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Home My WebLink About21-Parks and Recreation CIT'... OF SAN BERNARDlh~ - REQUE.... r FOR COUNCIL ACl ..4lN From: Annie F. Ramos, Director Subject: RESOLUTION AUTHORIZING ApPLICATION FOR FOOD DISTRIBUTION PROGRAM WITH COUNTY COMMUNITY SERVICES. Dept: Parks, Recreation & Community Services Date: October 17, 1988 ~ Synopsis of Previous Council action: April, 1986 - Council authorized application for food distribution program for 1986. December, 1987 - Council authorized application for 1987. Recommended motion: Adopt the resolution. ~d~ Signature iJ Contact person: John A. Kramer Phone: 5031 6th i i " .. R ~ .-. t N > ex> c X ~ - x ~~ 0 "'11 1.0 :'" co Supporting data attached: Staff Report Ward: FUNDING REQUIREMENTS: Amount: N / A Source: (ACCT. NO.) (ACCT. DESCRIPTION) Finance: Council Notes: .,,,.ft,,,,, .dnont4.. I...~ "I~ ~) CIT. OF SAN BERNARDI~~ - REQUE", r FOR COUNCIL AC1..~N RESOLUTION AUTHORIZING APPLICATION FOR STAFF REPORT FOOD DISTRIBUTION PROGRAM WITH COUNTY COMMUNITY SERVICES The authorization of the director to execute an application for food distribution program will allow for the continued provision of this service through Delmann Heights Community Center. This program provides USDA commodities for distribution to low income families in the Delmann Heights area. There is no cost for the commodities and distribution is handled through the center operations. Approval is recommended. October 17, 1988 75-0264 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PREPARATION AND EXECUTION OF AN APPLICATION, AGREEMENT AND LIABILITY RELEASE FOR SAN 3 BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 5 6 SECTION 1. The Director of Parks, Recreation and Community Services 7 is hereby authorized and directed to prepare, execute and submit an 8 application, agreement and liability release for San Bernardino County 9 Community Services Food Distribution Program, a copy of which documents are 10 attached hereto, marked Exhibit "A" and incorporated herein by reference. 11 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the 12 toiayor and Common Council of the City of San Bernardino at a 13 meeting thereof, held on the day of , 1988, by the 14 following vote, to wit: 15 AYES: Council Members 16 17 NAYS: 18 ABSENT: 19 20 21 City Cl erk 22 The foregoing resolution is hereby approved this day of 23 , 1988. 24 25 Evlyn Wilcox, Mayor City of San Bernardino 26 27 Approved _~d Legal ~ ~ Ci Attar Content: 28 10/17/88 . ., (y lNITY SERVICES DEPAR'l'W".~ SAN BERNARDINO COUN'.r: FOOD DISTRIBUTIOO PROGRAM ADMINISTRATIVE OFFICES/WAREHOUSE 1743 MIRO WAY RIALTO, CA 92376 (714) 829-3770/829-3771 / ,. APPLlCA'l'IQi MEMBER AGI!2iCY D1I!'QUtA'l'IQi S8BB'r 1. Agency San Bernardino Parks, Recreation & Community Servo Dept. Phone 384-5030 2. Address 547 North Sierra Way, San Bernardino, CA 3. Director Anni e F. Ramos 4. Contact Person Zip 92401 Andrew Brown 5. Number of Paid Staff 0 6. Number of Volunteer Staff 3 7. Agency Status Indentification: A. Private Non-Profit B. Public Non-Profit C. Profit Inc. Inc. Inc. D. Other (Specify) ! 8. Tax Exempt II 9. Liability Insurance (carrier) City Self-Insured 10. Parent Organization 11. Days and Hours of Operation Monday-Friday, 8:00 a.m. 8:00 p.m. l'OOD PROGRAM(S) SERVICES: 12. Does your organization provide meals on your premises? Yes xxx No If yes, how often? Daily XXX Weekly Number of people served? Breakfast Monthly Lunch 55 Other Dinner 13. Does your organiz~tion distribute emergency food boxes? Yes No XXX Ri- Monthly 1400 14. How many families do you distribute food to? Weekly 15. Specific geographic area served: 92405, 92407 16. Other services provided: Recreation. referral 17. Who is eligible for your service? Low-income. resident senior citi7en~ 18. Current sources of food obtained for your program(s). %Direct food purchases -----%Retail Store Donations -----%F~Drive Donations 100 %USDA Commodities %Other (Specify) 100 %Total STORAGE FACILI'l'IES: 19. Does your agency have storage facilities? (Please give dimensions) Refrigerated No Frozen Dry l'OOD PICK-UP: 20. Do you have transporation to the foodbank? (Describe) 21. How often do you prefer to pick up food? Weekly XXX City veh i cl e Monthly 22. Persons authorized to pick up food: 1) Fulton Lee 2) Andrew Brown 23. Where and to whom should CSD FOP reports and forms be sent. Name Annie F. Ramos Address: 547 North Sierra Way. San Bernardino. CA Zip 92401 RVH/ff Revised 2-9-87 Page 2 - Application .I{ MEMBER AGENCY AGREEMENT FORM Agency San Bernardino Parks. Recreation and Community Services Deoartment Address547 North Sierra Way, San Bernardino, CA 92401 The above named Agency agrees to and will comply with the fOllowing criteria of a Member Agency for participation in Community Services Department Food Distribution Program. 1. Must be an established Agency and approved by the Community Services Department Pood Distribution Program. 2. Must be an Agency that serves low-incom~, needy individuals/households residing within San Bernardino County (in accordance with eligibility guidelines provided). (Exhibit E) 3. Must provide food to its clients consistent with funding source guidelines. 4. Must not offer for sale, charge for meals, transfer nor barter or hoard food supplied by Community Services Department Food Distribution Program in exchange for money, other properties or services. 5. Must have adequate refrigeration and storage space to insure the wholesomeness of the food Until used and/or distributed. 6. Must provide transportation to pick up food at Community Servies Depart- ment Food Distribution Program Warehouse. 7. Must be licensed by the State and/or City as a food service establishemnt according to the service it provides. (where applicable) 8. Must provide required reports. (Exhibit E) 9. Must secure and maintain complete eligibility records on clients served for the purpose of documentation and recall. Information will be disclosed to Community Services Department Food Distribution Program by the member Agency. Confidentiality will be maintained by Community Services Department Food Distribution Program. 10. Must provide names, addresses and telephone numbers of all volunteers utilized with food programs within Agency. (Exhibit D) 11. Must be agreeable to monitoring by the Community Services Department Food Distribution Program personnel or a panel of the Advisory Committee. 12. Must be a non-profit organization. COpy OF 501 (C) (3) TAX EXEMPT STATUS WITH THE INTERNAL REVENUE SERVICE OR OTHER APPLtcABLE DOCUMENT MUST BE ATTACHED. WE, THE UNDERSIGNED REPRESENTATIVES OF THE APPLYING AGENCY, ACKNOWLEDGE THAT WE'VE READ THE AF'OREMENTIONED CONDITIONS AND UNDERSTAND THAT THEY HAVE BEEN INCORPORATED INTO THIS APPLICATION. VIOLATION OF ANY OF THESE CONDITIONS MAY BE CAUSE FOR IMMEDIATE TERMINATION OR SUSPENSION FROM PARTICIPATION IN THE COMMUNITY SERVICES DEPARTMENT FOOD DISTRIBUTION PROGRAM. SHOULD SUSPENSION OCCUR, PARTICIPATION WILL NOT RESUME UNTIL SUCH TIME AS VIOLATION(S) IS CORRECTED. SIGNED: AUTHORIZED REPRESENTATIVE CSD FOOD PROGRAM(S) MANAGER Signature Signature Director Title October 17. 1988 Date Date Approved RVH/fa Revised 10/85 {, Page 3 - Application MElffiER AGENCY LIABILITY RELEASE The undersigned authorized Agent of San Bernardino Parks. Recreation and Community Services (Name of Agency) Department hereby warrants that during active membership assorted foods will be received from the Community Services Department Food Distribution Program. Said agent further warrants that the above described food will be duly inspected upon delivery and found fit for human consumption. It is further agreed between the Community Services Deparment Food Distribution Program and San Bernardino Parks, Recreation & Community Services (Name of Agency) That: 1. The Food is accepted "as is". 2. Community Services Department Food Distribution Program and the original donor expressly disclaim any implied warranties of merchantability or ~ fitness for"a particular use. 3. There have ~een no express warranties in relation to this gift of food. 4. Said Agency releases both the original donor and Community Services Department Food Distribution Program from any liability resulting from the condition of the donated food and further agrees to indemnify and hold Community Services Department Food Distribution Program and the originctl donor free and harmless against all and any liabilities, damages, losses, claims, causes of action and suits or law or in equity or any obligation whatsoever arising out of or attributed to any action of said Agency or any personnel employed by said Agency in connection with its storage and use of the dopated food. 5. Must not offer for sale, charge for meals, transfer nor barter or hoard the food supplied by Community Services Department Food Distribution Program in exchange for money, other properies or services. " SIGNED: AUTHORIZED REPRESENTATIVE CSD FOOD PROGRAM(S) MANAGER Signature Signature Director Title October 17, 1988 Date Date Approved RVH/fa Revised 10/85