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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Nadeem Majaj, Director of
Public Works
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the issuance of a
Purchase Order in the amount of $105,806.05
to Burbank Recycling, Inc. for municipal
solid waste disposal services.
Dept: Public Works - Integrated Waste
Management Division
Date: April 26, 2011
Meeting date: May 2,2011
Synopsis of Previous Council Action:
Recommended motion:
Adopt Resolution.
~~7
Signature
Contact person: Nadeem Majaj, Director of Public Works
Phone: 384-5140
Supporting data attached: Staff Report and Resolution
Ward: All
FUNDING REQUIREMENTS:
Amount: $105,806.05 Cost to IWMD
Source: (See Attached)
Acct. Description: Dump Waste Fees
Finance:
Council Notes:
J'Ju.J:JLenda Item No. /d.-
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
issuance of a Purchase Order in the amount of $105,806.05 to Burbank Recycling, Inc. for
municipal solid waste disposal services.
Background:
On November 6, 2006, the City entered into a Professional Agreement with Burbank Recycling
Inc. to receive and process curbside recycling materials for the City. The agreement allows for
the City to deliver the curbside recycling to a designated location for Burbank Recycling.
Burbank Recycling recovers the recycling and remits a payment to the City based upon the
overall percentage of curbside recycling materials processed.
In 2009, the City contracted with Matrix Consulting Group (Matrix) to conduct a management
study of the Integrated Waste Management Division (IWM). The study involved a
comprehensive organization and management analysis of IWM operations, service levels,
management practices, and staffing levels. In part, Matrix was requested to identify any
additional opportunities for efficiencies, and to create a work plan for initiating these operational
improvements and for increasing recycling opportunities.
In order to implement the provisions of the Matrix Report regarding improving operational
efficiency and increasing recycling diversion in the City, in November 2010 (Attachment A),
IWM partnered with Burbank Recycling, Inc. in a pilot program to determine the volume of
recycling within the City's municipal solid waste (MSW). IWM disposed of 2879.86 tons of
MSW through Burbank Recycling. Characterization results yielded approximately 6 percent
recycling diversion from the residential MSW and approximately 12 percent recycling diversion
from the commercial MSW. Recycling revenues received by IWM during the pilot program
increased by approximately 15 percent.
Burbank Recycling disposed of the residual MSW at the County of San Bernardino landfills.
The disposal rate for MSW charged by Burbank Recycling is consistent with the disposal rate the
City would have been charged had the MSW been taken directly to County landfills. The City
disposes of 11,000 of MSW monthly to County landfills. During the pilot program conducted in
November 2010, the tonnage remains consistent with 7,910 tons ofMSW to County landfills and
2879.86 tons of MSW to Burbank Recycling. Therefore, the monetary impact of this pilot
program was negligible and no additional costs were incurred as a result. This Purchase Order
request is in lieu of monies that would otherwise be directed to County landfills.
Staff is recommending that the Mayor and Common Council of the City of San Bernardino
authorize the issuance of a Purchase Order in the amount of $105,806.05 to Burbank Recycling,
Inc. for disposal services.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report-Continued
Financial Impact:
Funds for the purchase order are appropriated in the Public Works, Integrated Waste
Management Division, FY 2010-11 budget account for dump waste fees (no. 527-400-5179-
0000-0095) and (no. 527-400-5179-0000-0096). There is no impact to the General Fund.
Account Number: 527-400-5179-0000-0095 Budgeted Amount: $2,671 JOO
Balance as of April 11, 2011: $75.100 Balance after approval of this item: $0.
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred but not yet processed.
Account Number: 527-400-5179-0000-0096 Budgeted Amount: $3.418,700
Balance as of April 11, 2011: $31,684 Balance after approval of this item: $977.95.
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred but not yet processed.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER
IN THE AMOUNT OF $105,806.05 TO BURBANK RECYCLING, INC. FOR
MUNICIPAL SOLID WASTE DISPOSAL SERVICES.
WHEREAS, the City conducted a pilot program in conjunction with recommendations
from the Matrix Report regarding recycling diversion and operational efficiency; and;
WHEREAS, a Purchase Order to Burbank Recycling, Inc. in the amount of
$105,806.05 is needed to pay the invoice;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That pursuant to this determination the Director of Finance or her
designee is hereby authorized to issue a purchase order in the amount of $1 05,806.05 to
Burbank Recycling, Inc. for disposal services.
SECTION 2. The Purchase Order shall reference this Resolution Number and shall
read, " Burbank Recycling, Inc. for disposal services." Purchase Order not to exceed
$105,806.05
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III
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER
IN THE AMOUNT OF $105,806.05 TO BURBANK RECYCLING, INC. FOR
MUNICIPAL SOLID WASTE DISPOSAL SERVICES.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a
meeting thereof, held
7 on the
8
9
, 2011, by the following vote, to wit:
day of
ABSTAIN ABSENT
Council Members:
AYES
NAYS
MARQUEZ
VACANT
BRINKER
SHORETT
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2011.
Patrick J. Morris, Mayor
City of San Bernardino
Attachment A
.,
\.4F
Burbank Recycling Inc.
500 South Flower Street
Burbank, CA 91502 U.S.A.
Tel: (818) 841-9700. Fax: (818) 841-9465
[ Invoice J
Date
11/30/2010
Invoice No.
1457
"'"
Send To:
1 SBERNARDINO
CITY OF SAN BERNARDINO
234 S. MT VIEW AVE
SAN BERNARDINO, CA 92406
Remit To:
INLAND EMPIRE ENVIRONMENTAL, INC.
1150 S. TIPPECANOE AVENUE
SAN BERNARDINO, CA 92408
./
Date Dav Count Net Tn I1Q Extra Total
11/02/2010 TUB 36 352.56 $12,953.06 $0.00 $12,953.06
11/03/2010 Wed 7 75.81 $2,785.26 $0.00 $2,785.26
11/04/2010 Thu 8 85.56 $3.143.47 $0.00 $3,143.47
11/08/2010 Man 12 123.39 $4.533.35 $0.00 $4,533.35
11/09/2010 Tue 14 142.63 $5,240.22 $0.00 $5,240.22
11/10/2010 Wed 13 132.61 $4,872.09 $0.00 $4,872.09
11/11/2010 Thu 21 188.37 $6,920.73 $0.00 $6.920.73
11/15/2010 Mon 32 311.14 $11.431.29 $0.00 $11,431.29
11/16/2010 Tue 29 286.16 $10,513.54 $0.00 $10.513.54
11/17/2010 Wed 37 263.48 $10,415.04 $0.00 $10,415.04
11/16/2010 Thu 46 360.98 $13.262.39 $0.00 $13.262.39
11/19/2010 Frj 24 125.00 $4,592.49 $0.00 $4,592.49
11/20/2010 Sat 6 48.59 $1,785.20 $0.00 $1.785.20
11/22/2010 Man 37 349.28 $12,632.54 $0.00 $12,632.54
11/23/2010 Tue 2 14.30 $525.36 $0.00 $525.38
324 2679.66 $105.806.05 $0.00 $105,806.05
Total Due: $105,806.05
Remit Instructions:
Payment due upon receipt.