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Home My WebLink About12-Public Works CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Nadeem Majaj, Director Subject: Authorize the Director of Public Works to execute Contract Change Order No.2 with Hillcrest Contracting, Inc. for the Victoria Avenue Street Improvement and Beautification Project, Phase II, per Plan No. 12321 (SS05-25). Dept: Public Works-Engineering Date: July 25,2011 File No. MCC Date: August 15, 2011 Synopsis of Previous Council Action: 01/24/11 Approved Contract Change Order No. I with Hillcrest Contracting, Inc. for the Victoria Avenue Street Improvement and Beautification Project, Phase II, per Plan No. 12321 (Project No. SS05-25). 07/06/10 Resolution No. 2010-231 awarded a contract to Hillcrest Contracting, Inc. for Victoria Avenue Street Improvement and Beautification Project, Phase II per Plan No. 12321 (SS05-25). 10/02/06 Resolution No 2006-347 awarded a contract to Hillcrest Contracting, Inc. for Street Improvements and Beautification Project on Victoria Avenue from 2Sth Street to Lynwood Drive (Phase I) (SS05-25) per Project Plan No. 11619. 04/17/06 Adopted Mitigated Negative Declaration and Mitigation Monitoring/Reporting Program for the Victoria Avenue Street Improvement and Beautification Project and authorize the preparation of the final Plans, Specifications and Cost Estimate. 01/10/05 Resolution No. 2005-0S approved Agreement with Engineering Resources of Southern California to provide Civil/Traffic Engineering Services for the Design of Street, Storm Drain, Traffic Signal, and Sound Wall Improvements along Victoria Avenue from Highland Avenue to Lynwood Avenue (SS05-25). 10/04/04 Resolution No. 2004-322 approved Agreement with San Manuel Band of Mission Indians for cooperative public improvement projects. Recommended Motion: Authorize the Director of Public Works to execute Contract Change Order No. Two with Hillcrest Contracting, Inc. for the Victoria A venue Street Improvement and Beautification Project Phase II, per Plan No. 12321, (SS05-25). 4v- ~ -:7. ...$ighature Contact Person: Robert Eisenbeisz. Citv Engineer Supporting data attached: StaffReoort & CCO No.2 Phone: Ward: 5203 4 FUNDING REQUIREMENTS: Amount: $42.965.93 Source: (Ace!. No) Acct. Description: Finance: 246-160-5504-7550-0025 Widen Victoria Ave from Highland Ave to L vnwood Ave Council Notes: Agenda Item No. J;:)- ~t~fS--t3011 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Authorize the Director of Public Works to execute Contract Change Order No. Two with Hillcrest Contracting, Inc. for the Victoria A venue Street Improvement and Beautification Project Phase II, per Plan No. 12321 (SS05-25). Back2found: On July 6,2010, the Mayor and Common Council adopted Resolution No. 2010-231, awarding a contract to Hillcrest Contracting, Inc. for construction of street widening improvements on Victoria Avenue between Highland Avenue and 28th Street. The Notice to Proceed was issued to the contractor on September 13, 2010, and work began shortly thereafter. During the grading stages for widening Victoria Avenue near the Patton Hospital entry, the contractor discovered a large amount of asbestos which required disposal as a hazardous material. The removal was done by Brickley Environmental, a local environmental engineering firm that specializes in hazardous wastes. The contractor was instructed to remove the material before continuing with grading operations. In order to facilitate its removal, additional traffic control became necessary to accommodate the truck movements, and production time was lost during the emergency removal. This change order provides for these unforeseen costs. After removal of the existing curb and gutter on the south side of Highland A venue in preparation for widening the street to provide an additional dedicated left-turn lane at Victoria Avenue, staff worked with the contractor to modify the design to provide driveway access at 26473 Highland Avenue. The reduced setback for this structure due to the relocated curb would not allow construction of a drive approach. This change order provides for the contractor's additional work efforts to re-construct the driveway and approach. During construction of the parking lot improvements, a gas line was discovered under an existing concrete stoop at the rear of 26461 Highland Avenue. Changing the building's rear entry required additional work and an increase in quantities from the original bid proposal. This change avoided a costly time delay due to the often slow reaction times for Southern California Gas crews in making modifications like these. This Change Order provides for the contractor's increased work and quantities to provide this modified entry. After completion of the paving on the South side of Highland A venue, it was determined that additional asphalt grinding and paving was required to encompass all of the distressed pavement that existed on both Highland A venue near Victoria A venue and on Victoria A venue from approximately the entry to Patton Hospital south to Highland Avenue. This work was not included in the original contract plans and specifications. 2 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT - Continued Financial Imoact: Original Bid Amount. . . . . . .. . .. . . .. ... . . . . .. . . .... . . . . . ..... ...................$ Contract Change Order No. One. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ Contract Change Order No. Two. . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................$ Revised Construction Contract Cost. . . . . . . . . . . . . . . . . . . . . . . . . . ....................$ 717,231.60 111,632.63 42.965.93 847,242.89 Funding for this project is available in the FY 1l/12 Budget (Account No. 246-160-5504-7550- 0025) "SS05-25 Widen Victoria Avenue from Highland Avenue to Lynwood Drive" as follows: Account: )46-160-5504-7550-007.5 Budgeted Amount: $855.400.00 Balance as of 07/25/11: $855.400.00 Balance after approval of this item: $812.434.07 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred, but not yet processed. Recommendation: Authorize the Director of Public Works to execute Contract Change Order No. Two with Hillcrest Contracting, Inc. for the Victoria Avenue Street Improvement and Beautification Project Phase II, per Plan No. 12321, (SS05-25). Attachments: I - Change Order No.2 3 PUBLIC WORKS DEPARTMENT 300 North "D" Street. San Bernardino' CA 92418-0001 Engineering 909.384.5111' Fax: 909.384.5155 Facilities 909.384.5244 . Fax: 909.384.5155 www.sbcity.org CONTRACT CHANGE ORDER NO. TWO FILE NO. 1.7550 DATE: AUGUST 15,2011 PROJECT: VICTORIA AVENUE STREET IMPROVEMENT AND BEAUTIFICATION PHASE II, PER PLAN NO. 12321 AND 12321-1 (SS05-25) W.O. NO. 7550 TO: HILLCREST CONTRACTING, INC. 1467 CIRCLE CITY DRIVE CORONA, CA 92879 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE COST Asbestos removal from median area of Victoria A venue, including 2-1 environmental cleanup and disposal of same through Brickley $ 20,042.00 Environmental, loss of production and additional traffic control. 2-2 Removal and reconstruction of existing concrete driveway at $ 583.27 26473 Highland Avenue. 2-3 Additional work at the rear of 26461 Highland A venue parking lot $ 4,362.54 for ADA access. 2-4 Additional asphalt grinding and A.c. Paving for Highland Avenue $ 17,978.12 and Victoria Avenue. TOTAL COST ceo #2 $ 42,965.93 I CHANGE ORDER NO. TWO - HLLCREST CONTRACTING, INC. VICTORIA AVE STREET IMPROVEMENT AND BEAUTIFICATION PHASE II, PER PLAN NO. 1232 I & 12321-1 (SS05-25) JUSTIFICA nON: Asbestos removal from median area of Victoria Avenue. includinl! environmental cleanup and disposal of same tbroul!h Bricklev Environmental. loss of production and additional traffic control. During the grading stages for widening Victoria A venue near the Patton Hospital entry, the contractor discovered a large amount of asbestos which required Item disposal as a hazardous material. The removal was done by Brickley No. 2-1 Environmental, a local environmental engineering firm that specializes in hazardous wastes. The contractor was instructed to remove the material before continuing with his grading operations. In order to facilitate its removal, additional traffic control became necessary to accommodate the truck movements, and production time was lost during the emergency removal. This change order provides for these unforeseen costs. Removal and reconstruction of existinl! concrete drivewav at 26473 Hil!hland Avenue. After removal of the existing curb and gutter on the South side of Highland A venue in preparation for widening the street to provide for an additional 2-2 dedicated left-turn lane at Victoria Avenue, staff worked with the contractor to modify the design to provide driveway access at 26473 Highland Avenue. The reduced setback for this structure due to the relocated curb would not allow construction of a standard drive approach. This change order provides for the contractor's additional work efforts to re-construct the driveway and approach. Additional work at the rear of26461 Highland Avenue parking lot for ADA access. During construction of the parking lot improvements at the rear of 2646 I Highland A venue, an existing gas line was discovered under an existing concrete 2-3 stoop. This conflict was avoided by changing the building's rear entry, which required additional work and an increase in quantities from the original bid. This change avoided a costly time delay. This change order provides for the contractor's increased work and quantities to provide this modified entry. Additional asphalt l!rindinl! and A.C. Pavinl! for Hil!hland Avenue and Victoria Avenue After completion of the paving on the South side of Highland Avenue, it was determined that additional asphalt grinding and paving was required to 2-4 encompass all of the distressed pavement that existed on both Highland Avenue near Victoria Avenue and on Victoria Avenue from approximately the entry to Patton Hospital south to Highland Avenue. This work was not included in the original contract plans and specifications. 2 CHANGE ORDER NO. TWO - HLLCREST CONTRACTING, INC. VICTORIA AVE STREET IMPROVEMENT AND BEAUTIFICATION PHASE II, PER PLAN NO. 12321 & 12321-1 (SS05-25) SUMMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: Original Bid Amount. . . . .. . . . . .. . .. . . .. . . .. . . ... ...... . ........................$ Contract Change Order No. One.. ............. ...... ......... ... ... ... ...... ... ...... .....$ Contract Change Order No. Two. . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................$ 717,231.60 111,632.63 42.965.93 Revised Construction Contract cost. . . . . . . . . . . . . . . . . . . . . . . . .. ....................$ 871,830,16 Additional time to complete Contract due to this Change Order.""..m..m...m.oo..lO Working Days The current change order represents an increase of 5.99 % ofthe original contract amount. HILLCREST CONTRACTING, INC. CONTRACTOR CITY OF SAN BERNARDINO PUBLIC WORKS DEPARTMENT Accepted By: Approved By: NADEEM MAJAJ Director of Public Works Title: Date: Date: MCC Date approved: August 15, 2011 Agenda Item No. 3