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HomeMy WebLinkAbout14-Fire Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael J. Conrad, Fire Chief Subject: Resolution of the City of San Bernardino adopting a standard agreement to be used for gaining the permission of parcel owners to enter their property for the purpose of conducting prescribed and/or structural training burns. bqlt: Date: Fire May 19, 2011 MC/C Meeting Date: June 6, 2011 Synopsis of Previous Council Action: 04/19/99 06/19/00 04/16/01 10/18/04 10/17/05 V07 05/04/09 Resolution adopted to conduct prescribed bums and approval of agreement to gain permission of parcel owners to enter their property for such bums. Resolution adopted to conduct prescribed bums and approval of agreement to gain permission of parcel owners to enter their property for such bums. Resolution adopted to conduct prescribed burns and approval of agreement to gain permission of parcel owners to enter their property for such bums. Resolution adopting a standard agreement to be used for gaining the permission of parcel owners to enter their property for the purposes of conducting prescribed and/or structural training bums. Resolution adopting a standard agreement to be used for gaining the permission of parcel owners to enter their property for the purposes of conducting prescribed and/or structural training bums. Resolution adopting a standard agreement to be used for gaining the permission of parcel owners to enter their property for the purposes of conducting prescribed and/or structural training bums. Resolution adopted to conduct prescribed burns and approval of agreement to gain permission of parcel owners to enter their property for such bums. RECOMMENDATION: Adopt resolution. ~L..o/- tf",. A2 Signature Phone: (909) 384-5286 Contact Person: Michael Alder. Division Chief Supporting data attached: Staff Report. Resolution. and Agreement Ward: Citv Wide FUNDING REQUIREMENTS: Amount: Source: $ (AcctNo.) (Ace!. Description) Finance: Icil Notes: Agenda Item No. /'-1 ()(R~~~II STAFF REPORT SUBJECT Resolution of the City of San Bernardino adopting a standard agreement to be used for gaining the permission of parcel owners to enter their property for the purpose of conducting prescribed and/or structural training bums. BACKGROUND The Fire Department conducts live structural fire training/vegetation management burn programs on various properties in the City. By conducting these bums the Fire Department achieves three goals: I) Providing structural/wildland fire training to its suppression forces; 2) Promoting interagency training with the California Department of Forestry, U. S. Forest Service, and/or surrounding fire agencies; and, 3) Reducing the threat of wildland/suburban interface fire. Prior to conducting the bums, the Fire Department routinely sends out a letter of agreement to each of the private property owners within the bum areas asking their permission to conduct prescribed/training bums on their property. The letter stipulates that the City will accept responsibility for any liability arising out of the bum project. Since the Fire Department conducts several training/vegetation management burn projects on a routine basis each year; the Fire Department is requesting that the attached Prescribed Bum and/or Training Project Agreement be utilized to gain property owner's permission to burn on their property and release them of liability for the burn. The Agreement stipulates that it will terminate upon satisfactory completion of the prescribed bum and/or training project, but in no event will the term of the Agreement exceed two years. Hence, the Fire Department will, every two years, resubmit the Agreement for Common Council review and approval. FINANCIAL IMPACT There is no financial impact to the General Fund. RECOMMENDATION Adopt resolution. I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADOPTING A STANDARD AGREEMENT TO BE USED FOR GAINING THE PERMISSION OF PARCEL OWNERS TO ENTER THEIR PROPERTY FOR THE PURPOSE OF CONDUCTING PRESCRIBED AND/OR STRUCTURAL TRAINING BURNS. WHEREAS, the City of San Bernardino has historically suffered the loss of lives, homes and property due to wildland fires spreading into its northern wildland-urban interface; and WHEREAS, current conditions including vegetation growth, climate and topography combine to make the potential for another local-area wildland fire extremely high; and WHEREAS, for public safety reasons, the City must, on occasion, implement and conduct prescribed and/or structural training bums throughout the City; and WHEREAS, as set forth in Section 10 of the City's General Plan, the controlled burn process must be used to control the accumulation of dead vegetation material that is easily ignited and spreads fire faster than newer growth; and WHEREAS, the City must gain the permission of property owners to enter their property for the purpose of conducting prescribed and/or structural training bums; and WHEREAS, the gaining of such permission from property owners is facilitated by having the City indemnify and hold property owners harmless against liability for damages that may arise out of the performance of prescribed vegetation management and/or structural training burns; and WHEREAS, a standard agreement would facilitate the timely conduct of routine wildland fire training and/or special vegetation management and/or other program burns. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADOPTING A STANDARD AGREEMENT TO BE USED FOR GAINING THE PERMISSION OF PARCEL OWNERS TO ENTER THEIR PROPERTY FOR THE PURPOSE OF CONDUCTING PRESCRIBED ANDIOR STRUCTURAL TRAINING BURNS. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Fire Chief of the City of San Bernardino is hereby authorized and directed to execute, on behalf of the City of San Bernardino, Prescribed Burn andlor Training Project Agreements to obtain permission from property owners before initiating prescribed vegetation. management andlor structural training burns on such owners' property located within the City of San Bernardino. A copy of the Prescribed Burn andlor Training Project Agreement is attached hereto as Exhibit "A" and incorporated herein by reference as though fully set forth at length. SECTION 2. Prior to obtaining permission of the property owner as set forth in Section I, the Fire Chief shall obtain and attach to the Prescribed Burn andlor Training Project Agreement verification of property ownership (e.g., copy of grant deed, title report or other proof). SECTION 3. The authorization to execute the above referenced agreement is valid from July I, 2011 through June 30, 2013. 1111 1111 1111 1111 1111 1111 1111 1111 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 , RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ADOPTING A STANDARD AGREEMENT TO BE USED FOR GAINING THE PERMISSION OF PARCEL OWNERS TO ENTER THEIR PROPERTY FOR THE PURPOSE OF CONDUCTING PRESCRIBED AND/OR STRUCTURAL TRAINING BURNS. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 20 I I, by the following vote, to wit: COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT MARQUEZ VACANT BRINKER SHORETT KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing Resolution is hereby approved this day of ,2011. PATRICK J. MORRIS, Mayor City of San Bernardino Approved as to form: JAMES F. PENMAN, City Attorney By: 'W 3 Exhibit "A" PRESCRIBED BURN AND/OR TRAINING PROJECT AGREEMENT THIS AGREEMENT is made and entered into this day of ,20_, by and between the City of San Bernardino through its Fire Chief, (hereinafter referred to as "CITY"), and , hereinafter referred to as "PROPERTY OWNER", and is intended to provide for site preparation, prescribed burning, and necessary follow-up activities of an area owned and controlled by PROPERTY OWNER. WHEREAS PROPERTY OWNER certifies that he/she/they own property or properties that is/are located within the proposed burn area delineated on a map incorporated within the City of San Bernardino and County of San Bernardino upon Assessor's parcel numbers ; and WHEREAS verification of property ownership is attached hereto; and WHEREAS CITY has determined that (Mark all boxes that apply): CHECK BOX TO BE USED FOR WILDLAND BURN INTERFACE AREA The anticipated public benefit from the proposed PROJECT will exceed the foreseeable damage in that the City of San Bernardino has historically suffered the loss of lives, homes, and property due to wildland fires spreading into its northern wildland-burn interface and current conditions including vegetation growth, climate and topography combine to make the potential for another local-area wildland fire extremelv hiQh AND/OR: CHECK BOX TO BE USED FOR AREAS OTHER THAN WILDLAND BURN INTERFACE The proposed PROJECT will, for public safety reasons, provide a reasonable solution to what otherwise may prove to be an ongoing problem requiring mitigation efforts; and that a need exists to implement and execute a Prescribed and/or Structural Training Burn on or around the above-referenced property and/or properties, to include structure(s), vacant parcel(s), and/or unimproved parcel(s) whose parcel number(s) have been determined to be located within the proposed burn and/or training area. PRESCRIBED BURN AND/OR TRAINING PROJECT AGREEMENT PAGE 2 OF 3 NOW, THEREFORE, IT IS MUTUALLY AGREED: 1. PROPERTY OWNER hereby authorizes the CITY and assisting agencies (California Department of Forestry, United States Forest Service and/or surrounding fire agencies) to conduct prescribed and/or training burns on the above-referenced property or properties that is/are located within the proposed burn area. 2. The term of this Agreement shall commence on the above date and will terminate upon satisfactory completion of the prescribed burn, but in no event will the term of this Agreement exceed one year. 3. The CITY agrees to indemnify and hold harmless the PROPERTY OWNER against liability for damages and injuries arising out of the performance of this Agreement, but excluding such liability for damages and injuries to persons or property arising from the negligence or willful misconduct of the owner(s) of the subject property, and/or the officers, agents, and employees of such owner(s). 4. This Agreement and the Prescribed Burn Plan represent the entire contract between CITY and PROPERTY OWNER. The project described within the Prescribed and/or Training Burn Plan may incorporate several independent agreements with PROPERTY OWNERs and/or agencies. This Agreement may be amended at any time by mutual consent in writing. It may be canceled by either party after giving thirty (30) days advance notice. In the event PROPERTY OWNER unilaterally terminates this Agreement, PROPERTY OWNER shall be responsible for all planning and site preparation costs incurred by CITY prior to termination. 5. All notices hereinafter required shall be made to the parties as follows: On behalf of CITY: On behalf of PROPERTY OWNER: Fire Chief Michael J. Conrad CITY OF SAN BERNARDINO FIRE DEPARTMENT 200 East 3rd Street San Bernardino, CA 92410 (909) 384-5286 PRESCRIBED BURN AND/OR TRAINING PROJECT AGREEMENT PAGE 3 OF 3 IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto, upon the date first above written. CITY Of SAN BERNARDINO FIRE DEPARTMENT PROPERTY OWNER By: By: APPROVED AS TO FORM: James F. Penman, City Attorney By: PRESCRIBED BURN AND/OR TRAINING PROJECT AGREEMENT THIS AGREEMENT is made and entered into this day of ,20_, by and between the City of San Bernardino through its Fire Chief, (hereinafter referred to as "CITY"), and , hereinafter referred to as "PROPERTY OWNER", and is intended to provide for site preparation, prescribed burning, and necessary follow-up activities of an area owned and controlled by PROPERTY OWNER. WHEREAS PROPERTY OWNER certifies that he/she/they own property or properties that is/are located within the proposed burn area delineated on a map incorporated within the City of San Bernardino and County of San Bernardino upon Assessor's parcel numbers ; and WHEREAS verification of property ownership is attached hereto; and WHEREAS CITY has determined that (Mark all boxes that apply): CHECK BOX TO BE USED FOR WILDLAND BURN INTERFACE AREA The anticipated public benefit from the proposed PROJECT will exceed the foreseeable damage in that the City of San Bernardino has historically suffered the loss of lives, homes, and property due to wildland fires spreading into its northern wildland-burn interface and current conditions including vegetation growth, climate and topography combine to make the potential for another local-area wildland fire extremely high AND/OR: CHECK BOX TO BE USED FOR AREAS OTHER THAN WILDLAND BURN INTERFACE The proposed PROJECT will, for public safety reasons, provide a reasonable solution to what otherwise may prove to be an ongoing problem requiring mitigation efforts; and that a need exists to implement and execute a Prescribed and/or Structural Training Burn on or around the above-referenced property and/or properties, to include structure(s), vacant parcel(s), and/or unimproved parcel(s) whose parcel number(s) have been determined to be located within the proposed burn and/or traininq area. PRESCRIBED BURN AND/OR TRAINING PROJECT AGREEMENT PAGE 2 OF 3 NOW, THEREFORE, IT IS MUTUALLY AGREED: 1. PROPERTY OWNER hereby authorizes the CITY and assisting agencies (California Department of Forestry, United States Forest Service and/or surrounding fire agencies) to conduct prescribed and/or training burns on the above-referenced property or properties that is/are located within the proposed burn area. 2. The term of this Agreement shall commence on the above date and will terminate upon satisfactory completion of the prescribed burn, but in no event will the term of this Agreement exceed one year. 3. The CITY agrees to indemnify and hold harmless the PROPERTY OWNER against liability for damages and injuries arising out of the performance of this Agreement, but excluding such liability for damages and injuries to persons or property arising from the negligence or willful misconduct of the owner(s) of the subject property, and/or the officers, agents, and employees of such owner(s). 4. This Agreement and the Prescribed Burn Plan represent the entire contract between CITY and PROPERTY OWNER. The project described within the Prescribed and/or Training Burn Plan may incorporate several independent agreements with PROPERTY OWNERs and/or agencies. This Agreement may be amended at any time by mutual consent in writing. It may be canceled by either party after giving thirty (30) days advance notice. In the event PROPERTY OWNER unilaterally terminates this Agreement, PROPERTY OWNER shall be responsible for all planning and site preparation costs incurred by CITY prior to termination. 5. All notices hereinafter required shall be made to the parties as follows: On behalf of CITY: On behalf of PROPERTY OWNER: Fire Chief Michael J. Conrad CITY OF SAN BERNARDINO FIRE DEPARTMENT 200 East 3rd Street San Bernardino, CA 92410 (909) 384-5286 PRESCRIBED BURN AND/OR TRAINING PROJECT AGREEMENT PAGE 3 OF 3 IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto, upon the date first above written. CITY OF SAN BERNARDINO FIRE DEPARTMENT PROPERTY OWNER By: By: APPROVED AS TO FORM: James F. Penman, City Attorney By: