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RESOLUTION NO. 2011-135
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES
AGREEMENT BETWEEN WAGNER & PELAYES, LLP AND THE CITY OF SAN
BERNARDINO FOR LEGAL SERVICES IN THE CASE OF MARIAD. MEDIA; et al. v. CITY
OF SAN BERNARDINO, UNITED STATES DISTRICT COURT, CASE NO. ED CVll-00452
VAP (DTBx)
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed
to execute on behalf of said City a Professional Services Agreement between Wagner & Pelayes, LLP
and the City of San Bernardino for legal services in the case of Maria D. Mejia; et al., v. Ciry of San
Bernardino, United States District Court, Case No. ED CV11-00452 VAP (DTBx) a copy of which
is attached hereto and incorporated herein as Exhibit "A."
SECTION 2. The authorization granted by this Resolution shall expire and be void and
of no further effect if the agreement is not executed by both parties and returned to the Office of the
City Clerk within sixty (60) days following the effective date of this Resolution.
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F:\ONSTO'I~CNIL CASESU~lejia\PSA RESO.wpd
2011-135
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES
2 AGREEMENT BETWEEN WAGNER & PELAYES, LLP AND THE CITY OF SAN
BERNARDINO FOR LEGAL SERVICES IN THE CASE OF MARIA D. MEJIA; et al. v. CITY
3 OF SANBERNARDINO, UNITED STATES DISTRICT COURT, CASE NO. ED CVll-00452
VAP (DTBx)
4
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 point
Common Council of the City of San Bernardino at a regular meeting thereof, held on the 20 day
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of June , 2011, by the following vote, to wit:
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COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
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MARQUEZ x
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VACANT
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BRINKER x
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SHORETT %
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KELLEY X
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JOHNSON X
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MC CAMMACK X
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Rach 1 Clark, City Clerk
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1g The foregoing Resolution is hereby approved this Z3 day of June , 2011.
20
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22 AT ICK J. M S, Mayor
f San Bernardino
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Approved as to form:
24
JAMES F. PENMAN,
25 City Attorney ,
26 , /„ (
By:/ c/L ti~
z~
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F:\ONSTO'I~CNIL CASES\Mejia\PSA RESO.wpd
2011-135
1 PROFESSIONAL SERVICES AGREEMENT
2 Maria D. Mejia; et al. v. City of San Bernardino
United States District Court Case No. ED CV 11-00452 VAP (DTBx)
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1. The CTI'Y OF SAN BERNARDINO (hereinafter "CITY") and the law firm of
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WAGNER & PELAYES, LLP (hereinafter "W&P") are the parties to this Agreement.
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2. W&P will represent the following defendants in Maria D. Mejia; et al. v. City of San
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Bernardino, United States District Court, Case No. ED CV 1 I-00452 VAP (DTBx): CITY OF SAN
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BERNARDINO and any other designated officer or employee of the CITY who may later be named.
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W&P shall not represent any client in any type of claim against the CITY without prior written
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approval to do so from the CITY OF SAN BERNARDINO through the City Attorney's Office.
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3. W&P shall be paid at the hourly rates set forth below:
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Attorneys - $145.00 per hour; and,
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Law Clerks/Paralegals - $70.00 per hour.
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The amounts expended under this agreement for attorney fees shall not exceed
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$25,000 without further approval of the Mayor and Common Council.
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4. Bills shall be submitted at least on a monthly basis and no later than the 5`" day of
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each succeeding month.
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5. The actual cost for filing fees, telephone charges, photocopying, postage, lodging,
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mileage and related travel costs shall be itemized when submitted to the CITY for reimbursement.
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W&P may include a single charge in an amount not to exceed four percent (4%) of attorney fees in
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lieu of reimbursement for photocopying, telephone charges, and postage.
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6. If attorney fees are charged "portal to portal" (e.g., from office to court and return),
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then W&P shall not be entitled to reimbursement for mileage and parking fees.
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7. W&P shall obtain approval from the CITY to retain expert witnesses, consultants,
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and other professionals (not including court reporters) for purposes of the litigation. W&P may, if
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it chooses, pay the fees and charges of such consultants and seek reimbursement from the CITY on
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its periodic statement, or it may forward the consultant's bill to the CI'T'Y with a request that the
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CITY pay it directly. Consultants shall not bill the CITY directly without prior approval of the
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Exhibit "A"
F:\ONSTO'I~CNIL CASES\Mejia\PSA.wpd 1
2011-135
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~~ CITY'S Finance Department.
8. Status reports will be submitted to the CITY through the City Attorney's Office
~~ whenever any significant event occurs, and in any event at least quarterly. Information sufficient to
~~ set reserves, including, without limitation, potential liability exposure and percentage of fault, shall
be included. W&P shall comply with all reporting requirements of BICEP, if applicable.
9. Copies of all opinions, pleadings, discovery and motions shall be provided to the City
Attorney's Office which may reproduce same and provide copies to other parties or attorneys in this
or other litigation.
10. Copies of any correspondence and other documents sent to any of the parties in this
action shall also be provided to the CITY through the City Attorney's Office.
11. Any and all settlements shall require CITY approval. Request for settlement authority
shall be made through the City Attorney's Office which shall obtain the necessary CITY approvals.
12. In the event the settlement value of this case appears to exceed $50,000.00 the City
Attorney's Office shall be notified immediately.
13. Only Dennis Wagner of Wagner & Pelayes, LLP or another senior attorney approved
by the City shall conduct the trial of this case.
14. No client development costs are to be included in billings.
15. No continuing education expenses are to be included in billings.
16. Final billing shall be accompanied by copies of the Request for Dismissal,
Satisfaction of Judgment, Release and any other final documents.
17. Either party may terminate this Agreement at will. W&P will continue to represent
the CITY on the terms and conditions in this Agreement until the case and file are transferred to
another attorney.
18. W&P is an independent contractor as to the CITY.
19. W&P shall maintain the following types of insurance with limits as shown:
a) Workers Compensation as required by the laws of the State of California,
including Employment Liability with $250,000 limits covering all persons providing
28 ~I service on behalf of W&P and all risks to such persons under this Agreement. W&P
P:\ONST07lCIVIL CASHS\Mejia\PSA.wpd
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2011-135
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shall require its Workers Compensation carrier to waive all rights of subrogation
against the CTI'Y and its officers and employees and any others for whom services
are being provided under this Agreement.
b) Comprehensive General and Automobile Liability Insurance coverage to
include contractual coverage and automobile coverage for owned, hired and non-
owned vehicles. The policy shall have at least a combined single limit of $1,000,000
for bodily injury and property damage.
c) Professional Liability Insurance with limits of at least $1,000,000 per claim.
In lieu of naming the CTI'Y as an additional insured, the policy may be endorsed as
follows:
"Insurance coverage afforded by this policy shall also apply
to the liability assumed by the Insured under the Agreement with the
CITY OF SAN BERNARDINO for legal services, provided such
liability results from an error, omission or negligent act of the
insured, its officers, employees, agents, or subcontractors. All other
provisions of this policy are to remain unchanged."
W&P shall furnish certificates of insurance and certified copies of all policies and
endorsements to the City Attorney's Office evidencing the insurance coverage above required prior
to the commencement of performance of services hereunder, which certificates shall provide that
such insurance shall not be terminated or expire without thirty (30) days written notice to the City
Attorney's Office, and shall maintain such insurance from the time W&P commences performance
of services hereunder until the completion of such services.
All policies, with respect to the insurance coverage above required, except for the
Workers Compensation insurance coverage and professional liability coverage, if applicable, shall
obtain additional endorsements naming the CITY and all parties represented under this Agreement,
their employees, agents, volunteers and officers as additional named insureds with respect to
liabilities arising out of the performance of services hereunder.
All policies required above are to be primary and non-contributing with any insurance
policies orself-insurance programs carried or administered by the CITY or other parties represented
under this Agreement.
F:\ONSTO'I~CIVIL CASES\Mejia\PSA.wpd
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2011-135
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20. All communications and billings to the CITY are to be directed as follows:
City Attorney's Office
CITY OF SAN BERNARDINO
300 North "D" Street
San Bernardino, CA 92418
~~ Dated: , 2011
~ Dated: , 2011
WAGNER & PELAYES, LLP
By: Dennis Wagner
CITY OF SAN BERNARDINO
By: Patrick J. Morris, Mayor
Approved as to form:
JAMES F. PENMAN,
City Attorney
By:
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2011-135
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PROFESSIONAL SERVICES AGREEMENT
Maria D. Mejia; et al. v. City of San Bernardino
United States District Court Case No. ED CV 11-00452 VAP (DTBx)
1. The CITY OF SAN BERNARDINO (hereinafter "CITY") and the law firm of
WAGNER & PELAYES, LLP (hereinafter "W&P") are the parties to this Agreement.
2. W&P will represent the following defendants in Maria D. Mejia; et al. v. City of San
Bernardino, United States District Court, Case No. ED CV 11-00452 VAP (DTBx): CITY OF SAN
BERNARDINO and any other designated officer or employee of the CITY who may later be named.
W&P shall not represent any client in any type of claim against the CITY without prior written
approval to do so from the CITY OF SAN BERNARDINO through the City Attorney's Office.
3. W&P shall be paid at the hourly rates set forth below:
Attorneys - $145.00 per hour; and,
Law Clerks/Paralegals - $70.00 per hour.
The amounts expended under this agreement for attorney fees shall not exceed
$25,000 without further approval of the Mayor and Common Council.
4. Bills shall be submitted at least on a monthly basis and no later than the 5`'' day of
each succeeding month.
5. The actual cost for filing fees, telephone charges, photocopying, postage, lodging,
mileage and related travel costs shall be itemized when submitted to the CITY for reimbursement.
W&P may include a single charge in an amount not to exceed four percent (4%) of attorney fees in
lieu of reimbursement for photocopying, telephone charges, and postage.
6. If attorney fees are charged "portal to portal" (e.g., from office to court and return),
then W&P shall not be entitled to reimbursement for mileage and parking fees.
7. W&P shall obtain approval from the CITY to retain expert witnesses, consultants,
and other professionals (not including court reporters) for purposes of the litigation. W&P may, if
it chooses, pay the fees and charges of such consultants and seek reimbursement from the CITY on
its periodic statement, or it may forward the consultant's bill to the CITY with a request that the
CITY pay it directly. Consultants shall not bill the CITY directly without prior approval of the
F:AONSTO'I\CIVIL CASES\Mejia\PSA.wpd
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2011-135
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~ CITY'S Finance Department.
8. Status reports will be submitted to the CITY through the City Attorney's Office
whenever any significant event occurs, and in any event at least quarterly. Information sufficient to
set reserves, including, without limitation, potential liability exposure and percentage of fault, shall
be included. W&P shall comply with all reporting requirements of BICEP, if applicable.
9. Copies of all opinions, pleadings, discovery and motions shall be provided to the City
Attorney's Office which may reproduce same and provide copies to other parties or attorneys in this
~ or other litigation.
10. Copies of any correspondence and other documents sent to any of the parties in this
action shall also be provided to the CITY through the City Attorney's Office.
11. Any and all settlements shall require CITY approval. Request for settlement authority
shall be made through the City Attorney's Office which shall obtain the necessary CITY approvals.
12. In the event the settlement value of this case appears to exceed $50,000.00 the City
Attorney's Office shall be notified immediately.
13. Only Dennis Wagner of Wagner & Pelayes, LLP or another senior attorney approved
by the City shall conduct the trial of this case.
14. No client development costs are to be included in billings.
15. No continuing education expenses are to be included in billings.
16. Final billing shall be accompanied by copies of the Request for Dismissal,
Satisfaction of Judgment, Release and any other final documents.
17. Either party may terminate this Agreement at will. W&P will continue to represent
the CITY on the terms and conditions in this Agreement until the case and file are transferred to
!another attorney.
18. W&P is an independent contractor as to the CITY.
19. W&P shall maintain the following types of insurance with limits as shown:
a) Workers Compensation as required by the laws of the State of California,
including Employment Liability with $250,000 limits covering all persons providing
service on behalf of W&P and all risks to such persons under this Agreement. W&P
F:\ONSTO"I'\CIVIL CASES\Mejia\PSA.wpd
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2011-135
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2g
shall require its Workers Compensation carrier to waive all rights of subrogation
against the CITY and its officers and employees and any others for whom services
are being provided under this Agreement.
b) Comprehensive General and Automobile Liability Insurance coverage to
include contractual coverage and automobile coverage for owned, hired and non-
owned vehicles. The policy shal l have at least a combined single limit of $1,000,000
for bodily injury and property damage.
c) Professional Liability Insurance with limits of at least $1,000,000 per claim.
In lieu of naming the CITY as an additional insured, the policy may be endorsed as
follows:
"Insurance coverage afforded by this policy shall also apply
to the liability assumed by the Insured under the Agreement with the
CITY OF SAN BERNARDINO for legal services, provided such
liability results from an error, omission or negligent act of the
insured, its officers, employees, agents, or subcontractors. All other
provisions of this policy are to remain unchanged."
W&P shall furnish certificates of insurance and certified copies of all policies and
endorsements to the City Attorney's Office evidencing the insurance coverage above required prior
to the commencement of performance of services hereunder, which certificates shall provide that
such insurance shall not be terminated or expire without thirty (30) days written notice to the City
Attorney's Office, and shall maintain such insurance from the time W&P commences performance
of services hereunder until the completion of such services.
All policies, with respect to the insurance coverage above required, except for the
Workers Compensation insurance coverage and professional liability coverage, if applicable, shall
obtain additional endorsements naming the CITY and all parties represented under this Agreement,
their employees, agents, volunteers and officers as additional named insureds with respect to
liabilities arising out of the performance of services hereunder.
All policies required above are to be primary and non-contributing with any insurance
policies orself-insurance programs carried or administered by the CITY or other parties represented
under this Agreement.
F:\ONSTOT\CIV IL CASES\Mejia\PSA.wpd
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2011-135
1 20. All communications and billings to the CITY are to be directed as follows:
2 City Attorney's Office
CITY OF SAN BERNARDINO
3 300 North "D" Street
San Bernardino, CA 92418
4 ~
5 Dated: ~ , 2011 WAGNER & PELAYES, LLP
6 ~~~ ~ ~~
7
Dennis Wagner
8
9
10 Dated c~o~.3 , 2011 CITY OF SAN BERNARDINO
11
12 ~'~
By. Patri J. Morris,
13
14
15
16 Approved as to form:
17
JAMES F. PENMAN,
18 City Attorne~
19 °'~
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