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Home My WebLink About15-Fire From: CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTIOE) R I (' i f\! f, I '-, I\I"L, Michael J. Conrad, Fire Chief Subject: Resolution authorizing the Director of Finance or her designee to issue a purchase order to Zoll Medical Corporation in the amount of $28,289.20 for a defibrillator. Dept: Fire Date: September 26, 2008 MC/C Meeting Date: October 20, 2008 Synopsis of Previous Council Action: 09/17/07 Resolution #2007-384 ratifYing the submittal of the FY 2007 Metropolitan Medical Response System (MMRS) Grant Program budget detail worksheet to the San Bernardino County Fire Department, Office of Emergency Services. RECOMMENDATION: Adopt resolution. si~c1'~ Contact Person: Michael J. Conrad. Fire Chief Phone: (909) 384-5286 Supporting data attached: Staff Report. Resolution. and Quote Ward: Citywide FUNDING REQUIREMENTS: Amount: $28.289.20 Source: (AcctNo.) 123-751-5704 2007 MMRS Grant Finance: Council Notes: Ilso 2~otf' -..399 Agenda Item No. --15" '^_"iI_II'" STAFF REPORT SUBJECT Resolution authorizing the Director of Finance or her designee to issue a purchase order to Zoll Medical Corporation in the amount of$28,289.20 for a defibrillator. BACKGROUND On September 17, 2007, the Mayor and Common Council approved resolution #2007- 384 authorizing the Fire Department to submit the 2007 Metropolitan Medical Response System (MMRS) Grant Program budget detail worksheet to the San Bernardino County Fire Department, Office of Emergency Services. The city was awarded $258,145 for the procurement of communication equipment, emergency medical equipment (ventilators and defibrillators), pharmaceuticals, generators, mobile data computer equipment, hazardous materials equipment, and personnel training costs. In July 2004, the Fire Department purchased thirteen (13) defibrillators from Zoll Medical Corporation to replace obsolete and/or old defibrillators due to the wear and tear of the medical equipment in the field. Zoll Medical Corporation's defibrillators were evaluated by the Fire's EMS Advisory Committee (Paramedics) and determined that Zoll's product was the superior monitor/defibrillator. This was based on clinical performance, ease of use, durability, and warranty coverage. Currently, there is a need to purchase one (I) Zoll defibrillator to replace the most heavily used defibrillator. In addition, funding is being considered under the 2008 MMRS grant to phase in the upgrades of additional cardiac monitor defibrillators. This will allow us to expand the number of our advanced life support units available during a disaster and replace the most heavily used defibrillators. Therefore, in accordance with the City of San Bernardino Municipal Code Section 3.4.010B (3) purchasing procedures for "selective source", Fire recommends that Zoll Medical Corporation be issued a purchase order for the defibrillator and accessories (Exhibit A). Zoll Medical Corporation is the exclusive brand used by the Fire Department for cardiac monitors/defibrillators and automated external defibrillators. Standardization of EMS equipment is critical for training and operational purposes in ensuring reliable performance by personnel. FINANCIAL IMPACT The total amount to be awarded to Zoll Medical Corporation for the defibrillator is not- to-exceed $28,289.20. The Metropolitan Medical Response System Grant Program FY 2007 funds (123-751-5704) will be utilized for the procurement of the medical equipment. There is no financial impact to the General Fund. RECOMMENDATION Adopt resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 \c(Q)~v RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR HER DESIGNEE TO ISSUE A PURCHASE ORDER TO ZOLL MEDICAL CORPORATION IN THE AMOUNT OF $28,289.20 FOR A DEFIBRILLATOR. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION I. That the Mayor and Common Council authorize the Director of Finance or her designee to issue a Purchase Order to Zoll Medical Corporation in the amount of $28,289.20 for a defibrillator with accessories as set forth in the Quotation attached hereto as Exhibit "A" and incorporated herein by this reference. SECTION 2. That the purchase is exempt from the formal contract procedure set forth in San Bernardino Municipal Code Section 3.04.070 by the exemption set forth in San Bernardino Municipal Code Section 3.04.010(B)(3); SECTION 3. That Zoll Medical Corporation Purchase Order shall reference this Resolution and shall be issued for a defibrillator with accessories in amount not to exceed $28,289.20; SECTION 4. The above authorization is rescinded ifnot fully executed/issued within sixty (60) days of the passage of this resolution. IIII IIII IIII IIII IIII IIII /0 - ~O -t'S' .=HIS- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR HER DESIGNEE TO ISSUE A PURCHASE ORDER TO ZOLL MEDICAL CORPORATION IN THE AMOUNT OF $28,289.20 FOR A DEFIBRILLATOR. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a held on the day of meeting thereof, , 2008, by the following vote, to wit: COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk City of San Bernardino The foregoing Resolution is hereby approved this day of ,2008. Patrick J. Morris, Mayor City of San Bernardino Approved as to form: JAME F. PENMAN, City Attorney .fe-u 2 ZOLLo ,..- ---- (,uLd ]ll), -, '::1 II I'=- Re{"~J' ZOLL Medical Corporation Worldwide HeadQuarters 269 Mill Rd Chelmsford, Massachusetts 01824-4105 (978) 421-9655 Main (800) 348-9011 (978) 421-0015 Telefax ArItI.-inf1 .....ci7.r.ion. TodII,...- TO: San Bernardino City Fire Department 200 East Third Street San Bernardino, CA 92410 Attn: Bernie Horak Paramedic Coordinator QUOTATION 28186 V:6 DATE: October 06, 2008 email: horakbe@cLsan-bemardino.ca.us Tel: 909-593-5491 TERMS: Net 30 Days FOB: Shipping Point Freight Prepay and Add ITEM MODEL NUMBER DESCRIPTION OTY. UNIT PRICE DISC PRICE TOTAL PRtcE 1 50201730020124013 E Series ACLS Manual Defibrillator with Advisory 1 $25,395.00 $19,748.00 $19,748.00 . capability, 12-lead with i-step patient cable. Sp02 ( with EtC02 port) with reusable sensor and 4' cable, Integrated Bluetooth , NIBP with Adult-Plus cuff and hose. and Noninvasive Pacing Includes AC Power, Printer, Protocol Assist Code Markers GPS Clock Auto Sync, TriMode Display, 3-lead ECG patient cable, universal cable, ready for one (1) SurePower™ Rechargeable Lithium Ion Battery with built in AC Charger ordered separately, RS232 data transfer port, Rugged SoftPack Carry Case, AC power cord, 12" AC power extension cord, one package of recorder paper, two PC Card slots, Operator's Manual, and standard one (1) year warranty for EMS use. , 8000-0312 E Series Only CAPNO 5 Mainstream C02 Sensor and 1 $4,775.00 $3.500.00 $3,500.00 . Cable 3 8050- 0030- 01 SurePower~ Charging Station 1 $2,275.00 $1,758.00 $1,756.00 . . 4 Charging bays . Multiple chemistry compatible . 200 watt capacity . Graphic driven user interface . RS-232 communication port 4 8019- 0535- 01 SurePower~ Rechargeable Lithium Ion Battery Pack 3 $475.00 $360.00 $1,080.00 . . 5.8 Ah Capacity . High density lithium ion chemistry . RunTimeTIIlndicator . Automatic calibration ready . Stores history of use and maintenance 5 8000- 1650 Cuff, All Purpose, Pediatric I Small Adult, 17 - 25cm 1 $32.00 $24.00 $24.00 . 6 8000-1553 Cuff, All Purpose, Large Adult, 31 - 40cm 1 $42.00 $32.00 $32.00 . This quote is made subject to ZOll'. standard commercial terms and conditions (ZOLL T's + C's) which Paoe 1 Subtotal $26,240.00 ac this U urch .. i ns. tionwt I d 0 company q ote. Any p ase order (P 0) ssued In respo to thiS quota I be deeme t incorporate ZOLl Ts + C's. Any modification of the ZOll T'. + C's must be set forth or referenced in the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.D unless set forth in or referenced by either document 1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER 2. PRICES WILL BE F.O.B. SHIPPING POINT. 3. WARRANTY PERIOD (See above AND Attachment). 4. PRICES QUOTED ARE FIRM FOR AN ORDER ON OR BEFORE NOVEMBER 26. 2008. '. APPLICABLE TAX & FREIGHT CHARGES ADDITIONAL. . ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTANCE BY ZOLL. 7. PURCHASE ORDERS TO BE FAXED TO ZOLL CUSTOMER SERVICE AT 978-421-0015. 8. ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 9. PLEASE PROVIDE A COPY OF OR REFERENCE TO YOUR QUOTATION NUMBER WITH PURCHASE Paget Bryan Pank Sr. Account Executive 800-242-9150, x9218 ZOLLo .,.- --- (,ul,kIJIJ..., .:.rlll';- Rc,u~r ZOLL Medical Corporation Worldwide HeadQuarters 269 Mill Rd Chelmsford, Massachusetts 01824-4105 (978) 421-9655 Main (800) 348-9011 (978) 421-0015 Telefax ArIv.-cirlf1 "'.uscit..Uon. Tad.y." ro: San Bernardino City Fire Department 200 East Third Street San Bernardino, CA 92410 Attn: Bernie Horak Paramedic Coordinator QUOTATION 28186 V:6 DATE: October 06, 2006 emait: horak be@ci.san-bernardino.ca.us Tel: 909-693-6491 TERMS: Net 30 Days FOB: Shipping Point Freight: Prepay and Add ITEM MODEL NUMBER DESCRIPTION QTY. UNIT PRICE DISC PRICE TOTAL PRtcE 7 8000-0370 CPR Connector 1 $250.00 No Charge No Charge No Charge Items valid for an order on Of before September 26, 2008 only. 6 8778-0107 4 Year Extended Warranty (at time of equipment sale) 1 $3,400.00 $2,720.00 No Charge 9 8050-9901 All ZOLL Chargers Trade-in 1 ($100.00) ($100.00) .. Estimated CA Sales Tax @ 8.0% ..... $2,091.20 Estimated Shipping (UPS) and Handling ..... $50.00 uTrade-In Value valid jf all units purchased are in good operational and cosmetic condition, and include all standard accessories such as paddles, cables, etc. Customer assumes responsibility for shipping trade-in equipment to ZOlL Chelmsford within 60 days of receipt of new equipment. Customer agrees to pay cash value for trade-in equipment not shipped to ZOll on a timely basis. .Reflects Discount Pricing. Quotation valid for an order on or before November 26 2008. This quote is made subject to lOll's standard commercial terms and conditions (ZOll T's + C's) which TOTAL $28,281.20 accom an thi .A .0. i sued in res nse to thi u dlo p y s quote ny purchase order (P ) s po s q Olatlon WIll be deeme incorporate ZOll T's + C's. Any modification of the ZOlL T's + C's must be set forth or referenced in the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unJess set forth in or referenced by either document. 1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER 2. PRICES WILL BE FO.B. SHIPPING POINT. 3. WARRANTY PERIOD (See above AND Attachment). 4. PRICES QUOTED ARE FIRM FOR AN ORDER ON OR BEFORE NOVEMBER 26. 2008. '. APPLICABLE TAX & FREIGHT CHARGES ADDITIONAL ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTANCE BY ZOLL 7. PURCHASE ORDERS TO BE FAXED TO ZOLL CUSTOMER SERVICE AT 978-421-0015. 8. ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 9. PLEASE PROVIDE A COPY OF OR REFERENCE TO YOUR QUOTATION NUMBER WITH PURCHASE Page 2 Bryan Pank Sr. Account Executive 800-242-9150, x9218