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Home My WebLink About20-Purchasing Department 'CIT' \,' OF SAN aJERNAADI""O - REQU&~T FOR COUNCIL AC~"ON :.;x.:"......f. From: Dean R. Meech, purchasing Agent REC.D~~~lM. ~;~rms - City Wide (Annual) Date: August 3, 1988 19ta AUG 18 PM 3: 49 Bid: F-89-08 fl 17 Dept: Purchasing Synopsis of Previous Council action: None Recommended motion: Adopt resolution. Dean R. M Ward: 384-5085 N/A Contact perlon: Dean R. Meech Phone: Supporting data attached: Yes FUNDING REQUIREMENTS: Amount: $84.165.12 53156 Source: (ACCT. NO.) Payment oer Deoartment/Object code: 53250 (ACCT. DESCRIPTION) C'othiog~O'ies Finance: _ _ J:J,----- Council Notel: Agenda I tern No, 02.,0 ~"_"'A' cn. ..' OF SAN BERNARDI. .0 - REQUE r FOR COUNCIL ACt 1N STAFF REPORT F-89-08 The proposed contract is for uniform service for approximately 175 designated . City employees. In addition, the proposed contract includes service for shop towel s, dust cloths, seat covers and fender covers. Exi sti ng specifi cati ons were used, published, and furnished to area uniform service companies. Bids were publicly opened and declared on AprilS, 1988. Attached is a detailed summary of bids received. (ATTACHMENT) Specifications as bid were reviewed with a view toward obtaining the best possible uniform service at the lowest possible cost. The bid of Prudential Overall Supply meets the specifications and requirements. It should be noted that thi s company wi 11 serve the Ci ty for the fi rst time. The ex; sti ng contract vendor (Angeli ca Rental Group) has provi ded the City wi th uniform service over the past six years and the service has been excellent. There will be termination costs in changing vendors. There is the cost of all losses of clothes plus damage to merchandise. Other costs in the transition from one vendor to another involve a contract extension for six weeks minimum. The six weeks is to allow the new vendor to measure and fit .all employees. This time period is stated in the new vendors bid package. The extension will most certainly have to be executed so as not to inconvenience the City in the transition. City logo patches must be provided to the new vendor for the full compliment of employee uniforms. All recoverable patches must be returned from the old vendor~ A $9.50 one time pre~aration charge ~ individual placed into service after the first 30days ~ a so required ~ the ~ vendor. Note: The existing vendor has indicated they will hold the price for the next three year period and outfit the staff with new clothes as contract demands (see letter from Angelica dated May 2, 1988). Checking the route transcript it is noticed the specification for the uniform service is becoming outdated. It appears there are 213 employees on the contract now as opposed to approximately 175 designated employees in the bid speci fi cati on. That bei ng the case, for bi d purposes, specifi cati on numbers must be used. But in actuality it appears we have... 50 people in 3 changes per week at $.64 totaling $4,992 yearly, 122 people in 4 changes per week at $.64 totaling $16,240.64 yearly, 41 people in 5 changes per week at $.64 totaling $6.822 yearly That is $28.055.04 per year and $84.165.12 for three years. 75-0264 Staff Report F-89-08 August 3, 1988 Page 2 The Purchasing Agent feels changing vendors at this time and with the trans i ti on costs, both tangi b 1 e and i ntangi b 1 e, plus the $9.50 charge per person the City doesn't really gain any advantage. Therefore, in the interest of expediency, advantage to the City, and continuity of operations, the Purchasing Agent recommends Angelica Rental Group. This vendor was slightly higher than the bid of Prudential, but required no add on costs and no need to incur any other extraordinary costs. <0 -' c( - t: W Cl ::l ~ n. C> ..,. M o ,... C"') o .. N ------ t- lu W X \I'l >- 0: 0::( ::L ::L =:l \I'l o .... CO In I VI 0 .... I .... ::.:: u .... 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U \I'l is is LoJ ..... .... 0:: ~ \I'l U :z !< :z LoJ :;) 0:: 0:: > i5 .... i5 0 ~ ::l LoJ ::l 0 :c 0:: La- V) La- U :z V! :z t- :z - - - - - c( lID U U 0 I . I I I .... .... .... ... .... .... .... .... .... .... .... .... .... In M In N o M o .... en o :z . ,- ~ VII :z 0::1 00 -. wi 01 <"'l 01 <<3: u .... ~I ~ w <.:l :z col <<3: N I- llJ W X VI >- 0:: ~ :E :E ~ VI c ..... CO CX) o I 0\ CX) I LL- ,--- . ._- - -- - - - - - - - - - -- - - - - --- - - - - - - - - - - - - - .-..-- .- -- - '" -' <<3: .... t: ;;::; o ::l 0:: 0. CX) N 0\ ,.... o ~ 0\ '" ,.... '" ------ '" VI N 0 C> C> W ~ \0 ~ 0 .... ,....; ~ ~ ~ U .... 0 ------ o N . o o ~ C> C> ~ o C> \0 ------ CX) ..... o C> '" C> o '" '" C> ..... ------ 0 C 0 0 .... .... .... .... CO CO CO CO 0 0 0 C> VI :z :z :z :z :r: u ~ W :0: ..... '" <"'l o N N o \0 \0 <"'l ~ ,.... x W I- <C 0:: <<3: >- I- ~ ~ ~ 0' o z z: o I- ~ u ~ ..... ~ U W 0.. VI - - - :r: I- 0 ~ z: u 0 ..... I- 0:: I- VI W 0.. ~ :::l 0:: > .... ...... 0 W 0 0:: :0: > U U 0 ~ 0 "1 I- ..... U 0:: hi % W Cl 0. :z !< 0 0 "" % :r: .....J ..... ..... VI ..... VI ..... :0: :z :z :z w w w w :z :z :z :z - - - - >- 0:: a l!) hJ 5 CO I > .... U I > .... C I > .... < I > .... . '. AI: ~ /" , . ... : '. May 2. 1988 City of San Bernardino 300 N. "0" Street San Bernardino. Ca. 92418-0151 Dear Gentlemen; Thank-you for giving me the opportunity to discuss with you our assoc- iation for the mutual benefit of our firms. We believe that quality blended with excellent service is the foundation for a successful business relation- ship. Al Cunningham, our service manager, along with Dean Meech have establish- ed a proven garment control and billing procedllre that is currently in use. These procedures are of great vallie to the City of San Bernardino. Keeping such a large account up to date as far as adding new employees. deletion of termin- ated employees. ordering new uniforms as needed and getting them to designated service areas is a talent that we have perfected through working together over these past years. It is a talent that can become time consuming and expensive if not properly initiated. Angelica has serviced an estimated 435 of your em- ployees. and replaced an estimated 7500 garments (at no cost to the City of San Bernardino) just since 1985. This does not include items such as mops,towels and floor mats. It takes a lot of effort that has been cheerfully extended by our various employees to see that you have clean.presentable uniforms and vari- ous other items. We have valued the City of San Bernardino as a customer for the past dec- ade. Even though we have recently experienced an across the board increase from our own supplier, Angelica is Willing to remain at the 1985 prices in order to maintain this relationship. Angelica stands by its customers. It has always been Angelica's goal to supply its customers with the best combined service and prices. Yet remain competitive within its own industry. With that. I. resubmit the 1985 prices. Please accept this as our written. confirmation that prices and all other terms and conditions of said agreement shall become effective upon your approval. Sinc.erelY,~, / ') . r~L ~- /J6seph Pieson t/General Manager Jp/sa 300 E. Commercial Drive, Pomona, California 91766 1-800-841-6241 PUI. _ .iASE onDER VENDOR'S COpy , "1 Y 01 'AN BEI{NAR' ;N~ OffiCE OF TIlE PURCIlASING AGENT 250 \\'. CIlJS1 ER 51 RIfT SAN BERNARDINO, CAW"ORNIA 92418 ANGELICA RENTAL SERVICES GROUP VENDOR - DEPT. HJ301 ORDER ADDRESS LOS ANGELES, CA. 9008R CITY STATE r VENDOR NO 0109Y9 II REO:~ punCHASE N 2 0 I 8 2 ORDER o. ~-t PAGE ill OF 4 JULY 1. 1985' DA T E OF onDEn PROMPT PAYMENT DISCOUNT NONE DELIVER TO: SEE LISTINGS ON ATTACHED PAGE~EPARTMENT ZIP VENDOR'S PAYMENT ADDRESS SAN BERNARDINO. CALIFORNIA ORDERING DEPARTMENT ~,RCHASING EaulP NO, I W,O, NO. CITY STATE ZIP DESCRIPTION OF ARTICLES OR SERVICES REQUIRED QUANTITY UNIT UNIT PRICE EXTENSION ANNUAL !DOR - ANGELICA RENTAL SERVICES GROUP SHALL PROVIDE ,K UNIFORt4 RENTAL SERVICE PER BID SPECIFICATION F-85-12. DOR TO FURNISH NEW UNIFORMS AT TIlE START OF TlHS CON- CT. CONTRACT PERIOD IS JULY 1ST, 1985 TURU JUNE 1 Y8H. REPA 1 RS ARE AT NO CBARGE TO THE CITY. ILESTONE MEETING ON THE CONTRACT DISPOSITION WILL HELD WITH VENDOR, DEPT. HEADS & P.A. EVERY 90 DAYS. lNG', THE DURATION OF CONTRACT. OUR WILL FURNISH GARMENT REQUEST FORMS, REPAIR TAGS WEEKLY TALLY FORMS. JOR WILL FURNISH NAME EMBlEN ON UNIFORMS. r"WILL FURNISH THE CITY EMBLEM TO VENDOR F0R ATTACHING JNIFORMS. VENDOR TO ATTACH TO UNIFORMS. lOR TO FURNISH THEIR ROUTE TRANSCRIPT PRINTOUT ON JEST. tOVED BY ~iAYOR& COnr.10N CLUNCIL 7/18/85. =tDINATE DELIVERY WITH: ' ::JLETE DELIVERY WITHIN . INTlNG CODE: BRANCE ,MOUNT: DAYS OF ORDER DATE. BUYER TO CONTACT REGARDING THIS PURCHASE DEAN, MEECH "'PORTANT: INVOICES MUST BE FORWARDED TO THE FINANCE DEPARTMENT, 300 N. MDR Slreet. San Bemardlno. CA 92418 immediately upon e1iYery of articles or performance of services ordered hereon unless otherwise indicated, Invoices must show on their lace the NUMBER OF THIS lRDER. which appears In the upper right hand corner hereof, the name 01 the department to which the goods were lurnlshed; that the same covers omplet. or partial delivery or performance as the case may be. and amount 01 prompt payment discount. FREIGHT CHARGES, IF ALLOWED MUST BE PREPAID AND ITEMIZED ON INVOICE. ALL PURCHASES F.O.B. DELIVERY ADDRESS UNLESS OTHERWISE SPECIFIED ON PURCHASE ORDER. ALL ARTICLES OR SERVICES FURNISHED PURSUANT TO THIS PURCHASE ORDER SHALL COMPLY WITH AL.L CAL-OSHA STANDARDS AND REGULATIONS AND ALL APPLICABLE GOVERNMENTAL LAWS AND ORDERS. "llY l : SAN BEnNA Dlr ) OffiCE OF TIlE PUltUMSING AGENT 300 NO It 11\ "u" Slit[ 1I SAN DERNARUlNO. CAlIIOKNIA 920118 COpy DESCRIPTION OF ARTICLES OR SERVICES REOUIRED UNIFORMS - WORK EXC SHIRT ------------------ $ .34 .36 PANTS .------------------ $ .36 .60 COVERALLS -------------- $ .72 -- L.OOSE LOAD - SHOP TOWELS ------------ $ .03 DUST MOPS: 24" ------------------ $ .75 36" ------------------ $ .75 lUST CLOTH --------------- $ .30 =ENDER COVERS ------------ $ .45 iEAT COVERS -------------- $ .45 UN I FOR~1S DEPARTr.1ENT I S NA~1E CEMETERY DELIVERY LOCATION REQ'21 ENCUMBERANCE ACCOUNT 106-441-53250 -------------------- CENTRAL STORES DELIVERY LOCATION 001-122-53156 -------------------- CENTRAL SERVICES DELIVERY LOCATION REQNSll 001-123-53250 -------------------- COr-1MUN I CATIONS DELIVERY LOCATION REQN8!i/60 001-462-53250 -------------------- FIRE DEPT. DELlV,ERY LOCATION REQ'758 001-201-53250 -------------------- GARAGE DELIVERY LOCATION REQ'85-168 001-311-53250 -------------------- PARKS & RECREATION DELIVERY LOCATION REQ'86-03 00I-3fi2-53156 -------------------- ***CONTINUEO ON PAGE THREE*** PURCHASE ORDER '2'-. '102 PAGE 2 OF 4 OUANTlTY , UNIT I UNI' PRICE I EXTENSION ANGELICA ACC( UNT 304-1509 . 211 E. NINTH STREET 304-1507 250 W. CLUSTE R ST. 304-1503 300 N. 110" S REET 304-4516 300 N. "0" S REET 304-150H 1208 "W STRE ET 304-1502 234 S. NT. V EW 304-i516 234 S. fn. V EW I 1 1 I I I I I I I I I I 1 I I I I I 1 I I 1 I I I I \ 1 I I 1 I I I 1 1 1 I I I I I ! I I I I I 1 I I , I , 1 I 1 1 I I I 1 I I I I I I I I I I ! I I I I 1 I I ! 'ENDOR'S COpy -ONTINUATlON SlIrq CITY ~FSAN DERNh.tDINO OffICE OF lIlE PURCIIASING AGENI 300 NORIIl "0" SIREET SAN BERNAROINO, CALlIORNIA nUB PURCHASE ORDER PAGE 3 OF J54&2 4 DESCRIPTION OF ARTICLES OR SERVICES REQUIRED OUANTlTY UNIT UNIT PRICE EXTENSION i UNIFORMS I I I DEPARn~ENT IS NANE I ENCUMBERANCE ACCOUNT ANGELICA ACC UNT I I I POLICE 001-211-53250 304-1520 I I DELIVERY LOCATION -------------------- 466 W. 4TH S . I REQ#7-3i-85-9 . I I I I PUBLIC BUILDINGS -------------------- ------------ --- \ I I STREET LIGHTING 001-329-53250 304-1501 I DELIVERY LOCATION -------------------- 247 S. HT. V EW REQ#1006 ! BLDG. MTCE. 001-325-53250 304-1505 DELIVERY LOCATIUN -------------------- *247 S. MT. IEW AND REQ#1005 *300 N. "0" >T. CUSTODIAL MTCE. 001-324-53250 304-1512 DELIVERY LOCATION -------------------- 300 N. "0" S . REQ#1004 . PUBLIC SERVICES -------------------- ------------ --- REFUSE 127-412-53250 304-1517 DELIVERY LOCATION -------------------- 234 S. IH. V EW REQ# -DATED 4/11/85 REFUSE 127-413-53250 304-1515 I , DELIVERY LOCATION -------------------- 234 S. MT. V EW I I REQ# -DATED 4/11/ti5 I I I STREET UOl-402-53250 304-1521 I I DELIVERY LOCATION 234 S. MT. V EW I -------------------- I REQ#768 I I ! STREET 001-403-53250 304- I I DELIVERY LOCATION -------------------- 234 S. IH. V EW I I REQ#7 68 I I I I TRAFFIC SIGNALS 001-306-53250 304-1500 I' DELIVERY LOCATION -------------------- 234 S. liT. V HI I REQ#85-1031 I I I , IENDOR'S COpy -:ONlINUAIION 51' -<:r ......ITV uF SAN DERN/'\RDIf'-.. J OFfICE OF TIlE PURCIIASING AGENT lOll NORIII "n" SHun SAN BERNAlmINO. CALli ORNIA nUB PURCHASE ORDER ..l054U2 PAGE 4 OF 4 DESCRIPTION OF ARTICLES OR SERVICES REQUIRED QUANTITY UNIT UNIT PRICE EXTENSION DEPARTMENT'S NAME . C01ETERY DELIVERY LOCATION REQ'22 . CENTRAL SERVICES DELIVERY LOCATION REQ,512 . FIRE DEPT. DELIVERY LOCATI~N REQI757 . GARAGE DELIVERY LOCATION REQ'85-169 '. PUBLIC BUILDINGS DELIVERY LOCATION REQ'1002 & #1003 LOOSE LOAD I I I I I I I I I I I I I I I I I ENCUMBERANCE ACCOUNT 106-441-53250 -------------------- 001-123-53250 304-1514 ____________________ 300 N. "0" S . 001-201-53250 304-1518 ____________________ 12081/2 IJ T " 111 . . AND 200 "E" 5ECOI0 ST. 001-311-53250 304-1511 ____________________ 234 S. MT. V EW 001-324-53250 304-1512 ____________________ 300 N. "0" 5 . ****ACCOUNTING INFORMATION - FOR OFFICE USE ONLY**** $57.467.10 3 YEARS ENCUNBERANCE $19.155.70 PER YEAR EHCUMBERANCE 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A BID TO ANGELICA RENTAL GROUP FOR THE FURNISHING AND DELIVERY OF UNIFORMS (CITY WIDE) IN 3 ACCORDANCE WITH BID SPECIFICATION F-89-08. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 5 6 SECTION 1. That Angelica Rental Group is the lowest and best 7 responsible bidder for the furnishing and delivering of Uniforms (City Wide). 8 in accordance with Bid Specification F-89-08 for the total amount of 9 $84.165.12; pursuant to this determination. the Purchasing Agent is hereby 10 authorized and directed to issue a purchase order for said Uniforms (City II Wide) to said lowest and best responsible bidder; such award shall only be 12 effective upon the issuance of a purchase order by the Purchasing Agent; and 13 all other bids therefor are hereby rejected. 14 I HEREBY CERTIFY that the foregoing resolution was duly adopted by 15 the Mayor and Common Council of the City of San Bernardino at a 16 meeting thereof. held on the day 17 of .198___. by the following vote. 18 to wit: 19 AYES: Council Members 20 21 22 NAYS: ABSENT: 23 City Clerk 24 25 27 / / / / !\ / / / / I I / / / / / / / / / / / / / / / / / / / / / / / / 26 28 8/03/88 -1- ~ J . .., .. ~I 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARD A BID TO ANGELICA RENTAL GROUP FOR THE FURNISHING AND DELIVERY OF UNIFORMS (CITY WIDE) IN ACCORDANCE WITH BID 2 SPECIFICATION F-89-08. 3 day The foregoing resolution is hereby approved this 4 , 198 of 5 6 7 Mayor of the City of San Bernardino 8 Approved as to form andnlegal content: '. ,4 . . Att rney 9 10 11 12 13 14 15 16 17 18 19 20 21 I! II I I i . / / / / I I / / I / / / I I I I I I I I I I II I I I I I I I I I I 22 23 . 24 25 26 27 28 8/03/88 -2-