HomeMy WebLinkAbout12-Information Technology Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lea Deesing RESOLUTION OF THE MAYOR AND
Director of Information Technology COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO
Dept: Information Technology Department AUTHORIZING A CONTRACT
PURCHASE ORDER WITH
Date: May 10, 2011 TIGERDIRECT THROUGH FY 2011-12,
ALLOCATING $40,000. ORIGINAL
M/CC DATE: May 16, 2011
Synopsis of Previous Council Action
FY 2008-09 —Contract Purchase Order #06-062
FY 2009-10—Contract Purchase Order#10-023
FY 2010-11 —Contract Purchase Order #11-042
Recommended Motion:
1. Adopt Resolution. � Oro
Lea Deesing, i ector of Information Technology
Contact person: Lea Deesing Phone: 909-384-5947
FUNDING REQUIREMENTS: Amount: $40,000
Source: (Acct No.) All City Departments
Council Notes: Finance
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Agenda Item No.
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CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino to authorize a
contract purchase order with TigerDirect through FY 2011-12, allocating $40,000.
Background:
In order to maintain oversight for compatibility and to ensure that cumulative purchases do not
exceed prescribed City financial limits, the Department of Finance prepares a single purchase
order with one vendor for this type of purchase. Council approved an allocation for the contract
purchase order with TigerDirect of$35,000 for FY 2010-11.
The selection of TigerDirect is based upon this vendor's ability to provide the variety of parts
required, in addition to them having the most competitive pricing available. This determination
was based on a price comparison conducted in May of 2011 of the most frequently purchased
items.
As the City's computer environment has aged, the need for replacement parts and memory to
support current software demands has increased. The majority of the City's desktop computers
are now six years old still using an operating system released eight years ago. Current software,
such as Microsoft Office 2010, requires increased memory and processing power. Additionally,
as the City's computer base continues to age, monitors, printers, and other parts will need to be
replaced. In order to accommodate an anticipated volume increase in demand for replacement
parts,the IT Department is requesting an allocation of$40,000 for FY 2011-12.
Financial Impact:
The total amount per department may vary based upon required equipment replacements within
the fiscal year. The purchases will be charged against various account numbers as specified by
the departments when ordering the equipment. Before the purchase requests are processed, IT,
in conjunction with the Finance Department, verify the availability of funds in the department
account to be charged.
Recommendation:
Adopt resolution.
COPY
1 RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO TO AUTHORIZE A CONTRACT PURCHASE ORDER WITH
TIGERDIRECT THROUGH FY 2011-12, ALLOCATING $40,000.
4
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1: That the Director of Finance or his/her designee is hereby authorized
8
to issue a purchase order with TigerDirect for FY 2011-12, in an amount not to exceed
9
$40,000. The Purchase Order shall reference the number of this Resolution and shall read,
10
11 "TigerDirect FY 2011/2012 not to exceed $40,000" and shall incorporate the terms and
12 conditions of this Resolution.
13 SECTION 2: This purchase is exempt from the formal purchase order procedures
14 of Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010(B)(3) of said Code,
15 purchases approved by the Mayor and Common Council.
16
SECTION 3: The authorization to issue the above-referenced purchase order with
17
18 TigerDirect is rescinded if not executed/issued within sixty (60) days of the passage of this
19 Resolution
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO TO AUTHORIZE A CONTRACT PURCHASE ORDER WITH
TIGERDIRECT THROUGH FY 2011-12,ALLOCATING $40,000.
3
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
4 Common Council of the City of San Bernardino at a meeting thereof,
5 held on the day of , 2011, by the following vote, to wit:
6
Council Members Ayes Nays Abstain Absent
7
MARQUEZ
8
9 VACANT
10 BRINKER
11 SHORETT
12 KELLEY
13 JOHNSON
14
McCAMMACK
15
16
17 Rachel G. Clark, City Clerk
18
The foregoing resolution is hereby approved this day of , 2011
19
20
21 Patrick J. Morris, Mayor
City of San Bernardino
22
23 Approved as to form:
24
25 es F. Penman, City Attorney
26
27
28
L
City of San Bernardino
Information Technology Division
Interoffice Memorandum
To: Charles McNeely, City Manager
From: Lea Deesing, Information Technology Director
Subject: Selected Source Purchase Request for computer parts from
TigerDirect, pursuant to Municipal Code Chapter 3 .04 .010 (B) (3)
Date: May 16, 2011
Copies:
The City would like to continue to utilize computer parts supplier
TigerDirect due to their ability to provide the variety of parts required, in
addition to them having the most competitive pricing available. Specifically,
the Information Technology Department recommends that the City continue to
using TigerDirect for the following reason:
1. The City recently conducted a cost survey of the top five most
frequently purchased items. TigerDirect' s pricing was significantly
lower than two local vendors used in the comparison.
The Information Technology Department requests that the City Manager
authorize a selected source purchase for various computer parts, pursuant to
San Bernardino Municipal Code Section 3.04 .010 (B) (3) .
Approved by:
Charles McNeely, City Manager