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Home My WebLink About2011-241 RESOLUTION NO. 2011-241 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY OF SAN BERNARDINO FIRE DEPARTMENT TO ENTER INTO AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE FIRE PROTECTION AND PARAMEDIC SERVICES TO COUNTY UNINCORPORATED AREAS WITHIN THE CITY OF SAN BERNARDINO'S SPHERE OF INFLUENCE FROM JULY 1,2011 THROUGH JUNE 30,2016. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The San Bernardino County Fire Department (County Fire) and the San Bernardino City Fire Department wish to enter into an agreement for fire protection and paramedic services to County unincorporated areas; SECTION 2. The Mayor or his designee is hereby authorized and directed to execute said agreement, a copy of which is attached as Attachment A; SECTION 3. Said services will be provided in the San Bernardino County unincorporated areas, most commonly referred to as "county islands", located within the City of San Bernardino's sphere of influence; SECTION 4. Said agreement will be for fire protection and paramedic services for the period from July 1,2011 through June 30, 2016; SECTION 5. Said agreement amount shall be for four hundred eighty-seven thousand dollars and no cents ($487,000) per year, SECTION 6. The authorization to execute the above referenced agreement is rescinded if it is not executed within one hundred and twenty (120) days of the passage of this resolution. IIII IIII IIII IIII IIII IIII I 2011-241 1 2 3 4 5 6 7 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE CITY OF SAN BERNARDINO FIRE DEPARTMENT TO ENTER INTO AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE FIRE PROTECTION AND PARAMEDIC SERVICES TO COUNTY UN IN CORPORA TED AREAS WITHIN THE CITY OF SAN BERNARDINO'S SPHERE OF INFLUENCE FROM JULY 1,2011 THROUGH JUNE 30,2016. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and joint Common Council of the City of San Bernardino at a regular meeting thereof, held on 8 the 1st day of Allgll~t , 2011, by the following vote, to wit: 9 Council Members: AYES NAYS ABST AIN ABSENT 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 x MARQUEZ JENKINS x BRINKER x x SHORETT x KELLEY x JOHNSON x MCCAMMACK (j~..!;. ~~ Radlel G. Clark, City Clerk The foregoing Resolution is hereby approved this ~.J( day of August ,2011. < Morris, r an Bernardino Approved as to Form: JAMES F. PENMAN, City Attorney 2 2011-241 /Jj7Ik:'tf .1ct-"7 ",4" ..........".......... .... .... .... 0. New Vendor Code Dept. Contract Number Q Change SC A 0 Cancel Dept. Orgn. Contractor's License No. an Bernardino County Fire Protection District Contract Representative Telephone Total Contract Amount Larita Manalil;, Mananement Analv5t (909)387-6134 $ 2 435 000.00 !'Xl Revenue n Encu~h.red ~ontractType n Other: Unen....l,mbered If not encumbered or revenue contract type, provide reason: Fire Protection Services Commodity Code iontract Start Date Contract End Date Original Amount Amendment Amount $ $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No Amount FVZ 580 3A78 200 2400 . $ Fund Dept. Organization Appr. ObjfRev Source GRC/PROJ/JOB No. Amount FVZ 580 PM2 200 2400 . $ Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount $ Project Name Estimated Payment Total by Fiscal Year Fire Protection SelVices FY Amount liD FY Amount liD Agreement 11112 $487,000 14/15 $487,000 - - 12113 $487,000 15116 $487,000 $487,000 - - 13114 FOR OFFICIAL USE ONL Y SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, hereinafter called the COUNTY FIRE, and Name City of San Bernardino Alln: Pat Morris, Mayor Address PO Box 1318 hereinafter called CITY San Bernardino, CA 92402 Telephone (909) 384 - 5286 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS; (Use space below and addflional bond sheets. Set forth service to be rendered. amount to be paid. manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specificafions, and addenda, if any.) FIRE PROTECTION SERVICES AGREEMENT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT AND THE CITY OF SAN BERANARDINO This AGREEMENT is made and entered into by and between the San Bernardino County Fire Protection District (hereinafter referred to as "COUNTY FIRE"), County Fire Service Zone PM-2 (hereinafter referred to as "COUNTY FIRE PM-2") and the CITY OF SAN BERNARDINO (hereinafter referred to as "CITY"). Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Date Keyed By Page 1 of 4 2011-241 WITNESSETH: WHEREAS, it is the intent of the parties hereto that the fire services in a portion of COUNTY FIRE, depicted as on attached map, be furnished to COUNTY FIRE by CITY subject to the terms and conditions contained herein; and, WHEREAS, it is the intent of the parties hereto that the advanced life support (ALS/Paramedic) services in a portion of COUNTY FIRE PM-2, depicted on attached map, be furnished to COUNTY FIRE PM-2 by CITY subject to the terms and conditions contained herein; and, WHEREAS, it is the intent of the parties hereto that CITY provide fire protection and ALS/Paramedic services to COUNTY FIRE AND COUNTY FIRE PM-2 and that COUNTY FIRE and COUNTY FIRE PM-2 pay CITY for these services. NOW, THEREFORE, it is agreed as follows: 1. CITY will furnish fire protection services, including advanced life support (ALS). The CITY has the right to bill for ALS services in any area not in COUNTY FIRE PM-2. 2. CITY will furnish fire cause and origin determination including investigations which it furnishes within its own boundaries. 3. COUNTY FIRE will continue to provide fire protection planning and engineering services and agrees to provide CITY with copies of commercial and industrial project conditions upon final approval of the projects by the County. 4. CITY shall submit to COUNTY FIRE on a quarterly basis during the term of this contract a report of all fire and ALSlParamedic services provided during the term of this contract. 5. Term - This Agreement shall become effective July 1, 2011 and continue in effect through June 30, 2016. Thereafter, the parties may agree to extend the Agreement for additional one-year periods on the same terms and conditions. 6. Termination - Either party may terminate this Agreement by giving not less than sixty (60) days written notice to the other party of said intent to terminate. 7. COUNTY FIRE and COUNTY FIRE PM-2 shall pay the sum of $487,000.00 per year during the term of this Agreement. Such payment by COUNTY FIRE and COUNTY FIRE PM-2 to CITY will be made semi- annually in arrears on or before June 30 and December 31 of each year. Should CITY annex all or any portion or otherwise become legally obligated to provide fire protection services to any or a portion of the area as depicted on attached map at any time during the effective period of the Agreement, COUNTY FIRE and COUNTY FIRE PM-2, agree to reduce the contract amount based on the auditor/controller estimated current tax revenue to be transferred from COUNTY FIRE. Only properties annexed prior to April 1" of the current contract year will be used to recalculate the next year's contract amount. 8. Indemnification - COUNTY FIRE and COUNTY FIRE PM-2 agree to indemnify and hold harmless the CITY, its officers, agents, employees or volunteers from any and all claims, actions or losses, damages, and/or liability resulting from COUNTY FIRE's and COUNTY FIRE PM-2's negligent acts or omissions which arise from COUNTY FIRE's and COUNTY FIRE PM-2's performance of its obligations under this agreement. The CITY agrees to indemnify and hold harmless COUNTY FIRE and COUNTY FIRE PM-2 and their officers, employees, agents and volunteers from any and all claims, actions or losses, damages and/or Revised 12/1/2010 Page 2 of4 2011-241 liability resulting from CITY's negligent acts or omissions which arise from CITY's performance of its obligations under this agreement. In the event COUNTY FIRE and COUNTY FIRE PM-2 andlor CITY is found to be comparatively at fault for any claim, action, loss, or damage which results from their respective obligations under the agreement, COUNTY FIRE and COUNTY FIRE PM-2 andlor CITY shall indemnify the other to the extent of its comparative fault. 9. Insurance - COUNTY FIRE and CITY are authorized self-insurance public entities for purposes of Professional Liability, General Liability, Automobile Liability, Workers' Compensation and Property Damage and warrant that through their respective programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the term, conditions or obligations of this Agreement. 10. Notices - All notices hereunder shall be in writing and served personally or deposited in the United States Mail, first class, addressed as follows: CITY: San Bernardino City Fire Department 200 E Third Street San Bernardino, CA 92410 DISTRICT: San Bernardino County Fire Protection District Fire Chief 157 W. 51h Street, 2nd floor San Bernardino, CA 92415-0451 III Revised 12/1/2010 Page 3 of 4 2011-241 11. IN WITNESS WHEREOF, this Agreement has been executed and approved and is effective and operative as to each of the parties as herein provided. SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT CITY OF SAN BERNARDINO (Print or type name of corporation, company, contractor, etc.) ~ Josie Gonzales, Chair, Board of Directors By ~ (Authorized signature - sign in blue ink) Dated: Name (Print or type name Of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Laura H. Welch, Secretary Title (Print or Type) Dated: By Address Deputy Approved as to Legal Form Reviewed by Contract Compliance Presented to Board for Signature ~ Counsel ~ ~ Date Date Date Revised 12/1/2010 Page 4 of4 ---, 2011 241 I .+ ~ ~f-'JlI'1 J,"'O Yo, ~!.,ff l..j """"'" 'I If ~'llll~ ..tJ,~ ~I~~ ~ ,,, I~'\ ~". ,JA ,Ii"",,,";;, . " ! I '~,- ~ I I ') ~ . .,: :i ,~' ..-:;'~ ~ ~ ~ :p, ,-.... ~ J, ...... '" ., --. r ~~ ,~. . ~ \ 'j-d i:liiiA1 ~~;' -"- Rf ~ I)J". ~~~."'" . , . ~ c: .., 0 c u z:l1 '-I" ~ &~ ~ ~ ~ 1_ ll!~: · cj~'~~-l ' l~~ '-.' ~ 1~1:~~~'.m.J"~~';~H: ~ .. .!, . " ,. .., · , ,. ~ , 0 G)... " '-', . ~ 1 I ~~,J~~~~"11 ;lo. · , , ~ l!'r <<01 ~ ~ f ,-" ;> "eJ< .....,'1 ~~ l1' [3, . lVe G) l '( .. II - . 'I~ , ,. _ ~ , . 0 ~f~c'_ '1, ~. mILo' _ "" ',In . "",0';_ '" -., '. J ~ """'-,! "" ; t/) ',- . - .~"" ~,,- '" ., C "-";;?I NO"'_ ~ ~. 0 - ~ f:l~ -iMl:)'~ _""' r"t" ....~ 'i~r-.' ~ '0 ~ ...... !, I "'~, we ~ :!k 1> . ' .,' .' ", -""". h ... ... , ",I, . _.. '~-, -, ,Co.., , u. i~\ t l' ~ ~ .....' J "'" ~:" ''i , M " ~ ~, ':; · '- - - '=1 I J" . pool' . ' II, ._,. " . _ WI . 'ole,~ ,~ Ii hj,I. c,' ~ ,""r ~ " , -..., -.....,." '" <I, "'~ - c, ~ . ,r- ' ." · ~, 'R' ',I, 'i"" "" ..., " C> ~ ' i i"-, " " ~', I.... ~ -,l!i _. , ;::', ~IM i:",- !~',,; ~. fC ~ Jm'" "... ~',~,,~_ ~~~' ~ '" .('1\ "~,j, , , · '"II Ii J<i1 f\ il " "'" '""" il ~ ',~ ' _, ,'l,;, _ ~ .fl:t!"~ ~~ ~ . , 0 iii' "j "~ 'JI.,.., '11""" 'i'tU"'~ j ,); ~ !' \ ~ 'J; 'j :' 'r (ifi',!,Jr ; I , " 'f1 .~ l"_ , ,;i "" I 'I~ · . _ . J ., " · \( " '" l, -., · , , _, ij 'A l' C ;u,1-' .- h=~ ~ I " ..j'; ,~~ · . LS '-1l t. '11 ~=tll~ ~lLIffi.d. f" " I ..., ~ + ".t: ~ ~'/ ~ . ..1. \ "" " L '.ll-'-" r ~.. ~~..1.l. 1:.~ REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS OF THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT AND RECORD OF ACTION August 23, 2011 FROM: MARK A. HARTWIG, Fire Chief San Bernardino County Fire Protection District SUBJECT: AGREEMENT WITH THE CITY OF SAN BERNARDINO FOR FIRE PROTECTION SERVICES RECOMMENDATION(S) Acting as the governing body of the San Bernardino County Fire Protection District (County Fire), approve an Agreement No. 11-621 with the City of San Bernardino (City) in which the City will provide County Fire and County Fire Service Zone PM-2, with fire protection, emergency medical services, and automatic aid from July 1, 2011 through .June 30, 2016 for compensation in the amount of $487,000 per year. (Affected Districts: Third) (Presenter: Mark A. Hartwig, Fire Chief, 387-5779) BOARD OF SUPERVISORS COUNTY GOALS AND OBJECTIVES Operate in a Fiscally-Responsible and Business-Like Manner. Maintain Public Safety. Pursue County Goals and Objectives by Working with Other Governmental Agencies. FINANCIAL IMPACT Approval of this Agreement will result in an annual contract amount of $487,000 for 2011-2012 through 2015-2016. This amount may be reduced based on future annexations by the City. The cost of this agreement will be funded within County Fire's Valley Service Zone budget (FVZ 580 3A78 2400). This action does not involve a federal program or the use of any federal funds. There is no impact to the County General Fund from this action. BACKGROUND INFORMATION On October 31, 2006 (Item No. 16), the Board of Supervisors approved an Agreement with the City of San Bernardino to provide fire protection, emergency medical and automatic aid services to areas within County Fire and County Fire Service Zone PM-2, from July 1, 2006 through June 30, 2011, in the amount of $487,000 per year. County Fire and the City have mutually agreed to enter into a new fire protection service agreement with the same terms in Fiscal Year 2011-2012 for a period of five years commencing July 1, 2011 in the amount of $487,000 per fiscal year. Page 1 of 2 ITEM 90 CALENDAR) ARDINO tection District cc: SBCFPD-Manalili w/agreement & Hartwig Contractor clo SBCFPD w/agreement Auditor-Accounts Payable Manager w/agreement EBIX-BPO c/o Risk Management CAO-Brown File - w/agreement ml 08/29/11 MOTION MOVE AYE 4 5 Rev4~ 19-11 BY DATED: August 23, 2011 AGREEMENT WITH THE CITY OF SAN BERNARDINO FOR FIRE PROTECTION SERVICES AUGUST 23, 2011 PAGE 2 OF 2 Approval of the recommendation will approve a new fire protection services agreement with the City of San Bernardino in the amount of $487,000 per fiscal year effective July 1, 2011 through June 30, 2016, with a potential reduction in the contract amount based on any annexations of county islands by the City. The Board has a policy regarding three-year contracts but can opt to waive that policy by approval of this item. REVIEW BY OTHERS This item has been reviewed by County Counsel (Dawn Messer, Deputy County Counsel, 387- 4322) on May 3, 2011; and County Administrative Office (Jessica Brown, Administrative Analyst, 387-5510) on August 16, 2011. 08/23/11 #90 2011-241 L& New Vendor Code Oept. Contract Number Q Change SC A \ \-(id-I 0 Cancel Oept. Orgn. Contractor's License No. San Bernardino County Fire Protection District Contract Representative Telephone Total Contract Amount Larita Manalili, Manaaement Analvst (909)387-6134 $ 2 435 000.00 IS<I Reven ue n Encumbered Contract Type n Other: n Unenr.umbered If not encumbered or revenue contract type, provide reason: Fire Protection Services Commodity Code I Contract Start Date Contract End Date Original Amount Amendment Amount $ $ Fund Dept. Organization Appr. ObjfRev Source GRC/PROJIJOB No Amount FVZ 580 3A78 I 200 2400 I $ Fund Dept. Organization Appr. ObjlRev Source GRCIPROJ/JOB No. Amount FVZ 580 PM2 , 200 2400 I $ Fund Oept. Organization Appr. ObjlRev Source GRC/PROJ/JOB No. Amount I $ Project Name Estimated Payment Total by Fiscal Year Fire Protection Services FY Amount 110 FY Amount 110 Agreement 11/12 $487,000 14/15 $487,000 12/13 $487,000 - $487,000 - 15/16 13/14 $487,000 - - - - FOR OFFICIAL USE ONLY SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, hereinafter called the COUNTY FIRE, and Name City of San Bernardino Attn: Pat Morris, Mayor Address PO Box 1318 hereinafter called CITY San Bernardino, CA 92402 Telephone (909) 384 - 5286 IT IS HEREBY AGREED AS FOllOWS: (Use space below and additional bond sheets. Set forth seNice to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions. and attach plans, specifications, and addenda, if any.) Federal 10 No. or Social Security No. FIRE PROTECTION SERVICES AGREEMENT BETWEEN THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT AND THE CITY OF SAN BERANARDINO This AGREEMENT is made and entered into by and between the San Bernardino County Fire Protection District (hereinafter referred to as "COUNTY FIRE"), County Fire Service Zone PM-2 (hereinafter referred to as "COUNTY FIRE PM-2") and the CITY OF SAN BERNARDINO (hereinafter referred to as "CITY"). Auditor/Controller-Recorder Use Onl o Contract Database 0 FAS Input Date Keyed By Page 1 of4 2011-241 WITNESSETH: WHEREAS, it is the intent of the parties hereto that the fire services in a portion of COUNTY FIRE, depicted as on attached map, be furnished to COUNTY FIRE by CITY subject to the terms and conditions contained herein; and, WHEREAS, it is the intent of the parties hereto that the advanced life support (ALS/Paramedic) services in a portion of COUNTY FIRE PM-2, depicted on attached map, be furnished to COUNTY FIRE PM-2 by CITY subject to the terms and conditions contained herein; and, WHEREAS, it is the intent of the parties hereto that CITY provide fire protection and ALS/Paramedic services to COUNTY FIRE AND COUNTY FIRE PM-2 and that COUNTY FIRE and COUNTY FIRE PM-2 pay CITY for these services. NOW, THEREFORE, it is agreed as follows: 1. CITY will furnish fire protection services, including advanced life support (ALS). The CITY has the right to bill for ALS services in any area not in COUNTY FIRE PM-2. 2. CITY will furnish fire cause and origin determination including investigations which it furnishes within its own boundaries. 3. COUNTY FIRE will continue to provide fire protection planning and engineering services and agrees to provide CITY with copies of commercial and industrial project conditions upon final approval of the projects by the County. 4. CITY shall submit to COUNTY FIRE on a quarterly basis during the term of this contract a report of all fire and ALS/Paramedic services provided during the term of this contract. 5. Term - This Agreement shall become effective July 1, 2011 and continue in effect through June 30, 2016. Thereafter, the parties may agree to extend the Agreement for additional one-year periods on the same terms and conditions. 6. Termination - Either party may terminate this Agreement by giving not less than sixty (60) days written notice to the other party of said intent to terminate. 7. COUNTY FIRE and COUNTY FIRE PM-2 shall pay the sum of $487,000.00 per year during the term of this Agreement. Such payment by COUNTY FIRE and COUNTY FIRE PM-2 to CITY will be made semi- annually in arrears on or before June 30 and December 31 of each year. Should CITY annex all or any portion or otherwise become legally obligated to provide fire protection services to any or a portion of the area as depicted on attached map at any time during the effective period of the Agreement, COUNTY FIRE and COUNTY FIRE PM-2, agree to reduce the contract amount based on the auditor/controller estimated current tax revenue to be transferred from COUNTY FIRE. Only properties annexed prior to April1s1 of the current contract year will be used to recalculate the next year's contract amount. 8. Indemnification - COUNTY FIRE and COUNTY FIRE PM-2 agree to indemnify and hold harmless the CITY, its officers, agents, employees or volunteers from any and all claims, actions or losses, damages, and/or liability resulting from COUNTY FIRE's and COUNTY FIRE PM-2's negligent acts or omissions which arise from COUNTY FIRE's and COUNTY FIRE PM-2's performance of its obligations under this agreement. The CITY agrees to indemnify and hold harmless COUNTY FIRE and COUNTY FIRE PM-2 and their officers, employees, agents and volunteers from any and all claims, actions or losses, damages and/or Revised 12/1/2010 Page 2 of 4 2011-241 liability resulting from CITY's negligent acts or omissions which arise from CITY's performance of its obligations under this agreement. In the event COUNTY FIRE and COUNTY FIRE PM-2 and/or CITY is found to be comparatively at fault for any claim, action, loss, or damage which results from their respective obligations under the agreement, COUNTY FIRE and COUNTY FIRE PM-2 and/or CITY shall indemnify the other to the extent of its comparative fault. 9. Insurance - COUNTY FIRE and CITY are authorized self-insurance public entities for purposes of Professional Liability, General Liability, Automobile Liability, Workers' Compensation and Property Damage and warrant that through their respective programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of the performance of the term, conditions or obligations of this Agreement. 10. Notices - All notices hereunder shall be in writing and served personally or deposited in the United States Mail, first class, addressed as follows: CITY: San Bernardino City Fire Department 200 E Third Street San Bernardino. CA 92410 DISTRICT: San Bernardino County Fire Protection District Fire Chief 157 W. 5th Street, 2nd floor San Bernardino, CA 92415-0451 /1/ Revised 12/1/2010 Page 3 of 4 2011-241 11. IN WITNESS WHEREOF, this Agreement has been executed and approved and is effective and operative as to each of the parties as herein provided. SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT CITY OF SAN BERNARDINO (Print or type name of corporation, company, contractor, etc.) By By Title /J1/7-y~ p (Print or Type) () -~-/ I Dated: Address Sc/o A.J .2) s77Z cG-r- ;:J/fA1 8 G~ ri-K!.-o /,<....ICJ / C!4- '9 d '// d'- ) A r"rROVED AS TO FORM: J~mes F. Penman, City Attorney fL. 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