HomeMy WebLinkAbout2011-067
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2011-67
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASE OF A DELL VIRTUAL SERVER ARRAY FOR THE NEW PUBLIC
SAFETY COMPUTER AIDED DISPATCHlRECORDS MANAGEMENT SYSTEM
(CADIRMS) FROM DELL COMPUTERS INC.
WHEREAS, on January 20, 2011, the City Council authorized the purchase of critical
technology infrastructure upgrades for the city, including the purchase of a new Public Safety
Computer Aided Dispatch/Records Management System (CAD/RMS) software from New
World Systems; and,
WHEREAS, the identified first year annual cost of $600,000 would be supported by
Police Asset Forfeiture Funds, public safety grants and DlFF funds, and included the need to
allocate $200,000 of the first year annual costs for necessary hardware upgrades to support the
new technology software; and
WHEREAS, staff has identified the need to purchase a new server array hardware to
support the new Public Safety Computer Aided Dispatch/Records Management System
(CAD/RMS); and
WHEREAS, after a revIew of products, pricing, and existing infrastructure, Dell
Computers Inc., of Round Rock, Texas, is the recommended provider for the purchase of a
virtual server array for the new Public Safety Computer Aided Dispatch/Records Management
System (CAD/RMS). Pursuant to San Bernardino Municipal Code 3.04.010(b)(l), the Mayor
and Common Council approve a selected source justification for this purchase.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I. That the Mayor and Common Council authorize the selected source
purchase of a Dell Virtual Server Array be purchased from the allocation of $200,000 of Asset
Forfeiture Funds designated for necessary hardware upgrades for the new CAD/RMS system.
2011-67
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
SECTION 2. That the Mayor and Common Council authorize the purchasing
manager to issue a Purchase Order to Dell Computers Inc, of Round Rock Texas, for the
purchase of a virtual server array for the new Public Safety Computer Aided Dispatch/Records
Management System (CAD/RMS), as outlined in Dell Computers Inc's quote number
563985823, dated November 16, 2010, a copy of which is attached hereto and incorporated
herein as Exhibit "A." The Purchase Order shall read "San Bernardino Public Safety
CAD/RMS Virtual Server Array, not to exceed $81,197."
SECTION 3. The authorization to issue the purchase order referenced in Section 2 of
this resolution is rescinded if the purchase order is not issued within sixty (60) days of the
passage of this resolution.
III
/II
III
/II
III
III
/II
III
III
III
III
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 The foregoing resolution is hereby approved this d,,/711 day of March
21
22
23
24
2011-67
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASE OF A DELL VIRTUAL SERVER ARRAY FOR THE NEW PUBLIC
SAFETY COMPUTER AIDED DlSPATCHlRECORDS MANAGEMENT SYSTEM
(CADIRMS) FROM DELL COMPUTERS INC.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
.. regular
and Common Council of the City of San Bernardino at aJOlnt meeting thereof, held
on the 21st day of March
,2011, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
MARQUEZ
x
VACANT
BRINKER
x
SHORETT
x
KELLEY
x
JOHNSON
x
MCCAMMACK
----"---
Q~ f; CL~
'---
Rachel G. Clark, City Clerk
,2011.
~aYor
City of San Bernardino
Approved as to Form:
25 /
26 /J .~~&
27 JAMES F. PENMAN,
City Attorney
28
2011-67
Page 1 oD
DELL
QUOTATION
Date: 11/16/103:16:48 PM
QUOTE #: 563985823
Customer #: 7793861
Quote Date: 11/16/10
Customer Name: CITY OF SAN BERNARDINO
TOTAL QUOTE AMOUNT: $81,196.01
Product Subtotal: $76,496.83
Tax: $4,699.18
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 3
GROUP: 1 ..1 QUANTITY: 4 SYSTEM PRICE: $11,715.58/ GROUP TOTAL: $46,862.32
Ba'8 Unit: R715 Chusls for Up to Six 2.5 Inch Hard Drives (224-9009)
Processor: poweredge R715 Shlpplng (330-8315)
Memory: 32GB Memory (llx2GB), 1333MHz, Single Rank UDI_s for 2 or 4 Processors (317-5959)
Memory: Memory for 2CPU Platforms (317-1999)
Vidso Card: 2ll AMD Opteron 1136, UGHz, IC, 4M L2112M 1.3, 1333Mh. Mas M.m (317-3937)
Video Card: poweredg. RX15 H....lnk (330-1351)
Video Card: poweredg. RX15 H....lnk (330-1351)
Hard Drive: HD Mu_loct (341-4156)
Hard Drive Controller: H700 Inlognted Cable, poweredge R815 (330-1924)
Hard Drtvo Controller: PERC H700 Inlogntod RAID Controller, 512MB Cacho (342-4371)
Floppy Disk DrIv.: Power Cord, NEMA 5-11P to C13, 15 amp, wall plug, 10 foot /3 motor (310-1509) _ Qu.ntlty 2
Opentlng Syatom: No Opentlng Systom (420-1320)
Moule: Vizloncore YEss.ntlals (yRang.rPro, yFogllghtPro YRopllcator) 90-day ..aluotlon (330-4195)
Mous.: \/IIware 4.1 Ent Plus - lVr Support and Upgnd. Subscription Only wDwnsrd to 4.0.. (421.1054)
Mouse: YMware Ent Plus Version 4.1, license Only,lV,NFI,wDgr 4.0.. (421-1055)
Mouse: 141GB 15K RPM S.rIol-Atlach SCSIIGbps 2.51n Hotplug Hard DrIv. (342-4427)- Quantity 2
Mouse: Broadeom 5709 Du.1 Port lGbE NIe wlTOE ISCSI, PCIo-4, low Profile (430-3937) _ Quantity 2
Modem: IDRAC6 Enlorprts. (467-l1549)
CD-ROM or DVD-ROM DrIv.: DVD ROM, SATA, INTERNAL (313-8092)
Sound CIIrd: poweredge RX101X15 Bezel (313-9263)
Documentation Diskette: Doll Management Coneole (330-6280)
Document8tlon Diskette: Electronic SYlItom Documon..tIon, OpenManag. DVD Kit with DMC (330-8366)
Feature RAID 1 for PERC H200 or PERC H700 Controllers (Non-Mlx.d Drives) (342-1391)
Feature Sllellng Roody Rolls With Cable Manag.mont Arm (330-8417)
Service: Doll Hardware limited Warranty Plus On Silo S.rYlca Inltlsl V.ar (922-1467)
Service: MISSION CRITICAL PACKAGE: Enhanced 5orY_, 5 V..r (922-1527)
Service: Mission Critical Package: 4-Hour 7x24 On-$Ite Servke with Emergency Dispatch. 4 Year
Eztonded (922-8794)
Service: ProSupport: 7z24 HW / SW Toch Support and Asslstanc., 5 V..r (922-1984)
Service: Doll Hardware L1mllod Warnnty Plus On Silo SerYlce Eztond.d V.ar (929-9268)
" "
cXllllJlT ;4
t..... ".
2011-67
Page 2 of3
Service: Mission CritiCIII Package: 4-Hour 7x24 On-51te Service with Emergency Dispatch, Initial Vear
(932-3340)
Service: Thank you choosing Dell ProSupport. For tech eupport, .Iolt hllp:lleupport.dell.comlProSupport
or call 1-800-8 (989-3439)
lnelallollon: Dn-81te lnelallellon Declined (900-9897)
Mloc: 750 Wett Redundant Power Supply (330-8013)
GROUP: 2 1 QUANTITY: 2 SYSTEM PRICE: $1,168.20 I GROUP TOTAL: $2.336.40
lllIeeUnlt: PowerConnect 1224. 24 GbE Porte, Managed Switch. 10GbE and Slecklng Copeble (222-6710)
Service: Baeic Enterprlo. Support: Bueln... Hours (IX10) Next Buelne.. Day Parte Delivery 4VR Ex!
(960-1044)
Service: Bulc Enterprlee Support: Bueinese Hours (IX10) Next Buein... Day Parte Delivery InltielYR
(981-4890)
Service: Dell Hardware Warranty InlllelYR (981-1977)
Service: Dell Herdware Werranty. Extended Veer(e) (981-6988)
lnelellallon: On-$Ite lnelallellon Declined (91O-l19t7)
GROUP: 3 I QUANTITY: 1 SYSTEM PRICE: $24.116.031 GROUP TOTAL: $24,116.03
_Unit: Dell EquelLogIc PS4000XV, HlghPerfonnence. 11K SAS DrIv.. (224.eo38)
Processor; 4.9 Terabyte capeclty, 8x800GB. 11K SAS, Single Controller. PS4000XV (342-0202)
Docu_n Dlok_: EquelLoglc array may not be returned (468-8817)
Factory I_lied SofIwere: Asynchronous Repllcelion (468-7110)
Software Dlek Two: Snepe/Clones with Integrallon for MS SQL, Exchange. Hyper Vend VMwera (468-7115)
Feature SAN HQ mulll group monitoring eoflwere (418-7116)
Service: Thank you choosing Dell ProSupport. For tech eupport, .Iolt http~/eupport.dell.com/proSupport
or call 1-800-8 (989-3439)
Service: Mleelon CrIllcal Packege: 4-Hour 7_ On-$11o Service with Emergency Dlopetch, 4 Vaar
Extended (988-3844)
Service: ProSupport : 7_ HW I SW Tech Support and Aeelelence , 1 Year (989-3984)
Service: Mleelon CrIllcal Packege: 4-Hour 7_ On-8lte Service with Emergency Dlopetch, Inlllal V.ar
(!I94-4340)
Service: Dell Herdware Limited Werranty Extended Year (994-7178)
Service: Dell Hardware Limited Werranty Inlllel Veer (994-7817)
Service: EquelLoglc Ad.anced SofIwere Warranty end Servlce.7x24 A......I Year (994-7828)
Service: MISSION CRITICAL PACKAGE: Enhanced Servl..., 1 Veer (994-7737)
Installation: On-$Ite lnelellollon Decl_ (900-8997)
Support: Proactive Maintenance Service. EQL, 1 E.ent per yr, 1 yr (928-2989)
SOFTWARE & ACCESSORIES
Product Quantity Unit Price Total
Dell Educallon Serv_ - No Training Roqueeled - .Iolt www.Learndell.com (894-3849) 1 $0.00 $0.00
Slecklng Module. 48Gbpe Includee 1m Slacking Coble Cuetomer Kit (320-6171) 2 $179.68 $319.98
SQLSvrStd 2008R2 SNGL 0 228-0B443 (A3842142) 1 $666.84 $886.14
WlnS.rStd 2008R2 SNGL 0 P73-olOO1 EIec Ownld only (A2993$88) 4 $538.89 $2,151.18
I
2011-67
Page 3 of3
Number of S & A Items: 4
I S&A Total Amount: $3,182.08
SALES REP: ERIC PIERRON PHONE: 1800-274-7799
Email Address: Eric Pierron@Dell.com Phone Ext: 5139101
Please review this quote carefully. If complete and accurate, you may place your order online at
l(VWW.dell.com/qtQ (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
WJII1loV.dell.com/tf!!"ms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/retur!1.1!ol~otal. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entitles
Purchasing to Resell, and other terms of Dell's PartnerOirect program at www.dell.comlQartner.
If your order includes services, visit www.!lJ!1!&QJ!!/servk:_econtracu, for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800433-9023.
Please Include your Customer Number.
For certain products shipped to end-users in California, aState,l;_nvironmellt!l1 Fee will be applied.
For Asset RecoverylRecycling Services, visit 1/\/WW.dell.l<Qm/assetrecove!'ll'.
2011-67
Ci ty of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To:
Charles McNeely, City Manager
From:
Jason Suarez, Public Safety Senior IT Analyst
Subject:
Purchase pursuant to Municipal Code Section 3.04.0l0(B) (I)
Date:
February 2, 2011
Copies:
Keith L. Kilmer, Chief of Police
Ronald C Garcia, Captain - Admin Svc Div Commander
June Yotsuya, Interim Director of Information Technology
The San Bernardino Police and Fire Departments operate a Computer
Aided Dispatch and Records Management (CAD/RMS) System. The IT
Department is in the process of replacing this CAD/RMS system from a
Tiburon product to a New World System product. This replacement was
approved through Resolution 2011-18.
The CAD/RMS New world product requires the purchase of a new virtual
server array. The City current owns four such virtual arrays (Water
Department, City Hall Business Systems, Police Surveillance Cameras,
and Police Document Imaging System). This purchase will provide a
virtual server array to house the new CAD/RMS system.
The Police Department and the Information Technology Department have
researched mission critical server products. In accordance with
Department Director Letter (DDL) 82, the following information is
presented as justification for permission to proceed with the purchase
of a Dell Computers Incorporated virtual server array for this project
pursuant to SBMC Section 3.04.010 (B) (i) :
1. Vendor
The Water Department and the Information Technology Department have
teamed together to form the City's first mission critical virtual
server array to service the key Water Department systems. This
server array was purchased from Dell Computers Inc. IT staff
analysts have received core training in the management of this new
virtual server technology on the Dell platform. The IT Department's
Business Systems Group has established a similar virtual server
array at City Hall using this exact same platform (Dell Computers).
It is only reasonable that the IT Department's Public Safety Group
follow forward with the existing mission critical server array
structure. Staff across the IT Department will be trained and
experienced in managing the same suite of hardware and software.
Since the Police Department has been allowed to standardize their
virtual server arrays on the same platform being used by the Water
Department and the City's Business Systems Group at City Hall, it is
2011-67
requested that we be allowed to use a standardized Dell virtual
server array for this new document imaging system project.
2. Bid Process
The formal bid process was not used because the Police Department
established its first virtual server array using the mission
critical server platform that is already in place at the IT
Department's City Hall server facility. The decision to standardize
on the existing product focused on the success of the Water
Department's initial deployment and the IT Department's initial
deployment at a virtual server array at our City Hall complex. Dell
Computers Inc products can only be purchased from Dell Computers.
3. Cost Reductions
Because City IT Department analysts are already trained and are
already using the Dell Computers solution, the IT Department's
Public Safety System's Group does not need to pay for formal
training outside of the IT Department.
Having standardized on a single platform, the IT Department will be
able to move forward with virtual server array expansions that over
time will greatly reduce the cost of server hardware needed for new
automation projects.
This standardization and virtualization of our server assets falls
into line with suggestions for future planning that the Chief
Information Officer of the City of Reno, Nevada (Mr. Rick
Vandenberg) shared with us during his 2009 site visit.
It is requested that this virtual server hardware purchase be
purchased pursuant to San Bernardino Municipal Code Section
3.04.010(B) (I).
~::~-:2-
Charles McNeely, City Manager