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CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
ORI INAL
From: Linn Livingston Subject: REORGANIZATION OF
PRINT SHOP IN THE INFORMATION
Dept: Human Resources TECHNOLOGY DEPARTMENT.
Date: April 12, 2011
M/CC Meeting Date: April 18, 2011
Synopsis of Previous Council Action:
On April 12, 2011, the Personnel Committee recommended this item to be forwarded to the Mayor and
Common Council for adoption.
Recommended Motion:
1. Add one IT Technician 11 (Flex)position, Range 3430, $3,791-$4,607/month.
2. Delete one Reprographics &Mail Supervisor position, Range 2440, $3,984-$4,843/month.
3. Delete one Reprographics &Mail Technician position, Range 1370, $2,810-$3,416/month.
4. Authorize the Human Resources Director to update Resolution No. 97-244 to reflect these actions.
5. Authorize the Finance Director to amend the FY 2010/11 budget and incorporate the changes into the
FY 2011/12 budget proposal.
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Contact person: Lea Deesing, Director of IT Phone: 384-5947
Supporting data attached: Ward:
FUNDING REQUIREMENTS: Amount: $51,400 Savings
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:--�s ✓«uszy '11/6
Agenda Item No. <!:Q
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subiect
Reorganization of the Print Shop in the Information Technology Department.
Background
The Information Technology Department is an internal service department providing technology
creation and maintenance, and general automation support to City departments, including the
Water Department. The department is comprised of IT administration, Business Systems,
Operations, Network, GIS, and Public Safety. Included in the FY 2010-11 Budget, two
additional internal service fund operations were added to the department, the Telephone and
Print Shop.
At the March 2010 retreat, entitled "Building a Better Community," the Mayor and Common
Council defined a vision and identified a set of strategic goals to achieve that vision. During this
retreat, the City Manager presented a number of organizational strategic initiatives designed to
assist in implementing the direction and vision of the Mayor and Common Council. The major
components of one of these initiatives, Information Technology Improvements, focused on
improving the City's technology in order to streamline operations to improve efficiency and
effectiveness and to better serve the needs of the employees and the community.
The Information Technology Department has been moving forward with several strategies to
meet these goals and objectives. One such strategy was recently addressed by the Information
Technology Department through the development and adoption of a multi-agency technology
upgrade project that will improve City operations and enhance service to the public.
Another strategy addresses the mail and reprographic needs of City services. The Print Shop
function is currently supported by two employee classifications, a Reprographics & Mail
Supervisor and a Reprographics and Mail Technician. The department has evaluated the current
and future needs of the City in this area and has moved forward in several directions to maximize
resources and improve efficiency and service to the departments.
Past printing needs of the City included printing of multiple-part forms designed to meet specific
needs of individual departments and users, and specialty printing i.e. cards, agenda packets,
bound documents, etc. These needs were supported with specialized printing equipment. As the
City improves its technology and moves toward a more "green" environment, the department
evaluated the efficacy of purchasing newer duplication technology. The purchase of a high speed
printer/copier with newer technological capabilities has reduced reproduction times. The need for
multiple-part forms will continue to decline as the City incorporates integrated technology within
the City. Further, the department has established external printing relationships with neighboring
public agencies, including local school districts and the County of San Bernardino, to help
support the City's printing needs. In addition, the department is pursuing more efficient methods
to process the City's bulk mail.
1
Reorganization of print shop operations has eliminated the need to maintain the two full-time
employee positions dedicated specifically to mail and reprographics services. However, within
the information technology service functions, the department has identified the need to add
additional technical support, in the form of one Information Technology Technician II, to
upgrade and maintain citywide computer needs, implement citywide Microsoft upgrades and
new integrated software, migrate the City's network to a virtual environment, and provide
adequate support for future technology projects that enhance city operations.
The Human Resources Department has met with the respective bargaining units regarding the
impacts.
Financial Impact:
The annual estimated savings is $51,400 for the proposed reorganization. The savings will result
from the following actions:
Adding one position of IT Technician II, Range 3430, $3,791-$4,607 per month:
Salary $45,492
Salary Less 10% 40,943
Benefits 19,231
Salary/Benefits $60,174
Deletion of the positions of:
Reprographics &Mail Supervisor, Range 2440, $3,984-$4,843 per month
Salary $47,808
Salary Less 10% 43,027
Benefits 15,947
Salary/Benefits $58,974
Reprographics &Mail Technician,Range 1370, $2,810-$3,416 per month
Salary $40,992
Salary Less 10% 36,893
Benefits 15,782
Salary/Benefits $52,675
Recommendation
1. Add one IT Technician II (Flex)position, Range 3430, $3,791-$4,607/month.
2. Delete one Reprographics & Mail Supervisor position, Range 2440, $3,984-
$4,843/month.
3. Delete one Reprographics & Mail Technician position, Range 1370, $2,810-
$3,416/month.
4. Authorize the Human Resources Director to update Resolution No. 97-244 to reflect
these actions.
5. Authorize the Finance Director to amend the FY 2010/11 budget and incorporate the
changes into the FY 2011/12 budget proposal.
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