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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Linn Livingston
Subject: RESOLUTION OF THE CITY
OF SAN BERNARDINO AUTHORIZING
A ONE-YEAR EXTENSION OF THE
TERM OF THE AGREEMENT WITH THE
COUNSELING TEAM INTERNATIONAL.
Dept:
Human Resources
Date:
July 28, 2011
MICC Meeting Date: August 15, 2011
Synopsis of Previous Council Action:
On May 17, 2010, the Mayor and Common Council adopted Resolution No. 2010-108,
authorizing a one-year extension of the term of the agreement with The Counseling Team
International (TCTI) in an amount not to exceed $42,750.
On June 15, 2009, the Mayor and Common Council adopted Resolution No. 2009-152,
authorizing a one-year extension of the term of the agreement with The Counseling Team
International (TCTI) in an amount not to exceed $42,750.
On August 21,2006, the Mayor and Common Council adopted Resolution No. 2006-297,
awarding a service agreement and an annual purchase order with The Counseling Team
International (TCTI) in an amount not to exceed $45,000.
Recommended Motion:
Adopt Resolution.
c~t=r[{ n/~hr-
. . Signatu e
Contact person:
Linn Livinqston
Phone:
384-5161
Supporting data attached: Yes
Ward:
FUNDING REQUIREMENTS: Amount:
FY 2011-12: $42.750
Source: (Acct. No.)
678-110-5502-0000-0057
(Acct. Description) Professional Contract Services
Finance:
Council Notes:
Agenda Item No. 1
()rt~/S" -dO/I
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing a One-
Year Extension of the Term of the Agreement with The Counseling Team International.
BACKGROUND:
On August 16, 2006, the Mayor and Common Council approved Resolution No. 2006-297,
awarding a Service Agreement and annual Purchase Order to The Counseling Team International
(TCTI) in an amount not to exceed $45,000, which expired on August 31, 2009. At that time, in an
effort to assist in offsetting the City's budget deficit, TCTI agreed to a five percent reduction of its
basic compensation under the Consultant Services Agreement in exchange for a one-year extension
of their contract. Annually, TCn has agreed to continue its five percent (5%) reduction with no
changes to the annual fee structure in exchange for one-year extensions to their contract. To date,
this has resulted in approximately $6,700 in savings ($2,250 annually). On July 21, 2011, Tcn
agreed to an additional one (I) year contract renewal with no changes to the annual fee structure and
to continue the five percent (5%) reduction over the course of Fiscal Year 2011-2012.
Tcn provides Employee Assistance Program (EAP) services for all City of San Bernardino
employees, including the City of San Bernardino Municipal Water Department and San Bernardino
Economic Development Agency employees. Services include Critical Incident Intervention,
counseling sessions, training, and conflict resolution. Benefits will continue to be offered as
outlined in the original contract approved by Mayor and Common Council on August 16, 2006. The
proposed extension will expire on June 30, 2012.
The Human Resources Department is recommending a one-year extension of the current contract.
FINANCIAL IMPACT:
Account Budgeted Amount:
$58,000
Balance as of:
7/1111
Balance after approval of this item:
$15,250
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred but not yet processed.
The total cost for FY 2011-12 will be $42,750 ($45,000 less a 5% discount of $2,250); this amount
will be distributed over 12 monthly payments in the amount of $3,562.50 ($3,750 - $187.50). All
expenses are included in the Risk Management budget, Account No. 678-110-5502-0000-0057
(Professional Contractual Services).
RECOMMENDATION:
Adopt Resolution.
Resolution No.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF S
BERNARDINO APPROVING AMENDMENT NO. 3 TO THE CONSULT
SERVICES AGREEMENT WITH THE COUNSELING TEAM INTERNATIONAL T
PROVIDE EMPLOYEE ASSISTANCE SERVICES TO CITY EMPLOYEES.
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WHEREAS, the City of San Bernardino has an existing Agreement with The Counselin
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Team International to provide employee assistance services to City employees; and
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WHEREAS, The Counseling Team International agreed to provide a five percen
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reduction in the basic compensation to be paid under the Agreement in return for the Ci
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considering an additional one-year contract extension; and
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WHEREAS, the City wishes to extend the Agreement for one year; and
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WHEREAS, the cost for the one-year contract extension is $42,750.00;
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NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND COMMO
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COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1: The City Manager of the City of San Bernardino is hereby authorized an
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incorporated herein by reference.
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directed to execute Amendment No. 3 to the Consultant Services Agreement with Th
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Counseling Team International to provide employee assistance services to City employees at
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cost of $42,750.00. A copy of said Amendment is attached hereto as Exhibit "A" an
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SECTION 2: The Purchasing Manager is authorized and directed to issue an ann
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Purchase Order in an amount not to exceed $42,750.00 for employee counseling service
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commencing on July 1, 2011, referencing this Resolution.
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~-\5--\\
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF S
BERNARDINO APPROVING AMENDMENT NO.3 TO THE CONSULT
2 SERVICES AGREEMENT WITH THE COUNSELING TEAM INTERNATIONAL T
PROVIDE EMPLOYEE ASSISTANCE SERVICES TO CITY EMPLOYEES.
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SECTION 3: The authorization to execute the above-referenced Amendment No.3 an
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Purchase Order is rescinded if the parties to the Amendment do no execute it wiiliin sixty (60
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III
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III
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11/
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1/1
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1/1
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23 11/
24 III
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF S
BERNARDINO APPROVING AMENDMENT NO.3 TO THE CONSULT
2 SERVICES AGREEMENT WITH THE COUNSELING TEAM INTERNATIONAL T
PROVIDE EMPLOYEE ASSISTANCE SERVICES TO CITY EMPLOYEES.
3
5 the Common COWlcil of the City of San Bernardino at a
meeting thereof, hel
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an
6 on the
day of
, 20 II, by the following vote, to wit:
7
8 COUNCILMEMBERS:
AYES
NA YES
ABSTAIN ABSENT
9 MARQUEZ
JENKINS
10 BRINKER
11 SHORETT
]2 KELLEY
13 JOHNSON
MCCAMMACK
]4
15
16
Rachel G. Clark, City Clerk
17
The foregoing resolution is hereby approved this
day of
18
,201l.
19
Patrick J. Morris, Mayor
City of San Bernardino
20
2]
Approved as to form:
JAMES F. PENMAN,
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City Attorney
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I EXHIBIT "A" I
AMENDMENT NO.3 TO CONSULTANT SERVICES
AGREEMENT BETWEEN CITY OF SAN BERNARDINO
AND THE COUNSELING TEAM INTERNATIONAL
THIS AMENDMENT NO.3 TO CONSULTANT SERVICES AGREEMENT is made
and entered into this day of
, 20 II ("Effective Date"), by and between the
CITY OF SAN BERNARDINO, a charter city ("CITY") and THE COUNSELING TEAM
INTERNATIONAL ("CONSULTANT").
A. WHEREAS, On August 16,2006, the CITY adopted Resolution No. 2006-297
approving a Consultant Services Agreement with The Counseling Team International to provide
employee assistance services to City employees; and
B. WHEREAS, the Consultant Services Agreement between the CITY and
CONSULTANT was for a term of two years, with the option of a one-year extension, which
expired on August 31, 2009; and
C. WHEREAS, on April 22, 2009, CONSULTANT agreed to a five percent
reduction of its basic compensation under the Consultant Services Agreement to help offset the
CITY's budget deficit in exchange for a one-year extension of CONSULTANT's contract with
CITY; and
D. WHEREAS, on March 30, 2010, CONSULTANT agreed to continue its five
percent reduction to its contractual fee over the course of the one-year contract extension; and
E. WHEREAS, on July 21, 2011, CONSULTANT again agreed to continue its five
percent reduction to its contractual fee over the course of the proposed one-year contract
extension, which will result in ongoing savings of $2,250.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1. Section 3.1 "Term and Termination" is hereby amended as follows:
3.1. Term. The term of this agreement shall commence on the execution of this
agreement by both parties and terminate on June 30, 2012, unless previously modified, amended,
or cancelled by the mutual written consent of the parties.
2. Section 2.1 "Payment and Provision of Payment" is hereby amended as follows:
2.1 Payment and Provision for Payment. Basic compensation to be paid under this
agreement shall be up to $42,750 annually for the term of this agreement. During the term of
this agreement, CITY shall pay CONSULTANT a sum not to exceed three thousand five
hundred and sixty two dollars and fifty cents ($3,562.50) per month, not to exceed $42,750
annually. CONSULTANT shall submit an invoice for services rendered, which coincides with
its monthly reports as set forth in Section 2.3. Payments shall be made by CITY within thirty
(30) days from the date of each invoice. Upon execution of this Agreement, pretreatment and
counseling services shall be made available at no cost to all City of San Bernardino employees,
including Water and EDA employees and their families. If CONSULTANT needs to refer any
individuals covered under this Agreement to another professional individual or agency, the cost
incurred for such other professional service shall be solely the responsibility of the individual
employee; CITY shall have no liability thereafter. Every effort will be made to refer employees
to free services or agencies providing services covered by available insurance, or those agencies
that operate on an ability-to-pay basis.
3. All other provisions of the Consultant Services Agreement are reaffirmed as originally
stated.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Agreement
to be executed by and through their respective authorized officers, as of the date first above
written.
Date:
Date:
Charles McNeely, City Manager
THE COUNSELING TEAM
INTERNATIONAL
By:
Signature
CITY OF SAN BERNARDINO,
A municipal corporation
Name and Title
ATTEST:
Rachel G. Clark, City Clerk
APPROVED AS TO FORM:
JAMES F. PENMAN, City Attorney
By:
AMENDMENT NO.3 TO CONSULTANT SERVICES
AGREEMENT BETWEEN CITY OF SAN BERNARDINO
AND THE COUNSELING TEAM INTERNATIONAL
THIS AMENDMENT NO.3 TO CONSULTANT SERVICES AGREEMENT is made
and entered into this _day of
, 2011 ("Effective Date"), by and between the
CITY OF SAN BERNARDINO, a charter city ("CITY") and THE COUNSELING TEAM
INTERNATIONAL ("CONSULTANT").
A. WHEREAS, On August 16,2006, the CITY adopted Resolution No. 2006-297
approving a Consultant Services Agreement with The Counseling Team International to provide
employee assistance services to City employees; and
B. WHEREAS, the Consultant Services Agreement between the CITY and
CONSULTANT was for a term of two years, with the option of a one-year extension, which
expired on August 31, 2009; and
C. WHEREAS, on April 22, 2009, CONSULTANT agreed to a five percent
reduction of its basic compensation under the Consultant Services Agreement to help offset the
CITY's budget deficit in exchange for a one-year extension of CONSULTANT's contract with
CITY; and
D. WHEREAS, on March 30, 2010, CONSULTANT agreed to continue its five
percent reduction to its contractual fee over the course of the one-year contract extension; and
E. WHEREAS, on July 21,2011, CONSULTANT again agreed to continue its five
percent reduction to its contractual fee over the course of the proposed one-year contract
extension, which will result in ongoing savings of $2,250.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1. Section 3.1 "Term and Termination" is hereby amended as follows:
3.1. Term. The term of this agreement shall commence on the execution of this
agreement by both parties and terminate on June 30, 2012, unless previously modified, amended,
or cancelled by the mutual written consent of the parties.
2. Section 2.1 "Payment and Provision of Payment" is hereby amended as follows:
2.1 Payment and Provision for Pavrnent. Basic compensation to be paid under this
agreement shall be up to $42,750 annually for the term of this agreement. During the term of
this agreement, CITY shall pay CONSULTANT a sum not to exceed three thousand five
hundred and sixty two dollars and fifty cents ($3,562.50) per month, not to exceed $42,750
annually. CONSULTANT shall submit an invoice for services rendered, which coincides with
its monthly reports as set forth in Section 2.3. Payments shall be made by CITY within thirty
(30) days from the date of each invoice. Upon execution of this Agreement, pretreatment and
counseling services shall be made available at no cost to all City of San Bernardino employees,
including Water and EDA employees and their families. If CONSULTANT needs to refer any
individuals covered under this Agreement to another professional individual or agency, the cost
incurred for such other professional service shall be solely the responsibility of the individual
employee; CITY shall have no liability thereafter. Every effort will be made to refer employees
to free services or agencies providing services covered by available insurance, or those agencies
that operate on an ability-to-pay basis.
3. All other provisions of the Consultant Services Agreement are reaffirmed as originally
stated.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Agreement
to be executed by and through their respective authorized officers, as of the date first above
written.
Date:
Date:
CITY OF SAN BERNARDINO,
A municipal corporation
THE COUNSELING TEAM
INTERNATIONAL
By:
Signature
Charles McNeely, City Manager
Name and Title
ATTEST:
Rachel G. Clark, City Clerk
APPROVED AS TO FORM:
JAMES F. PENMAN, City Attorney