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Home My WebLink About07-Finance CITY OF SAN BERNARDINO ~NANCE DEPARTMENT INTEROFFICE MEMORANDUM TO: RACHEL CLARK, CITY CLERK II I! BARBARA PACHON, DIRECTOR OF FINANCE/II' /0~{/'-..- APPROVAL OF COMMERCIAL CHECKS AND PAYROLL CHECKS FROM: SUBJECT: DATE: JUNE 29, 2011 Approve the register of demands dated: June 14,2011 June 21, 2011 June 28, 2011 10/2011 #48 10/2011 #49 10/2011 #50 $1,206,500.67 1,182,276.12 2,756519.70 $5,145,296.49 Approve the total payroll: Semi Monthly Gross Payroll 6/1/11 - 61! 51! I Monthly Gross Payroll 51! 6/11 - 6/1 51! I $3,900,254.69 6.1 00.00 Grand Total Gross Payroll $3,906,354.69 -::/F1 D1-Ors -;}-d( I CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE DATE PAID PP No. CHECK NUMBERS USED: CHECK NUMBERS VOIDED: 6-7 l00 5f DltkN`� D W �7+.>✓ CHECK NUMBERS CANCELLED: EARNINGS: Regular Gross: 2 Adjustments: Total Adjusted Gross Payroll a �- DEDUCTIONS: Total (Without Adjustments) Adjustments: 2 Total Adjusted Deductions � Net Payroll 0:2. 5c)L�__M APPROVALS FOR PAYMENT �---� DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDI NO—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll CITY OF SAN BERNARDINO PAYROLL SUMMARY REPORT PERIOD ENDING DATE y DATE PAID PP No. CHECK NUMBERS USED: � /'1�f�il� v CHECK NUMBERS VOIDED: ��5 p/_ � h�J �/J o/1✓ CHECK NUMBERS CANCELLED: J (•ICJ) (� 6 j (Q V EARNINGS: Regular Gross: ; �o a Adjustments: Total Adjusted Gross Payroll DEDUCTIONS: Total (Without Adjustments) 4, / IQ Adjustments: Total Adjusted Deductions i a Net Payroll S I APPROVALS FOR PAYMENT G � DIRECTOR OF FINANCE SECRETARY OF CIVIL SERVICE BOARD Mayor and Common Council on the Day of 20 The Following Vote To-Wit: Absent Ayes Noes City Clerk CITY OF SAN BERNARDI NO—Finance Department DISTRIBUTION:WHITE—City Clerk CANARY—Payroll ■wownnrwimrr+rnryrrrtiroi�r. City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JUNE 14, 2011 Claim Register Number #48 2010/2011 Check No. 809882 Through 810236 Void: 810083,810067 No. Check No. No. Total Amount Approved $ 1,206,500.67 Approved for Payment: Director of Finance ~,Ili Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER $1,206,500.67 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC-3.01 14-901 GTV°F PAN NGSER CES C TY OF P SAN SERVICES CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JUNE 14 , 2011 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JUNE 14 , 2 011 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finan te DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JUNE 21, 2011 Claim Register Number 149 2010/2011 Check No. 810237 Through 810531 Void: 810447 , 810446,810407 ,810195 No. Check No. No. Total Amount Approved $ 1, 182,276.12 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 1, 184,797 .36 CANCELLED (2,521.24 ) TOTAL 1, 182,276.12 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC-3.01 I4-901 G N °F 5 N NGSERW1No UTY OF P NR BE 9ERNCES CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned s declare: That the attached Register of Demands dated JUNE 21, 2011 jhas been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance l Adjustment Reports. Executed on JUNE 21, 2011 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. Director of Finan e DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer �rnrs�rrs�ll City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JUNE 28, 2011 Claim Register Number #50 2010/2011 Check No. 810532 Through 810809 Void: 810743 No. Check No. No. Total Amount Approved $ 2,760, 928.45 Approved for Payment: Director of Finance 4-t tut 0 9 V\ Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 2,760, 928.45 Distribution: WHITE-City Clerk CANARY-Treasurer PINK-Cash Reconcile GOLD-AP REGISTER FINC-3.01 (4-90) City N of SAN NGSER GE8 C OF PRINTINGBEflNGB CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) . ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JUNE 28, 2011 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JUNE 28, 2011 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. r Director of Fina ce DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer CORRECTED COPY F .a E City of San Bernardino Finance Department BANK BALANCE ADJUSTMENT REPORT Month: v UN E Page Number: .50 Account Name: Corru-nercial Date: JUNE 28, 2011 Account Number: 206-698-020 Reporting Period: 2 01.0;2011 Book Balance Forward: 50,000.00 • Deposits—Total Amount: + 2.,7 56,,519 .7 0 • New Checks—Total Amount: 2, 760, 928,45 Check Numbers 810532 thru 810809 • Checks Cancelled —Total Amount: + 4 ,408.75 Check Numbers: 805611,809368 • Checks Voided—Amount as Applicable Check Numbers: + –0- 810743 SUB TOTAL 50,000.00 Bank Adjustments: *New Book Balance 50,000.00 Submitted By LINDA SOUTH Approved By J *Carry forward to next page CITY p SAN F3EFNAItDIerJ CC NTH At HTTINT ING SEHV LS Distribution — WHITE-Treasurer CANARY-Check File PINK-AP File GOLD-Cash Reconcile FINC-3.02 i1-961 CORRECTED COPY City of San Bernardino Finance Department ACCOUNTS PAYABLE SUMMARY Date Paid JUNE 28, 2011_ Claim Register Number #50 2010/2011 rti��t, nl„ R70532 Thrnllnh 81.0809 vim.. Void: 810743 No. Check No. No. Total Amount Approved $ 2 -756 - 519.70 Approved for Payment: Director of Finance Mayor and Common Council on the Day of 19 By the following vote to-wit: AYES NOES Absent: City Clerk REGISTER 2,760, 928.45 CANCELLED (4,408.75 ) TOTAL 2 ,756,519.70 Distribution: WHITE-City Clerk CANARY Treasurer PINK-Cash Reconcile GOLD-AP REGISTER air a snn rwuax FINC-3.01 (4-90) cEHTawwnr+nrx:scahcEs CERTIFICATE OF DECLARATION STATE OF CALIFORNIA ) : ss. COUNTY OF SAN BERNARDINO ) I, the Director of Finance of the City of San Bernardino, the undersigned declare: That the attached Register of Demands dated JULY 1, 2011 has been audited as required by Sections 37202 and 37208 of the Government Code and San Bernardino City Resolution No. 11549; said demands are accurate and correct; that there are adequate funds to pay the demands in the bank pursuant to the Bank Balance Adjustment Reports. Executed on JULY 1, 2011 at San Bernardino, California. I declare under penalty of perjury that the foregoing is true and correct. -fiT11 6P Director of Financ DISTRIBUTION: WHITE—City Clerk YELLOW—Treasurer