HomeMy WebLinkAbout14-Parks and Recreation AIG1 ,AAL
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Kevin Hawkins, Director Subject: Resolution of the Mayor and Common
Council of the City of San Bernardino
Dept: Parks, Recreation& Community authorizing the Director of Finance to issue a
Services Dept. change order to increase Purchase Order No.
303757 by $8,300 to $382,915 for Roadway
Date: May 2, 2011 Engineering and Contracting Inc. for
construction of the Verdemont Community
Center and landscaping at Al Guhin Park per
Capital Improvement Program project PR04-
28.
M/CC Meeting Date: May 16, 2011
Synopsis of Previous Council Action:
1-24-2011 — Mayor and Common Council approved Resolution 2011-9 approving an agreement for
services with Engineering and Contracting Inc. for construction of the Verdemont
Community Center and landscaping at Al Guhin Park
Recommended motion:
Adopt Resolution.
Signature
Contact person: Robert Lennox Phone: 384-5031
Supporting data attached: Staff Report,Reso,change order request Ward: 5
FUNDING REQUIREMENTS: Amount: $8,300.00
Source: (Acct. No.): 268-160-5504-7743-0025
(Acct. Description): AB 1600 Parkland and Open Space
Acquisition and Park Improvement Fee(DIF)
Fund
Finance:
Council Notes:
Agenda Item No.
10oaaaoi.o Pa -e5
CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Director of
Finance to issue a change order to increase Purchase Order No. 303757 by $8,300 to $382,915 for
Roadway Engineering and Contracting Inc. for construction of the Verdemont Community Center and
landscaping at Al Guhin Park per Capital Improvement Program project PR04-28.
Background:
The Mayor and Common Council have approved various resolutions endorsing the construction of a
community center in the Verdemont neighborhood. In FY09-10 staff from the Development Services
Department and the Parks, Recreation and Community Services Department met with various vendors to
review proposals and concepts for a community center at Al Guhin Park.
On January 24, 2011,Mayor and Common Council approved Resolution 2011-9 approving an agreement
for services with Transtech for Roadway Engineering and Contracting Inc. for construction of the
Verdemont Community Center and landscaping at Al Guhin Park. The vendor began construction in
April 2011 and the initial scope of the project included various park landscape improvements, hard-
scaped amenities, parking lot installation, and pit set foundation for a modular building. The
construction bid for this project came in under budget,allowing for the availability of funding to increase
the scope of services to include the following essential and non-essential improvements:
1. Weld building frame to bearing plates—Verdemont Community Center
2. Install transitions for stucco at doors and windows—Verdemont Community Center
3. Provide and install 20'flagpole—Al Guhin Park
4. Install new planting and irrigation at existing baseball player statue—Al Guhin Park
The vendor can provide the increased services in a timely manner; as they have already begun work on
the project and are familiar with all facets of the design and specifications. The scope of services is
included in the request for change order and revised proposal attached hereto, marked "Exhibit A".
Therefore, staff recommends that the Mayor and Common Council authorize the Director of Finance to
issue a change order for Purchase Order No. 303757 from $374,615 to $382,915 for Roadway
Engineering and Contracting Inc. for construction of the Verdemont Community Center and landscaping
at Al Guhin Park.
Financial Impact:
Funds for this project are available in the CIP project for the Verdemont Community Center
(Account No.268-160-5504-7743-0025).
Account No.: 268-160-5504-7743-0025 Budgeted Amount: $575,400
Balance as of 5/2/2011: $162,477 Balance after Approval of Item: $154,177
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred but not yet processed.
Recommendation:
Adopt Resolution.
COPY
1
RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
3 OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO ISSUE
4 A CHANGE ORDER TO INCREASE PURCHASE ORDER NO. 303757 BY $8,300 TO
$382,915 FOR ROADWAY ENGINEERING AND CONTRACTING INC. FOR
5 CONSTRUCTION OF THE VERDEMONT COMMUNITY CENTER AND
LANDSCAPING AT AL GUHIN PARK PER CAPITAL IMPROVEMENT PROGRAM
6 PROJECT PR04-28.
7 WHEREAS, Mayor and Common Council approved Resolution 2011-9 approving an
8
agreement for services with Roadway Engineering and Contracting Inc. for construction of the
9
10 Verdemont Community Center and landscaping at Al Guhin Park per Capital Improvement
11 Program project PR04-28 and;
12 WHEREAS, Roadway Engineering and Contracting Inc. will provide expanded
13 landscaping, new amenities, and building install modifications services to the City.
14
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
15
16 CITY OF SAN BERNARDINO AS FOLLOWS:
17 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to
18 except on behalf of said City a change order request between the City of San Bernardino and
19 Roadway Engineering and Contracting Inc., a copy of which is attached hereto, marked as
20
Exhibit "A", and incorporated herein by this reference as fully as though set forth at length, as
21
22 an addendum to the existing agreement previously executed.
23 SECTION 2. That pursuant to this determination the Director of Finance or her
24 designee is hereby authorized to issue a change order to Purchase Order No. 303757 from
25 $374,615 to $382,915 for Roadway Engineering and Contracting Inc. for construction of the
26 Verdemont Community Center and landscaping at Al Guhin Park per Capital Improvement
27
Program project PR04-28.
28 - U
CS- t�q -
1
2 RESOLUTION NO.
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
4 OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO ISSUE
A CHANGE ORDER TO INCREASE PURCHASE ORDER NO. 303757 BY $8,300 TO
5 $382,915 FOR ROADWAY ENGINEERING AND CONTRACTING INC. FOR
CONSTRUCTION OF THE VERDEMONT COMMUNITY CENTER AND
6 LANDSCAPING AT AL GUHIN PARK PER CAPITAL IMPROVEMENT PROGRAM
7 PROJECT PR04-28.
8 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
9 Common Council of the City of San Bernardino at a meeting thereof, held on the
10 day of , 2011,by the following vote, to wit:
11
Council Members: AYES NAYS ABSTAIN ABSENT
12
13 MARQUEZ
14 VACANT
15 BRINKER
16 SHORETT
17 KELLEY
18
JOHNSON
19
20 McCAMMACK
21
22 Rachel Clark, City Clerk
23 The foregoing resolution is hereby approved this day of , 2011.
24
25 Patrick J. Morris, Mayor
26 City of San Bernardino
Approved as to Form:
27
28 - U
4er-s!T�Penman, City Attorney
EXHIBIT A
ROADWAY ENGINEERING & CONTRACTING INC.
General Engineering Contractor License#874044
April 25, 2011
Evans Construction Management Services
P.O.Box 1330
Redlands, CA 92373
Attention: Chris Evans
Reference: Verdemont Community Center
San Bernardino, CA
Regarding: Change Order Request#001 —Misc Items
Dear Mr. Evans,
As per your request,the prices for additional work on the above referenced project is as
follows:
1) Weld Building Frame to Bearing Plates = $1,600.00
2) Transition for Stucco at Doors&Windows =$2,200.00
3) Provide& Install 20' Flagpole = $2,350.00
4) New Planting&Sprinklers at Baseball Player Statue =$2,150.00
If the above price is acceptable, please issue a contract change order for this amount.
Please call me at(951) 360-6834 if you have any questions.
Sincerely,
ROADWAY ENGINEERING
Eric A z
8861A Jurupa Road • Riverside,Califomia 92509 • (951)360-6834 • FAX(951)360-7634