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Home My WebLink About35-Public Works File No. 6~141-K C.. IV OF SAN BERNARr.....40 - REQUl. ~ T FOR COUNCIL AC1 _")N From: ROGER G. HARDGRAVE REC'D."ADMIH. OUltject: Publ ic Works/Engineer.SEP 22 PM 4: O~ 9-14-88 Award of Contract--Installation of Ballfield Lighting at Fiscalini Field per Plan No. 7332 ---GEORGE JUGOVIC ~UC-.. TION .I' Dept: Date: Synopsis of Previous Council action: June, 1987 Allocation of $117,090 from 1987/88 CDBG Program for installation of new lights approved. Finding made that installation of new lights is needed for health and safety reasons. Directed to conduct full environmental impact report. Staff directed to prepare environmental assessment and $5,000 authorized for preparation of technical studies. Report entitled IINoise Assessment Study of Sprint.Base- ball Gamesll accpted. Negative Declaration adopted and authorization given to advprt;~p for b;d~ 09-21-87 09-21-87 10-05-87 03-21-88 06-06-88 Recommended motion: Adopt resolution. cc: Jim Robbins Jim Richardson Jim Penman Andy Green Ken Henderson Annie Ramos tA~~ Contact person: Gene R. Klatt Staff Report, Report of B;r1~, Rp~olllt;on Phone: 5125 Supporting data attached: Ward: 2 FUNDING REQUIREMENTS: Amount: $ 111 . 000 . 00 Source: (Acct. No.) 121-544-57596 (Acct. Description) Fiscali"i Field Lighting System Finance: ~ tjr---- Council Notes: 75-0262 Agenda Item No. .~ .... . Cli ./ OF SAN BERNARDI....O - REQUa r FOR COUNCIL AC.... ~DN STAFF REPORT Page 1 of 2 Bids for this project were opened at 2:00 p.m. on Tuesday, 8-23-88. A total of four bids were received, ranging between $94,157.00 and $109,190.00. The low bid of $94,157.00 is 4.3% over the Engineer1s Estimate of $90,300.00. The contract documents were prepared to solicit prices for the Basic Bid and Additive Alternate. The four new poles for the infield were included in the Basic Bid, with the four poles in the outfield as the Additive Alternate. This method was selected, since it appeared the budget funds were not sufficient to finance the installation of all poles. Listed below is an estimate of the total project cost, based upon the actual low bid price for the Basic Bid. Construction Contract (Basic Bid) - $ Engineering & Inspection (W.O. #1809) Sub-Total $ Contingencies (5%)! TOTAL ESTIMATED PROJECT COST $ 94,157 11,700 105,857 5,143 111,000 An amount of $117,090 has been allocated, under Account No. 121-544-57596, from the 1987/88 CDBG Program to finance the costs incurred for this project. There will be an estimated balance of $6,090 in this account. The low bidder submitted a price of $62,328.00 for the Additive Alternate. Therefore, supplemental funds in the amount of $56,238 will be needed to include the Additive Alternate in the contract. A recommendation has been made by the Department of Parks and Recreation that 4 of the 8 poles at the Colony Village Baseball Field (northeast corner of Barton Road and Hunts Lane) be removed and furnished to the Contractor at Fiscalini Field. The 4 re- maining poles will be sufficient to light the field, since there are no organized leagues using this facility. These poles are 80 feet in height, the same as those specified in the contract docu- ments. New lighting fixtures would be furnished and installed by the Contractor. We have met with the low bidder to negotiate a price re- duction for the Additive Alternate, due to the City furnishing the 4 poles at Fiscalini Field. These poles would be removed and 9-14-88 75-0264 ell. OF SAN BERNARDh..D - REQUE.. r FOR COUNCIL AC1.~N STAFF REPORT Page 2 of 2 transported to the job site by City Forces. The low bidder has agreed to a reduction in the bid price for the Additive Alternate of $20,000. We feel this is a fair and reasonable credit. Reduction of the bid price by $20,000 will decrease the required supplemental funds from $56,238 to $36,238. There is an available balance of about $25,000 in Account No. 121-544-57597, after construction of the handicapped ramps has been completed. Item No. 43, on the Council Agenda of 9-06-88, was authorization to close out the FY 1987/88 CDBG funded Hispanic Chamber of Commerce IIEmployment Preparedness II project, and the funds in the amount of $22,285.50 transferred to the CDBG Appropri- ated Reserve Account. This item was continued to 9-19-88. If this project is closed out, these amounts could be used to finance the necessary supplemental funds. We recommend that a contract be awarded to the low bidder for the Basic Bid. The Additive Alternate can be added to the contract at a later date by deductive change order, if sufficient funds can be identified. 09-14-88 75-0264 ~ t;; ~ ~ ~ e,~ ~ ~t~ ~ 0 ~ z 0 Q ~~ a: c z a: I ~ 1&,1 a:a J z '0--) c z en ::> &L 0 i 0 ~ I < ; C ):. ~ a:l < a:l U C C (!:) ~ LU 0 C ..J 0: ~ ~ 0 0 Z < LU LU Z 0: 0: ~ ~ en 0: C ~ \ ~ a.. Li: in < Cl Z ~ % (J a:: ::l A. V1 q \'"' ..J ~ 0 ~ '< t ~ 0 :> IJ.l ~ ~ ~ -, ~ ..J ~I >- < a:l a:l ~ ~ ' C 0: ..... a:l 0: 0 ~ 'z LU ..... 0: Z i \~I rJ ! a.. ::> I I ~ ~I ~I I I I Q \21 C'I 0: I a; 'Jj 1 0: u ~I I LLl '- ..J 1&,1 I I c ~ ~{ 0 > ~I 0:: c - ..... z !:: ~I CD a:l K: i ::> ~ \i ~ i I I o 1&,1 " :::> .. LLl ! oa:a.. ~ z 0 I I ~ i O:IE : .< i5~o ~ z ~ I I ~ I ~o:u I <1< I I I i= I I (/) ~t;1I. I ~,z I LU I 0-0 I I (!:) d u!~ z ~ c~~ Q zl I z z 0:: I- Zca.. I- 0, ..... Z < 1&,1 a.. -I I LLl ::> o::>-a: ~ ~. I I ~I z 0 o!::.. 0 01 ~I t") o::t (!:) 0 >-ul- (/) _I 0\ sl .... .... .... z u < u ..... .. \0 1"-1 co .... LLl <( "LLl Cl -' ~:?;~ ~i I I I " 0 ~ Cl a.. 00:: - I I- ... (/) a:l (/). c o a:: z w o ..I o Cl I- Z w ~ I- a:: c( A. W C ~ z it W -I ii: Q iii > a:: c( z I c( I (J I ):. z a:l 0 j:: c c( LLl a:: o I- Z !!! ::> z o ~ z 0 z c( < w Cl I- Z % < 3: c LLl Z Z 0 LLl j:: a.. ::l o aI (/) a:: C t; co is 9/14/88 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO GEORGE JUGOVIC CONSTRUCTION COMPANY FOR BALLFIELD 3 LIGHTING IMPROVEMENTS TO FISCALINI BASEBALL FIELD. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 5 6 SECTION 1. George Jugovic Construction Company is the lowest responsible bi~der for installation of ballfield lighting 7 improvements to Fiscalini Baseball Field, in accordance with 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Plan No. 7332, for the total amount of $94~157.00, .and a contract for the Basic Bid is awarded to said bidder accordingly, but such award shall be effective only upon the contract being fully executed by the parties; all other bids therefor are hereby rejected; and the Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendments or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held , 1988, by the following on the day of vote to-wit: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 9/14/88 28 RESO: AWARDING CONTRACT TO GEORGE JUGOVIC CONSTRUCTION COMPANY FOR BALLFIELD LIGHTING AT FISCALINI FIELD AYES: Council Members NAYS: ABSENT: City Clerk The foregoing resolution is hereby approved this day of , 1988. Evlyn Wilcox, Mayor City of San Bernardino Approved as to form and legal content: ) - 2 -