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F e No. 1.374
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
ROGER G. HARDGRAVE
. Approval of Change Orders No's
RESteJecl=OMNt clFF!WO -- Approval & Accept-
ance of Work---Widening of 40th
1988 SEP 22 SItIf~lJ1f from El ectric to Mt.
View, per Plan No. 7283 --
SUMMIT GRADING AND PAVING
Dept:
Public Works/Engineering
Date:
9-09-88
Synopsis of Previous Council action:
04-01-85 Transfer of $3,500 approved; and authorization granted to
obtain an appraisal.
06-17-85 --- Authorization granted to issue a purchase order for
appraisal services.
Report on appraised value accepted and filed.
Transfer of $75,000 to Acct.#242-362-57374, Widening 40th
Street, from Electric Avenue to Mt. View Avenue, approved.
Allocation of supplemental funds, in the amount of $60,700
approved.
Finding made that widening is needed for health and safety
reasons.
Plans approved.
10-07-85
10-06-86
07-13-87
07-20-87
08-03-87
(continued on 2nd page)
Recommended motion:
1. That Change Orders No's 1 & 2 to the contract with Summit Grading
& Paving for widening of 40th Street, from Electric to Mt. View
Avenue, per Plan No.7283, be approved authorizing traffic control
and existing pavement and irrigation line removals, for a net in-
crease in the contract price of $8,325.63, from $102,064.80 to
$110,390.43.
2. That the work
authorized at
cc:
Jim Robbins
Andy Green
Jim Rich~rdson
be approved and accepted, and final payment be
the expiration Offte~
Contact person:
Gene R. Klatt
Phone:
5125
Supporting data attached: Staff Report, C.C.O.#l & #2
FUNDING REQUIREMENTS:
Amount: $ I./,t/.:l&
Ward: 4
~~'OI'5q'-t ~.~
Z $ 3 B"2. Add" frarc1' E 'flf
--r-
Source: (Acct. No.) 242-362-57374
Acct. Oescri tion Wide n 40th
Electric
Finance:
r------
Council Notes:
75-0262
Agenda Item No
1
SYNOPSIS OF PREVIOUS COUNCIL ACTION Continued:
10-05-87
02-15-88
Bids rejected and authorization given to re-advertise.
Resolution No. 88-46 adopted awarding a contract for
the low bid price of $102,064.80.
CI1 - OF SAN BERNARDI~ ~ - REQUE, r FOR COUNCIL ACt ~N
STAFF REPORT
In order to widen and realign 40th Street, existing utility
poles owned by the Southern California Edison Company had to be re-
10cated.Although the Edison Company had been notified well in
advance of the project commencement and had committed to a date
during the preconstruction conference, they were unable to relo-
cate the poles in a timely manner. This resulted in a delay to
the Contractor's operations of almost 2 months, during which time
he experienced extra costs in maintaining traffic control. Contract
Change Order No. One authorizes payment of $4,875.63 to the Con-
tractor as compensation for the extra costs incurred, in accordance
with Section 5-5 of the Standard Specifications. We have prepared
a billing advice in this amount to the Edison Company, since this
cost was incurred due to the delays experienced in relocating their
poles.
As a cost saving measure, the new roadway on 40th Street
was designed to utilize as much of the existing asphalt paving as
possible. However, during construction, it became evident that an
additional 2500 square feet of existing pavement would have to be
removed in order to allow adequate drainage and riding qualities.
Additionally, existing irrigation lines belonging to the Parks and
Recreation Department had to be removed from the new roadway section.
The Contractor agreed to perform this extra work for the sum of
$3,450.00.
The total estimated project cost contains the amount of
$16,935.20 for contingencies, which could be used to finance these
change orders.
We recommend that Change Orders No's One and Two be
approved.
All work required under this contract was completed as
of 9-08-88.
The project was awarded for the low bid price of $102,064.80.
Change Orders No's One and Two increased the contract price to
$110,390.43. The actual final contract price is $114,265.83, due
to an increase in pavement area and a larger driveway approach
constructed at the existing fire station. This amount is 4% below
the estimated construction costs, and will decrease to 8% with
the amount billed to Southern California Edison.
We recommend that the work be approved and accepted and
that final payment be authorized at the expiration of the lien period.
9-09-88
75-0264
.,eet: REALIGNMENT & 1.1 lDENINlJ uN 40TH STREET
BETWEEN ELECT. j, AND MT. V IEW AVENUES
Pl.n No.
.,11i.c:i:; j-l-oj
File No.1.374
7283
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. ~
(Change necessitated because of field conditions)
TO: SUMMIT GRADING AND PAVING, INC.
509 N. ALCOA CIRCLE #A
CORONA, CA. 91720
Gent l..n:
You are hereby authorized and directed to provide traffic control
as required by the contract specifications during the utility
interference period, on a time and material basis, for the net
cost of $4,875.63.
Total extra work cost added to contract .............................$ 4,875.63
Previous Contract Price .............................................$ 102,064.80
Alnended Cost Pr1 ce _,................ ~ . . . . . . . . . . . . . . '. . . . . . . . . . . . . . . . . . S 106 ,940 . 43
Additional time to complete contract due to change order ............Not to exceed
65 working days
CONTRACTOR:
CITY OF SAN BERNARDINO:
By:
Title.
By:
ROGER G. HARDGRAVE
Director of Public Works/City Engr.
Accepted Date~
Approved Date:
Project: REALIGNMENT AND WIDENING OF 40TH STREET
BETWEEN ELECTRIC AND MT. VIEW AVENUES
Plan No. 7283
Date: 9-7-88
File No.1. 374
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. Ili1L
(Change necessitated because of field conditions)
TO: SUMMIT GRADING AND PAVING, INC.
509 N. ALCOA CIRCLE #A
CORONA, CA. 91720
Glntl_n:
You are hereby authorized and directed to perform the following items
of extra work for the lump sum prices indicated:
1. Remove and dispose of existing A.C. and concrete pavement between
approximate stations 14+31 and 15+34, and provide the necessary earth-
work and subgrade preparations in accordance with the contract
specifications..................................................... .$3,200.00
2. Remove interfering portions of existing irrigation lines within
the roadway construct i on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250.00
Total extra work cost added to contract .............................$ 3.450.00
Previ ous Contract Pri c:e ............................................. s
106.940.43
110.390.43
Alnended Cost Pr1 ce ........................................ ~ . . . . . . . . . $
Additional time to complete contract due to change order ............ 5 Working Days
CONTRACTOR:
CITY OF SAN BERNARDINO:
By:
Title:
By:
ROGER G. HARDGRAVE
Director of Public Works/City Engr.
Accepted Date:
Approved Date: