they would use to meet the
i ndi cated goal.
The data submitted by the low bidder, Signal Maintenance,
Inc., listed only one firm. However, this firm is not on Caltrans'
list of certified DBE's, or had they applied for certification
prior to the bid opening. Based upon this fact, we made a deter-
mination that the low bidder had not met the goal and was, there-
fore, not responsible. Caltrans has concurred with this determina-
tion. Therefore, it will be necessary to reject the low bid as
being not responsible, and award a contract to the second low
bidder.
The second low bid by the Paul Gardner Corp., in the amount
of $145,983, is 3.5% over the Engineer's Estimate of $141,000.
Listed below is an estimate of the total project cost, based
upon the actual bid price of the lowest responsible bidder:
Construction Contract -
Preliminary Engineering (W.O. #1476)
Construction Engineering (W.O. #1819)
Sub-Total
Contingencies (5%)i
TOTAL ESTIMATED PROJECT COST
$ 145,983
7,250
17,750
$ 170,983
8,017
$ 179,000
An amount of $150,000 has been allocated from Federal-Aid
Urban Funds, under Account No. 242-362-57659, to finance the costs
that will be incurred for this project. Supplemental Federal-Aid
Urban Funds can be used to cover the actual total project cost.
At their meeting of 12-10-87, the Environmental Review Com-
mittee made a finding that this project is categorically exempt
from provisions of the California Environmental Quality Act.
We recommend that the low bid be rejected and a contract
awarded to the second low bidder.
8-15-88
75-0264
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8/15/88
1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO PAUL GARDNER CORPORATION FOR MODERNIZATION OF TRAFFIC
3 SIGNALS ON BASELINE STREET FROM "H" STREET TO SIERRA WAY.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
5
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SECTION 1. Paul Gardner Corporation is the lowest
responsible bidder for modernization of traffic signals on
Baseline Street, from "H" Street to Sierra Way, in accordance
with Plan No. 7433, for the total amount of $145,983.00, and a
contract is awarded to said bidder accordingly, but such award
shall be effective only upon the contract being fully executed
by the parties; all other bids therefore are hereby rejected;
and the Mayor is hereby authorized and directed to execute said
contract on behalf of the City; a copy of the contract is
attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. This contract and any amendments or
modifications thereto shall not take effect or become operative
until fully signed and executed by the parties and no party
shall be obl igated hereunder until the time of such full
execution. No oral agreements, amendments, modifications or
waivers are intended or authorized and shall not be implied
from any act or course of conduct of any party.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting hereof, held on the
day of
, 1988, by the following vote,
to-wit:
1
2
3
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5
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7
8
9 of
10
11
12
RES: AWARDING CONTD~CT TO PAUL GAR~~ER CORPORATION FOR
MODERNIZATIO~ ,F TRAFFIC SIG~ _S ON BASELINE STREET
AYES:
Counci 1 Members
NAYS:
ABSENT:
City Cl erk
The foregoing resolution is hereby approved this
day
, 1988.
Evlyn Wilcox, Mayor
City of San Bernardino
13 Aoproved as to form
14 and 1 ega 1 content:
15
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17 c:>' Attorney
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8/15/88
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