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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL AQfJJJ
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Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino ratifying the submittal of the
Application for Waste Tire Enforcement
Grant Funds from the California Integrated
Waste Management Board.
From: Ken Fischer, Director
Dept: Public Services
Date: November 4, 2008
Meeting Date: November 17, 2008
Synopsis of Previous Council Action
03/20/00
04/15/02
01/20/04
01/10/05
02/06/06
11/21/06
02/19/08
Reso 00-58 authorizing submittal of Waste Tire Enforcement Grant Application
Reso 02-118 authorizing submittal of Waste Tire Enforcement Grant Application
Reso 04-22 authorizing submittal of Waste Tire Enforcement Grant Application
Reso 05-10 authorizing submittal of Waste Tire Enforcement Grant Application
Reso. 06-37 ratifying submittal of Waste Tire Enforcement Grant Application
Reso. 06-402 authorizing submittal of Waste Tire Enforcement Grant
Application
Reso. 08-59 ratifying submittal of Waste Tire Enforcement Grant Application
Recommended Motion:
Adopt Resolution
~I
;' Ignature
Phone:
5140
Contact person: Ken Fischer, Director
Supporting data attached: Staff Report, Resolution,
Grant Application
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$49,032.45
Source:
Grant Revenues
Council Notes:
AZo 2-008 - 4.5D
Finance:
Agenda Item No. ~
11-1,-0&
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying
the submittal of the Application for Waste Tire Enforcement Grant Funds from the
California Integrated Waste Management Board.
BACKGROUND:
The California Integrated Waste Management Board (Board) receives an annual
appropriation from the California Tire Recycling Management Fund to administer the
Tire Recycling Act and related legislation. In turn, the Board has allocated funds for the
Waste Tire Enforcement Grant Program. For the past twelve years, the City has
received grant funding to monitor businesses generating waste tires within the City.
Funds allocated by the Board for the Waste Tire Enforcement Grant are for inspection,
compliance and survey activities of waste tire facilities, haulers, tire dealers, and auto
dismantlers. The intent of this activity is to develop and implement an effective
inspection and compliance program at the local level that will provide guidance to facility
operators, and if necessary, take initial enforcement action necessary to remediate
threats to public health, safety, and the environment.
These activities enhance the City's current tire enforcement program and compliment
enforcement actions by the State. During the 14th cycle grant period, the City staff
successfully completed a total of 55 inspections of local tire dealers. Of these
inspections, it was determined that only two sites had minor violations.
Public Services Staff is in the first phase of completing 15th Cycle Waste Tire
Enforcement Grant and survey activities. Staff has noticed a substantial increase in the
business owner's awareness of State laws and manifesting requirements as a result of
the program and a substantial decrease in the number of illegally stockpiled tires.
Grant funds will be used by the City to continue local monitoring, enforcement and
education efforts. This will permit the City to continue the current education and
monitoring of waste tire generators and haulers.
The grant application deadline for the 16th Cycle tire enforcement grant was October 31,
2008. The grant term is June 30, 2009 through June 30, 2010.
FINANCIAL IMPACT:
The total amount being requested in grant funding is $49,033. There are no matching
funds required from the City. Of this total request, $37,975 will be utilized to offset
personnel costs. The remaining $11,058 will be utilized for printing and distribution of
educational materials, costs related to required training conferences, and clean ups
costs.
RECOMMENDATION:
Staff recommends adoption of the attached resolution ratifying submittal of the
application for grant funds.
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RESOLUTION NO.
(i-''':> (i~~ ir.:~;)":>;?
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE SUBMITTAL OF THE APPLICATION FOR
WASTE TIRE ENFORCEMENT GRANT FUNDS FROM THE CALIFORNIA
INTEGRATED WASTE MANAGEMENT BOARD.
WHEREAS, funds allocated are available from the California Integrated Waste
Management Board for grants to solid waste Local Enforcement Agencies (LEA) and
cities and counties with regulatory authority within the city and county government to
perform waste tire enforcement surveys and compliance activities at waste tire
facilities; and
WHEREAS, the City proposes to continue a Waste Tire Enforcement Program
that involves inspection and compliance activities of waste tire facilities, haulers, tire
dealers, and auto dismantlers that will reduce illegal stockpiling and disposal of waste
tires; and
WHEREAS, the City has demonstrated it has sufficient staff resources,
technical expertise, and experience with similar projects to carry out the proposed
program; and
WHEREAS, the grant application was submitted by the deadline date of
October 31, 2008. The grant term is June 30, 2009 through June 30, 2010.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Submittal of an application to the California Integrated Waste
Management Board for a Waste Tire Enforcement Grant a copy of which is (attached
hereto as Exhibit "A") is hereby ratified. The City Manager of San Bernardino, or his
designee, is authorized to execute all necessary grant documents for the purposes of
administering grant funds and to implement and carry out the purposes specified in the
application.
October 28, 2008
III
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO RATIFYING THE SUBMITTAL OF THE APPLICATION FOR
3 WASTE TIRE ENFORCEMENT GRANT FUNDS FROM THE CALIFORNIA
INTEGRATED WASTE MANAGEMENT BOARD.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2008 by the
7
8 following vote, to wit:
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Abstain Absent
Nays
Ayes
Council Mernbers:
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
City Clerk
day of
The foregoing resolution is hereby approved this
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,2008.
Patrick J. Morris, Mayor
City of San Bernardino
26 Approved as to form:
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.1:
es F. Penman, City Attorney
2
State of California
Grant Application Form
ClWMB 243- TEA (Rev. 8106)
California Integrated Waste Management Board
WASTE TIRE ENFORCEMENT GRANT PROGRAM -16TH Cycle, FY 2008/09
Co lete and submit all sections.
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APPLICANT I ORGANIZATION NAME: (UST lEAD AGENCY IF A REGIONAL
PROGRAM).
City of San Bernardino
PARTICIPATING JURISDICTIONS (FOR REGIONAL PROGRAMS ONLY):
REQUESTED
GRANT AMOUNT:
(ROUND AAlOUNTS TO
THENEARESTWHOLE 49033
DOUAR)
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MAILING ADDRESS:
300 North D Stree 4'" Floor
CITY:
San Bernardino
COUNTY:
jl San Bernardino
II PRIMARY CONTACT NAME:
~ Deborah Allen
I TITLE:
Environmental Pro. ects Mana er
TELEPHONE NUMBER:
PROJECT ADDRESS:
300 North D Stree
CITY:
4lhFloor
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ZIP CODE:
92418
COUNTY:
San Bernardino
SIGNATURE AUTHORITY NAME:
(AS ~l)THORlZED IN RESOLUTlON)
ZIP COOE:
92418
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AUTHORIZED DESIGNEE NAME:
(IF APPLICABLE. AS AUTHORlZEO IN lErn:R OF
OELEGATION-l.OO, SEEAPPENDlJt A FOR MORE INfO.)
909-384-5549 ext.3424
FAX NUMBER:
909-384-5122
FAX NUMBER:
Ken Fischer
TITLE:
Director of Public Services
TELEPHONE NUMBER:
909-384-5140
FAA NUMBER:
909-384-5190
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909-384-5190 909-384-5138
I EMAILADDRESS: EMAlLADDRESS:
Allen de bcit .or Wehiber ma
INDICATE WHICH TYPE OF ENTITY YOU ARE (CHECK ONLY ONE):
X CITY COUNTY CITY & COUNTY
LEGISLATIVE DISTRICT NUMBERS (TO FIND yOUR DISTRICT.
Use r.wUNG ADDRESS ABOVE AND GO T9 WWW.ciwmb.C3. aovlProfilesfJuris/l
ASSEMBL v: SENATE:
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FEDERAL TAX IDENTIFICATION NUMBER:
62
32
95-6000772
. State of California
Grant Application Form
CIWMB 243- TEA (Rov. 8106)
California Integrated Waste Management Board
and income levels, including minority populations and low-income .populations of the state."
Must check box
x
Submit with YOW" Application either an approved Resolution valid for a period of up to 5 years, or a letter of
commitment, or the following aclmowledgement. (If applicable, submit a current Letter of Delegation (LOD)
for signature designee.) .
Must check on.e_:.+-.___..___~_.._...__.__...._..____._...,.....___.___._.__~__.._____._...........__.... ....
I An approved Resolution and, if applicable, current LOD designating an additional
. authorized signatory is enclosed in the Application. .
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We aclmowledge that our approved Resolution must be received by the CrwMB no later I
than December 31, 2008. We further acknowledge that if oW" Resolution is received after 'i
this date, our Application will be disqualified.
I?SI
By checking this box, Applicant acknowledges that submittal of this application constitutes
acceptance of all Grant Agreement provisions as contained in the Terms and Conditions and
Procedures and Requirements. To download th.ese documents see
htto:/Iwww.ciwmb.ca.lZovrrireslGrantslEnforcement!
List fidd staff, program supervisors, and managers informatiol! here.
Name Title Phone Number
Deborah Allen Environmental Programs 909-384-5549 ext.3424
Manager
EIIUIil Address
Allen_dC:@sbcity.org
Nathan Cooke
Jeffery Novinger
Haz Mat Inspector
Haz Mat Inspector
909-384-5299
909-384-5299
Cooke_ Na@sbcity.org.
Novinger _Je@Sbcity,org
State of California
Grant Application Fonn
CIWMB 243-n:A (Rev. 8108)
California Integrated Waste Management Board
.':
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Regional programs have one lead jurisdiction and at least one participating jurisdiction. In addition to the
resolution for the lead Applicant, Applications must also include ONE of the following authorization documents
for each participating jurisdiction.
Note: The inclusion of the participants' names in the lead Applicant's resolution does not take the place ofthe
authorization document
----.-.-.,
.!!Ius!-~hecl<_one._if the Application is for a Regional Program -.----..-------.-.-.--.---.--- ..- -j
A resolution from each participating jurisdiction authorizing the lead Applicant to act on its :
behalf as both Applicant and Grant Administrator (entity that implements the Grant
Program) is attached to the Application.
----,.----.---..-......'.---..---
A Letter of Authorization from the Town/City/County Administrator from each !
participating jurisdiction stating that the jurisdiction wants to participate in the regional '
J program and authorizing the lead Applicant to act on its behalf as both APP.licant and Gran. t I
Administrator is attached to the Application. . !
,
-- -..- ..---- ---- I A copy of a Memorandum cifUnderstanding ~ecific,;jl~ for th(;;-G;;;fr~;" each -.-- --:
participating jurisdiction authorizing the lead Apphcant to act on behalf of the jurisdiction.
both as Applicant and Grant Administrator is attached to the Application.
". "?:
Certificafion: I declare, under penalty of perjury, under the laws of the State of California, that ai/
information submitted for CIWMS's consideration for award of Grant funds Is true and accurate to the
~~~~~d . I
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Date
x
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Signature A ority / orized Designee
(as authorized in Resolution, or Letter of Delegation-WD)
Ken Fischer
Print Name
Director of Public Services
Print Title
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APPLICATION CHECKLIST
. This checklist is provided for the Applicant's convenience and assistance to ensure a complete Application.
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X Appropriate boxes are completed on the Grant Application Forin (GIWMB 243-TEA). !
....-- 1
X TheApplicationCertificationsectionhasbeensigned .bythe.Sigruil\lre AlItJi9.riD'IAuthorized Designee !
(as authorized in your Resolution or Letter ofDelegation-LOD), and the printed name, title, and date
signed areas are completed. .
'--...~. ...---...... --.. '
X The appropriate box is checked in the Resolution Requirement section.
X
Attached to the Application is an approved Resolution valid fora period of up to 5 years or an
acknowledgement that one will be sent by December 31, 2008.
If applicable, a current Letter of Delegation (LOD) for signature desigriee is attached to the Application.
X
X
A completed Budget Worksheet (Excel spreadsheet) is attached to the Application.
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X An Inspection Work Plan (Excel spreadsheet) is attached to the Application.
X The Inspection W orkPlan (Excel spreadsheet) has been e-nuriled to the CIWMB Grant Manager at.
SMercadola>.ciwmb.ca.l!ov or TireEnforcementla>.ciwmb.ca.l!ov.
,,\Jt~e~~~~~~~i~~~~;.
If the hourly personnel rate used in the Budget worksheet is a rate approved by the Applicanfs governing
body (City Council or Board of Supervisors), the following documents are also required to be attached to
the Application:
A copy of the governing body resolution approving the hourly rate used.
I A c6py of the fee and/or rate schedule submitted to the governing body showing the hourly
rate used. (Applicants only need to submit the cover page(s) of the schedule and the page
that shows the hourly rate used. Applicants do not have to submit the entire schedule if it
I contains fees and rates for other grOUPS within the organization.)
I A detailed spreadsheet which shows how the hourly rate was calculated, what components
I are inCluded in the rate, and how productive hours were calculated:
j
I
~ I If the hourly personnel rate used m the Budget worksheet was calculated by the ApplIcant and mcludes the
l X cost of salary, wages, incentives and shift differentials, fringe benefits, and indirect/overhead costs, the
I \. following documents are also required to be attached to the Application.. .
I', X A detailed spreadsheet which shows how the hourly rate was calculated, including how
I productive hours were calculated.
I. i A detailed spreadsheet which shows how the indirect andlor overhead cost amount or
, I percentage was calculated and what components are included in the rate
-#~tW~~'. ...._ . ~~:'~i~\;~~:j;j:f;~~_______~___
X i One Application with original signature (blue ink preferred), and three (3) copies will be submitted to
___I the CIWMB. ------
X I The Application and all attachments were printed on 8Y2" x 11", 1 00% post consumer fiber paper and
: have been printed double-sided and single spaced, with each page numbered consecutively.
--------i-oo---- 00- -.-----.---.---------.-----------------..
X i The Application and aU attachments are stapled in the upper left-hand comer. (please do not bind the
Application and submitted docwnents.)
------- -
The Application and aU attachments were prepared using a font comparable to 12 pI. Times New
Roman.
X
The Application and all attachments have been mailed to the appropriate CIWMB address.
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Waste Tire Enlorcement Grant Program, Fiscal Year 2008109, TEA 16
Application Budget Worksheet
AppIican't Name:
Task 1 - Routine Inspections and NOV Follow-Up Inspections
'!:'~'1-~'01 ~~;!J3.-':'!F.IT:ll..0; - _~____~_ __~__
Number of
POISonne!
Number of Hours per PeISOnnel
, Activity Insnections Inspection Hourly Wage Total
Routine ~ectit)ns:
, active permitted major
&'minor"cxernpt,
excluded t)r illegal tire
businesses that accept or
store more than 500
waste tires. I 4 $56.30 $225.20
Routine Inspection: .
active tire haulers 13 4 $56.30 $2,927.60
Routine Inspections:
active generators 50 4 $56.30 $11,260.00
Routine Inspections:
other active tire
businesses 30 4 $56.30 $6,756,00
NOV Follow-up
Inspections 18 4 $56.30 $4,053.60
Total Cost for this is an automatic calculation of the sum of
Routine Inspections and NOV Follow-up
Task I Inspedions $25,222.40
Task 2 - Surveillance, Enforcement, Case Development
Number of
, Personnel
Hours for FOISonnel
Activity . the Activity Hourly Wage Total
Field Insnections and Follow-un 45 . $56.30 $2;533.50
ComnlaintsJReferra1s 45 $56.30 $2.533.50
Case Development -Inspections with
Violations 90 $56.30 $5;067.00
Total Cost for this is an automatic calculation of the sum of
Task 2 , all Task #2 activities $10,134.00
Page 1015
Waste life 1:=nrorcemem UliUU. rIUY.CI"'. I -, ......... ...........- --. . - .
Application Budget Worksheet
Appll<ant Name:
~~fn~. ,....t ~~~'fl~LS~>'har~~~' _~ _ _._:..~ ---- ~
Task 3 - Community and Industry Education
Number of ,
Personnel
Non-Personnel HoulS for PelSonnel Description of Non-
Activity . Costs the Activitv Hourly Wage Total Personnel Costs
Print and mail updated Brochure production
brochures to businesses $250.00 3 $43.65 $380.95 and printing
Presentations to
businesses and code
comoliance officiers $0.00 0 . $0.00 $0.00
Total. Cost for this is an automatic calculation of the sum of
Task 3 all Task #3 activities $380.95
Task 4 _ Attend CIWMB Sponsored and other Tire Enforcement Training
Number of
Personnel
Attend Training ~ Number of Staff HoulS for Personnel
Descriotion Attending Tlllinin. the Activity Hourly Waoe Total
Mandatory - Attend
c1WMB Sponsored
Round Tables I 16 $56.30 $900.80
Mandatory - Attend
C1WMB Sponsored
Round Tables . 1 .16 $43.65 $698.40
Mandatory - Attend
C1WMB Sponsored
AnnualConference 1 30 $56.30 $1.689.00
Mandatory - Attend
c1WMB Sponsored
Annual Conference 1 30 $43.65 $1,30950
Mandatory - Attend
C1WMB Sponsored
Field Trainino: 2 8 $56.30 $900.80
Conference Cost for -1..- number of staff attending conference
Mandatory events at $ 400 conference fee net staff nerson $800.00
. Lodging and Per diem $110.00 per night (Southern California) plus
for Mandatory events tax and ocr diem of $40 Oet day for 3 days $1,000.00
Total Cost for this is an QUklrnaticcalculation of the sum of
Task 4 all Task #4 activities $7,29850
Page 2 015
Waste rre Enforcement Grant Program, FISCal Year 200811l9. TEA 16
. Application Budget Wor1<sheet
Applicant Name:
((if; (:if r,~~(\1):;.~~~{~k'l~_ ~~_ __~_~
Task 5 - Report Writing
Number of
Personnel
Hours for Personnel
Activity . the Activity aourly Wage Total
MandatoI)' - Write and Submit Mid-Year
Perfonnance Reoort and Pavrnent ReQuest 30 $43.65 $1,309.50
MandatoI)' - Write and Submit Final
Perfonnance Reoort and Pavrnent Reouest 30. $43.65 $1,309.50
$0.00
Total Cost for this is an automatic colculation of the sum of
Task 5 all Task #5 activities $2,619.00
Task 6 - Equipment
Quantity
to be
Eauipment Description Purchased Cost per Item Total
.
$0.00
$0.00
Total Cost for this is an automatic calculation of the sum of .
Task 6 all Task #6 activities $0.00
Page 3 of 5
Waste Tire Enforcement Graott'rogram. t'1SCaI It*! "'UVUi'U~. 'L-r"o n.
AppUcation Budget Worl<liheet
,,'
AppllC1lDt Name:
~'-~~~---~~--- - ~--~-
Task 7 - Transportation
Transportation Non-Mileage Yearly
Description Related Costs Mileage Per Mile Cost ' Total
$0.00
$0.00
Total Cost for this is an automatic calculation of the sum of
Task 7 all Task #7 activities $0.00
Task 8 - Clean ups
Number of
Site NamelLocation, and Personnel I
Estimated # of Tires at Non-PelSOnnel Hours for Personnel Description of Non-
Site Costs the Site Hourly Wage Total Personnel Costs
Site TBA/500 tires , $0.00 60 $56.30 $3,378.00
SO.OO
Total Cost for this is an automatic calculation of the sum of
, Task 8 all Task 118 activities $3,378.00
Page4of5
Waste T~e Enforcement Grant P(ogram. Fiscal Year 2008109. TEA 16
Appncation Budget Worksheet
Applicant Name: ,
~~'1:.!. -~'l ~".n'_f){'~';li~' ~,~~_ _~____~ ___~_
Total Grant Request
Total Cost for Task I (this is an auto11llJlic caU:ulatum)
Total Cost for Task 2 (this is an auto11llJtic caU:ulation)
Total Cost for Task 3 (this is an auto11llJlic calculation)
Total Cost for Task 4 (this is an auto11llJtic caU:ulation)
'Total Cost for TaSk 5 (this is anaufo11llJtic CilkiJdtion)
Total Cost for Task 6 (this is an auto11llJtiC calculation)
, Total Cost for Task 7 (this is an automatic calculation)
Total Cost for Task 8 (this is an automtUic calculation)
Total Grant Request
This is the Total Grant Requestedfor Tasks #1 - #8
. This is an aut011llJtic calcultUion of20"/6 of the Total Grant Requested
This is an automatic calculation of Task #6 + Task #7
S25,222.40
S 10, 134.00
S380.95
$7,298.50
S2,619.00
SO.OO
SO.OO
S3,378.oo
$49,032.85
$49,032.85,
$9,806.57
$0.00
Page5of5
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Deborah Allen
$57,756 Salary per year
+ 7,757 13.43% PERS
+ 837 1.45% Medicare
+ 9,507 16.46% Health, Vision, Dental
$75,857 Salary + Benefitslyr
2,080 Available hours per year
126 Holiday hours (14 holldayslyr . 9 hrslholiday
96 Sick hours (8 hrslmth)
80 Vacation earned (6.666 hrs/mth)
40 Administrative Leave (40 per fiscal year)
1,738 Work hours/yr
342 Leave hours earned/yr
1,738 Work hourslyr
19.6778 0/0 adjustment for leave earned
75,857 Salary + Benefitslyr
1,738 Work hours/yr
$ 43.65 Hourly rate, excluding indirect costs
Nathan Cooke
$ 90,660 Salary per.year
+ 17,180 18.9.5% Pf'HS
+ 1,315 1.45% Medicare
+ 11.559 12.75% Health, Vision, Dental
$ 120,714 Salary + Benefits/yr
2,912 Available hours per year
144 Holiday hours (6 shifts/yr)
144 Sick hours (12 hrs/mth)
480 Vacation earned (10 shiftslyr)
2,144 Work hours/yr
768 Leave hours earned/yr
2,144 Work hours/yr
35.8209 % adjustment for leave earned
120,714 Salary + Benefits/yr
. 2,144 Work hours/yr
$ 56.30 Hourly rate, excluding indirect costs
Jeffery Novinger
$ 90,660
+ 17,180
+ 1,315
+ 11,559
$ 120,714
2,912
144
144
480
2,144
768
2,144
35.8209
120,714
2,144
$ 56.30
Salary p.er year'
18.95%PERS
1.45% Medicare
12.75% Health, Vision, Dental
Salary + Benefitsfyr
Available hours per year
Holiday hours (6 sh1ftslyr)
Sick hours (12 hrslmth)
Vacation earned (10 shiftslyr)
. Work hours/yr
Leave hours earnedlyr
Work hourslyr
% adjustment for leave earned
Salary + Benefitslyr
Work hourslyr
Hourly rate, excluding indirect costs
300 N ortb "n" Street. San Bernardino' CA 92418-0001
www.sbcily.org
...
October 24, 2008
California Enviromnental Protection Agency Building
California Integrated Waste Management Board
Attn: Waste Tire Enforcement Grant Program
Financial Assistance Division, 9th floor
1001 "f' Street
Sacramento, CA 95814
RE: Designee Letter
Waste Tire Enforcement Grant
The City of San Bernardino Public Services Department has applied for FY 200812009
Waste Tire Enforcement TEA 16 grant funds from the California Integrated Waste
Management Board.
Please accept this letter authorizing Ken Fischer, Director of Public Services, as my
designee to execute all necessary contracts, payment requests, agreements, and
amendments hereto for the purposes of securing grant funds and to implement and carry
out the purposes specified in the grant application.
If you should have any questions or concerns regarding this request, please contact me.
7
M einberg
,
Ci~ Manager