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~'t: OF SAN BERNAR~.~O - REQUe-T FOR COUNCIL AC'f )N
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From: Thelma Press, Liaison, t'1ayor
&. Council
Subject: Recommendation by Fine .l\rts Comr.lission
- Grant to the California State University
San Bernardino Egyptian Exhibit - $29,035
Dept:
Date: October 31, 19G8
Synopsis of Previous Council &~tion:
Recommended motion:
Adopt Resolution.
:uJ~ L
Signature
Contact person:
Thelma Press
Phone:
5114
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $29,035
Source: (Acct. No.) 001-091-53605
(Acct. DescriPtion)
Fin"'C8:;1~ .~jL.e:::_/
~.
Council Notes:
75-0262
Agenda I tem No. 3 7
. CITY OF SAN BERNARD)~O - REQUE~r FOR COUNCIL ACTION
STAFF REPORT
The California state University San Bernardino has
requested $58,070 to bring a very outstanding
Egyptian Exhibit to San Bernardino. The Fine Arts
Commission recommends 50 percent of that amount.
Although the exhibit will be arriving at the end
of 1989, funds must be allocated for advertising,
programs, catalogs, etc. This is the first time
such valuable artifacts are to be sent overseas.
Thousands of visitors should be viewing this
exhibit.
California State University has asked the San
Bernardino County Museum to house this exhibition.
This is a very rare opportunity to display the
ancient Egyptian Exhibit Artifacts.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
CALIFORNIA STATE UNIVERSITY SAN BERNARDINO EGYPTIAN
EXHIBIT FOR THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City ot San
Bernardino is hereby authorized and directed to execute
on behalf of said City an Agreement with the California
State University San Bernardino a copy of which is
attached hereto, marked Exhibit "A" and incorporated
herein by reference as fully as though set forth at
length.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council ot the City
of San Bernardino at a
meeting
thereof, held on the
day of
1988, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
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City Clerk
The foregoing resolution is hereby approved this
, 1988.
day of
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Resolution for Calif ia University San rnardino Egyptian Exhibit
Evlyn Wilcox, Mayor
City of San Bernardino
oved as to fo~ and legal content:
7'~~
Attorney
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred to
as "City", and the California State University San
Bernardino Egyptian Exhibit a non-profit organization,
referred to as "Organization".
The parties agree as follows:
L Recitals.
A. Organization has requested financial
assistance from City for the fiscal year 1988-89, in
order to assist in defraying the expense of certain
concerts, shows, festivals or events or activities
sponsored by Organization as set forth in Organi-
zation's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the City, a
copy of which proposal is on file in the Office of
Cultural Affairs. The terms of the proposal are in-
corporated herein by reference and shall govern the
uses of the funds provided here-in. The financial
assistance provided for in this agreement is made on a
one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond
the terms of this Agreement.
B. The expenditure is for a valid munici-
pal public purpose, to wit: for the promotion of the
appreciation of Egyptian artifacts in San Bernardino,
as more fully set forth in the proposal submitted by
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Organization.
2. Payment. Upon presentation of a claim to
the City Finance Director, City shall pay to Organiza-
tion from the budget for the 1988-89 fiscal year, the
total sum of twenty-nine thousand thirty-five dollars,
to cover the costs per the Fine Arts grant application
agreement.
3. Use of Funds. The funds paid to organi-
zation shall be used solely for the purposes set forth
in Paragraph 1 and in strict compliance with the
provisions set forth in the proposal. No deviation
from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds
shall be expended by June 30, 1989 and any unexpended
funds shall be returned to City by Organization.
4. Accountinq. At such time or times as may
be requested by the City Administrator or Director of
Finance of City, Organization shall submit to the City
Administrator, with a copy to the Director of Finance
and the San Bernardino Fine Arts Commission, an
accounting of the proposed and actual expenditures of
all revenues accruing to the Organization for the
fiscal year ending June 30, 1989. Financial records
shall be maintained in accordance with generally
accepted accounting principles by Organization in such
a manner as to permit City to easily trace the expendi-
tures of the funds. All books and records of
Organization are to be kept open for inspection at any
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time during the business day by the City or its offi
cers or agents.
5. Hold Harmless. Organization covenants and
agrees to indemnify and save harmless the City and its
employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. PaYments hereunder
are made with the understanding that the City is not
involved in the performance of services or other acti-
vities of Organization. Organization and its employees
and agents are independent contractors and are not emp-
loyees or agents of the City in performing said ser-
vices.
6 Termination. City shall have the right to
terminate this Agreement and any funding remaining un-
paid hereunder for any reason by mailing a ten-day
written notice to Organization and t~is agreement shall
terminate ten days after the mailing of such notice. In
the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of
the funds provided by City shall be returned to City.
In addition, Organization shall reimburse to City any
funds expended which were used for any purposes other
than those authorized under this Agreement.
7. Assiqnment. Organization shall not assign
its interest in this Agreement without the prior
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written approval of city.
8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
insure City, its elective and appointive boards, comm-
issions, officers, agents and employees, Permittee and
its agents performing acts covered by this Agreement
from claims for damages for personal injury, including
death, as well as from claims for property damage which
may arise from Organization's or its agents' operations
hereunder, whether such operations be by Organization
or its agents or by anyone directly or indirectly
employed by either Organization or its agents, and the
amounts of such insurance shall be as follows:
(a) Public Liability Insurance. In an
amount not less than $100,000 for injuries, including,
but not limited to, death, to anyone person and,
subject to the same limit for each person, in an amount
not less than $100,000 on account of anyone
occurrence;
(b) Property Damage Insurance. In an
amount of not less than $50,000 for damage to the
property of each person on account of anyone occurr-
ence.
9. Organization hereby convenants that it has
taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding
obligation of the organization.
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10. Notices. All notices herein required
shall be in writing and delivered in person or sent by
certified mail, postage prepaid, addressed as follows:
As to City:
city Administrator
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
As to Organization:
California State University
San Bernardino (CSUSB Art
Gallery)
Attn: Mr. J. Kaplan
5500 University Parkway
San Bernardino, CA 92407
11. Entire Aqreement. This Agreement and any
documents or instruments attached hereto or referred to
herein integrate all terms and conditions mentioned
herein or incidental hereto, and supersede all negotia-
tions and prior writing in respect to the subject
matter hereof. In the event of conflict between the
terms, conditions or provisions of this Agreement, and
any such document or instrument, the terms and condi-
tions of this Agreement shall prevail.
DATED:
ATTEST:
City Clerk
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CITY OF SAN BERNARDINO
",.
AGREEMENT: CALIFORNIA STATE UNIVERSITY SAN BERNARDINO
EGYPTIAN EXHIBIT
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Organization
Approved as to form
and legal content:
,~
ty Attorney
. San Bernardino Cit,.
-F-' Arts Commission
I. Applicant Organization (Name, address, etc.)
Foundation for California State University,
San Bernardino (CSUSB Art Gallery)
5500 University Parkway
San Bernardino, CA 92407
Phone 887-7516
CA State Non-Profit rot CT04294
Number of Years in Existence 24
II.
Contact Person
Title Professor
J. Ka~lan/R. Barber
Phone 887-7516
III.
Program Category Under Which
Support is Requested Exhibit
Special Constituencies
Period of Support Requested
October 1988 thru December 1989
(Starting) (Ending)
IV.
V. Summar,. of Project Description: C I' f .
a 1. orn1.a
eration with Zagazig University of Egypt, and
present an exhibition and a companion lecture
in excavations at Tel Bastis, the site of the
State University, San Bernardino, in coop-
the San Bernardino County Museum propose to
series based on art and artifacts discovered
ancient city of Bubastis in the Nile Delta.
(CONTINUED ON FOLLOWING PAGES)
VI. Estimated number of persons expected to benefit from this program/project: 5,000
a) Number of persons by paid attendance
b) Number of persons by free or complimentary admission: all
VII. Need statement: San Bernardino has the rare opportunity to display a collection of an-
cient Egyptian art and artifacts excavated by Zagazig University. The opportunity is rare
because the Egyptian Government is hesitant to let any significant artifacts out of the
country. Egypt's concern about international loans preceeded the growing interest in non-
elite archaeology, consequently collections outside of Egypt are extremely weak in this
(CONTINlTTED ON FOLLOWING PAGES)
VIII. Intended Results: During the period between August, 1988 and December 1989, California
State University, San Bernardino will acquire, prepare, and present an extensive exhibition
of art and artifacts from the Zagazig University collections, prepare a catalogue to
accompany the exhibit, and offer a public lecture series and other speaker bureau offerings.
The exhibit will be publicized throughout Southern California.
(CONTINUED ON FOLLOWING PAGES)
Costs: TOTAL COSTS OF PROJECT
IX.
Summary of Estimated
A. Direct Costs
Salaries and wages
Supplies and materials
Travel
Fixed Assests/Rentals or
Fees and Other
Leases
. 1,000
.
. 9.500
.
. 48,570
.
.
. 58,070
TOTAL DIRECT COSTS
B. Indirect Costs
TOTAL P~ECT COSTS
A. Expenses
B. Revenues
funding/expenses: Actual Most
Fiscal Period
. ?7 J R ')0
. 27,0')0
Recent Estimated
Fiscal Period
. R7,070
. R7,070
This
X. Organization anticipated
Xl.
Total amount requested for
NOTE: Amount Requested
Plus total revenues,
grants, contributions, etc.
Must equal total project
costs above
San Bernar~8~~ine Arts Commission
.
. 58,070
XII. CERTIFICATION:~. 7~(
PROJECT OFFICER ./ /..). --
PHONE NUMBER~i.~ 7') 1 ~
~ITLE Executive Director, Foundation for CSUSB
DATE
. ...
V. SUMMARY OF PROJECT DESCRIPTION (Continued)
Present-day Zagazig is the capital of the Sharkia Governate (East Delta)
of Egypt, and site of the ancient city of Bubastis, with a history that can be
traced back to before 3,000 B.C. Bubastis gained importance early in Egyptian
history because of its location and as a trading gateway between Egypt and
the Near East, an importance which grew because of recurring political and
military events, including invasions of and from Mesopotamia. During the 22nd
Dynasty it became the capital of the Egyptian Empire following the conquest of
Egypt by the Mashwesh, descendants of Libyan mercenaries. That dynastic
period saw the invasion of Israel, and the capture of the treasures of King
Solomon, as mentioned in the Old Testament. Bubastis was also important be-
cause it was the principal cult center for the worship of the cat-goddess Bast,
represented as a cat or as a woman with a eat's head.
Zagazig University excavations at Bubastis are noteworthy for the ob-
jects discovered and as a uniquely intact site of art and artifacts of daily
life. The particular site found by university archaeologists is a craftsmans'
village, made up of representative adobe houses containing tools and equip-
ment used in daily life, personal effects and jewlery, as well as ritual burial
items and tomb decorations. Consequently there is an uncommon opportunity
to display the art in the context of daily life of the era. Very little tradi-
tional Egyptian archeology put any significant emphasis on the common man.
This type of focus has only recently become a significant emphasis of study
and museum display. Thus, thematic emphasis of the exhibition, daily life in
ancient Egypt, will place the San Bernardino exhibit in the vanguard.
The artifacts will be jointly selected by CSUSB and Zagazig University
faculty and loaned for display at CSUSB, The San Bernardino County Museum,
and other locations within the City of San Bernardino. It may also be made
available for a period of time as a traveling collection for other universities,
galleries and museums interested in displaying the artifacts. Distinguished
scholars from Zagazig University, who have been conducting the excavations
and researching the artifacts will participate in the preparation of the
catalogue and in the companion lecture series. The visiting scholars will be
also available for special presentations on the exhibit, with a small traveling
collection, to community groups, schools, and other organizations.
VII. NEED STATEMENT (Continued)
area. However, because of the special partnership and exchange program
developed between CSUSB and Zagazig University, and as a gesture of good
will, the government has endorsed the loan of the collection to our campus
and to the community. (See attached letters.)
While exhibitions of ancient Egyptian art and artifacts are not uncommon
for major museums in large cities, it is rare for a community the size of San
Bernardino to have a show of such artistic and cultural merit. Support for
the development and display of works of art from the Zagazig University Ex-
cavations Collection will expose the public of San Bernardino to an art they
have not previously seen. Moreover, while the exhibits at major museums
focus almost exclusively upon great tomb pieces of the Pharaohs, the focus of
the proposed exhibit will center around the art and artifacts of daily life in
ancient Egypt.
The exhibition should have broad appeal to the community, based upon
aesthetic, cultural, and historical interest for a general public interested in
viewing the exhibition for the simple beauty and antiquity of the pieces,
elementary and secondary school teachers and students interested in learning
how people of the period lived and worked, and those interested in seeing art
and artifacts from a city and people that had close economic and military con-
tact with the peoples of Biblical Israel. Also, and of no small significance,
general publicity about the exhibit within Southern California will likely draw
a broad audience to our community for the unique display (unavailable else-
where) and provide opportunities for further highlighting of the cultural in-
novations within the city, and its aggressive support of the arts.
Preparation of an exhibition of valuable Egyptian antiquities is a fairly
complex task, requiring significant institutional and governmental coordination
and the attention of experts in all areas, from the initial packing for shipment
through preparation of the exhibition catalogue to setting up an attractive and
effective exhibit. Much of the groundwork has already been accomplished.
However, the funding requested is essential to complete the steps initiated by
Zagazig University and California State University, San Bernardino.
The grant will support many of the principal expenses in creating this
unique exhibition: Selection of the works of art, shipping to San Bernardino;
travel costs of the scholars preparing the exhibit and catalogue; installation
costs; and, the preparation and printing of the exhibit catalogue and as-
sociated materials. This request is conservative, given the scope of this in-
ternational effort, and other, supplementary funding will be sought to complete
the exhibition in a manner which will reflect appropriately upon the City of
San Bernardino and CSUSB.
VIII. INTENDED RESULTS (Continued)
The thematic emphasis of the exhibition is on daily life in ancient Egypt.
The art and artifacts will permit the telling of the story of the artists and
artisans who designed, built, and decorated the great temples and tombs of
ancient Egypt. Principal display sites will be the campus of CSUSB and the
San Bernardino County Museum, and a small traveling collection and slide show
available for special presentations at public school sites and other locations.
The collection will be divided between sites so as to give each a full presen-
tation of one or more aspects of the exhibition theme. Consequently, visitors
to either principal site will have a satisfactory and complete experience, yet
will have an incentive to visit both.
As a companion to the show, a special exhibition catalogue and poster
will be prepared, and a series of public presentations/lectures will be given
by archaeologists presently supervising the excavations and researching the
finds. The presentations will be designed to put the findings in the context
of the social, artistic, economic, and political events they lived through, as
well as comparison and contrast with contemporary life in Egypt.
The exhibitions and the presentations will be of interest and accessible
to a broad general public and the public schools. Admission will be free of
charge for both the exhibitions and the lectures. Catalogues will be dis-
tributed free of charge to educational institutions and organizations, and sold
at cost at the exhibition sites.
The scholars from Egypt are Professor Mohammed Bakr, Director of the
Zagazig University Museum, and former Dean of the Faculty of Arts. Professor
Bakr has supervised the excavations, and has published extensively in inter-
national archaeological journals. He will be assisted by a number of scholars
in Egypt who have been actively involved in the discoveries: Dr. Rafaat EI-
Sheikh, Dean of the Faculty of Arts, an expert in the historical context of the
site discoveries; Dr. Kamal T. Ewida, the Deputy Chairman of the Environmen-
tal Sciences Department; Mr. M. Omar, Exhibition Specialist, Lecturer in the
Department of Egyptology, and a member of the Bubastis excavation staff; and
Mrs. S. Farag, Exhibition Specialist and Lecturer in. the Department of English.
Collaborating, from San Bernardino, will be Dr. Francis Berdan, Chair of the
CSUSB Department of Anthropology, Dr. Russell Barber, Director of the CSUSB
Museum Studies Program, and Dr. Julius Kaplan, Professor of Art.
The exhibition will be drawn from some 1,400 articles ranging in size
from 1/2 inch to 3 feet. The pieces include a full range of personal and
domestic items, including jewelry (necklaces, rings, earrings,) sculpture,
scarabs, seals, statuettes, sarcophagi, tools, pots, etc. (see attached sample
slides. )
Other universities and smaller museums are likely to be interested in
exhibiting the collection should it be available. The Fresno Metropolitan _--
Nuseum has _alreadyjn9icl:1.~e?~_~Eljl}kr.:.~~~ anc!.~re~esfed~spec'ificsanadates.
'\ "Should"~lne'"'exh1'Eit~be available following frS-stay in San Bernardino, other
museums will be charged a rental fee <2.f.j~lQQQ..19.. S.9~t....thEt tr~n~J??rta~~?n ar:..cL
insurance as well as printing costs for exhibition catalogues aner posters. -me
exhibition catalogue and materials will prominently mention the City of San
Bernardino, the Fine Arts Commission, and their role in obtaining the exhibi-
tion.
IX. SUMMARY OF ESTIMATED COSTS
Description
1. Delivery of Exhibit Materials to San Bernardino
a. Preparation and Crating
b. Shipping, Cairo to Los Angeles via TWA
air freight @ $2.83/lb x 1,000 lbs
c. Delivery -- LAX to CSUSB
d. Insurance
2. Return of Exhibit Materials to Egypt
a. Preparing and recrating
b. Shipping air freight @ $5.94/lb
c. Insurance
3. Exhibit Setup and Display
a. Display cases for smaller pieces (security)
b. Display settings, graphic arts, partitions, etc.
c. Exhibit Designer
4. Catalogue--Writing and Printing
a. Writing and Editing
b. Photograpy
c. Printing
5. Publicity
a. Brochures and Mailings
b. Posters
6. Travel/Exhibit Staff
a. Egyptian Exhibit Staff
1. 4 persons Cairo to SB
round trip & per diem
b. California - for catalogue & exhibit set-up
1. 2 persons SB to Cairo
round trip & per diem
7. Public Lecture & School Presentation Series
Honoral'ia
Total Direct Costs
Cost
1,000
2,830
100
1.500
5,430
500
5,840
1,500
7,840
2,000
10,000
6.500
18,500
3,500
500
8.000
12,000
1,800
2.000
3,800
6,000
3,500
9,500
1,000
58,070
BUDGET EXPLANATION
A. Items ! and~. The shipping costs are approximate, based on price quotes
from TWA for special handling shipment of items of value. Insurance costs
are likewise approximations until the specific items are selected and an in-
surance value assigned. TWA indicated that the shipping rates for air
freight differed depending on the port of origin. The rates reflect that
difference.
B. Item~. While most art works should essentially be viewed for their own
artistic merit, distinct from peripheral distractions, the nature and historical
value of the materials requires a designed exhibit. An expertly scripted
museum display with supporting graphics helps to give meaning to the
pieces, puts them in context, and allows the viewer to gain a fuller ex-
perience and appreciation of the art and the story it tells. This is espe-
cially important to an exhibit with a theme covering the art and artifacts of
daily life.
C. Item 1. The exhibition catalogue describes all of the pieces fully, relates
the thematic story and remains with the exhibit viewer long after the ex-
hibit is dismantled and gone. The catalogue will describe each piece on ex-
hibit, place it in historical and artistic context and relate it to the theme of
the exhibit. An introductory essay will both describe the development of
the exhibit, and the thematic story.
O. Item~. This cost center is fairly self-explanatory. The expenditures will
support the preparation and mailing of exhibit announcements, and the
printing of posters.
E. Item 2. The development of the exhibit will require Drs. Barber and Kaplan
to travel to Zagazig for a short period in order to assist in the selection of
the materials and coordinate the shipping arrangements. They will work
with the Egyptian scholars in that selection and the catalogue descriptions
which will be drafted by Dr. Bakr and his colleagues. With the arrival of
the art works in San Bernardino, Ors. Barber, Kaplan and Berdan will begin
the preparation of the catalogue and supervise the photography. When the
exhibit is being set up, the Egyptian scholars will arrive, at varying times,
to oversee the process. They will be active in the public lecture and
speakers series during the period the exhibit is open to the public.
F. Item '1.. The honoraria will provide partial, or more accurately symbolic,
reimbursement to the visiting scholars for the time and effort expended in
public lectures and elementary and secondary school presentations.
Slide No.
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20.
S1ide List an.d Descriptie>n.s
Description
View of Archaeological Site at Zagazig (Bubastis)
Building Detail
Pottery in site
Building and Burial Site
Inscribed Stone
Inscribed Tablet
Sculpture (Child's Head)
Sarcophagus Cover (Detail)
Figurines
Terracotta Figurine
Bronze Statuette
Bronze Cat
Earthenware Vase
Jewelry (necklaces)
Jewelry (necklaces, bracelets)
Necklace
Assorted Rings
Eye Inlay
Carved Seal
Carved/Inlay Pieces