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HomeMy WebLinkAbout32-City Manager , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lori Sassoon, Acting City Manger Subject: Modifications to the FY 2008-09 Budget regarding the Police and Public Services Departments. Dept: City Manager's Office Date: September II, 2008 MICC Meeting Date: October 6,2008 Synopsis of Previous Council Action: 9/08/2008 - Ways and Means Committee discussed two motions approved at the 9/02/08 MCC Meeting regarding the Police Department and Public Services Department budgets, and recommended the action as outlined in the staff report. 9/02/2008 ~ Resolution No. 2008-356 was adopted approving the 2008/09 budget along with two separate motions regarding the Police Department and Public Services Department budgets. Recommended Motion: Authorize the Director of Finance to amend the FY 2008-2009 adopted budget to delete funding for 6 vacant sworn positions and instead reallocate Measure Z funding for the reinstatement of 5 non-sworn Police Department positions as outlined in the staff report; and authorize the Finance Department to include these budget changes in the Final FY 2008-2009 Budget d /\mentr II ,( / J j(,';'" Signature Contact person: Lori Sassoon Phone: 5122 Supporting data attached: Staff Report Ward: All FUNDING REQUIREMENTS: Amount: $115,400 (net savings) Source: (Acct. No.) Measure Z Budqet (Acct. Description) Finance: Council Notes: ~32.. 'f~,~ ~Oe , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Modifications to the FY 2008-09 Budget regarding the Police and Public Services Departments. Back2round: At the September 2, 2008 Meeting of the Mayor and Common Council, in addition to adopting the 2008/09 Budget, the following motions were approved: 1. That the helicopter service be swapped for the 6 positions in the Police Department that were included in the Police Department Reorganization as shown on page 5 of Exhibit "A" of the stajJreport dated 8/18/08from Barbara Pachon, Finance Director; and 2. That the three electricians in Public Services not be laid ojJ until the matter is discussed further by the Ways and Means Committee Police Department Motion: $555,900 was budgeted in Measure Z for the helicopter contract for FY 2008-2009. Assuming service would terminate in early October estimated savings from eliminating the helicopter contract are estimated to be $399,600. The cost to reinstate funding (using Measure Z) for the 6 sworn positions referred to in the first motion is approximately $660,600. So, the net additional cost to implement this action would be $261,000. At the September 8th meeting of the Ways and Means Committee, the committee recommended that rather than restoring $660,600 in Measure Z funding for 6 sworn positions, approximately $300,000 worth of non-sworn positions should be reinstated. The Acting City Manager was asked to make a recommendation as to which non-sworn positions should be reinstated so as to allow sworn positions more time on the streets. Accordingly, the Police Department provided the following recommendations: 1 Community Service Officer (CSO) Supervisor (Red Light Camera) $74,900 This position will relieve sworn traffic personnel from the duties of red light camera program administration, management and supervision allowing the officers time to conduct traffic enforcement and other law enforcement functions. The red light camera program will double this fiscal year requiring additional oversight that otherwise could only be performed by sworn officers. 1 CSO I and 1 CSO II $109,700 These two positions will be retained for field duties that otherwise and officer would have to handle. 1 Forensic Technician I $62,200 A vacancy in this position would have caused delays in processing crime scenes and increase the amount of time officers would be out of service waiting to process scenes. Staffing this position allows officers to be returned to duty more quickly and maintains service levels. 1 Fleet Expediter $37,400 The previous Fleet Expediter retired creating a vacancy. A CSO I was used to temporarily under fill the position removing the CSO I from field duties. This resulted in a police officer having to assume some of those field duties. Filling the Fleet Expediter position will allow the CSO I to complete those field duties that an officer would otherwise have to assume. These measures would return 3 CSO positions to field duties providing support for patrol officers and relieving those officers of having to perform those duties. The remaining two positions are support personnel that decreases the amount of time officers have to remain at crime scenes or spend on administrative functions. The total compensation for these five positions would be $284,200 for the remainder of this fiscal year. Public Services Department Motion: After further discussion regarding the electricians and the use of contract services, the committee's recommendation is to stay with the original plan to eliminate the positions and increase contractual services. There will be no change to the FY 08-09 budget relating to the electricians. Financial Impact: If the Council approves the recommended motion to restore funding (with Measure Z funds) for the above non-sworn positions instead of restoring funding for 6 sworn positions as previously approved, the $261,000 deficit would be eliminated and savings of approximately $115,400 would be realized in Measure Z funding. Deficit: Delete funding for 6 sworn positions: Restore funding for 5 non-sworn positions: Net savings/(cost) ($261,000) $660,600 ($284,200) $115,400 If the Council decides not to restore funding for the 5 non-sworn positions and instead decides to keep the 6 sworn positions in the budget then there would be a shortfall in Measure Z funding of about $261,000. Recommendation: Authorize the Director of Finance to amend the FY 2008-2009 adopted budget to delete funding for 6 vacant sworn positions and instead reallocate Measure Z funding for the reinstatement of 5 non-sworn Police Department positions as outlined in the staff report; and authorize the Finance Department to include these budget changes in the Final FY 2008-2009 Budget document.