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Home My WebLink About45-Development Services N r \ OR\G\ f-\L CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION File: Subject: Resolution adopting the FY 2008/09 to 2012/13 Capital. Improvement Program (5-Year CIP) and authorization for the Director of Finance to incorporate the completed FY 2008/09 CTP into the final FY 2008-09 Budget. From: Valerie C. Ross, Director Dept: Development Services Date: August 25, 2008 MCC Date: September 2, 2008 Synopsis of Previous Council Action: 08/18/08 Workshop conducted to review the proposed 5-Year Capital Improvement Program - Fiscal Years 2008/09 - 2012/13. 08/20/07 Resolution approved adopting the Capital Improvement Program for the years 2007-2008 to 2011-2012. Recommended Motion: I. Adopt Resolution with separate votes on Exhibits "A", "B" and "C"; and 2. Authorize the Director of Finance to amend the FY 2008/09 Budget to incorporate the completed FY 2008/09 Capital Improvement prOgrarn~CI ;i(2il . F.ina' I FY 2008/09 ~~ ~ ( i <// jI 1/ / " _ k1 ./}/ ,;1/-< r------ Valerie C. Ross Contact person: Robert Eisenbeisz, City Engineer Phone: 5203 Supporting data attached: Staff Report, Reso, CIP Ward: All FUNDING REQUIREMENTS: Amount: N/ A Source: (Acct. No.) (Acct. DescriPtion) Council Notes: ~() 2oo?~.;357 Finance: Agenda Item No. "15' q~2.08 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution adopting the FY 2008109 to 2012/13 Capital Improvement Program (5-Year CIP) and authorization for the Director of Finance to incorporate the completed FY 2008/09 CIP into the final FY 2008-09 Budget. Background: The 5-year CIP is a plan to construct the City's proposed capital improvement projects, with the estimated costs and sources of funds necessary for providing the services and public improvements for the residents and businesses of the City of San Bernardino. Capital improvements include streets, buildings, parks and recreation facilities, sewers, storm drains and traffic control devices. The program is prepared in fiscal year increments (see Summary of Expenditures Section), which is reviewed and updated by the Council armually to confirm or reorganize projects reflecting current year priorities. The total budget for FY 2008/09 CIP is $23,058,200. This is a decrease of $3,21 0,000 below the CIP budget for FY 2007/08, which totaled $26,268,200. This reduction is a result of decreased revenue projections from various funding sources, including Gas Tax, Measure I, Proposition 42, and development fees. Numerous traffic signal, sewer, and pavement rehabilitation projects, various Park improvements, and construction of the City's LNG-CNG Fueling Station were completed in FY 2007/08. A portion of the funding for the pavement rehabilitation projects was a loan from the State Infrastructure Bank and is a one-time effort to bring city streets to a state of good repair. Over 70 miles of streets were or will be rehabilitated from the loan proceeds. That represents about 15% of all City streets. Twenty-seven pavement rehabilitation projects are proposed for FY 2008/09 at an estimated construction value of $4,842,000. Additional projects include traffic signals, sewers, and storm drains throughout the City. The 5- Year CIP reflects priorities and funding appropriations that are subject to review annually with appropriate adjustments in connection with adoption of the armual budget. After approval of the FY 2008/09 - 2012/13 5-Year CIP, an updated copy reflecting any changes will be distributed. In addition, staff will bring forward an Agenda item for the Measure "I" 5- Year CIP. Financial Impact: Upon adoption of the attached Resolution, the Capital Improvement Program costs for FY 2008/2009 will be budgeted. 2 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT - Continued Recommendation: I. Adopt Resolution with separate votes on Exhibits "A", "B" and "C;" and 2. Authorize the Director of Finance to amend the FY 2008/09 Budget to incorporate the completed FY 2008/09 Capital Improvement Program (CIP) into the Final FY 2008/09 Budget. Attachments: "I" - Budget Detail Sheets (Finance to provide 2008/09 version before MCC meeting). "2" - Resolution 3 Agenda Item No. 45. Resolution Adopting CIP for FY 2008/09 - 2012/2013 Script for Mayor and Councilmembers 1. Mayor: Call Item -Staff report 2. Mayor: Due to potential conflicts of interest which require certain Councilmembers and the City Attorney to recuse themselves from voting on Capital Improvement Projects located within 500 feet of real property which they own or in which they have an interest, we will take three separate motions to approve the CIP. On the first motion, all members ofthe Council may vote to adopt the Resolution and Exhibit A, which includes all projects in the CIP, except those noted in the Resolution which pose a conflict of interest for specified Councilmembers and the City Attorney. Because of the need to maintain a quorum to vote for each motion, there will be two additional motions taken. On the second motion, City Attorney Penman and Councilmembers McCammack and Baxter will abstain and will leave the Chambers, and the remaining members will vote on a motion approving the CIP projects listed on Exhibit B, those projects which represent a conflict to the City Attorney and Councilmembers McCammack and Baxter. On the third motion, Councilmembers Kelley, Estrada, and Brinker will abstain and will leave the Chambers, and the remaining members of the Council will vote on a motion approving the CIP projects listed on Exhibit C, those projects which represent a conflict to Councilmembers Kelley, Estrada, and Brinker. 3. Mayor: May I have a Motion to adopt the Resolution and Exhibit A. I will now call for the first vote as referenced in Exhibit A which includes all Capital Improvement Projects except those listed which pose a potential conflict of interest to City Attorney Penman, and Councilmembers Baxter, McCammack, Kelley, Estrada and Brinker. Please vote. 4. Mayor: The next motion will be on Capital Improvement Projects that pose a conflict of interest to Councilmembers Baxter and McCammack, and the City Attorney, as identified in Exhibit B to the Resolution. Councilmembers Baxter and McCammack, and the City Attorney announce their conflicts: Baxter: "Because I own or have an interest in real property within 500 feet ofCIP No. SS04- 116, I shall abstain on this motion." McCammack: "Because I own or have an interest in real property within 500 feet ofCIP No. SW08-08, I shall abstain on this motion." FcIEMPENO\ScriptCIP .2008-2009.8.29 .08.wpd Agenda Item No. 45 9/2/08 Penman: "Because I own or have an interest in real property within CIP No. PR07 -09, I shall abstain on this motion." Councilmembers Baxter and McCammack and City Attorney Penman leave the Council Chambers. 5. Mavor: May I have a motion to adopt the Resolution and Exhibit B. 6. Mavor: At this point, Councilmembers Baxter and McCammack, and the City Attorney may now return to the meeting to vote on Exhibit C. (Councilmembers Baxter, McCammack, and the City Attorney return to the Council Chambers.) 7. Mavor: The next motion will be on Capital Improvement Projects that pose a potential conflict of interest to Councilmembers Estrada, Brinker, and Kelley as identified in Exhibit C to the Resolution. Councilmembers Estrada, Brinker and Kelley announce their conflicts: Estrada: "Because I own or have an interest in real property within 500 feet of CIP No. PR04-08, I shall abstain on this motion." Brinker: "Because I own or have an interest in real property within 500 feet of CIP No. S S04- 51, I shall abstain on this motion." Kellev: "Because I own or have an interest in real property within 500 feet ofCIP No. TC04- 08, I shall abstain on this motion." (Councilmembers Estrada, Brinker, and Kelley leave the Council Chambers.) 8. Mayor: May I now have a motion to adopt the Resolution and Exhibit C. 9. Mayor: Councilmembers Estrada, Brinker, and Kelley may now return to the Council Chambers. 10. End of item. F:\EMPENOlScripICIP .2008-2009.8.29 .08.wpd Agenda Item No. 45 9/2/08 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. CC 0 ~:~\~/ RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADOPTING THE FISCAL YEAR 2008/2009 THROUGH 2012/2013 CAPITAL IMPROVEMENT PROGRAM. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The 2008/2009 through 2012/2013 Capital Improvement Program (C1P), referenced hereto in Exhibit "A" and incorporated herein by reference as though fully set forth, is adopted as the policy and program of the City of San Bernardino relating to construction of capital improvement projects, except for Streets and Street Lighting crp Projects SS04-51, SS04-116; Sewer crp Project SW08-08; Traffic Control crp Project TC04-08; Parks and Recreation crp Projects PR04-38 and PR07-09, which shall be voted upon by three separate motions to become part of this Resolution as Exhibits "B," and "c" and shall include the authorization to appropriate funds as indicated in Exhibit "A." III III III III III III III III III II/ 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADOPTING THE FISCAL YEAR 2008/2009 THROUGH 2012/2013 2 CAPITAL IMPROVEMENT PROGRAM. 3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2008, by the following vote, 'to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK City Clerk The foregoing Resolution is hereby approved this day of ,2008. Approved as to form: PATRICK J. MORRIS, Mayor City of San Bernardino ]A~ -r;~~t;r;tr S ab 0 .s !J'('f 0- f CD" "S~ J EXHIBIT "A" The document titled "City of San Bernardino FY 2008/2009 - 2012/2013 CIP" has been provided to the City Clerk and is to be considered as incorporated herein by this reference. EXHIBIT "B" Capital Improvement Program 200S12009 - 2012/2013 MCCAMMACK: SWOS-OS: Sewer Relocation along 1-215 Freeway (I-215 Widening) PENMAN: PR07-09: Re-RoofRestrooms & Picnic Shelters Horine Park BAXTER: SS04-116: Waterman Ave & ISth St Widening EXHIBIT "c" Capital Improvement Program 2008/2009 - 2012/2013 BRINKER: SS04-51: Hunts Lane Grade Separation ESTRADA: PR04-38: Ruben Campos Center Renovation & Gym KELLY: TC04-08: UniversityIKendall Interconnect