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HomeMy WebLinkAbout24-Parks and Recreation ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Kevin Hawkins, Director Subject: Resolution authorizing the City Manager to execute a Facility Use Agreement with the San Bernardino City Unified School District relative to the use of 156 parking spaces in the parking lot at Speicher Park. Dept: Parks, Recreation and Community Services Dep!. Date: September 10,2008 MICC Meeting Date: October 6, 2008 Synopsis of Previous Council Action: None. Recommended Motion: Adopt Resolution. Contact person: Kevin Hawkins Phone: 384-5233 Supporting data attached: Yes Ward: 7th Ward FUNDING REQUIREMENTS: Amount No cost to the City. Source: (Acct No) (Acct Description) Council Notes: ;(3('/) Finance: 02005"-..3}/.5 Agenda Item No. 24 IO.c,.ta CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the City Manager to execute a Facility Use Agreement with the San Bernardino City Unified School District relative to the use of 156 parking spaces in the parking lot at Speicher Park. Background: Early in 2008, representatives from the San Bernardino City Unified School District met with staff from the Parks, Recreation and Community Services Department to request the use of parking lot space at Speicher Park during an upcoming construction project at San Gorgonio High School. The District also requested permission to install chain link fencing around the parking spaces for the duration of the project. An application form to Use Public Park or Recreation Facility has been received from the San Bernardino City Unified School District. The District has requested the use of 156 designated parking spaces in the parking lot at Speicher Park. There will be more than one hundred parking spaces remaining for use at Speicher Park, which will be adequate for the other parking needs at that location. The term of the attached Facility Use Agreement is October 7,2008 through October 6, 2010. In lieu of paying facility rental fees, the District agrees to the joint use of the track at San Gorgonio High School. The City will hold its local track meet on the first Saturday in April, and the State Track event on the first Saturday in June in each of the two years covered by the Agreement. The District will provide security services at the Speicher Park parking lot. Since the parking lot at Speicher Park has recently been resurfaced, the District also committed to return the asset back to its original condition at the conclusion of the project, as defined by the Public Services Deputy Director - Street Division. Preliminary work on the chain link fencing installation has begun at the site; however, a letter has been sent to the District informing them that the work is to stop until the Facility Use Agreement has been authorized by Council. Financial Impact: There is no impact to the General Fund. Recommendation: Adopt Resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I f?CCDruv ' RESOLUTION NO. \\I,-^ \)J r-" J( I CJ ::/ ' 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE A FACILITY USE AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT RELATIVE TO THE USE OF 156 PARKING SPACES IN THE PARKING LOT AT SPEICHER PARK. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the City Manager is hereby authorized to execute a Facility Use Agreement with the San Bernardino City Unified School District for the period of October 7, 2008 through October 6, 2010, a copy of which is attached hereto, marked Attachment "A" and incorporated herein by reference as fully as though set forth at length; and SECTION 2. That the authorization granted hereunder shall expire and be void and of no further effect if the Facility Use Agreement is not executed by both parties and returned to the Office of the City Clerk within sixty (60) days following effective date of the Resolution. III 1/1 III 1/1 // III III III III III III III III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE A FACILITY USE AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT RELATIVE TO THE USE OF 156 PARKING SPACES IN THE PARKING LOT AT SPEICHER PARK. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2008, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk // The foregoing resolution is hereby approved this day of 2008. Patrick J. Morris, Mayor City of San Bernardino \ . , 'ty AtMmq- 'S {~('<: I' ('t".' .... / Attachment A CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FACILITY USE AGREEMENT This Agreement, by and between the San Bernardino City Unified School District ("DISTRICr) and the City of San Bernardino ("CITY"), provides for the DISTRICTs use of 156 parking spaces with chain link fence at Speicher Park, owned by the CITY, in accordance with the following terms and conditions: 1. GENERAL: The City agrees to provide DISTRICT with the use of the 156 designated parking spaces at Speicher Park as delineated in Section (3) (A) of this Agreement. 2. TERM: The term of this Agreement shall be for two (2) years commencing on October 7, 2008 and ending on October 6, 2010. 3. USE OF CITY FACILITIES: A. CITY: 1. Facility Use: CITY will allow DISTRICT to make use of 156 parking spaces at Speicher Park. B. DISTRICT: ". 1. Use of Facilities: DISTRICT will use the 156 designated parking spaces in the parking lot at Speicher Park during their construction project at San Gorgonio High School. 2. Maintenance of Parking Lot: DISTRICT will keep the parking lot clean and free of trash throughout the duration of this contract. 4. PAYMENT AND RECIPROCAL SERVICES: In lieu of paying facility rental fees, DISTRICT will provide the City with joint use of the track at San Gorgonio High School for a local track meet event on the first Saturday in April, and a State track meet event on the first Saturday in June, in each of the two . , years covered by this Agreement. DISTRICT will also provide security services for the Speicher Park parking lot. Further, the parking lot was resurfaced during the first quarter of 2008; therefore, the DISTRICT commits to restore the parking lot to that 1 condition at the conclusion of the project in October of 2010 when the parking lot is returned to the CITY for their use. At that time, the Public Services Department Deputy Director - Street Division will provide to the District information relative to the level of repair/resurfacing required to restore the parking lot to its previous condition. 5. INDEMNITY DISTRICT agrees to and shall indemnify and hold the City, its elected officials, employees, agents or representatives, free and harmless from all claims, actions, damages, and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any actual or alleged act or omission of DISTRICT, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the City, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, DISTRICT agrees to protect and defend at its own expense, including attorney's fees, the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omissions. DISTRICT hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the DISTRICT relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. Nothing contained in this Agreement // shall be construed as a waiver by the City of any immunity it may have under the law. 6. INSURANCE: While not restricting nor limiting the foregoing, during the term of this Agreement, DISTRICT shall maintain in effect pOlicies of comprehensive public, general and automobile liability insurance, and al.l. such riders as related to the operation of the Program, in the amount of $1,000,000.00 per occurrence combined single limit, naming the City of San Bernardino, its departments, agencies, boards, commissions, elected officials, attorneys, employees, and agents, as additional insureds. The policy shall be without right of subrogation against the City. The insurance provided shall carry the endorsement that "This insurance is primary and noncontributory with respect to any losses or liability arising directly or indirectly from the insureds operations." 2 A certificate of insurance evidencing such coverage shall be provided to the Parks, Recreation and Community Services Director or his designee, with the added notation that the insurance policy shall not be terminated or materially altered without thirty days prior notice to the City, 7. NOTICES. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Parks, Recreation and Community Services Director 201 A North "E" Street, Suite 103 San Bernardino, CA 92401 Phone: (909) 384-5233 Fax: (909) 384-5160 TO THE DISTRICT: San Bernardino City Unified School District 777 No, F Street San Bernardino, CA 92410 Phone: (909) 381-1238 8, ATTORNEY'S FEES In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary/~'nd expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the purposes of this paragraph. 9. VENUE The parties hereto agree that all act~o,ns or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not permiSSive in nature. ' 10. GOVERNING LAW This Agreement shall be governed by the laws of the State of California. 3 11. SUCCESSORS AND ASSIGNS This Agreement shall be binding on and inure to the benefrt of the parties to this Agreement and their respective heirs, representatives, successors, and assigns. 12. HEADINGS The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provisions. 13. SEVERABILITY If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provi.sions hereof or of the offending provision in any other circumstance, and the remaining provisions of the Agreement shall remain in full force and effect. 14. ENTIRE AGREEMENT; MODIFICATION This Agreement constitutes the entire agreement and the understanding between the parties, and supersedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreemeot. /c. 15. REMEDIESIWAIVER All remedies available to either party for one or more breaches by the other party are and shall be deemed cumulative and may be exercised separately or concurrently without waiver of any other remedies. The failure of either party to act in the event of a breach of this Agreement by the other shall not be deemed a waiver of such breach or a waiver of future breaches, unless such waiver shall be in writing and signed by the party against whom enforcement is sought. 16. TERMINATION: The CITY or DISTRICT may terminate this Agreement by giving the other party thirty (30) days advance written notice of termination. Should DISTRICT fail to faithfully 4 CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FACILITY USE AGREEMENT perform all the terms and conditions of this Agreement, CITY may summarily terminate this Agreement by giving written notice of termination of this Agreement. San Bernardino City Unified School District 777 No. F Street San Bernardino, CA 92410 City of San Bernardino Parks, Recreation and Community Services 201 A North "E" Street, Ste. 103 San Bernardino, CA 92401 By By Lori Sassoon Acting City Manager Date Date App""", "to fo~' ~ I By [/x,-,/{ " _4- Spe~ Co~ sel // Date 9/ ~ to? I 5 CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FACILITY USE AGREEMENT This Agreement, by and between the San Bernardino City Unified School District ("DISTRICT) and the City of San Bernardino ("CITY"), provides for the DISTRICT's use of 156 parking spaces with chain link fence at Speicher Park, owned by the CITY, in accordance with the following terms and conditions: 1. GENERAL: The City agrees to provide DISTRICT with the use of the 156 designated parking spaces at Speicher Park as delineated in Section (3) (A) of this Agreement. 2. TERM: The term of this Agreement shall be for two (2) years commencing on October 7, 2008 and ending on October 6, 2010. 3. USE OF CITY FACILITIES: A. CITY: 1. Facility Use: CITY will allow DISTRICT to make use of 156 parking spaces at Speicher Park. B. DISTRICT: // 1. Use of Facilities: DISTRICT will use the 156 designated parking spaces in the parking lot at Speicher Park during their construction project at San Gorgonio High School. 2. Maintenance of Parking Lot: DISTRICT will keep the parking lot clean and free of trash throughout the duration of this contract, 4. PAYMENT AND RECIPROCAL SERVICES: In lieu of paying facility rental fees, DISTRICT will provide the City with joint use of the track at San Gorgonio High School for a local track meet event on the first Saturday in April, and a State track meet event on the first Saturday in June, in each of the two years covered by this Agreement. DISTRICT will also provide security services for the Speicher Park parking lot. Further, the parking lot was resurfaced during the first quarter of 2008; therefore, the DISTRICT commits to restore the parking lot to that 1 condition at the conclusion of the project in October of 2010 when the parking lot is returned to the CITY for their use. At that time, the Public Services Department Deputy Director - Street Division will provide to the District information relative to the level of repair/resurfacing required to restore the parking lot to its previous condition. 5. INDEMNITY DISTRICT agrees to and shall indemnify and hold the City, its elected officials, employees, agents or representatives, free and harmless from all claims, actions, damages, and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any actual or alleged act or omission of DISTRICT, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the City, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, DISTRICT agrees to protect and defend at its own expense, including attorney's fees, the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omissions. DISTRICT hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the DISTRICT relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. Nothing con~ained in this Agreement /> shall be construed as a waiver by the City of any immunity it may have under the law. 6. INSURANCE: While not restricting nor limiting the foregoing, during the term of this Agreement, DISTRICT shall maintain in effect policies of comprehensive public, general and automobile liability insurance, and a~l. such riders as related to the operation of the Program, in the amount of $1,000,000.00 per occurrence combined single limit, naming the City of San Bernardino, its departments, agencies, boards, commissions, elected officials, attorneys, employees, and agents, as additional insureds. The policy shall be without right of subrogation against the City. The insurance prOVided shall carry the endorsement that "This insurance is primary and noncontributory with respect to any losses or liability arising directly or indirectly from the insureds operations." 2 A certificate of insurance evidencing such coverage shall be provided to the Parks, Recreation and Community Services Director or his designee, with the added notation that the insurance policy shall not be terminated or materially altered without thirty days prior notice to the City. 7. NOTICES. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Parks, Recreation and Community Services Director 201 A North "E" Street, Suite 103 San Bernardino, CA 92401 Phone: (909) 384-5233 Fax: (909) 384-5160 TO THE DISTRICT: San Bernardino City Unified School District 777 No. F Street San Bernardino, CA 92410 Phone: (909) 381-1238 8. ATTORNEY'S FEES In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the // terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the purposes of this paragraph. 9. VENUE The parties hereto agree that all acti9ns or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not permissive in nature. 10. GOVERNING LAW This Agreement shall be governed by the laws of the State of California. 3 11. SUCCESSORS AND ASSIGNS This Agreement shall be binding on and inure to the benefit of the parties to this Agreement and their respective heirs, representatives, successors, and assigns. 12. HEADINGS The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provisions. 13. SEVERABILITY If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of the Agreement shall remain in full force and effect. 14. ENTIRE AGREEMENT; MODIFICATION This Agreement constitutes the entire agreement and the understanding between the parties, and supersedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreeme[lt. // 15. REMEDIESIWAIVER All remedies available to either party for one or more breaches by the other party are and shall be deemed cumulative and may be exercised separately or concurrently without waiver of any other remedies. The failure of either party to act in the event of a breach of this Agreement by the other shall not be deemed a waiver of such breach or a waiver of future breaches, unless such waiver shall be in writing and signed by the party against whom enforcement is sought. 16. TERMINATION: The CITY or DISTRICT may terminate this Agreement by giving the other party thirty (30) days advance written notice of termination. Should DISTRICT fail to faithfully 4 CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FACILITY USE AGREEMENT perform all the terms and conditions of this Agreement, CITY may summarily terminate this Agreement by giving written notice of termination of this Agreement. San Bernardino City Unified School District 777 No. F Street San Bernardino, CA 92410 City of San Bernardino Parks, Recreation and Community Services 201 A North "E" Street, Ste. 103 San Bernardino, CA 92401 By Lori Sassoon Acting City Manager By Date Date Approved as to form: \. A . By ~~y[cl- Special C~nsel // Date C/1 ~l.' R , " 5