HomeMy WebLinkAbout2011-023
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RESOLUTION NO. 2011-23
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
3 EXECUTION OF A COOPERATIVE AGREEMENT WITH THE CITY OF HIGHLAND
FOR REHABILITATION OF BOULDER AVENUE (SSl1-016) AND HIGHLAND
4 AVENUE (SS08-027).
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager of the City of San Bernardino is hereby authorized and
8 directed to execute on behalf of said City, a cooperative agreement between City of Highland,
and the City of San Bernardino for the rehabilitation of the pavement on Boulder Avenue (SS 11-
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016) and Highland Avenue (SS08-027) as shown in said agreement. A copy of said cooperative
agreement is attached as Attachment "A" and made a part hereof.
SECTION 2. The authorization to execute the above-referenced agreement is rescinded
if the parties to the agreement fail to execute it within ninety (90) days of the passage of this
resolution.
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2011-23
ATTACHMENT "A"
FA5
xJ New Vendor Code Dept. Contract Number
-- Change
Cancel
City Department Dept. Orgn. Contractor's License No.
Public Works
City of Highland Contract Representative Telephone Total Contract Amount
Dennis Barton 909 864-6861
Contract Type
o Revenue IXJ Encumbered o Unencumbered 0 Other:
If not encumbered or revenue contract type, provide reason:
Commodity Code Tcontract Start Date Contract End Date Original Amount This Amendment
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Project Name Estimated Payment Total by Fiscal Year
Pavement Rehabffftation FY Amount 110 FY Amount lID
Of Boulder Ave & HiClhland 09/10 I
Ave. - -
Contract Type - Special - -
(Risk Management Approved)
FOR CITY OF HIGHLAND USE ONLY
CITY OF HIGHLAND
5T ANDARD CONTRACT
THIS CONTRACT is entered into in the State of California by and between the City of Highland, hereinafter called
Highland, and .
Name
Address
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO. CA 92418
Telephone Federal 10 No. or Social Security No.
(909) 384-5179
hereinafter called:
SAN BERNARDINO
IT IS HEREBY ~(;REED AS FOLLOWS:
WITNESSETH
WHEREAS, the CITY OF HIGHLAND (HIGHLAND), and the CITY OF SAN BERNARDINO (SAN
BERNARDINO) desire to cooperate and jointly participate in a project to rehabilitate Boulder Avenue, from
Base Line to Highland Avenue; and Highland Avenue, from 350 feet east of Summertrail Place to Surrey
Lane (hereinafter referred to as PROJECT); and
WHEREAS, the PROJECT scope of work is defined in the contract between the City of Highland
and Engineering Resources of Southern California, Inc. as set forth in Exhibit "C", attached hereto and
incorporated herein by reference; and
WHEREAS, the PROJECT is partially (86.6%) within the incorporated area of HIGHLAND, and
partially (13.4%) within the incorporated area of SAN BERNARDINO, and will be of mutual benefit to
HIGHLAND, and SAN BERNARDINO; and
!
Auditor I Controller - Recorder Use Onl
o contract,Deta,baSe '. 0 FAS.
InputDate s.; . Keyed By, '
Page 1 of 7
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2011-23
WHEREAS, the PROJECT development costs, which include design and environmental
processing, will be shared proportionately by the parties, based upon the PROJECT jurisdictional area
percentages identified above, and the PROJECT construction costs shall be paid by the parties, based on
where the work occurs (therefore, for PROJECT construction costs, each party is only required to pay for
construction work that occurs within its jurisdiction); and
WHEREAS, the total PROJECT cost, which includes PROJECT development and construction
costs, is estimated to be $1,167,000. HIGHLAND's share of PROJECT cost is estimated at $1,010,368
and SAN BERNARDINO's share of PROJECT cost is estimated at $156,632, as more particularly set forth
in Exhibit "A", attached hereto and incorporated herein by reference; and
WHEREAS, it is anticipated that the funding for the construction phase of the PROJECT will be
from anticipated HIGHLAND Proposition 1 B and local funds, and SAN BERNARDINO local funds; and
WHEREAS, HIGHLAND and SAN BERNARDINO desire to set forth responsibilities and
obligations of each as they pertain to the design, construction, and funding of the proposed PROJECT.
NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:
1.0 HIGHLAND AGREES TO:
1.1 Act as the Lead Agency in the design and construction of the PROJECT.
1.2 Provide plans, specifications, construction engineering, and an itemized cost estimate for the
PROJECT for SAN BERNARDINO's prior review and approval. The itemized PROJECT cost
estimates shall be listed for each Agency.
1.3 Construct the PROJECT by contract in accordance with the plans and specifications of
HIGHLAND, which have been reviewed and approved by SAN BERNARDINO, and the Caltrans
Design Manual, 15 year design life for Boulder Avenue and 5 to 10-year design life for Highland
Avenue, to the satisfaction of and subject to concurrence of SAN BERNARDINO.
1.4 Construction by HIGHLAND of improvements referred to herein which lie within SAN
BERNARDINO rights-of-way or affect SAN BERNARDINO facilities, shall not be commenced
until HIGHLAND's original contract plans involving such work and plan for utility relocation
have been reviewed and approved in writing by SAN BERNARDINO personnel and until an
encroachment permit to HIGHLAND authorizing such work has been issued by SAN
BERNARDINO.
1.5 Arrange for relocation of all utilities that interfere with construction of the PROJECT within the
entire PROJECT limits.
1.6 Obtain a no-cost permit from SAN BERNARDINO for work within SAN BERNARDINO's right-of-
~.
1.7 ~dvertise, award, administer, and initially fund the construction of the PROJECT, in accordance
with the California Public Contract Code applicable to counties and require, as well as enforce,
HIGHLAND's contractors to comply with all applicable laws and regulations, including Labor Code
sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages. HIGHLAND
shall indemnify, defend (with counsel reasonably approved by SAN BERNARDINO), and hold
harmless SAN BERNARDINO and their officers, employees, volunteers, and agents from any and
all claims, actions, losses, damages, and/or liability arising out of HIGHLAND's obligations set
forth in this paragraph.
1.8 HIGHLAND shall require all consultants, contractors and vendors working on the PROJECT to
have insurance coverage for the mutual protection and benefit of the parties as set forth in Exhibit
E. San Bernardino will be named as additional insured on insurance policies for consultants and
contractors engaged under the Project. Additionally, Highland shall require consultants,
contractors and vendors doing work in San Bernardino to obtain a business registration certificate
from the San Bernardino City Clerk.
1.9 Provide adequate inspection of all items of work performed under the construction contract(s) with
HIGHLAND's contractors or subcontractors for the PROJECT and maintain adequate records of
inspection and materials testing for review by SAN BERNARDINO. HIGHLAND shall provide
copies of any records of inspection and materials testing to SAN BERNARDINO within ten (10)
days of HIGHLAND's receipt of written demand from SAN BERNARDINO for such records. This
shall be included as a PROJECT cost.
Page 2 of 7
2011-23
1.10 Pay its share of PROJECT costs. The PROJECT costs shall include the cost of PROJECT design,
construction and construction engineering. HIGHLAND's share of the PROJECT costs is
estimated at $1,010,368. HIGHLAND shall be responsible for the sum of $1,010,368 plus its
proportionate share of any PROJECT cost increases pursuant to paragraph 3.6 below. For
purposes of this paragraph and paragraphs 2.1 and 3.1, PROJECT costs shall be shared as
follows: PROJECT development costs, which include design and environmental processing cost,
will be shared proportionately by the parties based upon the PROJECT jurisdictional area
percentages identified in the recitals, and the PROJECT construction costs shall be paid by the
parties, based on where the actual work occurs (therefore, for PROJECT construction costs, each
party is only required to pay for construction work that occurs within its jurisdiction).
1.11 Submit to SAN BERNARDINO an itemized accounting of actual PROJECT costs incurred by
HIGHLAND to date and which have not already been paid by SAN BERNARDINO, and a
statement for SAN BERNARDINO's proportionate share of the PROJECT costs as provided
herein. Costs shall be amended following HIGHLAND and SAN BERNARDINO acceptance of
the final construction cost accounting.
1.12 Include compliance with any applicable requirements of the California Environmental Quality Act
(CEQA), California Public Resources Code section 21000 et. seq, as well as completing the
required CEQA documentation.
2.0 SAN BERNARDINO AGREES TO:
2.1 Pay its share of the PROJECT costs to HIGHLAND. The PROJECT costs shall include the cost of
PROJECT design, construction and construction management. SAN BERNARDINO's share of
the PROJECT costs is estimated at $156,632.
2.2 Reimburse HIGHLAND for SAN BERNARDINO's share of PROJECT costs, including SAN
BERNARDINO's proportionate share of any PROJECT increases pursuant to paragraph 3.6
below, within thirty (30) days after receipt of an itemized statement, as set forth in paragraph 1.11
of this Agreement, setting forth all actual PROJECT costs incurred by HIGHLAND to date and
which have not already been paid by SAN BERNARDINO, together with adequate documentation
of said expenditures.
2.3 Provide a no-cost permit to HIGHLAND for its work within SAN BERNARDINO's right-of-way.
2.4 Operate and maintain those portions of the PROJECT within the incorporated area of SAN
BERNARDINO, in accordance with SAN BERNARDINO's regulations, policies and procedures
after HIGHLAND's, and SAN BERNARDINO's acceptance of the construction contract work.
3.0 IT IS MUTUALLY AGREED:
3.1 HIGHLAND agrees to indemnify, defend (with counsel approved by SAN BERNARDINO) and hold
harmless SAN BERNARDINO, their officers, agents, volunteers from any and all claims, actions or
IGsses, damages, and/or liability resulting from HIGHLAND's negligent acts or omissions which arise
from HIGHLAND's performance of its obligations under the Agreement.
3.2 . SAN BERNARDINO agrees to indemnify, defend (with counsel approved by HIGHLAND) and hold
harmless HIGHLAND, their officers, agents, volunteers from any and all claims, actions or losses,
damages, and/or liability resulting from SAN BERNARDINO's negligent acts or omissions which arise
from SAN BERNARDINO's performance of its obligations under the Agreement.
3.3 In the event HIGHLAND and/or SAN BERNARDINO is found to be comparatively at fault for any
claim, action, loss or damage which results from their respective obligations under the Agreement,
HIGHLAND and/or SAN BERNARDINO shall indemnify the other to the extent of its comparative
fault. This shall have no application to any pending suit that may exist at the time of the execution
of this Agreement. Furthermore, if HIGHLAND or SAN BERNARDINO attempts to seek
recovery from the other for Workers' Compensation benefits paid to an employee, HIGHLAND
and SAN BERNARDINO agree that any alleged negligence of the employee shall not be
construed against the employer of that employee.
3.4 In the event of litigation arising from this Agreement, each Party to the Agreement shall bear its
own costs, including attorney fees. This paragraph does not apply to costs or attorney fees relative
to paragraphs 3.1, 3.2,and 3.3 and relating to indemnification.
3.5 HIGHLAND and SAN BERNARDINO are wholly or partially self-insured public entities for
purposes of Professional Liability, Automobile Liability, General Liability, and Workers'
Compensation and warrant that through their programs of self-insurance, they have adequate
Page 3 of 7
2011-23
coverage or resources to protect against liabilities arising out of HIGHLAND and SAN
BERNARDINO's performance of this Agreement.
3.6 The Parties acknowledge that final PROJECT costs may ultimately exceed current estimates of
PROJECT costs. Any additional PROJECT costs resulting from increased bid prices, change
orders, or arising from unforeseen site conditions, including Utility relocation (but not from
requested additional work by HIGHLAND or SAN BERNARDINO, which is addressed in paragraph
3.7 below) over the estimated total of PROJECT cost of $1,167,000 (which is the sum of
$1,010,368 from HIGHLAND, and $156,632 from SAN BERNARDINO), shall be borne by each
Party in proportion to where the work actually lies (based on jurisdiction), as part of the Parties'
respective obligations to pay the cost for the PROJECT.
3.7 If HIGHLAND or SAN BERNARDINO requests additional work that is beyond the scope of the
original PROJECT, said work will be paid solely by the agency requesting the work at the
construction contract unit costs.
3.8 HIGHLAND shall notify SAN BERNARDINO of the bids received and the amounts thereof. Within
ten (10) days thereafter, HIGHLAND and SAN BERNARDINO shall determine the cost of the
PROJECT. In the event that either Party intends to cancel this Agreement based upon the bids or
amount thereof, said Party shall notify the other Parties prior to the awarding of a contract so as to
avoid detrimental reliance by any potential contractor.
3.9 If, upon opening of bids, it is found that a cost overrun exceeding 25% of the estimated PROJECT
costs will occur, HIGHLAND shall not award any contracts for the PROJECT. Rather HIGHLAND
and SAN BERNARDINO shall endeavor to agree upon an alternative course of action, including
re-bidding of the PROJECT. If, after thirty (30) days, an alternative course of action is not mutually
agreed upon in writing, this Agreement shall be deemed to be terminated by mutual consent.
3.10 The City Engineer or his designee for HIGHLAND and SAN BERNARDINO shall have the
authority to discuss and resolve issues concerning the PROJECT. The City Engineer or his
designee must be able to resolve issues in a timely manner. In the event that~change orders are
required during the course of the PROJECT, said change orders must be in form and substance
as set forth in attached Exhibit "B" of this Agreement and approved by all Parties. Contract Change
Order forms must be signed by the City Engineer or his designee and will be delivered by fax and
must be returned within two (2) working days.
3.11 This Agreement may be cancelled upon thirty (30) days written notice of any Party, provided
however, none of the Parties may cancel this Agreement after HIGHLAND awards a contract to
construct the PROJECT. In the event of cancellation as provided herein, all PROJECT costs
required to be paid by the Parties prior to the effective date of cancellation shall be paid by the
Parties based on actual work performed within each Party's jurisdiction.
3.12 Except with respect to the Parties' operation, maintenance and indemnification obligations
contained herein, this Agreement shall terminate upon completion of the PROJECT and payment
df final billing by SAN BERNARDINO for their share of the PROJECT.
3.13 This Agreement contains the entire agreement of the Parties with respect to subject matter hereof,
and supersedes all prior negotiations, understandings, or agreements. No supplement,
modification, or amendment of this Agreement shall be binding unless executed in writing and
signed by all Parties.
3.14 This Agreement shall be governed by the laws of the State of California. Any action or proceeding
between HIGHLAND and SAN BERNARDINO concerning the interpretation or enforcement of this
Agreement, or which arises out of or is in any way connected with this Agreement or the
PROJECT, shall be instituted and tried in the appropriate state court in the County of San
Bernardino, California.
3.15 Time is of the essence for each and every provision of this Agreement.
3.16 Since the Parties or their agents have participated fully in the preparation of this Agreement, the
language of this Agreement shall be construed simply, according to its fair meaning, and not
strictly for any or against any Party. Any term referencing time, days or period for performance
shall be deemed working days. The captions of the various articles and paragraphs are for
convenience and ease or reference only, and do not define, limit, augment, or describe the scope,
content, or ~ntent of this Agreement. .
3.17 No waiver of any default shall constitute a waiver of any other default or breach, whether of the
same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or
Page 4 of 7
2011-23
performed by a Party shall give the other Party any contractual rights by custom, estoppel, or
otherwise.
3.18 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or
otherwise unenforceable, the remaining provisions shall continue in full force and effect, unless the
purpose of this Agreement is frustrated.
3.19 This Agreement may be signed in counterparts, each of which shall constitute an original.
3.20 This Agreement will be effective on the date it is signed by all parties.
THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of all Parties.
WITNESS WHEREOF, the Parties to these presents have hereunto set their hands.
CITY OF HIGHLAND
(Print or type name of corporation, company, contractor, etc.)
~By
Larry McCallon, Mayor-( sign in blue ink)
Name
(Print or type name of person signing contract)
Title
(Print or Type)
Dated:
Address
"
,.
Approved as to Legal Form
Reviewed by Contract Compliance
Presented to City Council for Signature
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City Counsel
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Department Head
Date
Date
Date
Page 5 of 7
2011-23
Cooperative Agreement
For
Rehabilitation of Boulder Avenue and Highland Avenue
CITY OF SAN BERNARDINO
(Print or type name of corporation, company, contractor, etc.)
~By
(Authorized signature - sign in blue ink)
Name: Charles McNeelv
(Print or type name of person signing contract)
Title: City ManaQer
(Print or Type)
Dated:
Address: 300 N. "0" Street
San Bernardino. CA 92418
Approved as to form:
JAMES F. PENMAN
City Attorney ..
By
Page 6 of 7
2011-23
EXHIBIT A
ESTIMATE OF PROJECT COSTS
FOR CITY OF HIGHLAND AND CITY OF SAN BERNARDINO
FOR PAVEMENT REHABILITATION
OF BOULDER AVENUE AND HIGHLAND AVENUE
IN THE HIGHLAND AND SAN BERNARDINO AREAS
DESCRIPTION PHASE OF TOTAL CITY OF % OF PROJECT CITY OF %OF
COST OF SAN SAN HIGHLAND PROJECT
WORK PROJECT BERNARDIN BERNARIDNO HIGHLAND
0
PAVEMENT DESIGN $110,000 $5,000 4.5% $105,000 95.5%
REHABILITATION
CONSTRUCTION $997,000 $143,032 14.3% $853,968 85.7%
BOULDER AVENUE (BASE
LINE TO HIGHLAND
AVENUE) AND HIGHLAND CONSTRUCTION $60,000 $8,600 14.3% 51,400 85.7%
AVENUE (350 FEET EAST MANAGEMENT
OF SUMMERTRAIL PLACE
TO SURREY LANE
TOTAL $1,167,000 $156,632 13.4% $1,010,368 86.6%
PROJECT costs may be increased or decreased
based on accepted contractor's bid.
"
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2011-23
EXHIBIT B
CONTRACT CHANGE ORDER REVIEW/APPROVAL
PROJECT:
PAVEMENT REHABILITATION OF HIGHLAND AVENUE AND BOULDER AVENUE
CITY OF HIGHLAND CONTRACT #
File: 0la09003
Proposed Contract Change Order No. has been reviewed in accordance with the existing agreements with the City
of Highland, and City of San Bernardino for the above project and the following shall apply:
DATE OF CITY OF SAN BERNARDINO ACTION: / /
---
D APPROVED for Implementation with 100% Participation by CITY OF SAN BERNARDINO
D APPROVED Subject to Comments/Revisions Accompanying This Document
D APPROVED With Limited Funding Participation by CITY OF SAN BERNARDINO
D % of Actual Cost to be funded by CITY OF SAN BERNARDINO
D CITY OF SAN BERNARDINO Participation Not to Exceed $
D DISAPPROVED -Not Acceptable to CITY OF SAN BERNARDINO
Note: Approval under any of the above conditions shall in no case be construed as agreement to increase the total
financial participation beyond that prescribed in the existing CITY OF HIGHLAND, and CITY OF SAN BERNARDINO
agreement without separate amendment to said agreements. Net increases in costs deriving from this and
previously approved Contract Change Orders shall not cause the total construction costs to exceed the sum of the
authorized contract total and contingency amounts.
Comments, as follows and/or attached, are conditions of the above action? DYES DNO
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SIGNED:
TITLE:
Distribution:
Signed Original Returned to Resident Engineer (FAX # 909-862-3180)
Signed Original for CITY OF SAN BERNARDINO File
Signed Original for CITY OF HIGHLAND File
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2011-23
EXHIBIT C
Engineering Resources of Southern California, Inc.
Proposal (see attached)
. 2011-23
~ \ DID... D ~\)D3
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R NIIMEERI.
ESOURCES
If IIIIIIRI WIlli'" ..
03017161
August 13, 2008
Dennis Barton, Assistant Public Works Director
City of Highland
27215 Baseline
Highland, CA 92346
SUBJECT: 2009P A VEMENT .REHABILlT ATION, PROJECT NO.ola09003
Dear Dennis:
As requested by the City, Engineering Resources of Southern. California; . Inc., (ERSe)
hereby presents our proposal for engineering services concerning the City's proposed 2009
Pavement Rehabilitation Project..
. .
. .
Project being undertaken by the City involves pavement rehabilitation by removal and
replacement (R&R), cold planing, cold p,laning and iDlay and overlay OIifour streets ofthe '.
City aggregating to approximately 15,000 linear feet. Handicap ramps and curb and gutter
. replacement will also be constn.Jcted where necessary. Street segments involved are the.
. .
. 'following.
. ~
. Bould~r Avenue from Base Line to . Highland Avenue (5,400') - This reach of
. . Boulder is of two lanes each direction, with an earthen median. There is curb
and/or curb and gutter on both lanes between Base Line and the entrance to the .
Beaver Medical Clinic. From.that driveway north, curb and gutter exists on
Lane No.2, but little on Lane No.1 adjacent to the earthen median. It
intersectsCaltrans right-of-way for S.R. 330 near the northerly end. Also, a
portion of the west half between Pacific and Atlantic is within the. City of San
. Bernardino.
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Highland Avenue from :i:350 east of Summertrail to sUrrey Lane (:i:2,200'). A
portion ofthe north one-balf i~ in-the City of San Bernardino. .Pavement of
Highland Avenue is bounded on the south and southwest by curb and gutter or
a high curb with gutter and by an AC dike or no edge treatment on the north
and northeast side.
1820 (ouE.mITER (11ClE
SAN 8EUAIDIIO, (A 92408.3430
(909) 890-1255
(909) 890-0995 FAX
f:Oll-23
r
03017161
Dennis Barton, Assistant Public Works Director
August 13,2008
Page 2'
· Church Street from :1:300 feet north of Greenspot Road to Highiand Avenue
(6,400')., ' '
· Water Street from Church Street to' Elder Gulch "( 1 ,iOO').
,Prelimiriary estimate for the proposed work is $925,000 iIic1udingcontingency allowance.
Funding for the work will be provided by the City of Highl~d and the City of San BenlardiIlo
for the portion of work within their respective jurisdictions. '
SCOPE OF PROPOSED SERVICES
Engineering services will be conducted by a team led by ERSC for conduct offield
investigation followed by preparation of documents required for bidding and construction, that
is, plans, specifications, 'and estimates. Services proposed to be completed are as follows.
1. Compile assessors maps of the four routes and input street address numbers on
each lot where useful. Addresses are useful in identifying exact location for
remarking at time of construction. ','
2.
" Prepare base plan sheet(s) for each of the four street reaches,;i: five sheets
, antiCipated at a scale of 1 " = 60". County GIMS, digital file and street
improvement plans available from the City and Caltrans will be used in
, preparation of the base sheets for Boulder, Water, and Church wi~ accuracy
limited to'the information shown on those sheets. Digital format ~s available
on Boulder for the reach from Base Line to Atlantic only. Highland Avenue
base sheets will be prepared from available'street improvement plans for Tract
7996 (:f:l,200') and field survey mapping of the westerly:f:l,Ooo'. To the base, '
sheets ,will be added right-of-way, curb and gutter, AC dike,parcel addresses,
and utility features. ,
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,.
,3. Work on Boulder in this area will entail work within Caltrans right-of-way at
S.R..330. Therefore, an eneroachmentpennit will be required, for this 'work.
Submittal will be made as soon as approved plans are available. Follow-up
monitoring arid/or revisions will be completed as necessary forpennit. issuance.
4. Receive, review, and utilize utility records submitted to ERSC as a result of
ERSC's notification. '
5. Retain and utilize a subconsultant, CAL- WEST Consultants, to 1) field review
and determine p~vement conditions, and 2) mark areas for asphaltic concrete
20i.1-23
03017161.
Dennis Barton, Assistant Public: Works' Director
August 13, 2008 , . .
Page 3
removal ~d'replace~ent, and. indicate on ERSC-prepared asses~ors maps or
base sheets, the AC R&R locations and measurements which will be referenced
by street address. .
CA.L- WEST will evaluate deflection test results provided by th~ <:;ity, perform .
laboratory analysis. and recommend structural section for R&R areas, and will
also obtain :f: .nine aSphaltic concrete cores. .
6. CAL- WEST Consultants will also evaluate a minimum of two alternative
pavement rehabilitation techniqQes and make recommendations for the work
and submit and summarize ina letter repOrt. Analysis by CAL-WEST will
include cost estimates for each alternate.
It is our understanding that the City will provide the traffic index for the.'
structural section design and that pavement design is to be for a to-year design
life. . . .
7: . ERSC staff will inspect and determine prospective locations at which handicap .
ramps are neededin existing sidewalks. Candidate sites will be submitted and
: reviewed with the City fodinal ?ecision. Sketches will be prepared offield
conditions from which detail plans will be prepared on 8Y2" x II" sheets for
. each of the .six sites, pr~limi~ly'identifi~d; ,
"
Based on review of desigI) plans, it is believed that noright~of-way will be,
required and thus no effort for that need~s included. .
. 9. ERSC field inspector will, as needed,. also locate utility valves, manhole
covers, striping, and signal detector loops. During this field inspection, gutter-
to-gutter Width will be spot-checked where required. .
8.
..
CAL-WES1; staff will measure length and :width of the streets at various
. locations which, with the record plans,' will provide the basis f()r street
. pavement area 'calculations. .
10. With information oburlned from theCAL-WEST field inspection and letter
report and ERSC field inspections, ERSC staff will then prepare . final plan
. sheets, multiple plan strips 'per she~t; at a scale of 1" = 60'. On the plan sheets
will be shown areas of AC removal and replacement as identified by CAL-
WESt, c~ldplane, cold plane and inlay, overlay, valye and manhole covers,
raised pavement Illarkers, marking and striping replacements, and detector loop
2011-23
")
03017161
Dennis Barton, Assistant Public Works Director
August 13, 2008
Page 4
replacements required. Area in square feet ofAC removal and replacement;
and cold plane and inlay, will be identified at each location on the plan sheet.
Existing plans' of striping, marking, and signal detector loops, from three .
project sources, will be used for Boulder Avenue, modified as needed for
. MUTCD Standards and/or City-desired revisions. Plans in digital format are
available for some portions, Base Line to Atlantic, and in hard copy only, .
Atlantic to Highland. .
11. Prepare cover sheet and general sheet to include street location map, City.
boundaries, general construction notes, legend, and sheet index. .
12. Prepare quantity. and cost estimates for the various pavement and street
rehabilitation improvement treatments, segregated by jurisdiction, that is the
City of Highland and the City of San Bernardino. Qwlntities will be checked
. for accuracy and provided to the City for review~
13. Prepare specification document which will include General Conditions,
contract documents, Spe~ial Provisions, aswell.as detailed bid schedule in a .
format previously used fors~milarprojects in the City.
14. Submit second and fmal notices to u~ility companies to inform them of the
locations of the work and schedules, and incorporate any requirements into the
bid documents. . .
"
IS.
Conduct project management throughout the design: and the document
prep~ation process which will include coordination with the CitY of Highland:
Coordination. will also include revIew a.nd/or presentation to the City of San
Bernardino representative(s) as scheduled and arranged by the Cityof .
Highland. ,.
,.
16. Conduct bid period aSsistance which will consist of reproduction of 25 copies
of plans and specificat~ons, placement of advertisement in trade journals,
. responding to questions during the bid period, preparation of addenda as
required, attendance at bid opening, and bid review and tabulation.
. (. .. . .
PROPOSED FEES
. .
ERSC will complete the services described in Task Nos. 1 through 15 to result in completion
of contract documents suitable for approval, bidding, and construction of the pavement
. .
~
2011-23
03017161
Dennis B~rton, A~sistant Publi~ Works Director
August 13, 2008
Page 5
rehabilitation project for the four streets for. a not-to-exceed fee of$90,655. Included in this
fee are amounts ,for geotechni~al and field survey s~rvices.
Reimbursement for ERSC's ~ervices ~ll be in accordance With our ~urrent hourly rate.
schedule in effect. Spreadsheet detailing the breakdown and composition of our estimate and
tasks for proposed work accompanies this letter as well. as proposals from cAL- WEST
Consultants and Precision Engineering Surveyors.
PROJECT SCHEDULE
It is estimated that approximately 195 calendar days will pe required for preparation of bid
documents from date of authorization to readiness for bid. This schedule will allow bidding to
commence in early April 2009 for construction at mid-year....Gantt-type preliminary schedule
accompanies. .
Should there be any questions concerning our proposal, please contact me.
Very truly yours,
JGE:ma,
.. .
,.
enc.
S:\Highland. City of\03017161\proposal.wpd
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2011-23
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t:AL-
WEST
. . . .
Cons~uction Materials Engineers
Testing & Inspection
A Division of Medal/, Aragoll Oeotechnical, Inc.
C A L I FOR N I A . N' E V A D A
August 4,.2008.
J.N.2454.361.PRP
.....:
Engineering Resources of Southern California, Inc.
1820 Commercenter Circle
San Bernardino, CA 92408
AITN:
Mr. John G. Egan, P.E.
RE:
Boulder Ave., Church St., Highland Ave. & Water St. Rehabilitation
Project
Highland, CA
Proposal to Prepare Pavement Rehabilitation Recommendations
. Dear John:
In accordance with the proposal.information received from your' office, we are
pleased to submit this proposal t~ perf9rm a pavement evaluation and prepare
rehabilitation recommendations for the various streets referenced above in the City
of Highland. W e hav~ reviewed the project sites. It is proposed to rehabilitate
approximately 14,900 lineal feet or 2.82 miles. . .
We have been requested to provide recommendations for a ten year design ~n:d a
twenty year design with rehabilitation alternates for conventional AC (HMA) and
rubberized Asphalt (RAC). For the Boulder Ave. and Church St. segments, the
Caltrans Rehabilitation procedure with deflection testing is a higWy desirable
approach. It is our understanding ;that San Bernardino County Transportation
Department will provide this information, 'a deflection criterion gives a more
scientific approach to desigIi~ For the Highland Ave, and Water St. segments, We
will use the Asphaltln'stitute Method which relies on more subjective data and less
field data. We have used this approach ort'other projects in the city of Highland of
"similar length. '
Riverside County: 16801 V~n Buren Boulevard . Riversid~, CA 92504. Telephone (951) 776-0345.
. Fax (951) 116-0395
Affiliates In Most Major Cities
201l~23
Engineering Resources of Southern Califomia,lnc.
August 4, 2008
Page 2 .
Rehabilitation projects generally are designed on a ten year basis. To extend a ten
year design to twenty years usually .ends up asa complete reconstruction of the
road. This is because the . additional traffic loading. of the second ten years
increases the design Traffic Index.
Our scope of services would be to perfo~ a. field review of the streets, identifying
the number and extent of pavement deficiencies, and marking on the pavement in
white paint the.areas ofR&R. BecauseBoulder Ave. isa divided street we have to
consider it two streets for the purpose of the field review. . The Highland Ave. and
Water S1. segments are in severe, distress and may require more substantial repairs.
We would measure the length of the project and meas.ure the road width at various.
locations and identify possible locatiortsof cores for existing structural section
thicknesses. Final core locations would involve a consideration of the field review
and deflection data. The lengths would be measured with arollertapc; ,
While in the field, we would' sketch the locati ons of each of our field markings and
record the measurements. The physical location of each of the R&R areas would
be tied into an adjacent lot either by h,ouse number or other identIfication; which
will match lip with the aSsessor's maps that you give us. .
In OUT office~ we would sketch on maps you provide to Us an 'outlineof each repair
area, the recommended dimenSIons art<l its relationship to either curb or street
centerline. These maps would be included in our report. We would also provide a
tabulation of the repair areas giving the physical street address and the dimensions'
and square footage. In turn, you 'would put on your plans .the location and
dimensions of the repair area. . '
"
We would evaluate the deflection test results using Caltrans ~riteria and design the.
structural section based on Structural Requirements, thickness to reduge'reflective
cracking and rideability. . .
In our lab, we would measure the cores,.' evaluate subgrade soils' with Sand.
Equivalent Tests and select repreSentative samples for R~Value tests.
. ..
. .
We. will consider a minimum 0.10' standard overlay. Any additional thickt;less of
overlay would be based upon our field review andlor'deflection test results. . For
the structural section of R&R areas, we. would conside~ a minimum 3 ~' of asphalt
concrete' on 4" of aggregate base. Our recommendation would be based. on the
actUal Traffic Index and R.. V ah,lc of the underlying soils. Consideration would be
. . giveIl to crack repair and s~aling, header cuts, grind and inlay 0.10" AC, and bump
grinding. .
CAL-WEST CONSULTANTS
2011-23
Engineering Resources of Southern California, Inc.
August 4, 2008 "
Page 3
'We will prepare a"preliminary evaluation including comparative constructio~ cost
estimates for two alternatives. This c~nstruction cost estimate is not a complete
cost estimate. We will only include the items directly related to" pavement
rehabilitation. ' In preparing our cost estimate we will secure recent" prices from
local contractors and use these prices as the basis tor detennining" the cost to use in
" our construction cost evaluation. We do not regularly compute quan~ities for
bidding on projects. The quantities we will use will be based on aUf evaluation of
the"site and is not to be considered accurate for bidding purpoSes, but will be used:
as the basic quantity for the alternatives in order that"we can make a comparison.
These quantities will include computer-generated data an4 will not necessarily be
baSed upon field measurements. Our construction cost estimate is not a complete"
cost estimate.
When our preliminary evaluation is completed, we would have a meeting with all
parties to the design to discu'ss rehabilitation alternatives.
Finally, we would review the proposed"plans and specifications for the project and
provide our comments back to your office.
Our cost" estimate to provide services on this project is $22,761. A copy of that
estimate is attached as Exhibit 1. "
We can start our work upon receipt of your authorization and of theassesso(s"
maps from your office. We estimate it will take I I weeks from the time we start
the work to the completion of our report.. This could be affected by scheduling of
Deflection Testing and Team meetings and review times. "
,.
If you have any questions, please do not hesitate to contact this-office. _
Very truly yours,
" I
\L.jJ a-,~
Ronald F. Carducci, P .E.
Materials Engineer
RFC: be\2454J61.PRl' IIighland Boulder Ave". Ch~hSt..llighland Ave. &. Water Sl Rehabilitation Project
Attachments
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"'~-1~-'Id~,ldti:tl2 FHCX1-Precision EngineerB911~8626328
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August 07, 2008
John Egan
ENGINEERING RESOURCES
TEL (909) 890-1255 FAX (909) 890-0995
RE: ACCURATELY PLOT HIGHLAND AVE AS SHOWN ON ASSESSOR'S
, MAP 1200 PAGES 10 AND 12 IN THE CITY OF IDCBLAND, CA.
Precision Engineering Surveyors is pleased, to submit this proposal for design surveys.
The following items may be revised or deletcd to mcet your specific requirements; We
have detennined a scope of services as follows:
. . SCOPE OF SERVICES "
DESIGN SUVREYS
. ,
Provide surveying services for eaCh of the following operations;
I) X-section Survey
i) .X-sectionHighland Ave to accurately plot paVement, curb and gutter, and
~ striping as shown on Assessor~s Map 1200' pages 10 and 12. .
Cost $2,259.98
2) Research/Cales '.
i) Perfonn research and field data processing of the design survey.
. . " Cost $2$9.99
, 'jf
1t~oo
-2.l?l.?
ESTIMATED COSTS:. '2,S88.88 " ibLffJO
'Deliverables will be digital d.~ (Autoead ~ady), eopies of Oeldnotes, ....d eopies of
record drawmgs, maps uled lor cen.terline cOlltrol. Provide ,basis of b~ring, st.-eet .
Itatlolling ",Dl,be based on city datum If available. V ertieal datum will be based 08
city or coot)' datum. '. . . '. .
. Should you have any questions regarding this proposal, please do not hesitate to contact
' me at (909) 831.4766,
, Sincerely, '
Fernando Padilla
Chief of Surveys'
~ ~e(.l J~ {Jfr Tt&'/h
. .' Pr- rf~leA1D~ (7n~"
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Precision lnglneer1ng Surveyors, Inc. CSL LS39a
7231 BoUlder AV& '531
Highland, CA 92346
909.862.6326 - Phone ,
909.862.6328 ~ Fax.
fernandoOpreclslonsurveyor.c:om .
2011-23
EXHIBIT 0
Environmental Clearance
Notice of Exemption (see attached)
~
..
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e
MEMORANDUM
, 2011-23
e
~ #3/1$83
2721 S Base Line. HiRhland;CA 92346
Telephone (909) 864.873'2 FAX: (909) 862.3180 .
CLERK OF THE BOARD
NOTICE OF EXEMPTION
11'1\1 ~) r; '>008
' ,...1111 ..... <../ J. .
, TO: Clerk of the Board
385 N. Arrowhead Ave.
Second Floor
San Bernardino, CA 92411
FROM:
COUNTY OF
. Co ~,!\l B=RI"AR......INr.
,City of Highland ..,.... ~ ...... "j ".J
Community Development Department
27215 Base Line'
Highland. CA 92346
PROJECT TITLE:
PROJECT LOCATION - SPECIFIC:
(OLA090031. ENV-008-(12) .
n
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rn
San Bernardino
. -n
DESCRIPTION OF THE NATURE, PURPOSES, AND BENEFICIARIES OF THE PROJECT: r:::
This project consists of applying asphalt concrete overlay and reconstruction sections of streets that f""'!"'i
have deteriorated, th.en restr~ping as required. :This project will occur in the following locatio.lis: Boulde~:':
Avenue from Base Line to Highland Avenue Highland Avenue from300' east of Summertrall to Surrey~....J
Land and Church Street to Croverhill prive, Church Street from Jack Rabbit to Highland Avenue, and {?c:> '
Water Street from Church Street to Via Deldene. . P',
Boulder Avenue from' Base Line to Highland Avenue.
Highland Avenue, from3.DO' e~st o~ Summertrail to Surrey Land
an(j Church.Street to Cloverhlll Dnve. '
, Church Street from Jack Rabbit to Highland Avenue.
Water. Street from Church StreeUo Via Deldene.
PROJECT LOCATION - CITY:
PROJECT LOCATION - COUNTY:
Highland
-0
C-.,
, J
NAME OF PERSON OF AGENCY CARRYING OUT PROJECT: . City of Highland en
. , -~!
REASON WHY PROJECT IS EXEMPT: Ci!y staff has undertaken and completed a preliminary review~-t~
of this project. In accordance with the California Environmental Quality.Act, as amende~, this project ifJ
exempt from CEQA. . " . , . .
EXEMPT STATUS: (Check One)
to ,
Ministerial (Section 21080 (b)(1) ;15268)" .
-Declared Emergency (Sectlon~1080 (b){3);15269(a)) '.
-Emergency Protection (Secti~n 21080 (b)(4); H~269 (b), (c))
TMinor Alterations to Land. Article XIX, Section 15301 Class 1.
NAME OF PUBLIC AGENCIES INVOLVED:
Planning Division, City of Highland
CONTACT PERSON: Sean Kelleher, Assistant Plann~r
TELEPHONE NUMBER: (909)864-8732 ext. 210
IF FILED BY APPLICANT,
. ,
. , .
Attach certified document of exemption findings.': '. .,,' .
Has a Notice of Exemption been filed by the public agency approving the project? Yes _ .
No . ' " ."
~-<==---/i\lslft-l ~AAfr
Responsible Official SIgnature. .... Itle.....,
1.
2.
. ,pj~,c?,
( ate
. "
2011-23
EXHIBIT E
Insurance Requirements (see attached)
"
J'
2011-23
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain and maintain
during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive general liability, including premises-operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent Consultants, personal injury with a
policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence and aggregate.
(b) Automobile liability for owned vehicles, hired, and non-owned vehicles,
with a policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence and aggregate.
(c ) Workers' compensation insurance as required by the State of California.
(d) Professional errors and omissions ("E&O") liability insurance with
policy limits of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence and aggregate. Consultant shall
obtain and maintain, said E&O liability insurance during the life of this
Agreement and for three years after completion of the work hereunder.
5.2. Endorsements. The comprehensive general liability insurance policy shall
contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of San Bernardino and its elected and
appointed boards, officers, agents, and employees are additional insureds
with respect to this subject project and contract with City."
~
(b)
Notice: "Said policy shall not terminate, nor shall it be cancelled, nor
the coverage reduced, until thirty (30) days after written notice is given
to City."
t
(c) Other insurance: "Any other insurance maintained by the City of San
Bernardino shall be excess and not contributing with the insurance
provided by this policy."
5.3. Certificates of Insurance. Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.4. Non-limiting. Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
2011-23
San Bernardino Contractor Insurance Requirements
5-1.02 LIABILITY INSURANCE -- The Contractor's attention is directed to Section 7-3,
"Liability Insurance", ofthe Standard Specifications, providing that the Contractor shall furnish the CITY
with a policy or certificate of liability insurance prior to execution of the contract. All of the Insurance
Policies shall name the City of San Bernardino as an additional insured. The endorsement shall be
provided by the broker or agent of the insurance company and shall be notarized to that effect. ACCORD
Forms are not acceptable, nor forms signed by the broker, unless they have Power of Attorney to bind the
insurance provider. (See attached sample forms.)
Contractor shall maintain minimum limits of insurance no less than:
1. General Liability: $1,000,000.00 per occurrence and $2,000,000.00 aggregate for
bodily injury, personal injury and property damage. Commercial General Liability
Insurance or other form with a general aggregate limit shall apply separately to
this project/location;
2. Products/Completed Operations: $1,000,000.00 per occurrence and
$2,000,000.00 aggregate;
3. Automobile Liability: $1,000,000.00 per accident for bodily injury
and property damage;
4. Employer's Liability: $1,000,000.00 per accident for bodily injury
or illness;
5. Course of Construction: Completed value of the project.
5-1.03 WORKERS' COMPENSATION INSURANCE -- The Contractor's attention is directed
to SecWm 7-4, "Workers' Compensation Insurance", of Standard Specifications, providing that the
Contractor shall file a signed Certificate of Workers' Compensation Insurance before execution of the
contract.
2011-23
ACCORD CERTIFICATE OF INSURANCE DATE (MMIYY/DD)
02115/98
PRODUCER
THIS CERTIFICATE ISSUED AS A MATTER OF INFORMATION ONLY AND
COMMERCIAL ASSOCIATES INS., INC. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE
1226 EAST LA PALMA AVE. POLICIES BELOW.
ANAHEIM, CA 92807 COMPANIES AFFORDING COVERAGE
(714) 524-4949 FAX: (7145) 524-4940 COMPANY
A CNA - TRANSCONTINENTAL
INSURED COMPANY
B CNA - VALLEY FORGE
CONTRACTOR'S COMPANY NAME COMPANY
AND ADDRESS C CHUBB GROUP - FEDERAL INSURANCE
COMPANY
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY
REQUIREMENT, TERM, OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE
AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID
CLAIMS.
CO TYPE OF INSURANCE POLICY POLICY EFFECTIVE POLICY EXPIR LIMITS
LTR NUMBER DATE (MMIYY/DDl DATE (MMlYYIDD)
GENERAL LIABILITY
GENERAL AGREGA TE $ 2,000,000
X COMMERCIAL GEN LIABILITY
A PRODUCTS-COMP/OP AGG $ 1 000 000
0 CLAIMS MADE I 0 OCCUR
PERSONAL & ADV INJURY $ 1 000 000
X OWNER'S & CONTRACTOR'S PROT 102267576 02101198 02/01199
EACH OCCURRENCE $ 1 000 000
FIRE DAMAGE (ANY ONE FIRE) $ 50,000
MED EXP (ANY ONE PERSON) $ 5000
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT $ 1 000 000
AUTOMOBILE LIABILITY BODILY INJURY
(PER ACCIDENT) $
X ALL OWNED AUTOS BODILY INJURY
(PER ACCIDENT) $
X BAP 5197135 02/01198 02/01199 , ~"'"''
B SCHEDULED AUTOS
$
X HIRED AUTOS
X
NON-OWNED AUTOS
GARAGE LIABILITY f
HAN AUTO ONLY $
AN"" AUTO -' ACCIDENT $
AGGREGATE $
WORKERS COMPENSATION AND ~~, I WC STATU- I I OTHER I
EMPLOYER'S LIABILITY TORY LIMITS
EL EACH ACCIDENT $ 1,000,000
THE PROPRIRETORl I IINCL WC 02101199
EL DESEASE - POLICY LIMIT $1 000000
r-- PARTNERS/EXECUTI I I EXCL
VE OFFICERS ARE: EL DISEASE - EA EMPLOYEE $1 000000
OTHER
DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/SPECIAL ITEMS
JOB LOCATION: ALL CALIFORNIA OPERATIONS OF THE NAMED INSURED
RE: AD 2000, CONTRACT 9898
BELOW NAMES AS ADDITIONAL INSURED WITH RESPECT TO GENERAL LIABILITY
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE
THE CITY OF SAN BERNARDINO ISSUEING COMPANY WILL MAIL li DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMES TO THE LEFT.
DEPARTMENT OF DEVELOPMENT SERVICES AUTHORIZED REPRESENTATIVE
PUBLIC WORKS DIVISION
300 NORTH "0" STREET JOHN E. SMITH
SAN BERNARDINO, CA 92418-0001
ACCORD 25-S /1/95\ @ACCORD CORPORATION
2011-23
COMMERCIAL GENERAL LIABILITY
NAMED INSURED:
POLICY NUMBER:
THIS ENDORSEMENT CHANGES THE POLICY.
CAREFULLY
PLEASE READ IT
ADDITIONAL INSURED ------ OWNERS, LESSES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART-OCCURRENCE
SCHEDULE
NAME OF PERSON OR ORGANIZATION:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICESIPUBLlC WORKS
300 NORTH "D" STREET, 3RD FLOOR
SAN BERNARDINO, CA 92418-0001
(If no entry appears aboallalJ& ONI,Vnis endorsement
will be shown in the DeclaG FM t lielent.)
WHO )5 AN INSURED (Section II) is amended to include as an insured the person
or organization shown in the Schedule, but only with respect to liability arising
out,of "your work" for that insured by or for you.
NOTE: MUST BE SIGEND BY AUTHORIZED REPRESENTA T1VE FOR PROVIDER
SUPPL Y POWER OF A TTORNEY GIVING AUTHORITY TO BIND
CG 20 10 11 85
Authorized Representative
for
CNA Insurance Group
Golden Eagle Insurance
Company
2011-23
C'17-1 {' (. f:~~
FAS
Lx- New Vendor Code Dept. Contract Number
Change .
f-- Cancel
City Department Dept. Orgn. Contractor's License No.
Public Works
City of Highland Contract Representative Telephone Total Contract Amount
Dennis Barton 909864-6861
Contract Type
o Revenue IXl Encumbered o Unencumbered 0 Other:
If not encumbered or revenue contract type, provide reason:
Commodity Code I Contract Start Date Contract End Date Original Amount This Amendment
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Project Name Estimated Payment Total by Fiscal Year
2009 Pavement FY Amount I/O FY Amount I/O
Rehabilitation 0la09003 09/10 I
- -
Contract Type - Special - -
(Risk Management Approved)
FOR CITY OF HIGHLAND USE ONLY
CITY OF HIGHLAND
STANDARD CONTRACT
THIS CONTRACT is entered into in the State of California by and between the City of Highland, hereinafter called
Highland, and
Name
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO. CA 92418
Telephone FederallD No. or Social Security No.
(909) 384-5179
Address
hereinafter called:
SAN BERNARDINO
IT IS HEREBY AGREED AS FOLLOWS:
..
,.
WITNESSETH
WHEREAS, the CITY OF HIGHLAND (HIGHLAND), and the CITY OF SAN BERNARDINO (SAN
BERNARDINO) desire to cooperate and jointly participate in a project to rehabilitate Boulder Avenue, from
Base Line Street to Highland Avenue; and Highland Avenue, from 350 feet east of Summertrail Place to
Surrey Lane (hereinafter referred to as PROJECT); and
WHEREAS, the PROJECT scope of work is defined in the contract between the City of Highland
and Engineering Resources of Southern California, Inc. as set forth in Exhibit "C", attached hereto and
incorporated herein by reference; and
WHEREAS, the PROJECT is partially (86.6%) within the incorporated area of HIGHLAND, and
partially (13.4%) within the incorporated area of SAN BERNARDINO, and will be of mutual benefit to
HIGHLAND, and SAN BERNARDINO; and
WHEREAS, the PROJECT development costs, which include design and environmental
processing, will be shared proportionately by the parties, based upon the PROJECT jurisdictional area
Page 1 of 7
2011-23
percentages identified above, and the PROJECT construction costs shall be paid by the parties, based on
where the work occurs (therefore, for PROJECT construction costs, each party is only required to pay for
construction work that occurs within its jurisdiction); and
WHEREAS, the total PROJECT cost, which includes PROJECT development and construction
costs, is estimated to be $1,167,000. HIGHLAND's share of PROJECT cost is estimated at $1,010,368
and SAN BERNARDINO's share of PROJECT cost is estimated at $156,632, as more particularly set forth
in Exhibit "A", attached hereto and incorporated herein by reference; and
WHEREAS, it is anticipated that the funding for the construction phase of the PROJECT will be
from anticipated HIGHLAND Proposition 1 B and local funds, and SAN BERNARDINO local funds; and
WHEREAS, HIGHLAND and SAN BERNARDINO desire to set forth responsibilities and
obligations of each as they pertain to the design, construction, and funding of the proposed PROJECT.
NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:
1.0 HIGHLAND AGREES TO:
1.1 Act as the Lead Agency in the design and construction of the PROJECT.
1.2 Provide plans, specifications, construction engineering, and an itemized cost estimate for the
PROJECT for SAN BERNARDINO's prior review and approval. The itemized PROJECT cost
estimates shall be listed for each Agency.
1.3 Construct the PROJECT by contract in accordance with the plans and specifications of
HIGHLAND, which have been reviewed and approved by SAN BERNARDINO, and the Caltrans
Design Manual, 15 year design life for Boulder Avenue and 5 to 10-year design life for Highland
Avenue, to the satisfaction of and subject to concurrence of SAN BERNARDINO.
1.4 Construction by HIGHLAND of improvements referred to herein which lie within SAN
BERNARDINO rights-of-way or affect SAN BERNARDINO facilities, shall not be commenced
until HIGHLAND's original contract plans involving such work and plan for utility relocation
have been reviewed and approved in writing by SAN BERNARDINO personnel and until an
encroachment permit to HIGHLAND authorizing such work has been issued by SAN
BERNARDINO.
1.5 Arrange for relocation of all utilities that interfere with construction of the PROJECT within the
entire PROJECT limits.
1.6 Obtain a no-cost permit from SAN BERNARDINO for work within SAN BERNARDINO's right-of-
way.
1.7 Advertise, award, administer, and initially fund the construction of the PROJECT, in accordance
~ith the California Public Contract Code applicable to counties and require, as well as enforce,
HIGHLAND's contractors to comply with all applicable laws and regulations, including Labor Code
sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages. HIGHLAND
shall indemnify, defend (with counsel reasonably approved by SAN BERNARDINO), and hold
harmless SAN BERNARDINO and their officers, employees, volunteers, and agents from any and
all claims, actions, losses, damages, and/or liability arising out of HIGHLAND's obligations set
forth in this paragraph.
1.8 HIGHLAND shall require all consultants, contractors and vendors working on the PROJECT to
have insurance coverage for the mutual protection and benefit of the parties as set forth in Exhibit
E. San Bernardino will be named as additional insured on insurance policies for consultants and
contractors engaged under the Project. Additionally, Highland shall require consultants,
contractors and vendors doing work in San Bernardino to obtain a business registration certificate
from the San Bernardino City Clerk.
1.9 Provide adequate inspection of all items of work performed under the construction contract(s) with
HIGHLAND's contractors or subcontractors for the PROJECT and maintain adequate records of
inspection and materials testing for review by SAN BERNARDINO. HIGHLAND shall provide
copies of any records of inspection and materials testing to SAN BERNARDINO within ten (10)
days of HIGHLAND's receipt of written demand from SAN BERNARDINO for such records. This
shall be included as a PROJECT cost.
Page 2 of 7
2011-23
1.10 Pay its share of PROJECT costs. The PROJECT costs shall include the cost of PROJECT design,
construction and construction engineering. HIGHLAND's share of the PROJECT costs is
estimated at $1,010,368. HIGHLAND shall be responsible for the sum of $1,010,368 plus its
proportionate share of any PROJECT cost increases pursuant to paragraph 3.6 below. For
purposes of this paragraph and paragraphs 2.1 and 3.1, PROJECT costs shall be shared as
follows: PROJECT development costs, which include design and environmental processing cost,
will be shared proportionately by the parties based upon the PROJECT jurisdictional area
percentages identified in the recitals, and the PROJECT construction costs shall be paid by the
parties, based on where the actual work occurs (therefore, for PROJECT construction costs, each
party is only required to pay for construction work that occurs within its jurisdiction).
1.11 Submit to SAN BERNARDINO an itemized accounting of actual PROJECT costs incurred by
HIGHLAND to date and which have not already been paid by SAN BERNARDINO, and a
statement for SAN BERNARDINO's proportionate share of the PROJECT costs as provided
herein. Costs shall be amended following HIGHLAND and SAN BERNARDINO acceptance of
the final construction cost accounting.
1.12 Include compliance with any applicable requirements of the California Environmental Quality Act
(CEQA), California Public Resources Code section 21000 et. seq, as well as completing the
required CEQA documentation.
2.0 SAN BERNARDINO AGREES TO:
2.1 Pay its share of the PROJECT costs to HIGHLAND. The PROJECT costs shall include the cost of
PROJECT design, construction and construction management. SAN BERNARDINO's share of
the PROJECT costs is estimated at $156,632.
2.2 Reimburse HIGHLAND for SAN BERNARDINO's share of PROJECT costs, including SAN
BERNARDINO's proportionate share of any PROJECT increases pursuant to paragraph 3.6
below, within thirty (30) days after receipt of an itemized statement, as set fortli in paragraph 1.11
of this Agreement, setting forth all actual PROJECT costs incurred by HIGHLAND to date and
which have not already been paid by SAN BERNARDINO, together with adequate documentation
of said expenditures.
2.3 Provide a no-cost permit to HIGHLAND for its work within SAN BERNARDINO's right-of-way.
2.4 Operate and maintain those portions of the PROJECT within the incorporated area of SAN
BERNARDINO, in accordance with SAN BERNARDINO's regulations, policies and procedures
after HIGHLAND's, and SAN BERNARDINO's acceptance of the construction contract work.
3.0 IT IS MUTUALLY AGREED:
3.1 HIGHLAND agrees to indemnify, defend (with counsel approved by SAN BERNARDINO) and hold
hal'mless SAN BERNARDINO, their officers, agents, volunteers from any and all claims, actions or
16sses, damages, and/or liability resulting from HIGHLAND's negligent acts or omissions which arise
from HIGHLAND's performance of its obligations under the Agreement.
3.2 . SAN BERNARDINO agrees to indemnify, defend (with counsel approved by HIGHLAND) and hold
harmless HIGHLAND, their officers, agents, volunteers from any and all claims, actions or losses,
damages, and/or liability resulting from SAN BERNARDINO's negligent acts or omissions which arise
from SAN BERNARDINO's performance of its obligations under the Agreement.
3.3 In the event HIGHLAND and/or SAN BERNARDINO is found to be comparatively at fault for any
claim, action, loss or damage which results from their respective obligations under the Agreement,
HIGHLAND and/or SAN BERNARDINO shall indemnify the other to the extent of its comparative
fault. This shall have no application to any pending suit that may exist at the time of the execution
of this Agreement. Furthermore, if HIGHLAND or SAN BERNARDINO attempts to seek
recovery from the other for Workers' Compensation benefits paid to an employee, HIGHLAND
and SAN BERNARDINO agree that any alleged negligence of the employee shall not be
construed against the employer of that employee.
3.4 In the event of litigation arising from this Agreement, each Party to the Agreement shall bear its
own costs, including attorney fees. This paragraph does not apply to costs or attorney fees relative
to paragraphs 3.1, 3.2,and 3.3 and relating to indemnification.
3.5 HIGHLAND and SAN BERNARDINO are wholly or partially self-insured public entities for
purposes of Professional Liability, Automobile Liability, General Liability, and Workers'
Compensation and warrant that through their programs of self-insurance, they have adequate
Page 3 of 7
2011-23
coverage or resources to protect against liabilities arising out of HIGHLAND and SAN
BERNARDINO's performance of this Agreement.
3.6 The Parties acknowledge that final PROJECT costs may ultimately exceed current estimates of
PROJECT costs. Any additional PROJECT costs resulting from increased bid prices, change
orders, or arising from unforeseen site conditions, including Utility relocation (but not from
requested additional work by HIGHLAND or SAN BERNARDINO, which is addressed in paragraph
3.7 below) over the estimated total of PROJECT cost of $1,167,000 (which is the sum of
$1,010,368 from HIGHLAND, and $156,632 from SAN BERNARDINO), shall be borne by each
Party in proportion to where the work actually lies (based on jurisdiction), as part of the Parties'
respective obligations to pay the cost for the PROJECT.
3.7 If HIGHLAND or SAN BERNARDINO requests additional work that is beyond the scope of the
original PROJECT, said work will be paid solely by the agency requesting the work at the
construction contract unit costs.
3.8 HIGHLAND shall notify SAN BERNARDINO of the bids received and the amounts thereof. Within
ten (10) days thereafter, HIGHLAND and SAN BERNARDINO shall determine the cost of the
PROJECT. In the event that either Party intends to cancel this Agreement based upon the bids or
amount thereof, said Party shall notify the other Parties prior to the awarding of a contract so as to
avoid detrimental reliance by any potential contractor.
3.9 If, upon opening of bids, it is found that a cost overrun exceeding 25% of the estimated PROJECT
costs will occur, HIGHLAND shall not award any contracts for the PROJECT. Rather HIGHLAND
and SAN BERNARDINO shall endeavor to agree upon an alternative course of action, including
re-bidding of the PROJECT. If, after thirty (30) days, an alternative course of action is not mutually
agreed upon in writing, this Agreement shall be deemed to be terminated by mutual consent.
3.10 The City Engineer or his designee for HIGHLAND and SAN BERNARDINO shall have the
authority to discuss and resolve issues concerning the PROJECT. The City Engineer or his
designee must be able to resolve issues in a timely manner. In the event that- change orders are
required during the course of the PROJECT, said change orders must be in form and substance
as set forth in attached Exhibit liB" of this Agreement and approved by all Parties. Contract Change
Order forms must be signed by the City Engineer or his designee and will be delivered by fax and
must be returned within two (2) working days.
3.11 This Agreement may be cancelled upon thirty (30) days written notice of any Party, provided
however, none of the Parties may cancel this Agreement after HIGHLAND awards a contract to
construct the PROJECT. In the event of cancellation as provided herein, all PROJECT costs
required to be paid by the Parties prior to the effective date of cancellation shall be paid by the
Parties based on actual work performed within each Party's jurisdiction.
3.12 Except with respect to the Parties' operation, maintenance and indemnification obligations
contained herein, this Agreement shall terminate upon completion of the PROJECT and payment
df final billing by SAN BERNARDINO for their share of the PROJECT.
3.13 This Agreement contains the entire agreement of the Parties with respect to subject matter hereof,
and supersedes all prior negotiations, understandings, or agreements. No supplement,
modification, or amendment of this Agreement shall be binding unless executed in writing and
signed by all Parties.
3.14 This Agreement shall be governed by the laws of the State of California. Any action or proceeding
between HIGHLAND and SAN BERNARDINO concerning the interpretation or enforcement of this
Agreement, or which arises out of or is in any way connected with this Agreement or the
PROJECT, shall be instituted and tried in the appropriate state court in the County of San
Bernardino, California.
3.15 Time is of the essence for each and every provision of this Agreement.
3.16 Since the Parties or their agents have participated fully in the preparation of this Agreement, the
language of this Agreement shall be construed simply, according to its fair meaning, and not
strictly for any or against any Party. Any term referencing time, days or period for performance
shall be deemed working days. The captions of the various articles and paragraphs are for
convenience and ease or reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.17 No waiver of any default shall constitute a waiver of any other default or breach, whether of the
same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or
Page 4 of 7
2011-23
performed by a Party shall give the other Party any contractual rights by custom, estoppel, or
otherwise.
3.18 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or
otherwise unenforceable, the remaining provisions shall continue in full force and effect, unless the
purpose of this Agreement is frustrated.
3.19 This Agreement may be signed in counterparts, each of which shall constitute an original.
3.20 This Agreement will be effective on the date it is signed by all parties.
THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of all Parties.
WITNESS WHEREOF, the Parties to these presents have hereunto set their hands.
Title /l1 PI 1/1 0 r
I (Print or Type)
Dated: H~ hr'lAllfl'r :l J, C2 011
Address ell d /5 V)t1 S( /'117 0
l-hjh/IlIlA1 tll fcJ3!ft;.
"
,.
Approved as to Legal Form
Reviewed by Contract Compliance
Presented to City Council for Signature
..
City Counsel
..
..
Department Head
Date
Date
Date
Page 5 of 7
2011-23
Cooperative Agreement
For
Rehabilitation of Boulder Avenue and Highland Avenue
"By
Name: Charles McNeely
(Print or type name of person signing contract)
Title: City Manaaer
(Print or Type)
Dated: 02~\\
Address: 300 N. "0" Street
San Bernardino. CA 92418
Approved as to form:
JAMES F. PENMAN
City Attorney ~
By ~rvf~
0-
Page 6 of 7
2011-23
EXHIBIT A
ESTIMATE OF PROJECT COSTS
FOR CITY OF HIGHLAND AND CITY OF SAN BERNARDINO
FOR BOULDER AND HIGHLAND AVENUES
IN THE HIGHLAND AND SAN BERNARDINO AREAS
DESCRIPTION PHASE OF TOTAL CITY OF % OF PROJECT CITY OF %OF
WORK COST OF SAN SAN HIGHLAND PROJECT
PROJECT BERNARDIN BERNARIDNO HIGHLAND
0
PAVEMENT DESIGN $110,000 $5,000 4.5% $105,000 95.5%
REHABILITATION
CONSTRUCTION $997,000 $143,032 14.3% $853,968 85.7%
BOULDER AVENUE (BASE
LINE STREET TO
HIGHLAND AVENUE) AND CONSTRUCTION
HIGHLAND AVENUE (350 $60,000 $8,600 14.3% 51,400 85.7%
FEET EAST OF MANAGEMENT
SUMMERTRAIL PLACE TO
SURREY LANE
TOTAL $1,167,000 $156,632 13.4% $1,010,368 86.6%
PROJECT costs may be increased or decreased
based on accepted contractor's bid.
..
~
2011-23
EXHIBIT B
CONTRACT CHANGE ORDER REVIEW/APPROVAL
PROJECT:
BOULDER AVENUE AND HIGHLAND AVENUE
CITY OF HIGHLAND CONTRACT #
File: ola09003
Proposed Contract Change Order No. has been reviewed in accordance with the existing agreements with the
City of Highland, and City of San Bernardino for the above project and the following shall apply:
DATE OF CITY OF SAN BERNARDINO ACTION: _/-1-
o APPROVED for Implementation with 100% Participation by CITY OF SAN BERNARDINO
o APPROVED Subject to Comments/Revisions Accompanying This Document
o APPROVED With Limited Funding Participation by CITY OF SAN BERNARDINO
0 % of Actual Cost to be funded by CITY OF SAN BERNARDINO
o CITY OF SAN BERNARDINO Participation Not to Exceed $
o DISAPPROVED -Not Acceptable to CITY OF SAN BERNARDINO
Note: Approval under any of the above conditions shall in no case be construed as agreement to increase the total
financial participation beyond that prescribed in the existing CITY OF HIGHLAND, and CITY OF SAN BERNARDINO
agreement without separate amendment to said agreements. Net increases in costs deriving from this and
previously approved Contract Change Orders shall not cause the total construction costs to exceed the sum of the
authorized contract total and contingency amounts.
Comments, as follows and/or attached, are conditions of the above action? DYES ONO
~
,
.
.-
SIGNED:
TITLE:
Distribution:
Signed Original Returned to Resident Engineer (FAX # 909-862-3180)
Signed Original for CITY OF SAN BERNARDINO File
Signed Original for CITY OF HIGHLAND File
..
..
2011-23
EXHIBIT C
Engineering Resources of Southern California, Inc.
Proposal (see attached)
, 2011-23
, ~ ~ O)Q... D~bD3
~4-)t .
. ,
R NGINBING
ESOURCES
If SDIIIIIII CAlIII..... lit.
03017161
, August 13,2008
,Dennis Barton, Assistant Public Works Director
City of Highland '
27215 'Baseline
Highlarid, CA 92346
SUBJECT:2009PA VEMENT .REHABILlTATION, PROJECT NO.ola09003
Dear Dennis:
As requested, by the City, Engineering Resources of Southern, Californiaj'lnc.J (ERSe)
hereby presents our propOsal for engineering services concerning the City's proposed 2009
Pavement aehabilitation Project., ' , "
, ,
Project being undertaken by the City involves pavement rehabilitation by ~moval and , ,
replacement (R&R), cold planing, ,cold p,laning and imay and oyerlay on fi"ourstreets of the '
City aggregating to approximately 15,000 linear feet. ' Handicap ramps and curb 'and gutter '
. replacement will also be constructed wherC? necessary. Street segments involVed are the.
, . 'following.' , . '" .
. ~
. .
. . ."'
, Boulder Avenue from B:ase Line to'Highland Avenue (5,400') - This reach of
'Boulder is of two lanes each direction, with an earthen median. There is curb
and/or curb and gutter on both lanes between Base Line and the entrance to the '
Beaver Medical Clinic. From.that driveway north, curb and gutter exists on
Lane No.2, but little. on Lane No. 1 adjacent to the earthen median. It
intersectsCaltrans right-.cif-way for S.R. 330 near the northerly end. Also, a
'portion of the west half between Pacific and Atlantic is within the..CityofSan
, Bernardino.
."
t
J
.
, Highhmd Avenue from :1::350 east ofSummerttail to Surrey Lane (:1::2,200'). A
portion ofthe north Olle-half i~ in'the City of San Bernardino. .Pavement of .
Highland Avenue is bounded on the south and southwest by curb. and gutter or
a high curb with gutter and by an AC dike or no edge treatment on the north
and northeast side.
1820 (OMMEiuNTEI CllClE
SAN BEINAIDINO, (A 92408.3430 '
(909) 890-1255
(909) 890-0995 FAX
?Oll-23
r
. 03017161
Dennis Barton, Assistant Public Works Director
August 13, 2008
Page 2'
· . Church Street fram =*=.300 feet narth aJ Greenspot Raad to. Highland Avenue
(6,400').. . .
· Water Street fram ChW'Ch Street to' Elder Gulch (l,ioO').
. Prelimiriary estimate far the praposed work is $925,000 in~ludingcantingency allawance.
Fun4ing far the wark will be pravided by the City af High1~d and the City af San Beniardina
far the partian af wark within their respectiv.e jurisdictians.. .
SCOPE OF PROPOSED SERVICES
Engineering services will be canducted by a team led by ERSC far canduct affield
investigatian fallawed by preparatian af documents required far bidding and canstructian, that
is, plans, specifications, 'and estimates. Services prapased to. be campleted are as fallaws.
1. Campile assessars maps af the faur ra~tes and input street address numbers an .
each lat where useful. Addresses are useful in identifying exact lacatian far
remarking at time af canstruction. ',' .
2.
Prepare. base plan sh~et(s) far each of the. faur stre.et 'reache~, ;:f: five sheets
antiCipated at a scale af 1 " = 60". Caunty GIMS . digital file and street.
impravement plans available from the City and CaltranS will be used in
. prepara,tian afthebase sheets far Boulder, Water, and Church wi~ accuracy
limited ta'the infarmation shawn on thase sheets. Digital fannat is available
an Boulder far the reach .fram Base Line to. Atlantic anly. Highland Avenue
baSe sheets will be prepared fram available street improvement plans far Tract .
7996 (=*=1,200') and field survey mapping afthe westerly =*=l~OOO'... To. the base. .
sheets will be added right-af-way, curb and gutter, AC dike, parcel addresses,
and. utility features. .
..
,.
,
. 3. Wark an Baulder in this area .will entail wark within Caltrans right-af-way at
S.R..330. Therefare, an encroachment permit will be required. far this.wark. .
Submittal will be made as saari as appraved pians are available. Fallaw-up
manitaring and/ar revisians will be campleted as necessary far permii. iss\lance.
4. Receive, review, and utilize utility recards submitted to. ERSC as a result of
ERSC's natification..
5. Retain and iitilize a subcansultant, CAL- WEST Cansultants, to. 1) field review
. an~ determine p~vement canditians, and 2) mark areas far asphaltic cancrete
2Qi.1-23
03017161, ','
Dennis Barton, Assistant Public Worb. Director
August 13, 2008 , "
Page 3
. .
. . '.
removal and'replaceID:ent,a.nd, indicate on EkSC-prepared assessors maps or
base sheets, the AC R&RlocationsaDd measurements which will be referenced
by street address. .
CAL- WEST will evaluate deflection test results provided by the c;ity, perform '
'laboratory analysis,and recommend structural section for R&R areas, and will
also obtain :I: ,nine aSphaltic concrete cores. '
6. CAL- WEST Consultants will" also evaluate a minimum of two alternative
pavement rehabilitation 'techniques and ~ake recommendations for the work
and submit and summarize in'a letter re~rt. Analysis by CAL- WEST will
include cost estimates for each alternate.
It is oUr understanding that the City will provide the traffic index for the "
structural section design and that pavement design is to be for a 10-year design
life. ' .
7:, 'ERSC staff will inspect and determine prospective locations at which handicap ,
ramps are neededin existing sidewalks. Candidate sites will be submitted and
.;teviewed.with theqty for ,final decision. Sketcheswill'be'prepared offield
. conditions from which detail. plans. will be prepared on8 Y2 /I x 11 It. sheets. for
, each of the, six sites, p~limi~ly'identifi~d; .
Based on ~eview of desigI) plans, it is beli~ved that no:right~of-way will be
required arid thus no effort for that need ~s included. . .
8.
.,
"
, . .
, 9. . ERSC field inspector will, as needed, also locate utility valves, manhole
covers, striping, and signal detector loops'. Duri~g this field inspection, gutter-
to-gutter width will be spot-checked where required. .
CAL- WES'"( staff will measure length and width of the streets at various
,locations which, with the record plans,' will provide the basis (or street
pavement area 'calculations. .' .
10. With' information obtained from theCAL-WEST field inspection and letter
report and ERSC field inspe~tio~" ERSC staff will then prepare Hfinal plan
, sheets, multiple plan s~ps 'per sheet; at a scale of 1" = 60'. On the plan sheets
will be shown areas of AC removal' and' replacement as identified by CAL-
WESt, c<?ldplane, cold plane and inlay, overlay,valye and manhole covers,
raised pavement ~arkers~ marking and stri~ing replacements, and detector loop
2011-23
',-!
03017161
Dennis Barton, Assistant Public ~orks Director
August 13,2008
Page 4
replacements required. Area in square feet ofAC removal and replacement;
and cold plane and inlay, will be identified at each location on the plan sheet. ,
Existing plans' of striping, marking, and signal detector loops, from three ,
project sources, will be used for Bo~lder Avenue, modified as needed for
, MUTeD Standards and/or City-d~sired revisions. Plans in ~igital format are
available for some portions, Base Line to Atlantic, and in hard copy only, .
Atlantic to Highland.
11. Prepare cover sheet and 'general sheet to include street location map, City,
boundaries, general construction notes, legend, and sheet index. '
12. Prepare quantity. and cost estimates for the various, pavement and street
rehabilitation improvement treatments, segregated by jurisdiction, that is the
City of Highland and the City of San Bernardmo. Qwlntities will be checked
, for accuracy and provided,to the City for review~ '
13. Prepare specification d~cument ~hichwill include General Conditions,
contract doc~ents, Spe~ial Provisions, aswell.as detailed bid schedule in a .
format previously usect fors~milar'projects in the City. ' '
. .
. .
14. Submit second and flO.al notices to u~ility companies to inform them of the
locations of the work and schedules, and incQrporate any requirements into the
bid documents.' '
"
IS.
Con4uct project manage~entthroughout the design: and the document
preparation process which will include coordination with the CitY of Highland:
Coordination, will 'also include review 8Jld/or presentation to the City of San
Bernardino representative(s) as scheduled and arranged by the City,of '
Highland.
t
16. Conduct bid period aSsistance which will ~onsist of reproduction of 25 copies
of plans and specificat~ons, placement of advertisement in trade joW'Ilills,
responding to questions 'during the bid period, preparation of addenda as
required, attendance at bid opening, and bid review and tabulation.
, ,(' " , '
PROPOSED FEES
,r
ERSC will complete the services described in Task'Nos. I through IS to'result in completion
of contract doc~ents suitable for approval, bidding, and construction of the pavement .'
c.:.
"
2011-23
.r
03017161
. '. ..
Dennis Bllrton, Assistant Publie Works Director
August 13.2008
Page 5
.' .
rehabilitation project for the four streets for.a not-to-exceed fee of $90.655. Included in this
fee are amounts .for geotechni~al and field surveys~rvices. .
. .
Reimbursement for ERSC's~ervices ~11 be in accordance With our <;urrent hourly rate.
schedule in effect. Spreadsheet detailing th~ breakdown and composition of our estimate and
tasks for proposed work accompanies this letter as well as proposals from eAL- WEST
Consultants and Precision Engineering Surveyors.
..
PROJECT SCHEDULE
. ..
It is estimated that approximately 195 e8Iendar days will pe required for preparation of bid
documents from date of authorization to readiness for bid. This schedule will 'allow bidding to '
commenc~ in early April 2009 for construction at mid-year., Gan~-type preliminary schedule
accompanIes.
!
Should there be any questions concerning our proposal. pleaSe conta~t me.
Very truly yours,
JGE:ma,
.. ,
" ' ,
ene.
S:\Highland. City of\0301716l\proposal.wpd
i
2011-23
2011-23
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2011-23
J:AL-
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, .
. .
Construction Materials Engineers
" Testing & Inspection"
A Division of Medall, Aragon Geotechnical, Inc.
e A L I FOR" N T A .' N' E V A D A
i,
August 4,,2008,
J.N. 2454.361 .PRP
Engineering Resources of Southern California, Inc. "
"1820 Commercenter elide
San Bernardino, CA 92408"
ATTN:
Mr. John G. Egan, P.E.
RE:
Boulder Ave., Church St., Highland Ave. & Water St. Rehabilitation
Project
Highland, CA
Prop~sal to Prepare Pavement Rehabilitation Recommendations
, Dear John:
In accordance with t~e propo~alinformation received from your' office, we are
pleased to submit this proposal, t~ perf9ml a: pavement evaluation and prepare
rehat>ilitation recommendations for the various streets referenced above in the City
of Highland. We have reviewed the project sites. It is proposed to rehabilitate
approximately 14,900 lineal feet or 2.,82 miles. ' ,
We have" been requested to provide recommendations for a ten year design iuid. a
~enty year design with rehabilitation alternates for conventional AC (HMA)"and
rubberized Asphalt (RAe). For the Boulder Ave. and Church St. s~ginents, the
Caltrans Rehabilitation procedure with deflection testing is a h~ghly desirable
approach. It is our understanding 'that San Bernardino County, TraIlsportation
,Department will provide this "information, 'a deflection criterion gives a more
scientific approach to desigti~ For the Highland Ave. and Water St. segments, We
will use the Asphalt-Institute Method which relies on more subjectiv:e data and less
field data. W~ have used this approach ort'other projects in the city of Highland of
.,similar length. . ," ,
Riverside County: 16801 VlJn Buren Boulevar<;t . Riversidtl. CA 92504. Telephone (951) 776-0345 .
" Fax (951) '776-0395
. "
Affiliates in Most Major Cities
"
201l~23
Engineering Resources of Southern California,Inc.
August 4; 2008 . ,
Page 2
Rehabilitation projects g~neral1y are designed on a ten year basis. To extend a ten
year design to twenty years usually ,ends up asa complete reconstruction of the
road. This is because, the . additional traffic loading: of the second ten years
increases the design Traffic Index. '
Our scope of services would be to perform a: field review of the streets, identifying
the number' and extent of pavement deficienCies, and marking on the pavemeilt in
white paint the.areas ofR&R. BecauseI;3oulder Ave.. isa divided street we have to
consider it two streets for the purpose of the field review. 'The Highland Ave~ and
Water S1. segments are, in s~vere, distress and, may r~quire more 'substantial repairs.
We would measure the length of the project and meas,ure the road width ,at various,
locations and identify possible 10catio!1sof cores for existing structUral' section
thicknesses. Final core locations would involve a consideration of the, field review
and deflection data. The lengths would be meas,ured with a roller tape; .
While in the field, we, would sketch thelocatious of each of our field markings and
record the measurements. The physical location of each of the R&R areas would
be tied 'into an adjacent lot either by house niullb~ or other identIfication: which
will match lip with the assessor's maps 'that you give us. "
, ,
' ,
In out office~ we would sketch on maps you provide to Us ail :outlineof each repair
area, the, recommended dimensions an~l' its relationship to either curb or street
centerline. These maps would be 'included in our report We would also provide a
tabulation of the repair areaS giving the physical street address and the dimensions'
and square footage. In turn~ you 'would putonyoUt plans .the location . and
dimensions of the repair area. ,
~ \ .
We would evaluate the deflection test reslilts using Caitrans criteria and,design'the,
structural section based on Structural Requirements, thickness t6 reduce 'reflective
cracking and rideability. ' , ,
" In our lab, 'we' would measme the cores,,' evaluate subgrade soils, with Sand.
Equivalent Tests and select repreSentative samples for R.~ Value tests.
We. will consider a minImum 0.10' sb111dard overlay. Any additio~al thick~ess of
overlay would be base<,l upon our field revieW andloi'deflectiontest results.' For
the structural section of R&R areas, we, would conside~ a minimum 3~' of asphalt
concrete'on 4" of aggregate ,base. Our recommendation woul<,l be based on the
actual Traffic Index and R7Vall;1e of the 'underlying soils. Consideration would be
, given to crack repair and sealing, header cuts, grind and inlay 0.10" AC, and bump
grinding. "'.
CAL-WEST ~ONSUL TANTS
2011-23
Engineering Resources of Southern California, Inc.
,August 4, 2008 '
Page 3
, ,
'We will prepare a'preliminary evaluation inchlding comparative construction cost
estimates for two alternatives. ,This' c~nsiruction Cost estimate is not a complete
cost estimate; We will olily include the items directly related to, pavement
rehabilitation. ' In preparing our' c'ost ,estimate we will, secure recent' prices from
local contractors and use these prices as the basis for determining'the cost to use in
, our construction cost evaluation. We' do not regularly compute, quan~ties for
bidding on projects. The quantities we will use will be based on our evaluation of
the'site and, is not to be considered accurate for bidding purpoSes, but will be used :
as the basic quantity for the alternatives in order that'we can make a comparison.
These quantities wilJ include computer-generated data anq will not necessarily be
baSed upon field measurements. ,Our construction cost estimate is not a complete'
cost estimate.
When our preliminary evaluation is completed, we would have a meeting with all
parties to the design to discuss rehabilitation alternatives. '
Finally, we would review the proposed'ptans and speci.fications for the project and
provi,de our c01lll11ents back to your office. '
Our cost' estimate to provide services on thi~ project is $22,761. , A copy of that, ,
estimate is attached as Exhibit 1. '
We can start our work upon receipt of your authorization and' of theassesso(s,
maps from, your office.W eestimate it will take 11 weeks from the time we start
the 'work to the'completion of our report. This could be' affected by scheduling of
Deflection Testing and Team meetings and review times.
~ '
If you have any questions, please'do not he,sitate to contact thisofficc. '
Very truly yours,
,', '
'LiJ o-,.~
Ronald F. Carducc~, i> .E. '
Materials Engineer
RFC: be'a454,361.PRl' IIighland Boulder Ave., Ch~hSt., 'Highland Ave., &. Waler Sl Rehabilil~lion Proje~1
Attachments
CAL:'WEST CONSULTANTS
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IlllS-,1::!-' 'llllS . ~f:i :~2 FH~-Precision Engineer Yf 11 ~8626328 .
T-238 P001/001 F-291
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August 07, 2008.'
John Egan
. ENGINEERING RESOURCES
TEL (909) 890-1255 FAX (909) 890-0995
RE: ACCURATEL YPLO'f. HIGHLAND AVE AS SHOWN ON ASSESSOR'S
. MAP 1200 PAGES 10 AND 12 IN THE CITY OF HIGHLAND, CAw
Precision Engineering, Surveyors is pleased. to submit this proposal for design surveys.
The following items may be revised Or deleted to meet your specific requirements; We
have detennined a scope of services as foI~ows:
. ,SCOPE OI'SERVICES .'
DESIGN SUVREYS
Provide surveying services for each ofth~ follOwing operations:
I) X-section Survey .
i) .X-sectionHighland Ave to accur~tely plot pavement, curb and gutter, and
: striping as shown on Assessor~s Map 1200' pages 10 and 12. .
Cost $3,259.98
" *
cj/~oo
. 2) ResearcWCalcs , . ' ,
i) Perfonn research and field data processing ofthedeaign survey.
. . " Cost $239.99 "2..l?l.?
. ESTIMATED ~OSTS:. . 512,588.89 ' iuilfJO
. .
. ,
. Deliverables will be di<al data (Autoead ~ady), copies of fteldnotes, and eopies of
. record drawmgs, maps used for centerHne control. Provjde,buis of bearing, street .
statloDing "'ill be based on city datum If ayallable. Verdeal datum will be ~ased OD
. city or coaay datum.. . ., '. .'
.' Sliould you have any questions regarding this proposal, please do not hesitate to contact
me at (909) 831.4766.
'" Sincerely, .
Fernando Padilla
Chief of Surveys'
;I f2eaJ~ PfY" 7!&t~
. .' ~ t41eJ1DH- (7n~ "
-
Rei I ,...~ N
Precision lnglneerlng Surveyors, Inc. C$L LS3983
7231 Boulder Ave. #531
HIghland, CA 92346 .
909.862.6326 - Phone "
909.862.6328 ~ Fax.
. fetnanclo@preclslons~rveyor.c:om .
.,'
2011-23
EXHIBIT D
Environmental Clearance
Notice of Exemption (see attached)
..
"
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e
MEMORANDUM
2011-23
e
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.
2721 S Sue Lille, Hiahland;CA 92346
Telephone (909) 864-8731 FAX: (909) 862.3180 .
~ -#=3,1.$8,3
NOTICE OF eXEMPTION
CLER~ OF THE BOARD
, ,JUN 25 2008
TO: Clerk of the Board
385 N. Arrowhead Ave.
Second Floor .
San Bernardino, CA 92411
,FROM:
COUNTY OF
.city of Highland SAN BERNARDiNO
Community Development Department
27215 Base Line' ,
Highland, CA 92346
PROJECT TITLE:
PROJECT LOCA nON - SPECIFIC:
(OLA090031. ENV-008-0,12),
rJ
..,.....J
..,..
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PROJECT LOCATION - CITY: Highla~,d -I
rit
PROJECT LOCATION - COUNTY: San Bern~rdino .."
DESCRIPTION OF THE NATURE, PURPOSES, AND BENEFICIARIES OF THE PROJECT: r
This proje~ consists of apply'i~g asphalt ~oncrete .overl~y an~ recons,ruction sections'of ~~re,ets that r"'"
have detenorated, th.en rest~plng as reqUired. !hls project will occur In the following ~ocatlo.ns: Boulder;..:Jt. I
Avenue from Base line to Highland Avenue Highland Avenue froni300' east of Summertrall to Surrey~~
Land and Church Street to Croverhill Drive, Church Street from Jack Rabbit to Highland Avenue, and '?o '
Water Street from Church Street to Via Deldene.' , , <'it'
-0
NAME OF PUBLIC AGENCIES IN, VOL VED: Planning Division, City of Highland " '
,0
NAME OF PERSON OF AGENCY CARRYING OUT PROJECT: . City of Highland 0)
", " ',", !
REASON WHY PROJECT IS EXEM'PT: Ci!y staff has undertaken and completed a preliminary review;:;~
of this rroject. In accordance with the California Environmental Quality Act, as amende~, this project i3.~JI
exemp from CEQA. " ' , " , ' l...~
EXEMPT STATUS: (Check One)
,. ,
Ministerial (Se'ction 21080 (b){1) ;152681,' '
-Declared Emergency {Section 21080 (b){3);15269{a)) '.
-Emergency Prolection {Secti~n 21080 (b){~); 1~269 {b}, (c))
TMinor Alterations to Land. Article XIX, Section 15301 Class 1.
- '. ".
. . ,
CONTACT PERSON: Sean Kelleher, Assistant Planh~r
, ,
TELEPHONE NUMBER: (909)864-8732 ext. 210
IF FILED BY APPLICANT.'
1.
2.
B~ulder Avenue from' Base Lilie to,Highland Avenue. .
Highland Avenue from3.oo.' east of Summertrall to Surrey Land
an(j Church ,Street to Cloverhill Drive. '
" Church Street from Jack Rabbit to Highland Avenue.
Water. Street from Church StreeUo Via'Deldene.'
Attach certified document of exemption findings. ,,' ,.- .,.. ' .
Has a Notice of Exemption been filed by the public agency approving 'the project? Yes _ .
No . ' .. ."
~~- '.
'\.
2011-23
EXHIBIT E
Insurance Requirements (see attached)
"
"
2011-23
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain and maintain
during the life of this Agreement all of the following insurance coverages:
(a) Comprehensive general liability, including premises-operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent Consultants, personal injury with a
policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence and aggregate.
(b) Automobile liability for owned vehicles, hired, and non-owned vehicles,
with a policy limit of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence and aggregate.
(c) Workers' compensation insurance as required by the State of California.
(d) Professional errors and omissions ("E&O") liability insurance with
policy limits of not less than One Million Dollars ($1,000,000.00),
combined single limits, per occurrence and aggregate. Consultant shall
obtain and maintain, said E&O liability insurance during the life of this
Agreement and for three years after completion of the work hereunder.
5.2. Endorsements. The comprehensive general liability insurance policy shall
contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of San Bernardino and its elected and
appointed boards, officers, agents, and employees are additional insureds
with respect to this subject project and contract with City."
..
(b)
Notice: "Said policy shall not terminate, nor shall it be cancelled, nor
the coverage reduced, until thirty (30) days after written notice is given
to City."
t
(c) Other insurance: "Any other insurance maintained by the City of San
Bernardino shall be excess and not contributing with the insurance
provided by this policy."
5.3. Certificates of Insurance. Consultant shall provide to City certificates of
insurance showing the insurance coverages and required endorsements described above, in a
form and content approved by City, prior to performing any services under this Agreement.
5.4. Non-limiting. Nothing in this Section shall be construed as limiting in any way,
the indemnification provision contained in this Agreement, or the extent to which Consultant
may be held responsible for payments of damages to persons or property.
2011-23
San Bernardino Contractor Insurance Requirements
5-1.02 LIABILITY INSURANCE -- The Contractor's attention is directed to Section 7-3,
"Liability Insurance", of the Standard Specifications, providing that the Contractor shall furnish the CITY
with a policy or certificate of liability insurance prior to execution of the contract. All of the Insurance
Policies shall name the City of San Bernardino as an additional insured. The endorsement shall be
provided by the broker or agent of the insurance company and shall be notarized to that effect. ACCORD
Forms are not acceptable, nor forms signed by the broker, unless they have Power of Attorney to bind the
insurance provider. (See attached sample forms.)
Contractor shall maintain minimum limits of insurance no less than:
1. General Liability: $1,000,000.00 per occurrence and $2,000,000.00 aggregate for
bodily injury, personal injury and property damage. Commercial General Liability
Insurance or other form with a general aggregate limit shall apply separately to
this project/location;
2. Products/Completed Operations: $1,000,000.00 per occurrence and
$2,000,000.00 aggregate;
3. Automobile Liability: $1,000,000.00 per accident for bodily injury
and property damage;
4. Emplover's Liability: $1,000,000.00 per accident for bodily injury
or illness;
5. Course of Construction: Completed value of the project.
5-1.03 WORKERS' COMPENSATION INSURANCE -- The Contractor's attention is directed
to Sec~i6n 7-4, "Workers' Compensation Insurance", of Standard Specifications, providing that the
Contractor shall file a signed Certificate of Workers' Compensation Insurance before execution of the
contract.
2011-23
. ACCORD CERTIFICATE OF INSURANCE DATE (MMlYY/DD)
02115/98
PRODUCER
THIS CERTIFICATE ISSUED AS A MATTER OF INFORMATION ONLY AND
COMMERCIAL ASSOCIATES INS., INC. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE
1226 EAST LA PALMA AVE. POLICIES BELOW.
ANAHEIM, CA 92807 COMPANIES AFFORDING COVERAGE
(714) 524-4949 FAX: (7145) 524-4940 COMPANY
A CNA - TRANSCONTINENTAL
INSURED COMPANY
B CNA - VALLEY FORGE
CONTRACTOR'S COMPANY NAME COMPANY
AND ADDRESS C CHUBB GROUP - FEDERAL INSURANCE
COMPANY
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY
REQUIREMENT, TERM, OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE
AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID
CLAIMS.
CO TYPE OF INSURANCE POLICY POLICY EFFECTIVE POLICY EXPIR LIMITS
LTR NUMBER DATE (MMIYY/DDl DATE (MMlYYIDDl
GENERAL LIABILITY
GENERAL AGREGATE $ 2,000,000
X COMMERCIAL GEN LIABILITY
A PRODUCTS-COMP/OP AGG $ 1 000 000
a CLAIMS MADE IlJ OCCUR
PERSONAL & ADV INJURY $ 1 000 000
X OWNER'S & CONTRACTOR'S PROT 102267576 02101198 02101/99
EACH OCCURRENCE $ 1 000 000
FIRE DAMAGE (ANY ONE FIRE) $ 50 000
MED EXP (ANY ONE PERSON) $ 5000
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT $ 1 000 000
AUTOMOBILE LIABILITY BODILY INJURY
(PER ACCIDENT) $
X ALL OWNED AUTOS BODILY INJURY
(PER ACCIDENT) $
X BAP 5197135 02101/98 02/01/99
B SCHEDULED AUTOS
P. ACCIDENT $
X HIRED AUTOS
X NON-OWNED AUTOS
GARAGE LIABILITY f
HAN AUTO ONLY $
..
ANY AUTO -' ACCIDENT $
AGGREGATE $
WORKERS COMPENSATION AND ~~, WC STATU- I I OTHER I
EMPLOYER'S LIABILITY TORY LIMITS
EL EACH ACCIDENT $ 1,000.000
I WC 02101/99
THE PROPRIRETORl INCL EL DES EASE - POLICY LIMIT $1 000 000
- PARTNERSlEXECUTI I
VE OFFICERS ARE: EXCL EL DISEASE - EA EMPLOYEE $1000000
OTHER
DESCRIPTION OF OPERATIONSlLDCATIDNSNEHICLESISPECIAL ITEMS
JOB LOCATION: ALL CALIFORNIA OPERATIONS OF THE NAMED INSURED
RE: AD 2000, CONTRACT 9898
BELOW NAMES AS ADDITIONAL INSURED WITH RESPECT TO GENERAL LIABILITY
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE
THE CITY OF SAN BERNARDINO ISSUEING COMPANY WILL MAlL Jl. DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMES TO THE LEFT.
DEPARTMENT OF DEVELOPMENT SERVICES AUTHORIZED REPRESENTATIVE
PUBLIC WORKS DIVISION
300 NORTH "0" STREET JOHN E. SMITH
SAN BERNARDINO CA 92418-0001
ACCORD 25-5 (1/95) @ACCORDCORPORATlON
2011-23
COMMERCIAL GENERAL LIABILITY
NAMED INSURED:
POLICY NUMBER:
THIS ENDORSEMENT CHANGES THE POLICY.
CAREFULLY
PLEASE READ IT
ADDITIONAL INSURED ------ OWNERS, LESSES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART-OCCURRENCE
. SCHEDULE
NAME OF PERSON OR ORGANIZATION:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICESIPUBLlC WORKS
300 NORTH "0" STREET, 3RD FLOOR
SAN BERNARDINO, CA 92418-0001
(If no entry appears abo
will be shown in the Decla
nis endorsement
nt.)
WHO )5 AN INSURED (Section II) is amended to include as an insured the person
or organization shown in the Schedule, but only with respect to liability arising
out .of "your work" for that insured by or for you.
NOTE: MUST BE SIGEND BY AUTHORIZED REPRESENTA TlVE FOR PROVIDER
SUPPL Y POWER OF A TTORNEY GIVING AUTHORITY TO BIND
CG 20 10 11 85
Authorized Representative
for
CNA Insurance Group
Golden Eagle Insurance
Company