HomeMy WebLinkAbout28-Water DepartmentCITY OF SAN BERNARDINO -REQUEST FOR COUNCIL, ACTI'OtPff `'' f i ~~ ~~
From: Stacey R. Aldstadt
Dept: Water Department
Subject: Public Hearing -Review
Sewer Rate Study 2008 and Adopt
Resolution.
Date: November 3, 2008
M/CC Meeting Date: November 17, 2008
Synopsis of Previous Council Action:
Resolution 82-201 setting rates effective June 1, 1992
Resolution 91-361 repealing Resolution 82-201.
Resolution 93-384 setting increased rates effective 01/01/94, repealing Resolution 91-361.
Resolution 95-367 setting decreased rates effective 09/21/95, repealing Resolution 93-384.
Resolution 98-12 amending Resolution 96-347 and repealing Resolution 95-367.
Resolution 2004-124 setting increased rates effective July 1, 2004,repealing Resolutions
96-347 and 98-12.
Ways & Means Committee Review on August 20, 2008 of Sewer Rate Study 2008.
Mayor & Common Council on September 15, 2008, set rate hearing for November 17,
2008, at 4:00 p.m.
Recommended Motion:
Adopt resolution.
Stacey .Aldstadt, General Manager
Contact person: non ShackPlfos~ Phone:3Ra-~~Ra
Supporting data attached: Staff report and resolution Ward: All
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.) N/A (property assessment)
Finance:
Council Notes: /~cSD Za~~'-- y~`f
Agenda Item No. n
((' (7-Qa
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
On July 15, 2008, the Board of Water Commissioners (Board) conducted a sewer rate workshop to review
the 2008 Sewex Rate Study (Attachment A) performed by R. W. Beck, Inc., a nationally recognized
engineering and rate consulting firm. The study analyzed cost of service, developed revenue requirements,
and designed rates to meet the fmancial requirements of the sewer treatment facilities operated by the
Water Department. The Board voted unanimously to authorize submission of the 2008 Sewer Rate Study
to Mayor and Common Council for adoption of a two-step rate adjustment, approximating five percent
(5%) each, to be implemented January 1, 2009 and January 1, 2010, respectively.
Background:
The sewer treatment facilities axe owned and operated by the Water Department. Sewer fees and charges
were last adjusted July 1, 2004. Since that time, there has been significant increases in costs associated with
sewer treatment; e.g., sludge hauling, state and federal environmental requirements, laboratory testing,
chemical costs, electricity, gas, master service agreement charges, wages and benefits.
Ideally, sewer treatment rates should, at minimum, fund operations, maintenance, and debt service. Oux
sewer treatment costs axe projected to be higher than rate revenue. In addition, the projected decrease in
construction activity will result in capacity fee revenue less than that required to fund necessary capital
improvements. While the 2008 Sewer Rate Study proposes a five percent (5%) annual adjustment over a
five-year period to meet the requirements of sewer treatment facilities, we axe proposing only the above
two-step rate adjustment at this time.
The sewer collection facilities axe owned by the City and operated by its Public Services Department. The
City faces a requirement to increase existing videotaping of sewer lines and repair its aging sewer line
infrastructure. The additional trucks and crews necessary to maintain system growth and reduce sewer
overflows have contributed to its increased operation and maintenance costs. Water Department staff
assisted the Public Services Department in the development of a five-year Sewex Collection Strategic Plan
(Attachment B) designed to meet the requirements of the collection system with the least possible fmancial
impact on our customers. We are proposing a similar two-step rate plan for the collection system to
support this effort.
Financial Impact:
The total rate adjustment fox both the treatment and collection system varies between 5.0% and 5.8% per
year, based upon customer classification and usage characteristics. Please refer to the Sewer Rate
Adjustment -Bills Based on Average Usage Per Class (Attachment ~, as well as the Sewer Rate Adjustment
- Comparison to Other Local Communities (Attachment D).
Recommendation:
Adopt resolution.
ATTAC~NT "A"
City of San Bernardino
Municipal Water Department
SEWER RATE STUDY
Table of Contents
Table of Contents
List of Tables
List of Figures
EXECUTIVE SUMMARY ................................... ................................................. ES-1
Section 1 INTRODUCTION ................................ ....................................................1-1
1.1 General Background ............................ ....................................................1-1
1.2 Scope of Services ................................. .................................................... 1-1
1.3 Purposes of the Report ......................... .................................................... 1-1
Section 2 SEWER RATE STUDY ...........................................................................2-1
2.1 Methodology and Key Assumptions ...................................... ..................2-1
2.2 Customer and Demand Projec[ions ........................................ ...........:...... 2-2
22.1 Current Customers ....................................................... .................. 2-2
2.2.2 Current Sewer System ['low and Loading ................... .................. 2-3
2.3 Expense Projections ..................... ..................................... ...................2-3
2.3.1 Operating Expenses .................................................... ................... 2-3
2.3.2 Existing Debt Service ................................................. ................... 2-4
2.3.3 Capital Improvements ................................................. ...................2-4
2.4 Revenue Projection ............................................................... ...................2-5
2.5 Sewer Cast-of-Service Analysis ........................................... ................... 2-6
2.5.1 Introduction and Methodology ................................... ...................2-6
2.5.2 Results ........................................................................ ...................2-7
2.6 Proposed Sewer Rate Schedule ............................................. ................... 2-7
APPENDIX
San Bernardino Draft Sewer Rate Study Report UPDATED 051908
Table of Contents
List of Tables
Table ES-I Projected System-wide Sewer Rate Increases .......................................ES-2
Table ES-2 Proposed Year 2009 Sewer Rate Schedule ............................................ES-2
Table 2-1 Financial Policies ..............................................................................
Table 2-2 Historical Customers ........................................................................
Table 2-3 Historical Operating Expenses (fiscal year ending June 30)............
Table 2-4 Projected Operating Expenses (fiscal year ending June 30) .............
Table 2-5 Projected System-wide Sewer Rate [ncreases ..................................
Table 2-6 Proposed Year 2009 Sewer Rate Schedule
........ 2-2
........ 2-2
........ 2-3
......... 2-4
......... 2-5
..........................................
2-8
This report has been prepared for the use of the client for the specific purposes identified in the report.
The conclusions, observations and recommendations contained herein attributed to R. W. Beck, Inc.
(R. W. Beck) constitute the opinions of R. W. Beck. To the extent that statements, information and
opinions provided by the client or others have been used in the preparation of this report, R. W. Beck
has relied upon the same to be accurate, and for which no assurances are intended and no
representations or warranties are made. R. W. Beck makes no certification and gives no assurances
except as explicitly set forth in this report.
Copyright 2008, R. W. Beck, Inc.
San Bernardino Drag Sewer Ram Smdy ftepon UPUATEU OS 1908
EXECUTIVE SUMMARY
R. W. Beck was retained by the City of San Bemardino's Municipal Water
Department (Department) to conduct a sewer rate study. The scope of work included
projecting the revenue requirement, conducting a cost-of-service analysis and
designing rates. From this scope of work, sewer rate recommendations/options were
to be made to the Department.
The Department staff provided broad financial policies/goals that the Department
would like to achieve although it may take longer than the five-year planning horizon
to meet those goals. While these goals have not been formally adopted by the
Department, these goals were used in developing rate alternatives:
• The debt service coverage ratio should be 1.25 or greater.
• The Department should maintain a cash reserve that is equal to at least six
months of operation and maintenance expenses.
• Rate increases required to collect 100 percent of depreciation expense should
be phased-in.
• Rates and fees should be adequate to recover the cost-of-service, and equitable
and fair to each customer class. The Department will continue to accumulate
sampling information to more accurately reflect the actual cost of service for
each customer class.
The following table projects a 5% rate increase in sewer rates every year. The
principal operating reasons why the increases are needed are increased operating
expenses. Over time, sewer rates, at a minimum should pay for operation and
maintenance expenses and debt service. These expenses are forecasted to be greater
than sewer rate revenue. [t is also forecasted that capacity fees are expected to drop
because of decreased construction activity and are projected to be less than capital
expenditures.
These rate increases, if implemented, will result in the cash balances being reduced
approximately $5 million over the five year period. At the end of the five year period,
the financial goats identified above will be met except for 100% recovery of
depreciation through rates. At the end of FY 2013, only 83% of the depreciation
expense would be recovered through rates.
San f8emardmo Drafi S<wer Race Bmdy Repon UPDATED 051908
EXECUTIVE SUMMARY
Table ES-1
Projected Svstem-wide Sewer Rate Increases
Cumulative System-wide
Average System-wide Rate Increase Compared with Rates
Fiscal Year Increase EKective in FY 2008
2009 5.0% 5.0%
2010 5.0% 10.3%
2011 5.0°~ 15.8%
2012 5.0% 21.6%
2013 5.0% 27.6%
Currently, residential customers are charged on a per-unit basis each month, according
to the schedule shown in Table ES-2. Non-residential customers pay based on
metered water consumption, except for industrial customers that pay based on
discharge flow, and biochemical oxygen demand (BOD) and suspended solids (SS)
readings.
Table ES-2 also shows the FY 2009 sewer rate schedule if a system-wide increase of
approximately 5% is implemented. In addition, all non-residential customers pay a $2
per month fixed charge. A 5% increase to this fee would result in a $2.10 monthly
fee.
Table ES-2
Proposed Year 2009 Sewer Rate Schedule
Proposed
Curren[ FY 2009 Percentage
Customer Class Unit Rate Rate Increase
Residential $/unit $14.50 $15.25 5.2°~
Multi-Family, Mobile Home Park $/ccf $0.83 $0.87 4.8°h
Relail,Commercial $/ccf $1.70 St J9 5.3°k
Auto Repair, Car Wash $Iccf $1.17 $1.23 5.1%
Offices, Motels, wlo Restaurants $/ccf $1.32 $1.39 5.3%
Restaurants, Hotels $/cc( 81.84 $1.93 4.9%
Laundromats $/cct $1.15 $L21 5.2%
Hospitals $/cc( $0.84 $0.88 4.8%
Schools, Churches $/ccF $0.62 $0.65 4.8%
Industry MG DF $816.10 $855.00 4.8%
Plus 1,000 Ibs BOD $264.91 $280.00 5.7%
Plus 1,000 Ibs SS $577.41 $605.00 4.8%
San Bernardino Drafi Sewer liam SNdy Rcp°rt UPDATED 051908 R. W. Beck ES-2
Section 1
INTRODUCTION
1.1 General Background
The City of San Bernardino's Municipal Water Department (Department) operates a
wastewater treatment facility that provides service to the cities of San Bernardino and
Loma Linda, the East Valley Municipal Water District, the former Norton Air Force
Base, and Patton State Hospital. Each of these agencies maintains and operates a
separate wastewater collection system.
Wastewater treatment service is provided to approximately 61,000 connections.
Residential connections comprise the bulk of the total or 54,000 with the remaining
7,000 being nonresidential connections.
As part of its continued efforts to operate in a fiscally sound manner, the Department
retained R. W. Beck in December 2007 to conduct a sewer rate study.
1.2 Scope of Services
R. W. Beck was retained by the Department [o conduct a sewer rate study. The scope
of work included projecting the revenue requirement, conducting acost-of-service
analysis and designing rates. The Department will continue to accumulate sampling
information to more accurately reflect the cast of service for each customer class. The
Department's primary goal was [o determine the overall level at which rates should be
set so the Department could operate in a fiscally sound manner.
1.3 Purposes of the Report
The purposes of this report are:
^ To summarize the projected sewer revenue requirements for the five-year study
period from FY 2009 through FY 2013.
^ To document the fiscal policy issues facing the Department and how these policy
issues affect the revenue requirements and proposed rate schedules.
^ To provide, in the appendix, detailed supporting calculations for the sewer rate
study.
San Bernardino Drafi Sewer Ratc Study Report UPDATED 051908
Section 2
SEWER RATE STUDY
2.1 Methodology and Key Assumptions
Background financial and customer data was received from Department staff and a
revenue requirement analysis was prepared. The revenue requirement analysis defines
the amount of sewer rate revenue required to meet the Department's objectives
through the five-year period from fiscal year (FY) 2009 through FY 20013.
In the cost-of-service analysis, the revenue requirement is divided among the
Department's customer classes, and in the rate design step, a schedule of sewer rates is
developed. A sewer rate study is an iterative process where the revenue requirement
analysis is revised after a review of the projected rate impacts.
Key assumptions used in [he development of sewer rates include the following:
^ The number of service connections is projected to increase very slowly over the
next few years. All the growth is coming from residential connections which arc
expected [o increase l% per year.
^ Year-to-year variations in rainfall and temperatures are expected to occur.
However, for planning purposes, normal or average weather conditions are
expected to prevail during each year of the study period.
^ Projected expenditures are based on the Department's FY 2008 budget, with
adjustments provided by staff.
^ Inflation is projected at 3 percent per year.
^ Projected capital expenditures were provided by staff.
^ There were no new projected debt issues.
Projected revenues, expenditures, and sewer rate schedules are based on the best
available information at the time of the study. [t is anticipated that updated
information will regularly be available which will affect the results presented in this
report. The Department intends to use the sewer rate model provided as part of this
project to update the sewer rate analysis as conditions change especially as more
sample sewer readings become available.
The sewer rate study and resulting five-year schedule of sewer rates (Table 2-5) is
influenced by the financial policy targets shown in Table 2-1. These financial policy
targets have not been formally adopted by the Department.
San Bernardino Drafi Sewer Rar<Smdy Report UPDATED 051908
Sewer Rate and Connection Fee
Table 2-1
Financial Policies
Policy Issue Importance of Financial Policy financial Policy Target
Debt service coverage Minimum DSCR is a requirement of lenders. DSCR greater than 1.25. The
ratio (DSCR) Exceeding the Minimum DSCR provides Department's bond ordinances
additional flexibility For the Department to react to require a DSCR greater than 1.10
unexpected conditions like unanticipated
expenses or a slowing of system growth.
Cash reserve balance A higher cash reserve provides more Oexibility Maintain six months worth of 0&M
for the Department to react to changing expenses
conditions.
Funding depreciation Collecting depreciation expense through rates is Phase in rate increases required to
expense away to accumulate capital reserves for collect 100 percent of depreciation
eventual use in system replacement, and expense
although it may result inshort-term rate
increases, it will likely result in lower long-term
rates.
Cost-of-service based Cost-of-service based rates ensure that the After further collection of
rates sewer charge reflects the costs to provide sewer wastewater suength and discharge
service. samples, phase in rate adjustments
to reach cost-of-service based rates
2.2 Customer and Demand Projections
2.2.1 Current Customers
Table 2-2 shows the number of the wastewater connections taken from the
Department's annual financial statements. Of the approximately 61,000 sewer
connections as of June 2006, over 88 percent were residential.
Table 2-Z
Historical Customers
Customer Class FY 2003 FY 2004 fY 2005 fY 2006
Residential
City of San Bernardino 30,948 31,553 32,027 31,523
East Valley Water District 16,910 17,265 17,684 18,005
City of Loma Linda 3,951 4,061 4,370 4,493
Total Residential 51,809 52,879 54,081 54,021
Nonresidential
City of San Bernardino 5,160 5,240 5,635 5,401
East Valley Water District 1,126 1,128 1,160 1,160
City of Loma Linda 563 566 569 584
Total Nonresidential 6,849 6,934 7,364 7,145
Grand Total 58,658 59,813 61,445 61,166
San nernardina Draft Sewer Rate SNdy Rcpon UPDATkD 051908 ~\. VV , peck 2-Z
Sewer Rate and Connection Fee
2.2.2 Current Sewer System Flow and Loading
Sewer flow was estimated based on a review of wastewater treatment plant records
and metered water consumption data. Only the non-residential industry class has
meter readings showing the discharge into the sewer system.
Average daily wastewater treatment plant flow for 2007 was 26.3 million gallons per
day (mgd). A review of 2007 treatment plant records shows that the maximum
monthly flow at the treatment plant was in December and was approximately 13
percent higher than the average day flow.
The Department uses Biochemical Oxygen Demand (BOD) and Total Suspended
Solids (TSS) concentration data to establish sewer rates. The majority of this data is
from the California Water Resources Control Board or from wastewater samples, and
is included in the appendix.
2.3 Expense Projections
2.3.1 Operating Expenses
Table 2-3 shows historical operating expenses from FY 2004 through FY 2007 and
budgeted FY 2008 operating expenses. As recorded by [he Department, operating
expenses include operation and maintenance (O&M) expenses and depreciation
expense.
Table 2-3
Historical Operating Expenses
(fiscal year ending June 30)
Operating
Expense
Component
2004
2005
2006
2007
2008
Treatment $10,604,487 $11,635.142 $12,702,531 $13,777,597 $14,867,050
Administrative 1,665.423 2,227,990 2,483,923 3,055,135 3,802,350
Other 26 356 38 543 81.058 0 0
Subtotal 0&M Exp 12,296,266 13,901,675 15.267,512 16,832,732 18,669.400
Depreciation 4,274 823 5,311,326 5,331,731 5,343,700 5,501,515
Total Operating Exp $16,571,089 $19,213,001 $20,599,243 $22,176,432 $24,170,915
Since 2003, O&M expenses have increased due in part to increased wages and
benefits, and increases in bio-solids processing. Depreciation expense increased in
2005 as new sewer facilities were placed in service.
Projected operating expenses are shown in Table 2-4, and are based on the
Department's 2008 budget with the following adjustments:
San BemardinoDrafi Sewer Rate Study Report UPDATED 051908 R. W. BeclC 2-3
Sewer Rate and Connection Fee
^ Annual inflationary increases of 3.0 percent
^ Depreciation expense reflects new additions and continued depreciation of
existing assets.
Table 2-4
Projected Operating Expenses
(fiscal year ending June 30)
Operating Expense
Component 2009 2010 2011 2012 2013
Treatment $15,754,920 $16,227,560 $16,114,380 $17,215,820 $17,732,290
Administrative/Capita I
Outlay 3,916 420 4,033 910 4,154,920 4,279.570 4,4407,950
Subtotal 0&M
19,671,340 20,261,470
20,869,300 21,495,390 22,140,240
Depreciation
Total Onerati
5,341 015 5,276 239 5,216.134 5,160.559 5.109.379
$25,072,355 $25,537,709 $26,085,434 $26,655,949 $27,249,619
Projected depreciation expense is not adjusted for inflation. Instead, it is based on a
depreciation schedule/information provided by the Department that considers new
plant additions and existing plant retirements.
2.3.2 Existing Debt Service
The Department is currently making debt service payments on bonds issued in 1992,
1994, 1997 and 1998. The 1992 and 1997 bond issues were issued by the State
Revolving Board. The 1994 issue was for the Sari Line and the 1998 issue was a
refunding.
Bond debt service payments in FY 2009 are projected to be approximately $5.8
million From FY 2010 through PY 2013, debt service payments are projected to
range from $5.6 to $5.8 million per year.
No new debt issues are planned for the forecast period.
2.3.3 Capital Improvements
The Department is reviewing several alternatives to increase capacity at various
facilities with funds in excess of $5 million required to expand the facilities. Capital
improvements for the remaining forecast period are estimated to be $3 million per
year. The improvements are expected to be paid for out of rates or existing cash
balances. The forecast does not include any planned borrowings.
San BemardinoDrafi Sewer Rate Study Report UPDATED 051988 R. W. Beck 2-4
Sewer Rate and Connection Fee
2.4 Revenue Projection
In FY 2007, total sewer revenues were approximately $25.5 million. Of this amount,
$20.1 million was from sewer rate revenues. The remaining $5.4 million was from a
variety of revenue sources, including the following:
Sewer Capacity Fees $2,814,738
Reimbursements 529,15 5
Interest income 1,465,251
Other Permits, Inspections & Fees 549,304
Effluent Water Sales 28,320
Rental Income 29,101
Total FY 2007 Non-Rate Revenue $5,415,869
Rate revenue is the most impoRant revenue source, however; it will be insufficient to
cover O&M expense and depreciation. To meet the Department's financial policy
targets and maintain its cash balances, rate increases will be required. Table 2-5
projects a 5% rate increase every year over the next five years.
Table 2-5
Projected System-wide Sewer Rate Increases
Cumulative System-wide
Average System-wide Rate Increase Compared with Rates
Fiscal Year Increase Effective in FY 2008
2009 5.0% S.0%
2010 5.0% 10.3%
2011 5.0% 15.8%
2072 5.0% 21.6%
2013 5.0°h 27.6%
These rate increases, if implemented, will result in the cash balances decreasing
approximately $5 million over the five-year period. At the end of the five-year period,
it is projected that only 83% of the depreciation expense will have been recovered
through rates.
The financial policy targets discussed in Table 2-1 have the following impacts on the
sewer revenue requirement and the size of projected system-wide sewer rate increases:
^ Collectine 100 percent of depreciation expense through rates (phased in through
FY 20131. This financial policy target establishes the magnitude of system-wide
rate increases even though 5% increases per year will still not allow the
Department to meet its goal of 100% depreciation by FY 2013. If the Department
chooses to only partially recover depreciation expense through rates, then smaller
rate increases would be required. Failing to recover 100% of depreciation
through rates may decrease the long-term financial stability of the Department
because cash reserves for future replacement of the system would not be
accumulated. Per the 2006 audited financial statements, depreciation expense was
$5.3 million on total net assets of $109.1 million. The forecast for [he five year
San Bernardin°Draft Sewer Ra¢ Study Rcp°n UPDATED 051908 R. W. I3ecIC 2-5
Sewer Rate and Connection Fee
period has capital expenditures less than depreciation expense for all of the years.
At some point in the future, it is expected that capital expenditures wilt increase
and exceed depreciation expense. This increase in capital expenditures will in all
likelihood start drawing down the capital asset reserves.
^ Maintaining a debt service coverage ratio greater than 1.25 Because collection of
depreciation expense through rates establishes the magnitude of rate increases, the
DSCR financial policy target is not expected to impact rates through FY 2013. In
FY 2013, the DSCR is projected to be 1.70.
^ Maintaining a cash reserve balance greater than six months of O&M expenses.
This policy target does not impact the size of projected sewer rate increases.
^ Imnlemen[in>icost-of-service rates (phased in through FY 2013 but not started
until at least FY 20101 This policy target does not affect the size of system-wide
rate increases, but does impact the specific rates proposed far individual customer
classes.
The Department will utilize the rate model provided in this agreement to make
appropriate rate adjustments and recommendations to the Board of Water
Commissioners and the City Council on an annual basis.
2.5 Sewer Cost-of-Service Analysis
2.5.1 Introduction and Methodology
R. W. Beck uses a methodology in perfonning a sewer cost-of-service analysis [hat is
consistent with the approaches described in the publication "Financing and Charges
for Wastewater Systems" (second edition, jointly published by the American Public
Works Association, the American Society of Civil Engineers, and the Water Pollution
Control Federation), and the American Water Works Association (AWWA) Manual
M1.
As a first step, functionalization, the utility's assets and revenue requirements are
categorized into the various sewer service functions they provide. For the Department
that operates only the treatment plant, only the treatment system function was
identified.
The second step in acost-of-service analysis is classifrcation. This analysis involves
dividing the revenue requirement into cost components that describe service
characteristics. In this analysis, two classification cost components were used: BOD
and TSS.
The third step in acost-of-service analysis is allocation and involves allocating the
revenue requirement for each classified cost component among the Department's
customer classes based on the usage characteristics of each class. Customer classes in
this analysis are:
• Residential
• Multi-family, Mobile Home Parks
San VemardinoDraft Sewer Rate SNdy Report VPDATED 051908 R. W. Beck 2-p
Sewer Rate and Connection Fee
• Retail, Commercial, Light Industrial
• Auto Repair, Car Wash
• Offices, Motels (Without Restaurants)
• Restaurants, Hotels
• Laundromats
• Hospitals, Convalescent Homes
• Schools, Churches, Nursery Schools, Daycares
• Industry (direct metered)
2.5.2 Results
Before the preliminary cost-of-service analysis is finalized the Department is planning
on obtaining more detailed information that will better reflect the cost-of-service
among the individual customer classes. The additional data that will be obtained
includes more wastewater strength samples from the various customer classes, water
consumption data for the City of Loma Linda, and the amount of discharge flow from
each customer class that goes into the sewer system. For FY 2009, the Department's
main priority is implementing an overall system-wide sewer rate increase with any
cost-of-service issues addressed at the earliest in FY 2010. The appendix of [his report
has more detailed information on the preliminary cost-of-service analysis, including
tables showing the factors used in the functionalization and classification steps.
2.6 Proposed Sewer Rate Schedule
The existing sewer rate schedule, along with proposed rates for FY 2009, is shown in
Table 2-6. For FY 2010 through FY 2013, the Department will review the rate study
analysis on an ongoing basis, update the preliminary cost-of-service analysis based on
the availability of additional data and more sample readings, and make appropriate
rate adjustments on an annual basis. [f the Department wants to meet the financial
policy targets outlined in the report, it is projected that overall system-wide increases
of 5% per year over the five year study period will be needed to ensure that the
Department advances toward meeting its financial objectives. In addition to Table 2-
6, all non-residential customers pay a $2 per month fixed charge. A 5% increase to
this fee would result in a $2.10 monthly fee.
San Bemardi~oDnfi Sc..<r Rate Study Report UPDATED OSI908 R. W. Beck 2-7
Sewer Rate and Connection Fee
Table 2-6
Proposed Year 2009 Sewer Rate Schedule
Regional Facilities and Treatment Charge
Proposed
Current FY 2009 Percentage
Customer Class Unit Rate Rate Increase
Residential $lunil $14.50 $15.25 5.2°k
Multi-Family, Mohile Home Park $Iccf $0.83 $0.87 4.8%
Retail, Commercial $Icc( $1.70 $1.879 5.3%
Auto Repair, Car Wash $lcci $1.17 $1.23 5.1%
Offices, Motels, wlo Restaurants $Iccf $1.32 $1.39 5.3%
Restaurants, Hotels $Iccf $1.84 $1.93 4.9%
Laundromats $Iccf $1.15 $1.21 5.2%
Hospitals $Iccf $0.84 $0.88 4.8%
Schools, Churches $Iccf $0.62 $0.65 4.8%
Industry MG DF $816.10 $855.00 4.8%
Plus 1,000 Lbs 800 $264.91 $280.00 5.7%
Plus 1,000 Lbs SS $577.41 $605.00 4.8%
San BernardinoDraR Sewcr Race Study Report UPDATED 051908 R. W. BeclC 2-8
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Page 1
City of San Bernardino
Public Services Department
Sewer Collection Strategic Plan
Executive Summary:
The Public Services Department (Public Services) of the City of San Bemaxdino has
completed afive-year strategic plan to project revenue requirements necessary to fund
existing operations and capital improvements to its aging sewer collection infrastructure.
The revenue requirements indicate an approximate 5% annual increase over the next five
years is necessary to complete this scope of work. Public Services is responsible for the
sewer collection system. The San Bernardino Municipal Water Department (SBMWD) is
responsible for sewer treatment.
The strategic plan proposes that Public Services:
1. maintain cash in excess of six months of operation and maintenance expenses; and
2. set rates and fees adequate to recover the cost of service in an equitable manner from
various customer classes.
Public Service maintains no assets and therefore records no depreciation expense.
Additionally, there is no debt associated with the collection system; therefore, no debt
coverage ratio must be met.
State Water Resource Control Board Order No. 2006-0003-DWQ establishes statewide
waste discharge requirements for sanitary sewer systems. In short, it requires all public
agencies that own and operate more than one mile of sewer lines develop and implement a
sewer system management plan for inspection, maintenance, rehabilitation and replacement
to prevent the occurrence of sewer spills. Should a spill occur, the State will verify that a
plan exists, it is adequate, it results in overflow reductions, and it is followed. Failure to do
so may result in substantial fines.
Public Services will embark on an aggressive replacement program to film, document and
replace its aging sewer collection infrastructure. The proposed five-year strategic plan offers
an aggressive schedule to spend $400,000 in video and rehabilitation costs each year. The
collections system encompasses approximately 510 miles of infrastructure within San
Bernardino. The proposed program utilizes video to visually inspect approximately 9%,
roughly 45 miles, of existing infrastructure each year. Based on history, Public Services will
need to rehabilitate approximately 11% of the videoed infrastructure.
The strategic plan proposes an approximate 5% adjustment in collection fees and charges
each year over the next five years. In conjunction with SBMWD, Public Services will
implement atwo-step adjustment of approximately 5% per year on January 1, 2009 and
January 1, 2010, respectively. An ongoing financial assessment of the sewer collectlon system
will be made prior to January 2011, and an update will be provided.
ATTAC@fENT "B"
Page 2
Five-Year Strategic Plan:
Background:
Public Services maintains sewer collection facilities that serve approximately 43,300
customers. Residential services comprise 85% of that service with approximately 36,900
connections, the remaining being nonresidential connections.
Assumptions:
In developing a five-year revenue requirements model, staff made the following
assumptions:
1. Usage and number of services will increase 1.5% per year.
2. Inflation will increase current expenses 4% per year.
3. Substantial investment in equipment is required to maintain the system.
4. Increase of two positions is needed: one Inspector and one Facility Locator Tech
5. An aggressive replacement program is needed to video 100% of the collection
system and complete appropriate rehabilitation within 10 to 12 years. On an annual
basis, $400,000 will be spent to video the current collection system and repair
identified problems. This equates to a replacement of approximately 45 miles of
plant each year.
As conditions change over time, the new strategic planning model can be utilized to provide
an updated analysis regarding future revenue requirements.
Results:
When combined with existing cash balances, the strategic financial planning model allows
the determination of rates required to fund the above costs. The results of the model
indicate:
1. a five-year, five percent annual increase is sufficient to encompass the costs
associated with the proposed replacement schedule;
2. existing cash balances of $3.2 million will offset additional rate adjustments in
support of the replacement program. The "days cash held" will be reduced from the
current 260 days to 175 days over that five-year period; slightly below a targeted six-
month cash reserve goal;
3. funding for the personnel and capital necessary to successfully complete the
replacement program will be supported by the proposed rates; and
4. customers will incur only minor increases, compared to other utilities in the area,
while greatly mitigating the potential risk caused by the age of the sewer collections
facilities.
Financial Impact:
The combined rate adjustment fox sewer collection and treatment varies between 5.0% and
5.8% per year, based upon customer classification and usage characteristics.
ATTAC~NT "B'•
Page 3
Proposed Strategy:
In conjunction with SBMWD and its sewer treatment opexadons, staff recommends the
Ways and Means Committee authorize that the Mayor and City Council establish a date for
public hearing and adopt a resolution to adjust sewer collection charges by appxoxixnately
five percent (5%) in a two-step process to be effective January 1, 2009 and January 1, 2010,
xespecdvely.
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1 Resolutio n =
--
~
2 RESOLUTION OF THE CITY OF SAN BERNARDINO FIXING AND
ESTABLISHING CHARGES FOR SERVICES AND FACILITIES FURNISHED BY THE
3 CITY SEWERAGE COLLECTION AND TRE ATMENT SYSTEM LOCATED WITHIN AND,
OUTSIDE THE INCORPORATED TERRITORY OF THE CITY, AND REPEALING
4
RESOLUTION 2004-124.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. Users Located Within and Users Located Outside
$ the Incorporated Territory of the City. Pursu ant to the provisions
9 of Section 13.32.720 of the Sa n Bernardino Municipal Code, any
10 premises located within or located outsi de the incorporated
11 territory of the City which is serviced by a connection to the
12 system of sewage and waste treatment of the City shall be charged
13 and the user thereof shall pay a sewer service charge based upon the
14 following schedule:
15 The following rates are eff ective for all bills for service
16 rendered after January 1, 2009, and shal l supersede any prior
17 schedules of rates:
18 REGIONAL FACILITIES COLLECTION TOTAL
CLASSIFICATION AND TREATMENT SYSTEM MONTHLY
19 CHARGE CHARGE CITY CHARGE
2 Q Residential $15.25/ $3.75/ 519.00/
(Single Family, Duplex, Triplex) month/unit month/unit month/unit
21
Multi-Family, Mobile Home Parks $.90/hcf $.39/hcf $1.29/hcf
(Four or More Units) + $2.00/month + $1.25/mo + $3.25/mo
22
Retail, Commercial, Light Industrial $1.80/hcf $.39/hcf $2.14/hcf
23 (NOn-Office, Bakeries, Markets, Theaters, Dry Cleaners) + $2.00/month + $1.25/mo + $3.25/mo
2 4 Auto Repair, Car Wash $1.25/hcf $.39/hcf $1.59/hcf
+ $2.00/month + $1.25/mo + $3.25/mo
25
Offices, Motels $1.40/hcf $.34/hcf $1.74/hcf
(without Restaurants) + $2.00/month + $1.25/mo + $3.25 mo
2 6
Restaurants, Hotels $1.90/hcf $.39/hcf $2.29/hcf
27 (Hotels/Motels with Restaurants) + $2.00/month + $1.25/mo + $3.25/mo
28 Laundromats $1.25/hcf $.39/hcf $1.59/hcf
+ $2.00/month + $1.25/mo + $
3.25/mo
7
//~~ /`~
Page 1 of 5
~~~
1
RESOLUTION OF THE CITY OF SAN BERNARDINO FIXING AND ESTABLISHING CHARGES FOR SERVICES AND
FACILITIES FURNISHED BY THE CITY SEWERAGE COLLECTION AND TREATMENT SYSTEM LOCATED WITHIN AND
OUTSIDE THE INCORPORATED TERRITORY OF THE CITY, AND REPEALING RESOLUTION 2004-124.
2
3
CLASSIFICATION
4
5
Hospitals, Convalescent Homes
6
Schools, Churches, Nursery SChools/Daycare
7
8
Domestic Liquid Waste
9
Industrial:
Per month per unit
Per hcf used
Discharge flow (per million gallons)
Biological oxygen demand (per 1000 Ibs)
Suspended solids (per 1000 Ibs)
10
11
12
Her = 100 Cubic Feet of Water Usage
The
following
rates
13
REGIONAL FACILITIES
AND TREATMENT
CHARGE
COLLECTION
SYSTEM
CHARGE
TOTAL
MONTHLY
CITY CHARGE
$.90/hcf
+ $2.00/month
$.34/hcf
+ $1.25/mo
$1. 24/hcf
+ $3.25/mo
$.65/hcf
+ $2.00/month
$.34/hef
+ $1.25/mo
$0.99/hef
+ $3.25/mo
$ 0.03
$ 1.00
$ 0.34
$860.00
$280.00
$610.00
are
effective
bills
for
all
for
14
service rendered after January 1, 2010, and shall supersede any
prior schedule of rates:
.i5
16
CLASSIFICATION
17
Residential
(Single Family, Duplex, Triplex)
18
19
Multi-Family, Mobile Home Parks
(Four or More Units)
20
Retail, Commercial, Light Industrial
(Non-Office, Bakeries, Markets, Theaters, Dry Cleaners)
21
Auto Repair, Car Wash
22
23
Offices, Motels
(Without Restaurants)
24
Restaurants, Hotels
(Hotels/Motels with Restaurants)
25
Laundromats
26
27
Hospitals, Convalescent Homes
"8
Schools, Churches, Nursery Schools/Daycare
REGIONAL FACILITIES COLLECTION TOTAL
AND TREATMENT SYSTEM MONTHLY
CHARGE CHARGE CITY CHARGE
$16.00/ $4.00/ $20.00/
month/unit month/unit month/unit
$.95/hef $.35/hef $1.30/hcf
+ $2.00/month + $1.25/mo + $3.25/mo
$1.90/hef $.35/hef $2.25/hcf
+ $2.00/month + $1.25/mo + $3.25 mo
$1.30hcf $.35/hef $1. 65/hef
+ $2.00/month + $1. 25/mo + $3.25/mo
$1. 50 /hef $.35/hef $1.85/hef
+ $2.00/month + $1.25/mo + $3.25/mo
$2.00/hef $.35/hef $2.35/hef
+ $2.00/month + $1. 25/mo + $3.25/mo
$1. 30/hef $.35/hef $1.65/hef
+ $2.00/month + $1.25/mo + $3.25/mo
$.95/hef $.35/hef $1.30/hef
+ $2.00/month + $1. 25/mo + $3.25/mo
$.70/hef $.35/hcf $1. 05/hcf
+ $2.00/month + $1. 25/mo + $3.25/mo
Page 2 of 5
1
RESOLUTION OF THE CITY OF SAN BERNARDINO FIXING AND ESTABLISHING CHARGES FOR SERVICES AND
FACILITIES FURNISHED BY THE CITY SEWERAGE COLLECTION AND TREATMENT SYSTEM LOCATED WITHIN AND
OUTSIDE THE INCORPORATED TERRITORY OF THE CITY, AND REPEALING RESOLUTION 2004-124.
2
3
CLASSIFICATION
REGIONAL FACILITIES
AND TREATMENT
CHARGE
COLLECTION
SYSTEM
CHARGE
TOTAL
MONTHLY
CITY CHARGE
4
5
6
Domestic Liquid Waste
$ 0.04
7
Industrial:
Per month per unit
Per hef used
DiSCharge flow (per million gallons)
BiOlogical oxygen demand (per 1000 Ibs)
Suspended solids (per 1000 Ibs)
$ 1. 00
$ 0.35
$900.00
$292.00
$640.00
8
9 HCF = 100 Cubic Feet of Water Usage
10
Sewer
service
charges
for
all
single-family
residential
11 dwellings (including duplexes and triplexes), as defined in San
12 Bernardino Municipal Code, Section 13.32.720(A), shall be at a fixed
13 monthly rate.
14
Sewer services charges for multi-family residential units,
.i5 commercial users, and other designated users, as defined in San
16 Bernardino Municipal Code, Section 13.32.720(B), shall be at the
17 appropriate sewer class rate, based upon primary operations and
18 water consumption.
19 Sewer services charges for all consumers discharging an average
20 of more than 300 mg/L of biological oxygen demand and suspended
21 solids,
as defined in San Bernardino Municipal Code,
Section
22 13.32.720(C),
shall be at the industrial rate based on water
23 consumption, gallons of discharge of flow, weight of biological
24 oxygen demand and suspended solids.
25 Sewer services charges for domestic liquid waste, as defined in
26 San Bernardino Municipal Code, Section 13.32.155.34, shall be based
27 upon the measured amount of liquid discharged.
'8 /
Page 3 of 5
1
2
3
RESOLUTION OF THE CITY OF SAN BERNARDINO FIXING AND ESTABLISHING CHARGES FOR SERVICES AND
FACILITIES FURNISHED BY THE CITY SEWERAGE COLLECTION AND TREATMENT SYSTEM LOCATED WITHIN AND
OUTSIDE THE INCORPORATED TERRITORY OF THE CITY, AND REPEALING RESOLUTION 2004-124.
City shall have the right to terminate services provided to
4 users outside of the incorporated territories of the City by
5 providing a ninety-day written notice to the user; and said user and
6 owner shall be subject to increases in said fee or fees, charges and
7 amounts, which may be imposed by amending this resolution.
8
SECTION 2.
Resolution 2004-124 is hereby repealed.
9 I
10 I
11 I
12 I
13 I
14 I
15 I
16 I
17 I
18 I
19 I
20 I
21 I
22 I
23 I
24 I
25 I
26 I
27 I
,8 I
Page 4 of 5
1
2
RESOLUTION OF THE CITY OF SAN BERNARDINO FIXING AND ESTABLISHING CHARGES FOR SERVICES AND
FACILITIES FURNISHED BY THE CITY SEWERAGE COLLECTION AND TREATMENT SYSTEM LOCATED WITHIN AND
OUTSIDE THE INCORPORATED TERRITORY OF THE CITY, AND REPEALING RESOLUTION 2004-124.
3 I HEREBY CERTIFY that the foregoing resolution was duly adopted
4 by the Mayor and Common Council of the City of San Bernardino at a
5 regular meeting thereof, held on the
6 2008, by the following vote to wit:
day of
7 COUNCIL MEMBERS
8 ESTRADA
9 BAXTER
10 BRINKER
11 DERRY
12 KELLEY
13 JOHNSON
14 McCAMMACK
15
16
17
18
ABSTAIN
ABSENT
NAYS
AYES
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day
19 of
20
21
22.
, 2008.
Patrick J. Morris, Mayor
City of San Bernardino
23
24
25
26
27
.8
Approved as to form:
By:
Page 5 of 5