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HomeMy WebLinkAbout38-Mayor t,I'. " or SAN BERNARD.._jO - REQUE,- r FOR COUNCIL AC1..~N Dept: Subject: Recommendation by Fine Arts Commission - Grant to the Black Culture Foundation - $15,000 From: Thelma Press, Liaison, ~~ayor & Council Date: October 31, 1988 Synopsis of Previous Council action: Recommended motion: Adopt Resolution. ~/L Signature Contact person: Thelma Press Phone: 5114 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $15.000 Source: (Acct. No.) 001-091-53605 (Acct. DescriPtion) Finance: A.n/I~v ~,rl..-/ , ~~ Council Notes: Aqenda I tem No. 3 g- CI Y OF SAN BERNARD' - 10 - REQUEr j FOR COUNCIL ACT 1M STAFF REPORT The Black Culture Foundation has a commitment to broaden the total community's awareness of artistic contributions of Black persons in our community. The Fine Arts Commission is particularly pleased with their networking effect, in particular with other local communities and area arts. A program is attached. The request of the grant is $15,000. 75-0264 1 2 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO 3 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE BLACK CULTURE FOUNDATION FOR THE PROMOTION OF ARTS AND 4 CULTURE. 5 6 7 8 9 10 11 12 1~ 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an Agreement with the Black Culture Foundation a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting day of thereof, held on the 1988, by the following vote, to wit: AYES: NAYS: ABSENT: City Clerk The foregoing resolution is hereby aporoved this day of , 1988. Resolution for Blac :ulture Foundation ant 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 APlt:. ve.d as to form and legal 'J~ , J E! Attorney content: Evlyn Wilcox, Mayor City of San Bernardino 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2Q 21 I 22 23 24 25 26 27 28 AGREEMENT Fine Arts Fundinq THIS AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a municipal corporation, referred to as "City", and the Black Culture Foundation a non- profit organization, referred to as "organization". The parties agree as follows: 1. Recitals. A. organization has requested financial assistance from city for the fiscal year 1988-89, in order to assist in defraying the expense of certain concerts, shows, festivals or events or activities sponsored by Organization as set forth in Organi- zation's grant proposal (hereinafter "the proposal") approved by the Fine Arts commission of the City, a copy of which proposal is on file in the Office of Cultural Affairs. The terms of the proposal are in- corporated herein by reference and shall govern the uses of the funds provided here-in. The financial assistance provided for in this agreement is made on a one-time only basis, and receipt of said funds shall not imp1y a continuing obligation of the City beyond the terms of this Agreement. B. The expenditure is for a valid munici- pal public purpose, to wit: for the promotion of the appreciation of Black-American culture in San Bernardino, as more fully set forth in the proposal submitted by Organization. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 . 19 2() 21 ~2 2~ 2. 2~ 26 , , i i 27: , 'j.', 28; I 'I 2. Pavment. Upon presentation of a claim to the City Finance Director, City shall pay to organiza- tion from the budget for the 1988-89 fiscal year, the total sum of fifteen thousand dollars, to cover the costs per the Fine Arts grant application agreement. 3. Use of Funds. The funds paid to organi- zation shall be used solely for the purposes set forth in Paragraph 1 and in strict compliance with the provisions set forth in the proposal. No deviation from the proposal shall be made without the express approval of the City of San Bernardino. Said funds shall be expended by June 30, 1989 and any unexpended funds shall be returned to City by organization. 4. Accountinq. At such time or times as may be requested by the city Administrator or Director of Finance of City, Organization shall submit to the City Administrator, with a copy to the Director of Finance and the San Bernardino Fine Arts Commission, an accounting of the proposed and actual expenditures of all revenues accruing to the organization for the fiscal year ending June 30, 1989. Financial records shall be maintained in accordance with generally accepted accounting principles by Organization in such a manner as to permit city to easily trace the expendi- tures of the funds. All books and records of Organization are to be kept open for inspection at any time during the business day by the City or its offi cers or agents. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2q 21 22 , 23 24 25 26 27 ~8 5. Hold Harmless. Organization covenants and agrees to indemnify and save harmless the City and its employees and agents from all liabilities and charges, expenses (including counsel fees), suits or losses however occurring, or damages arising or growing out of the use or receipt of the funds paid hereunder and all operations under this agreement. PaYments hereunder are made with the understanding that the City is not involved in the performance of services or other acti- vities of organization. Organization and its employees and agents are independent contractors and are not emp- loyees or agents of the city in performing said ser- vices. 6 Termination. City shall have the right to terminate this Agreement and any funding remaining un- paid hereunder for any reason by mailing a ten-day written notice to organization and this agreement shall terminate ten days after the mailing of such notice. In the event this Agreement is terminated for reasons of improper use of funds or use of funds for any purpose other than those authorized, any unexpended portion of the funds provided by City shall be returned to City. In addition, Organization shall reimburse to City any funds expended which were used for any purposes other than those authorized under this Agreement. 7. Assignment. Organization shall not assign its interest in this Agreement without the prior written approval of City. 1 2 3 4 5 6 7 , . ~ 9 19 1~ 12 1~ 14 15 , , 1~ 17 \ 18 19 20 \ 21 22 23 24, 25 " " ~ 26 ~7 .. "I 28 8. Insurance. Organization shall take out and maintain during the life of this Agreement such public liability and property damage insurance as shall insure city, its elective and appointive boards, comm- issions, officers, agents and employees, Permittee and its agents performing acts covered by this Agreement from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from organization's or its agents' operations hereunder, whether such operations be by Organization or its agents or by anyone directly or indirectly employed by either Organization or its agents, and the amounts of such insurance shall be as follows: (a) Public Liability Insurance. In an amount not less than $100,000 for injuries, including, but not limited to, death, to anyone person and, subject to the same limit for each person, in an amount not less than $100,000 on account of anyone occurrence; (b) Property Damage Insurance. In an amount of not less than $50,000 for damage to the property of each person on account of anyone occurr- ence. 9. Organization hereby convenants that it has taken all actions necessary to make the adherence to the obligations imposed by this agreement a binding obligation of the organization. 1 2 3 4 5 6 7 8 9 10 1,1 12 13 14 15 .16 17 18 19 20 21 ~ 23 I 24 25 '26 27 , , 10. Notices. All notices herein required shall be in writing and delivered in person or sent by certified mail, postage prepaid, addressed as follows: As to City: City Administrator City of San Bernardino 300 North "0" Street San Bernardino, CA 92418 As to organization: Black Culture Foundation Attn: Mr. Jim King P. O. Box 7288 San Bernardino, CA 92411 11. Entire Aareement. This Agreement and any documents or instruments attached hereto or referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and supersede all negotia- tions and prior writing in respect to the subject matter hereof. In the event of conflict between the terms, conditions or provisions of this Agreement, and any such document or instrument, the terms and condi- tions of this Agreement shall prevail. DATED: CITY OF SAN BERNARDINO ATTEST: City Clerk 28 AGREEMENT: BLI . CULTURE FOUNDl .ON 1 2 3 4 5 6 7 8 I, 9 10 11. 12 13 14 1~ 16 17 18. .' 19 20 21 22 23 24 25 26 27 28, Organization Approved as to form and legal content: . . ?~ ity Attorney , S ~mudino City Fine Arts Commission ORCAN1ZA nON CRANT APPUCA nON Fr ~ W - ". , I. App~"t arpniatiGn ame, Metre., e II. Contact Per.. Title President James King Phone 884-9411 Black Culture Foundation P. o. Box 7288 San Bernardino, CA 92411 Phone 888-1696 CA State Non-Profit 10' Number of Years in Existence 20 m. Proaram c.tegory Under Which Support is Req.steda MusiC, Art, Drama ~iod of Support lequested 9/ 15~8 CStartin tbru~ V. Summuy of Project DescriptioN Four events (1) Dance; (2) Music; Performers will be a mix of local name is "Bravo!" series. (3) Drama; (4) Performing Arts Workshop. artists and professional artists. Project VI. Estimated numbel' of persons expected to benefit from this prol"am/projecU 1 . 650 a) Number of persons by paid attendances 800 x 3 performances .. 2,400 b) Number of persons by free or complimentary admissiona ~chool children @ reduced rates. iUUlSeniors at no cost. YD. Need statement: To broaden the total community's awareness of the artistic contributions of black persons in the area of classic. Viil. Intended ResultS: To establish and maintain artistic excellence. To display culture of black people to the entire community through music, art and drama. IX. Summary 01 Estimated CostSl (See attached budget) A. Direct Costs SaJaries and wages Supplies & Materials Travel Fixed Assets/Rentals or 'Leases Fees and Other TOT AL COSTS OF PROJECT B. Indirect Costs TOTAL DIRECT COSTS TOT AL PROJECT COSTS A. E~ (See attached budget) B. Revenues, Grants, Contributions, etc:. Actual Most Recent Fiscal Period $ $ Estima ted This Fiscal Period $ $ x. Organization anticipated funding/expenses Xl. Total amOW'lt requested from San Bernardino City Fine Arts Commission NOTE: Amowat Requested $ 15.000 Plus total revenues, $ 6,000 grants, contributions, etc:. Must equal total project $ 21 ,000 costs ve xu. CER TlFICA n Project Office*" Phone Numbe~ ~. ~ ~7'/ BUDGET - BRAVO! Theatre/Studio Rentals Publicity Director Choreographer Sets & Props Costumes Music Li ghts & Des i gn Guest Artist Royalties Printing & Art & Photography Piano & Rental & Tune Music Stand & lights Acconfodations Dance Event Music Event Arts Symposium Stage Manager/Crew Postage ~ailing 1.000 1,000 1.700 . 900 1,500 700 700 700 2,500 600 3 . 100 500 150 600 2,500 1,000 600 600 500 $20.850 .'IQI QU'TURI rQgl~ATIQU , ~MI . flUlDATIGI 'Y POll Office Box 7288 · San Bernardino, CA 92411 Telephone 11+ SAN BERNARDINO HISTORY SAN BERNARDINO CULTURE FOUNDATION 1988 - BUDGET Jim Kina ~ J..... 5CDCt a....,..... CITY OF S.B. COSTS - Permits, Parks & Recreation BALL - Orange Show . - Security - D.J. - Decorations MISCELLANEOUS - Tickets, Advertising GOSPEL CONCERT - Facil ity - Piano Rental - Decorations - Security - Mi sce 11 aneous GRAND TOTAL REACHJNC OUT TOWHER 1,800.00 150.00 150.00 200.00 2,300.00 500.00 250.00 50.00 100.00 50.00 50.00 500.00 15,645.00 --' Kenneth Green. Owner of Panache Dance Studio. is coordinator of the Bravo! series. Bravo I series will consist of the following: Drama - "Tambourines to Glory" by Langston Hughes. Cast will be local dramatic artists and professional artists - May 11 through 14. 1989 Music - Classical music presented by Black Artists. Again supplemented by local talent featuring Fred Tensley. Cellist with the Los Angeles Symphony Orchestra - January 28. 1989 Dance - Presentation by professional dance company and local artists. Professional dance company is the Otis Sallie Dance Troup - December 2, 1988 Performing Arts Workshop Topics will include Career Management for the Artist/ Performer. Gospel Music workshop and Master Dance classes. This workshop will be of benefit to aspiring artists wishing to pursue a career. ~ ~ ~~ ~ G '" ~! 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'-c:PI '- ~ =-... =- ---------------------------. ---.------------------- Ticket Prices An entire season of theatrical adventure awaits you for the best seat selection - order your membership now. Call (7/4) 888-/696 or mail to Bravo Series, P.O.Box 7288, San Bernardino, CA 924/1. Name Address City_______State Bay Phone___, ORDER FORM Full Bravo Subscription ___at Single Ticket Orders "Otis Sallid New Art Ensemble" _at _ea $ (Performance held at San Bernardino VaUey CoUege) $30.00 Full Subscription $12.00 Single Ticket 7jp Evening Phone ea$ "Fred Tinsley Concert" ea$ at Zone 8 _ea$ Balcony "Tambourines To (;Iory" ___ __at Cirde l'referrerllJtlle May 11. H. 14 Sell-ct Preferred Seating lAme A B (Circle One) Zone A Please Make Checks Payable To: Black Culture Foundation Main Floor Please nole . No ",funds, exceplln cue of canc:eUed evenls. Dates and limes subjed 10 <b......