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CITY OF SAN BERNARDINO - REQUE& ( '()R NC'O\J~~IL ACTlvH
From:
Roger G. Hardgrave
Public Works/Engineering
REC'D."AD~j"'F Approva 1 of Pl ans and Authori zati on
. 'to Advertise for Bids -- Widening
1988 tIDy -9 PH 4: I rP e p per A v e n u eat G r a d e C r 0 s sin g
~o. 2-83.9, per Plan No. 755
Oept:
Date: November 3, 1988
Synopsis of Previous Council action:
12-15-80 - Resolution No. 80-510 adopted authorizing execution of an Agreement with
Santa Fe.
06-09-86 Authorization granted to advise Caltrans that the City will finance the
local agency share.
08-18-86 City Administrator authorized and directed to provide $31,000 to finance
the City.s share of improving Grade Crossing No. 2-83.9 on Pepper
Avenue.
08-19-86 - Reso 1 uti on No. 86-342 adopted authori zi ng executi on of Program
Supplement No. 41
08-19-86 - Resolution No. 86-353 adopted authorizing execution of a Supplemental
Agreement with Santa Fe.
06-06-88 Finding a Need for Health and Safety made.
08-15-88 - Negative Declaration adopted and Finding of Consistency with I.P.D.
R1aEle.
RecommentJed motion:
1. That the transfer of $75,000.00 from Account No.
242-362-57655, "Piedmont Drive at Baldridge Creek", to Account
No. 242-362-57652, "Pepper Avenue Grade Crossing", be
approved, and
2. That the Pl ans for Wi deni ng Pepper Avenue at Grade Crossi ng
No. 2-83.9, in accordance wi th Plan No. 7555, be approved;
that the Director of Public Works/City Engineer be authorized
to advertise for bids when a permit is obtained from the Flood
Control District.
cc: Jim Robbins, Act. City Admin.
Jim Richardson, Deputy City Admin./Dev.
Andrew Green, Dir. - Finance
/~
Contact person: Roqer G. Hardqra ve
Phone:
5025
Supporting -data attached: Staff Report
Ward:
3
FUNDING REQUIREMENTS:
Amount:
$82.000.00
Soorce: 2:::D2
Finance: ~ V
Pepper Avenue Grade Crossing
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./~
Council Notes:
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Agenda Item No.
dl c2.>
75-0262
\0
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Plans for this roadway widening have been prepared by the Engineering Division, and
the project is ready to be advertised for bids. The project consists, in general, of
widening the Pepper Avenue roadway at Grade Crossing No. 2-83.9, South of Rialto
Avenue, to provide four lanes of traffic. This widening will require extending the
box cul vert to handl e the storm water flows in the San Bernardi no County Flood
Control District's channel along the North side of the railroad.
Listed below is an estimate of the total project cost.
Construction Contract
Engineering and Inspection (W.O. #1832)
Sub-total
Contingencies (15% +/-)
TOTAL ESTIMATED COST FOR WIDENING PEPPER AVENUE
$ 62,588
$ 9,170
$ 71, 758
$ 10,242
$ 82,000
An amount of $160,000.00 has been allocated, under Account No. 242-362-57652, to
finance the cost for improving this grade crossing. Of this amount, $121,500.00 is
Section 203 Federal-aid Grade Crossing funds, which represents 90% of the costs for
installing automatic gates. The remaining $38,500.00 in City funds is for the local
agency, 10% share ($13,500.00) of the automatic gates, and the estimated cost of
$17,641.00 for widening the grade crossing by Santa Fe Forces.
Below is a tabulation of the total estimated project costs.
Section 203
Item Federal-aid Funds City Funds T ota 1
Automatic Gates $121,500 $ 13,500 $135,000
Widen Crossing -0- $ 17 ,641 $ 17,641
Widen Pepper Ave. -0- $ 82,000 $ 82,000
TOTAL $121,500 $113,141 $234,641
Supplemental funds in the amount of $74,641.00 will, therefore, be needed to fully
finance the total estimated cost for wiGlening Pepper Avenue. It is proposed that
$75,000.00 be transferred from the $235,000.00 allocated for Piedmont Drive at
Ba 1 dri dge Creek, si nce thi s project has not been started and the funds coul d be
replaced in the 1989/90 Street Construction Fund Budget.
A permi t wi 11 be needed from the San Bernardi no County Flood Control Di stri ct for
extending the box culvert. Plans have been submitted to the district in application
for a permit.
One of our six authorized positions for Construction Inspector is vacant. The five
inspectors currently employed are fully committed to the many private developments
and Public Works projects under construction.
11/3/88
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75-0264
..
city OF SAN BERNARDtNO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Advertising of this project may necessarily be delayed until a
permit is obtained from the District and sufficient constructing
engineering personnel is available.
We are currently authorized six Construction Inspector positions.
One position is vacant due to the inability of the individual to
successfully complete the probationary period. The recruitment
process has begun and it is anticipated that the vacant position
of Construction Inspector will be filled within a two-month period.
We recommend that the Plans be approved and authorization be granted
to advertise for bids.
11/3/88
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