HomeMy WebLinkAbout21-Public Works
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
File: 15.02C-12
Subject: Resolution authorizing the execution of a
License and Agreement with Yucaipa Valley Water
District for an encroachment within Hunts Lane,
Redlands Boulevard, Concourse Way and Caroline
Street within the City, for the installation and
operation of a brine pipeline (Regional Brine Line
Extension - Phase 3).
From: Nadeem Majaj, Director
Dept: Public Works
Date: May 23, 2011
MCC Date: June 20, 2011
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution.
4~-~/'
Na eem Majaj
Contact Person: Ryan Sandoval
Staff Report, Maps, Reso.,
Supporting data attached: License and Agreement
Phone:
5226
Ward(s):
5
FUNDING REQUIREMENTS:
Amount: None
Source: (Acc!. No.) N/A
Acct. Description: N/A
Finance:
Council Notes:
Agenda Item No. :;2/
Oft; ~ .J-I-dd I (
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution authorizing the execution of a License and Agreement with Yucaipa Valley Water
District for an encroachment within Hunts Lane, Redlands Boulevard, Concourse Way and
Caroline Street within the City, for the installation and operation of a brine pipeline (Regional
Brine Line Extension - Phase 3).
BACKGROUND:
On March 29, 2011, the department received a request from Dudek Engineering for a permanent
encroachment permit on behalf of their client, Yucaipa Valley Water District. The proposed
encroachment is to be within the streets of Hunts Lane, Redlands Boulevard, Concourse Way,
and Caroline Street within the City as shown on the attached maps. The purpose of the
encroachment is for the installation, operation and future maintenance access of a 20-inch
diameter high density polyethylene brine pipeline owned and operated by Yucaipa Valley Water
District.
This section, proposed to be installed within City streets, is Phase 3 of the Regional Brine Line
Extension which allows for direct disposal of brine wastes from a reverse osmosis treatment
process at the Yucaipa Valley Water District's Wochholz Water Reclamation Facility (WRF).
The proposed brine line is intended to convey brine wastes from the WRF to its connection point
on the Santa Ana Regional Interceptor (SARI) pipeline, which is on the north bank of the Santa
Ana River.
Upon approval and execution of the License and Agreement, Yucaipa Valley Water District will
pay an initial permit fee of$625, and an annual renewal fee of$150 thereafter. As set forth in the
Agreement, Yucaipa Valley Water District will also obtain liability insurance and name the City
as an additional insured. In addition to this License and Agreement, Yucaipa Valley Water
District will need to obtain any street cutting permits, temporary encroachment permits, lane
closure permits, and any additional permits needed for construction and maintenance. The
License and Agreement is for a period of five years commencing on the date of execution and
has a provision that allows the agreement to be extended for any additional terms by written
mutual consent and approval by the licensee and the Director of Public Works.
FINANCIAL IMPACT:
The City will receive revenue of $625 for the initial permit, and will receive $150 per year for
five years, totaling $750.00.
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Vicinity Map
- Letter
Resolution
License and Agreement
2
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DUDEK
MAIN OFfiCE
60S THIRD STREET
ENCINITAS. CALIFORNIA 9202-i
T 7150.942.5147 T 800.450.1818 F 760632.0164
March 29, 2011
5744-4C
Ryan Sandoval
City of San Bernardino, Public Works Dept
Real Property Specialist
300 N. D Street, 3'" Floor
San Bernardino, CA 92418
Subject: Encroachment Request - Yucaipa Valley Water District Brinellne Extension
Dear Mr. Sandoval:
Dudek is currently designing the final phase of a three phase Yucaipa Valley Regional Brineline
Extension project for the Yucaipa Valley Water District (YVWD). All phases of the project make up
approximately 14.5 miles of pipeline between the City of Yucaipa and the City of San Bernardino,
terminating at the existing Santa Ana Regional Interceptor (SARI) pipeline on the north bank of the Santa
Ana River. There will be approximately 1.5 miles of pipeline within the City of San Bernardino.
The brine line is a closed conduit pressure pipe allowing the hydraulics to transition between open
channel and full pipe flow conveying a non-reclaimable waste to the SARI system for ocean disposal in
Orange County. The pipeline allows for direct disposal of brine wastes from a reverse osmos.is treatment
process at YVWD's Wochholz Water Reclamation Facility (WRF).
Per our emall correspondence, Dudek is submitting this encroachment request letter for the pipeline
alignment within the City of San Bernardino, specifically from west to east in the following streets: Hunts
Lane, Redlands Blvd, Concourse Way, and E. Caroline St. A vicinity map and plat maps have been
prepared and submitted eartier via emall, identifying the alignment along the aforementioned streets for
the requested encroachment.
The purpose for the request of this encroachment is for installation and future maintenance access of a
ZQ-inch diameter high density polyethylene pipe brineline utility to be owned and operated by Yucaipa
Valley Water District.
If you have any further questions or comments please contact me at 760.479.4148 or Mike Metts at
760.479.4111 with any questions.
J rod Coleman
Project Engineer
(-L
WWW DUDEK.COM
RESOLUTION NO.
1
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND
DIRECTING EXECUTION OF A LICENSE AND AGREEMENT WITH YUCAIPA
3 VALLEY WATER DISTRICT FOR AN ENCROACHMENT WITHIN HUNTS LANE,
REDLANDS BOULEVARD, CONCOURSE WAY AND CAROLINE STREET WITHIN
4 THE CITY, FOR THE INSTALLATION AND OPERATION OF A BRINE PIPELINE.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7
8
SECTION 1. That the Mayor and Common Council of the City of San Bernardino
hereby approves a License and Agreement with Yucaipa Valley Water District for an
9
10
Redlands Boulevard, generally between Hunts Lane and Concourse Way; Concourse Way,
11
12
13
14
15
16
17
18
encroachment within Hunts Lane, generally between Hospitality Lane and Redlands Boulevard;
generally between Redlands Boulevard and Caroline Street; Caroline Street, generally between
Concourse Way and Artesia Street, in the City of San Bernardino, for the installation and
operation of a brine pipeline.
SECTION 2. That the City Manager is hereby authorized and directed to execute on
behalf of the City said License and Agreement, a copy of which is attached hereto and
incorporated herein as Exhibit "A".
19 SECTION 3. The authorization to execute the above referenced license and agreement is
20 rescinded if the parties fail to execute it within ninety (90) days of the passage of this Resolution.
21 /II
22
/II
23
24
25
26
27
28
05iOJi2011
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING EXECUTION
OF A LICENSE AND AGREEMENT WITH YUCAIPA VALLEY WATER DISTRICT FOR AN
1 ENCROACHMENT WITHIN HUNTS LANE, REDLANDS BOULEVARD, CONCOURSE WAY AND
2 CAROLINE STREET WITHIN THE CITY, FOR THE INSTALLATION AND OPERATION OF A BRINE
PIPELINE.
3
4
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5
Common Council of the City of San Bernardino at a
6
7
8
meeting thereof
held on the
day of
, 20 I I, by the following vote, to wit:
NA YES
ABSTAIN
ABSENT
RACHEL G. CLARK, City Clerk
21 The foregoing resolution is hereby approved this
day of
,2011.
22
23
24
Approved as to Form:
25
26
27
28
PATRICKJ. MORRIS, Mayor
City of San Bernardino
~
ES F. PENMAN, City Attorney
05/03/20 II
2
EXHIBIT" A"
LICENSE AND AGREEMENT
THIS LICENSE AND AGREEMENT ("Agreement") is made and entered into
day of ,2011, by and between the YUCAIPA VALLEY
this
WATER DISTRICT, hereafter referred to as "Licensee," and the CITY OF SAN
BERNARDINO, a municipal corporation, hereafter referred to as "City."
WITNESSETH:
For and in consideratio~ of the mutual promises and covenants herein contained,
the parties hereto agree as follows:
I. City hereby gives permission, removable and terminable as hereinafter provided,
to Licensee for an encroachment to install, maintain, inspect, operate, protect, repair, replace and
retain in place a brine pipeline and appurtenances thereto, including any facilities necessary for
protection thereof (hereafter, "Encroachment"). The brine pipeline shall be used for the
transportation and disposal of brine wastes, in, under, along and across public streets, within the
City as follows: Hunts Lane, generally between Hospitality Lane and Redlands Boulevard;
Redlands Boulevard, generally between Hunts Lane and Concourse Way; Concourse Way,
generally between Redlands Boulevard and Caroline Street; Caroline Street, generally between
Concourse Way and Artesia Street as shown on the plats attached hereto as Exhibit "I" and
incorporated herein by reference. However, said brine pipeline is not being installed for the use
and benefit of residents and/or property owners of properties located within the City along or in
the vicinity of said public streets. In the event that Licensee at any future time desires to expand
its facilities to include public streets, highways and/or alleys other than as shown on said Exhibit
"I" as authorized by this Agreement, an amendment of this Agreement shall be required before
undertaking any such expansion, and subject to any requirements or conditions as may be
imposed by the Director of Public Works of the City, or his/her designee.
lof8
2. Licensee agrees to install, use and maintain said Encroachment as required by this
Agreement. Any brine pipeline installed, located or maintained pursuant to this Agreement shall
be so placed and maintained as not to interfere with the use of any public streets, highways,
alleys or bridges by the traveling public to any greater extent than is reasonably necessary, and
the placement of any brine pipeline and appurtenant facilities shall be subject to approval of the
Director of Public Works so as not to interfere or conflict with any existing, or future storm
drains, sewers, water lines and any other utilities or improvements owned by the City. In
installing, replacing, repairing or maintaining said brine pipeline, the Licensee shall fill the
trench and leave the surface of said streets, highways or alleys in as good condition as it was
prior to excavating for said installation, replacement, repair or maintenance to the satisfaction of
City, and shall comply with any and all Federal, State and local laws, rules and regulations
applicable thereto, including the requirement for obtaining street cutting permits. Street cuts,
temporary encroachment permits and restoration of street cuts shall be completed pursuant to
City Standard 310 and subject to the requirements as set forth in Chapter 12.03 of the City of San
Bernardino Municipal Code.
3. The Encroachment shall be maintained at all times in a safe, neat, sightly and
good physical condition. City shall be the sole judge of the quality of maintenance, and upon
written notice by City, through its Director of Public Works, stating in general terms how and in
what manner the maintenance is required, Licensee shall be required to perform such
maintenance. If Licensee fails to do so, then City shall have the right to perform this
maintenance, the cost of which shall be borne by Licensee. Licensee shall, at its own
responsibility and expense, obtain and keep in effect all licenses, bonds, insurance and permits
necessary for the installation and existence of said Encroachment.
20f8
4. City reserves the right to improve, widen, vacate or relocate any highway, street,
alley or other public places, or portion thereof, over and within which this License is granted,
including the widening, change of grade, construction or reconstruction of such highway, street,
alley or other public places or portion thereof, the installation, repair or maintenance of storm
drains, sewers, water lines and any other utilities or improvements owned by the City for the
purpose of any public improvements. If notice is given by City to Licensee that work is to be
done pursuant to the rights reserved herein, which notice shall specify the general nature of the
work in the area in which the same is to be performed, Licensee shall at its expense, do all things
reasonably necessary to protect, disconnect, relocate or remove its property during the progress
of such work at the required time in order to accommodate such work. All such things to be
done and work to be performed by Licensee shall be at the sole cost and expense of the Licensee.
In the event that City shall hereafter construct, install, reconstruct or repair any bridge or
artificial support in, on, over or underlying any highway, street, alley or other public place or
improvement in which the Licensee's property is located pursuant to this Agreement, and in the
event that the cost of such work as may reasonably be required is increased in order to provide
for the installation, maintenance or operation of Licensee's property in, on, over or under the
area covered by such project, then Licensee shall pay to City the full amount of such increase of
cost, upon completion of such construction, installation or repair. Any damage done directly or
indirectly to any public street, highway, alley or other public place or improvement by the
Licensee, in exercising directly or indirectly any right, power or privilege under this Agreement,
or in performing any duty under or pursuant to the provisions of this Agreement, shall be
promptly repaired by Licensee at its sole cost and expense, to the reasonable satisfaction of City.
30f8
5. This permission is given to Licensee as an accommodation to Licensee and shall
be subject to the requirement that the Licensee maintain the applicable surface areas in a
condition acceptable to the Director of Public Works of the City.
6. Licensee hereby acknowledges the title or paramount interest of City to the public
right-of-way and agrees never to assail or resist said title or interest and to observe present or
future set-back requirements relating thereto while this Agreement is in force and effect.
7. Licensee shall, as and for the consideration for the granting of this License, pay to
the City of San Bernardino, forthwith, the sum of $625.00 due immediately upon approval ofthis
Agreement by the City. This Agreement shall not take effect until such payment has been made
by the Licensee to the City. Licensee shall also make an annual payment of$150.00 to the City
which shall be due and payable on January I of each year while this Agreement is in effect.
8. City reserves the right to terminate this License and Agreement at any time for
any reason by giving Licensee at least thirty (30) days written notice of such termination, except
that City may, at its election, terminate said permission forthwith at any time if Licensee shall
fail to comply with or abide by each and all of the provisions hereof or keep each and all of the
Licensee's promises herein. Waiver by City of any breach of any term or provision hereof shall
not be deemed a waiver of any subsequent breach of the same or any other term or provision
hereof. If not otherwise terminated, this Agreement shall be for a period of five (5) years
commencing on the latest date of execution of this Agreement by the parties hereto and ending
five (5) years from that date.
9. This Agreement may be extended for any additional terms by written mutual
consent and approval by the Licensee and the Director of Public Works.
10. Upon termination ofthis Agreement, Licensee agrees to immediately remove said
Encroachment from the public right-of-way and to restore the public right-of-way to the
40f8
satisfaction of the Director of Public Works. If Licensee fails to exercise its duties under this
paragraph, City shall have the right to remove said Encroachment and to restore the premises at
no cost or liability to the City. Licensee covenants and agrees to reimburse City for such cost of
removal and/or restoration.
11. City shall in no way be responsible for loss of or damage to said Encroachment or
for any property belonging to or leased by Licensee, its officers, servants, agents or employees,
that may be stolen, destroyed or in any way damaged during the installation, use or maintenance
of said Encroachment.
12. Licensee shall exercise its privileges under this Agreement at its own risk.
Licensee shall indemnify, defend and hold harmless City, its elective and appointive boards,
commissions, officers, agents and employees from any costs, claims, damages, injuries, and
liability resulting from, arising out of, or in any way connected with, the City's approval of this
Agreement, the construction, installation, use and maintenance of said Encroachment, the
occupation or use of the public areas of such structure, both during and after the installation
thereof, and including but not limited to any costs, claims, damages, injuries, and liability
resulting from the conduct of Licensee or the employees, invitees, guests or agents of Licensee,
or Licensee's failure to perform its promises in connection herewith.
13. While not restricting or limiting the foregoing, during the term of this Agreement,
Licensee shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's
compensation coverage, and shall file copies of said policies with the City's Director of Public
Works prior to undertaking any work under this Agreement. City shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the City shall require the insurer to notify City of any change or
50f8
termination in the policy. If the Licensee is self-insured, a Certificate of Self-Insurance, in a form
acceptable by the City, may be furnished.
14. This Agreement is personal to Licensee. It is nonassignable, except with prior
written consent of the City; any attempt to assign this Agreement without consent will terminate
the privileges granted to Licensee under this Agreement. The City will not unreasonably
withhold consent.
15. This guarantee shall be governed by and construed and interpreted in accordance
with the laws of the State of California without regard to principles of conflicts of law. The
parties hereto further agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California.
The aforementioned choice of venue is intended by the parties to be mandatory and not
permissive in nature.
16. In the performance of this Agreement and in the hiring and recruitment of
employees, Licensee shall not engage in, nor permit its officers, employees or agents to engage
in, discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation, or any other status protected by law, except as permitted pursuant to Section
12940 of the California Government Code.
17. Licensee shall hold City, its authorized officers, agents and employees, harmless
from and against any and all liability or loss resulting from claims or damages by any person
arising out of the acts or omissions of Licensee, its agents or employees in the performance of
any work authorized hereunder.
60f8
18. In the event that litigation is brought by any party in connection with this
Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and
expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of
any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his office
in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the
purposes of this paragraph.
19. All official notices relative to this Agreement shall be in writing and addressed to
the following representatives of Licensee and City:
Citv
Licensee
CITY OF SAN BERNARDIO
Public Works DepartmentlReal Property
300 North "D" Street
San Bernardino, CA 92418
Ph: (909) 384-5111
Fax: (909) 384-5190
YUCAIPA V ALLEY WATER DISTRICT
12770 Second Street
Yucaipa, CA 92399
Ph: (909)797-5118
Fax: (909) 797-5937
20. This Agreement may be modified only in a writing signed by the parties in
interest at the time of the modification. No modification shall be binding upon City unless
formally approved by a vote of the Common Council of City.
21. This Agreement constitutes the entire Agreement between the parties with respect to
any matter referred to in this Agreement, and supersedes any and all other writings and oral
negotiations with respect to any matter referred to in this Agreement. The terms of this
Agreement shall prevail over any inconsistent provision in any other document relating to this
Agreement, including exhibits to this Agreement.
III
Signatures to follow on next page
70f8
LICENSE AND AGREEMENT FOR ENCROACHMENT OF A BRINE PIPELINE WITHIN HUNTS
LANE, REDLANDS BOULEVARD, CONCOURSE WAY AND CAROLINE STREET; IN THE CITY OF
SAN BERNARDINO, CA.
IN WITNESS, the parties have executed this Agreement on date first written above.
CITY OF SAN BERNARDINO
YUCAIPA VALLEY WATER DISTRICT
By:
CHARLES E. MCNEELY,
City Manager
Print Name:
Title:
ATTEST:
RACHEL CLARK, City Clerk
Approved as to form:
,
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