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HomeMy WebLinkAbout2011-054 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2011-54 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF TWELVE (12) 2011 FORD CROWN VICTORIA POLICE INTERCEPTORS UTILIZED BY THE POLICE DEPARTMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to execute on behalf of said City an Agreement between the City of San Bernardino and Fairview Ford, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. This purchase is exempt from the formal contract procedures of Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. 8.3 of said Code "Purchases approved by the Mayor and Common Council". SECTION 3. That Fairview Ford has offered a purchase price of $26,924.12 per 2011 Ford Crown Victoria vehicle, which includes tax for a total not to exceed $323,089.44. Pursuant to this determination the Finance Director or her designee is hereby authorized to issue a purchase order to Fairview Ford of San Bernardino, in the amount of $323,089.44, which will facilitate the procurement of the (12) vehicles. SECTION 4. The Purchase Order shall reference this Resolution Number and shall read, "for the purchase of twelve (12) 2011 Ford Crown Victoria Police Interceptors" and shall incorporate the terms and conditions of the Agreement. SECTION S. The authorization to execute the above referenced Purchase Order and Agreement is rescinded ifnot issued within sixty (60) days of the passage of this Resolution. 25 26 27 28 2011-54 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND ISSUANCE OF A PURCHASE ORDER TO FAIRVIEW FORD OF SAN BERNARDINO PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR THE PURCHASE OF TWELVE (12) 2011 FORD CROWN VICTORIA POLICE INTERCEPTORS UTILIZED BY THE POLICE DEPARTMENT. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a joint regulallneeting thereof, held on the 7th day of March ,2011, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT MARQUEZ x VACANT BRINKER x SHORETT x KELLEY x JOHNSON x x MCCAMMACK /) I h "''' LI"-~{ . L,c~-e Radlel G. Clark, City Clerk The foregoing resolution is hereby approved this '9;T;Y day of March 2011. 22 23 24 Approved as to form: ~ cr(S j Tobin Brinker, Mayor Pro Tem City of San Bernardino James F. Penman, City Attorney 2011-54 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR SERVICE AGREEMENT BETWEEN FAIRVIEW FORD AND THE CITY OF SAN BERNARDINO This Vendor Service Agreement is entered into this 7th day of March 2011, by and between Fairview Ford ("VENDOR") and the City of San Bernardino ("CITY" or "San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council have determined that it is in the best interest of the CITY to contract for the purchase of twelve 2011 Ford Crown Victoria Police Interceptors; and WHEREAS, the City of San Bernardino has determined that vendor possesses the professional skills and ability to provide said services for the City; NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. For the remuneration stipulated in paragraph 2, San Bernardino hereby engages the services of VENDOR to provide those products as set forth in its proposal dated December 8, 2010, attached hereto, marked Attachment "I" and incorporated herein by this reference as set forth at length. 2. COMPENSATION AND EXPENSES. a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR up to the amount of $26,924.12 for each 2011 Ford Crown Victoria Police Interceptor and to provide those products described in Section I above. Total amount is not to exceed $323,089.44 for all twelve 2011 Ford Crown Victoria Police Interceptors. b. No other expenditures made by VENDOR shall be reimbursed by CITY. Exhibit "A" -1- 2011-54 3. TERM. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 The term of this agreement shall be until all twelve vehicles are satisfactorily delivered and accepted by the City of San Bernardino. This Agreement may be terminated at any time by thirty days prior written notice by either party. The terms of this Agreement shall remain in force unless amended by written agreement of the parties executed on or before date of expiration of current term of the agreement. 4. INDEMNITY. Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, agents or representatives, free and harmless from all claims, actions, damages and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any or alleged act or omission of Vendor, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the work or performance of service under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the City, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its own expense, including attorney's fees the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omissions. Vendor hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the Vendor relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. 5. INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement, VENDOR shall maintain in effect policies of comprehensive public, general and automobile Exhibit "A" -2- 2011-54 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY of any change or termination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any change or termination of policy. 6. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or sexual orientation, or any other status protected by law, except as permitted pursuant to Section 12940 of the California Government Code. 7. INDEPENDENT CONTRACTOR. VENDOR shall perform work tasks provided by this Agreement, but for all intents and purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for VENDOR and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. III III Exhibit "A" -3- 2011-54 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits, qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. 9. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Public Services Director 300 North "D" Street San Bernardino, CA 92418 Telephone: (909) 384-5140 TO THE VENDOR: Fairview Ford Sales Inc. 808 West 2nd Street San Bernardino, CA 92412-5516 Telephone: (909) 386-0281 AUn: Todd Eff 10. ATTORNEYS' FEES In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. III III Exhibit "A" -4- 2011-54 11. ASSIGNMENT. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent. Any attempted assigmnent, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the termination of this Agreement. Regardless of CITY's consent, no subletting or assigmnent shall release VENDOR of VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder for the term of this Agreement. 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State conrts located in the County of San Bernardino, State of California or the U.S. District Conrt for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be the mandatory and not permissive in nature. 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the parties to this Agreement and their respective heirs, representatives, successors, and assigns. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convemence only and shall not affect the construction or the interpretation of any of its provIsIOns. III Exhibit "A" -5- 2011-54 16. ENTIRE AGREEMENT; MODIFICATION. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 This Agreement constitutes the entire agreement and the understanding between the parties, and supercedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreement. III III III III III III III III III III III III III III III III III III III Exhibit "A" -6- 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2011-54 1 2 3 4 5 6 7 8 9 10 11 VENDOR SERVICE AGREEMENT BETWEEN FAIRVIEW FORD AND THE CITY OF SAN BERNARDINO IN WITNESS THEREOF, the parties hereto have executed this Vendor Service Agreement on the day and date set forth below. Dated: ,2011 Fairview Ford Sales, Inc. By: EXHIBIT COpy Name: Title: Dated ,2011 CITY OF SAN BERNARDINO 12 Approved as to Form: By: EXHIBIT COPY Charles E. McNeely, City Manager By: EXHIBIT COpy James F. Penman, City Attorney Exhibit "A" -7- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2011-54 VENDOR SERVICE AGREEMENT BETWEEN FAIRVIEW FORD AND THE CITY OF SAN BERNARDINO This Vendor Service Agreement is entered into this 7th day of March 2011, by and between Fairview Ford ("VENDOR") and the City of San Bernardino ("CITY" or "San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council have determined that it is in the best interest of the CITY to contract for the purchase of twelve 2011 Ford Crown Victoria Police Interceptors; and WHEREAS, the City of San Bernardino has determined that vendor possesses the professional skills and ability to provide said services for the City; NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. For the remuneration stipulated in paragraph 2, San Bernardino hereby engages the services of VENDOR to provide those products as set forth in its proposal dated December 8, 2010, attached hereto, marked Attachment "I" and incorporated herein by this reference as set forth at length. 2. COMPENSATION AND EXPENSES. a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR up to the amount of $26,924.12 for each 2011 Ford Crown Victoria Police Interceptor and to provide those products described in Section I above. Total amount is not to exceed $323,089.44 for all twelve 2011 Ford Crown Victoria Police Interceptors. b. No other expenditures made by VENDOR shall be reimbursed by CITY. -1- 2011-54 3. TERM. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 The term of this agreement shall be until all twelve vehicles are satisfactorily delivered and accepted by the City of San Bernardino. This Agreement may be terminated at any time by thirty days prior written notice by either party. The terms of this Agreement shall remain in force unless amended by written agreement of the parties executed on or before date of expiration of current term of the agreement. 4. INDEMNITY. Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, agents or representatives, free and harmless from all claims, actions, damages and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any or alleged act or omission of Vendor, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the work or performance of service under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the City, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its own expense, including attorney's fees the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omiSSIOns. Vendor hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the Vendor relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. 5. INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement, VENDOR shall maintain in effect policies of comprehensive public, general and automobile -2- 1 2 3 4, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2011-54 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY of any change or termination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any change or termination of policy. 6. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or sexual orientation, or any other status protected by law, except as permitted pursuant to Section 12940 of the California Government Code. 7. INDEPENDENT CONTRACTOR. VENDOR shall perform work tasks provided by this Agreement, but for all intents and purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for VENDOR and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. III III -3- 2011-54 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits, qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. 9. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Public Services Director 300 North "D" Street San Bernardino, CA 92418 Telephone: (909) 384-5140 TO THE VENDOR: Fairview Ford Sales Inc. 808 West 2nd Street San Bernardino, CA 92412-5516 Telephone: (909) 386-0281 Attn: Todd Eff 10. ATTORNEYS' FEES In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. III III -4- 2011-54 11. ASSIGNMENT. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the termination of this Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR of VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder for the term of this Agreement. 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be the mandatory and not permissive in nature. 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the parties to this Agreement and their respective heirs, representatives, successors, and assigns. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its prOVISIOns. III -5- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2011-54 16. ENTIRE AGREEMENT; MODIFICATION. This Agreement constitutes the entire agreement and the understanding between the parties, and supercedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreement. III III III III III III III III III III III III III III III III III III III -6- 1 2 3 4 5 6 7 8 9 10 Dated!?JMd f 7,2011 11 12 Approved as to Form: 13 _~ 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2011-54 VENDOR SERVICE AGREEMENT BETWEEN FAIRVIEW FORD AND THE CITY OF SAN BERNARDINO IN WITNESS THEREOF, the parties hereto have executed this Vendor Service Agreement on the day and date set forth below. Dated:~,20Il By: Name: --r;:;aD EFF Title: fZE5 /I.1fJtJ.q<P- CI~ ~~s E. Mc -7- I I 2011-54 Attachment "1" .' F~VIEWFORD FLEET A TRUCK CENTER .. w. 2ad STRUT p.o. BodS1' , SAN BERNARDINO. CA. 9241% (909) 386-0281 or Fu: (909) 386-0292 -> 2011 CIlOIIIl VICTORIA Ord FIN: QC414 CITY OF SB 12/08/10 15:37.51 Dealer: 171156 Page: 1 of 2 Order Type: 58 Price Level: 115 PO Number: VEHICLE ORDER CONFIllIIATIOH Order No: 0000 Priority. Ord Code. 730A CWIt/fit N_: RETAIL P7B POLICE INTERCEP $27595 A. H6640A B. H6373L C: H CLTH 8UCKETS/RR II CJIARCOAL BLACK 730A ORDER CODE . DUAL EXHAIJST .17" STEEL SPARE .1IAIlUAL AIR COHO .ENG IDLE METER 99V .4..6L OHC FFV V8 44Q .ELEC AOD TRAIlS Tel .P235/55R17 BSN CAL. BOARD FEES l4T TRUNK PACK FRT LICENSE BKT (651 NC NC NC NC 190 NC 175 177 21A 423 435 RETAIL HORN/SIREN PREP $40 SILlCOIlE HOSES 320 PIIR DRIVER SEAT 380 CAL EM NOT REQD KEY CODE 1294X 50 TOTAL IlIISE AIlD OPTIONS 32475 TOTAL DSO/SPO OPT lOllS 991 TOTAL 33466 2011 CIlOIIIl VICTORIA om FIN: QC414 CITY OF S8 12/08/10 15.38.05 Dealer. 171156 Page: 2 of 2 Order Type: 58 price Level. 115 PO Number: VEHICLE ORDER COHFIllIIATIOR -> Order RD. Ord Code. 0000 Priority. 730A CUst/Flt N....... RETAIL 478 C/LAMPS DISABLE 51Y DUAL SPOT LAMPS 53M NOISE SUPPRESS 6lK DECKLD REL IP/D 63B SMOKERS PACKllGE 67R RR DR IIND DlOP 7/iA BLACK BOHPERS 794 PRICE COIlCEllSN 908 IJl/RH PAIlELS 936 CAL SER VEH EXP 948 RR WINDOW DEL 96B FRT MLDG ONINBT DSO/SPO OPTIOIlS SP213 PADIT CHARGE SP DLR ACCT ADJ $20 340 95 60 10 25 NC 2485 NC 25 I 30 991 RETAIL SP FLT ACCT CR FOEL CIIl\IlGE 8CA !lET DIY FLT OPT NC PRICED DONA RC DEBT AIlD DELIV 875 TOTAL IlIISE AIlD OPTIOIlS 32475 TOTAL OSO/SPO OPTIOIlS 991 TOTAL 33466 2011-54 FAIRVIEW FORD - RETAIL - Work shMtachment "1" 12-08-10 Custaner: Hane Phi: Work phi: Salespsn: Stock I: <NEW> Purchase: Trade-In: N/A 8ank. q9E, Pri ce Accessories Sales Tax Servi ce Agreanent Cash Price Il1V Ti re Fee Insurance Premiums Total Purchase Trade-In Less Pay-Off Net Trade- In Deferred DoNn Amount Paid Now Total /bIInpayment Amount Financed 24,693.00 .00 2.222.37 .00 26.915.37 .00 8.75 . .00 26.924.12 .00 .00 .00 .00 .00 .00 26.924.12 (e"cH) . CUSTOMER'S ACCEPTANCE