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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
From: Nadeem Majaj, Director
Subject:
Authorize the Director of Public Works
to execute Contract Change order No. 3
with Bornel Construction Co., Inc. for the
Metrolink Parking Structure at the Santa
Fe Depot (GB 04-19), per Plan Nos.
12591, 12328, 12336, 12337, 12327, and
12348.
Dept: Public Works-Engineering
Date: July 7, 2011
File Nos. 7.10-7576
MCC Date: August 15,2011
Synopsis of Previous Council Action:
02-16-10 Adopted Resolution No. 2010 awarding a contract to Bomel Construction Co., Inc. for the
Metrolink Parking Structure at the Santa Fe Depot (GB 04-19), per Project Plan Nos. 12591,
12328, 12336, 12337, 12327, 12348.
10-04-10 Signed Contract Change Order No. 1 with Bome1 Construction Co., Inc. for the Metrolink
Parking Structure at the Santa Fe Depot (GB 04-19), per Project Plan Nos. 12591, 12328,
12336,12337,12327, 12348.
11-01-10 Signed Contract Change Order No.2 with Bome1 Construction Co., Inc. for the Metrolink
Parking Structure at the Santa Fe Depot (GB 04-19), per Project Plan Nos. 12591, 12328,
12336,12337,12327, 12348.
Recommended Motion:
Authorize the Director of Public Works to execute Contract Change Order No.3 with Bomel
Construction Co., Inc. for the Metrolink Parking Structure at the Santa Fe Depot (GB 04-19), per Plan Nos.
12591, 12328, 12336, 12337, 12327, and 12348.
/~~-)
Signature
Contact Person: Robert Eisenbeisz. Citv Engineer
Supporting data attached: Staff Reoort & CCO NO.3
Phone:
Ward:
5203
1&3
FUNDING REQUIREMENTS:
Amount: $32.895.03
Source: (Ace!. No) 242-160-5504-7576-0025
Santa Fe Depot Prkg. Structure
CIP No. GB04-019
Acct. Description:
Finance:
Council Notes:
Agenda Item No. II
O~~{l)~ J-tJtJ
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Authorize the Director of Public Works to execute Contract Change Order No.3 with Bomel
Construction Co., Inc. for the Metrolink Parking Structure at the Santa Fe Depot (GB 04-19), per
Plan Nos. 12591, 12328, 12336, 12337, 12327, and 12348.
BACKGROUND:
In December 2003, the San Bernardino Associated Governments (SANBAG) and the City of San
Bernardino signed a cooperative agreement as part of the Metrolink Commuter Rail Station and
the Santa Fe Depot Rehabilitation Project. Subsequent amendments in September 2005 and in
July 2007 were approved to provide reimbursement provisions for all engineering, inspection,
and construction costs for an amount up to $3,500,000 associated with the construction of the
Metrolink Parking Structure project. The Congestion Mitigation and Air Quality (CMAQ)
improvement program will provide the remaining matching funds for the total construction costs
with a reimbursement ratio of 88.53 percent.
On February 16, 2010, the Mayor and Common Council approved a Resolution awarding a
contract to Bomel Construction Co., Inc., for the Metrolink Parking Structure at the Santa Fe
Depot (GB04-19).
On October 4, 2010, the Mayor and Common Council authorized the City Engineer to execute
Contract Change Order No. I to include the excavation work for percolation testing to comply
with the Water Quality Management Plan and to substitute the fiber mesh as a concrete additive
ingredient instead of the originally specified Elastomeric coating for the project. On November
2, 2010, the Mayor and Common Council authorized the City Engineer to execute Contract
Change Order No.2 to provide a trailer for the construction management team and to substitute
the light emitting diode fixture system (known as LED) instead of the originally proposed
fluorescent lighting system for the project.
CONSTRUCTION CHANGE ORDER NO.3:
The first item included in this change order involves the change of work related to the Water
Quality Management Plan (WQMP) and the Storm Water Pollution Prevention Plan
requirements. The contractor was directed to provide an on-site retention of storm water (bio-
swale) for the project in the final design. In addition, the WQMP required that changes be made
to the landscaping and irrigation system to accommodate drought-tolerant landscaping materials
associated with the new bio-swale.
The second item included in this change order addresses additional costs between the period
January through March 2011 for the on-going use of the construction management trailer,
including electricity, telephone, internet service and restroom facilities.
The third item included in this change order is related to scope of work changes under the bid
item no. 6, "Parking Structure". Some of the changes include the deletion of roof trellis and
planters, replacement of guardrail with barrier rail at the ground floor, provision of elevator shaft
2
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
architectural/structural changes, an addition of an air conditioning unit for the elevator
machinery room per California Building Code requirements, and installation of additional
conduits for future cameras and control gates at the parking structure entrances.
The fourth item included in this change order is related to changes in the subgrade preparation as
required per the civil drawings and the additional 75 lineal feet of retaining wall installed by the
contractor in the field.
The fifth item included in this change order provides an Americans with Disabilities Act (ADA)
compliance landing base at Mt. Vernon Bridge and the newly constructed sidewalk path of the
Metrolink Parking Structure along 3rd Street.
The sixth item included in this change order provides an additional II lineal feet of 2 inch
conduit for a point of connection for the proposed street lights along 3rd Street north of the
Metrolink Parking Structure.
The seventh item included in this change order provides additional conduits, several stations to
the irrigation system along with the drought tolerance landscaping materials as required for the
new proposed bio-swale configuration.
The remaining items (eighth through sixteenth) included in this change order provide for the
additional and/or reduced costs of changes and/or deletion of items of work. The description and
justifications of all the above listed items are detailed in the attached Contract Change Order No.
3.
FINANCIAL IMPACT:
The revised estimated project costs are as follows:
TOTAL
Original Contract Amount $ 4,167,526.00
Contract Change Order No. One $ (27,850.00)
Contract Change Order No. Two $ 62,576.94
Contract Change Order No. Three $ 32,895.03
Total Construction Contract Amount $ 4,235,147.97
The net change order amount of$32,895.03 represents an increase of 0.79 percent ofthe original
contract amount. This increase does not significantly change the total project cost and is less
than the contingency amount estimated in the design phase, so no additional funds are currently
needed for this project. In addition, the City will be reimbursed 88.53 percent of the final
construction cost from Caltrans and SANBAG including eligible change orders.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Funding for this project is available in the FY 09/10 Budget (Account No. 242-160-5011-7576-
0025) "GB04-19 Metrolink Parking Structure at the Santa Fe Depot" as follows:
Account: 242-160-5504-7576-0025
Balance as of 07/2 1/201 I : $6.445.100
Budgeted Amount: $ 10.584.882
Balance after approval of this item: $ 6.412.205
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred but not yet processed. It also does not
reflect the amount that has been obligated from the federal CMAQ program.
RECOMMENDATION:
Authorize the Director of Public Works to execute Contract Change Order No.3 with Bomel
Construction Co., Inc., for the Metrolink Parking Structure at the Santa Fe Depot (GB 04-19),
per Plan Nos. 12591, 12328, 12336, 12337, 12327, and 12348.
ATTACHMENTS:
Change Order No.3
4
PUBLIC WORKS DEPARTMENT
300 North "D" Street. San Bernardino' CA 92418-0001
Engineering 909.384.5111' Fax: 909.384.5155
Facilities 909.384.5244 . Fax: 909.384.5155
www.sbcity.org
CONTRACT CHANGE ORDER NO. THREE
FILE NO. 7.10-7576
W.O. NO. 7576
DATE: AUGUST 15,2011
PROJECT: METROLINK PARKING STRUCTURE AT 1275 W. 3'. STREET AT THE
SANTA FE DEPOT (GB 04-19), FEDERAL PROJECT NO. CML-5033(039),
EA#08-9248831, PER PROJECT PLAN NOS. 12591, 12328, 12336, 12337, 12327,
AND 12348
TO: BOMEL CONSTRUCTION CO., INC.
8195 E. KAISER BLVD.
ANAHEIM HILLS, CA 92808
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
3-1 Water Quality Management Plan $ (7,798.17)
3-2 Trailer and Utilities Usage $ 2,020.05
3-3 Parking Structure Work $ 21,724.61
3-4 Retaining Wall and Subgrade Changes $ 26,137.51
3-5 Remove and Replace Landing at the Base ofMt. Vernon Bridge $ 1,501.97
3-6 Remove Curb and Gutter and Asphalt Concrete for Street Light $ 840.33
3-7 Changes in Landscaping and Irrigation System $ 16,479.53
3-8 ModifY East Vehicle Entrance $ 2,187.72
3-9 Install Concrete Curb under Mt. Vernon Bridge $ 4,037.79
3-10 Install Handicap Curb Ramp under Mt. Vernon Bridge $ 6,121.12
3-11 Add Trench Drain at Pedestrian Path to Metrolink Platform $ 2,758.56
3-12 Relocate the Proposed Irrigation Controller Location $ 1,104.18
3-13 Construct 2' X 2' X 4" Concrete Pad for Air Vac $ 82.14
3-14 Removal of the Temporary Chain Link Fences/Gates $ 632.04
CHANGE ORDER NO. THREE - BOMEL CONSTRUCTION CO., INC.
METROLINKPARKING STRUCTURE AT ]275 W. 3" STREET AT TilE SANTA FE DEPOT(GB 04-19)
3-15 Adjustment due to Reduced/Deleted Items $ (46,123.00)
3-16 ModifY Landscape Drain and Downspout $ 1,188.65
TOTAL COST CCO #3 $ 32,895.03
JUSTIFICATION:
Water Oualitv Manal!ement Plan (WOMP)
Item The contractor was directed to change the scope of work for the WQMP and Storm
3-1 Water Pollution Prevention Plan to meet the requirements set by the Water Quality
No. Resources Board to include the bio-swale installation for on-site retention and eliminate
sand/l!rease interceotors.
Trailer and Utilities Usal!e
The costs provided herein are based upon the actual expenses for the trailer, utilities and
3-2 internet service provider for the project for the period between January and March, 2011
at the request from the City. This request was not originally anticipated and was not
included in the original bid.
Parkinl! Structure Work
The contractor was directed to change the scope of work under the bid item no. 6 of
"Parking Structure" to delete roof trellis and planters; replace guardrail with barrier rail
at the ground floor; provide elevator shaft architectural/structural changes; door and
window hardware changes; additional conduit installation for future control gates;
3-3 adding AC unit at the elevator machinery room per California Building Code; additional
conduit installation for future cameras; relocate conduit and modifY conductor locations
per LED light fixtures design changes; provide structural changes to arcade trellis;
provide stair no. I architectural/structural changes; provide rubber tile at elevator;
provide elastomeric by the elevator; provide address changes and install banging bar by
the entrance; nrovide additional paint materials.
Retaininl! Wall and Subl!rade Chanl!es
The contractor was directed to modifY the subgrade preparation per the civil drawing
3-4 changes due to the field condition and add retaining wall installation for an additional of
7S lineal feet in order to provide steps for pedestrians at the west and north end of the
i oarking structure.
Remove and Replace LandinI! at the Base of Mt. Vernon Bridl!e
3-5 The contractor was directed to remove and replace the landing at the base of Mt.
Vernon Bridge to the newly constructed sidewalk path of the Metrolink Parking
Structure for ADA comoliance. This request was not included in the original bid item.
Remove Curb and Gutter and Asphalt Concrete for Street Lil!ht
During construction, it was determined that removal of curb, gutter and asphalt concrete
3-6 was required to install the missing 2" conduit and point connection to the proposed new
street light for the parking structure project. This request was not included in the
oripinal bid.
Chanl!es in Landscaoinl! and Irril!ation System
The contractor was directed to install additional conduit and stations to the irrigation
3-7 system along with landscaping materials (drought tolerance) in order to accommodate
the bio-swale configuration as part of the WQMP changes. This request was not
included in the original bid.
2
CHANGE ORDER NO. THREE - BOMEL CONSTRUCTION CO., INC.
METROLlNK PARKING STRUCTURE AT 1275 W.)" STREET AT THE SANTA FE DEPOT (GB 04-19)
Modifv East Vehicle Entrance
During construction, it was detennined that additional concrete sidewalk, curb and
3-8 gutter were required in order to construct driveway at the east entrance for ADA
compliance to provide a pedestrian path with a slope not to exceed 2%. This request
was not included in the original bid.
Install Concrete Curb under Mt. Vernon Bridge
The contractor was directed to install an additional of 120 feet of curb (2-ft high) under
3-9 Mt. Vernon Bridge in order to provide a protection and a path to pedestrians between
the over-flow parking area and the Metrolink Parking Structure along 3'd Street. This
reauest was not included in the original bid.
Install Handicap Curb Ramp under Mt. Vernon Bridl!e
During construction, it was determined that one additional handicap curb ramp
3-10 installation with tactile detection was required under Mt. Yernon Bridge for pedestrians
crossing 3'd Street from the over-flow parking area to the Metrolink Parking Structure.
The request was not included in the original bid.
Add Trench Drain at Pedestrian Path to Metrolink Platform
During construction, it was detennined that a trench drain was required along the
3-11 pedestrian path crossing 3'd Street between the Metrolink Parking Structure and the
platfonn in order to channelize surface water away from the path. This request was not
included in the original bid.
Relocate the Proposed Irril!ation Controller Location
3-12 During construction, it was detennined that relocation of the proposed irrigation
controller was required to another location with an additional pipe sleeve in order to
avoid the water line. This request was not included in the original bid.
Construct 2' X 2' X 4" Concrete Pad for Air Yac
3-13 During construction, it was detennined that the construction of a concrete pad (2' X 2'
X 4") was required per the precise grading plan for the relocated air vac assembly. This
reauest was not included in the original bid.
Removal of the Temporary Chain Link Fences/Gates
3-14 The contractor was directed to remove temporary chain link fences/gates for the grand
opening of the Metrolink Parking Structure early in the morning. This request was not
included in the original bid.
Adiustment due to ReducedlDeleted Items
3-15 During construction, it was detennined that some of the items (such as 18" RCP stonn
drain pipe, stonn drain manhole, metal hand railing, concrete retaining wall, concrete
cross gutter and soandrels) were reduced or deleted from the scooe of work.
Modifv Landscape Drain and Downspout
During construction, it was determined that a modification to the landscape drain and
3-16 downspout was required in order to meet NPDES requirements at the east end of the
structure. That modification included the installation of a PYC drain pipe that
discharges through the curb face.
3
CHANGE ORDER NO. THREE - BOMEL CONSTRUCTION CO., INC.
METROLINK PARKING STRUCTURE AT 1275 W.)" STREET AT THE SANTA FE DEPOT (GB 04-19)
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ..................... $ 4,167,526.00
Contract Change Order No. One........................................................ ...$ (27,850.00)
Contract Change Order No. Two...................................................... ....$ 62,576.94
Contract Change Order No. Three. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. $ 32.895.03
Revised Construction Contract cost. . . . . . . . . . . . . . . . . . . . . . . . . . .................... $ 4,235,147.97
Additional time to complete Contract due to this Change Order ..................... .... 0 Working Days
The current change order represents an increase of 0.79 % of the original contract amount.
BOMEL CONSTRUCTION CO., INC.
CONTRACTOR
CITY OF SAN BERNARDINO
PUBLIC WORKS DEPARTMENT
Accepted
By:
Approved
By:
Title:
NADEEM MAJAJ
Director of Public Works
Date:
Date:
MCC Date approved: August 15, 2011
Agenda Item No.
4